[Federal Register Volume 61, Number 252 (Tuesday, December 31, 1996)] [Notices] [Pages 69114-69115] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 96-33109] ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Office of Records Administration; Records Schedules; Availability and Request for Comments
Agency
National Archives and Records Administration, Office of Records Administration.
Action
Notice of availability of proposed records schedules; request for comments.
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Summary
The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Records schedules identify records of sufficient value to warrant preservation in the National Archives of the United States. Schedules also authorize agencies after a specified period to dispose of records lacking administrative, legal, research, or other value. Notice is published for records schedules that (1) Propose the destruction of records not previously authorized for disposal, or (2) reduce the retention period for records already authorized for disposal. NARA invites public comments on such schedules, as required by 44 U.S.C. 3303a(a).
Dates
Requests for copies must be received in writing on or before February 14, 1997. Once the appraisal of the records is completed, NARA will send a copy of the schedule. The requester will be given 30 days to submit comments.
Addresses
Address requests for single copies of schedules identified in this notice to the Records Appraisal and Disposition Division (NIR), National Archives and Records Administration, College Park, MD 20740. Requesters must cite the control number assigned to each schedule when requesting a copy. The control number appears in the parentheses immediately after the name of the requesting agency.
Supplementary Information
Each year U.S. Government agencies create billions of records on paper, film, magnetic tape, and other media. In order to control this accumulation, agency records managers prepare records schedules specifying when the agency no longer needs the records and what happens to the records after this period. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. These comprehensive schedules provide for the eventual transfer to the National Archives of historically valuable records and authorize the disposal of all other records. Most schedules, however, cover records of only one office or program or a few series of records, and many are updates of previously approved schedules. Such schedules also may include records that are designated for permanent retention. Destruction of records requires the approval of the Archivist of the United States. This approval is granted after a thorough study of the records that takes into account their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government's activities, and historical or other value. This public notice identifies the Federal agencies and their subdivisions requesting disposition authority,
includes the control number assigned to each schedule, and briefly describes the records proposed for disposal. The records schedule contains additional information about the records and their disposition. Further information about the disposition process will be furnished to each requester.
Schedules Pending
1. Department of the Air Force (N1-AFU-96-7). Medical waste management records at medical treatment facilities and base civil engineer offices. 2. Department of the Air Force (N1-AFU-97-4). Implant device and/or medical equipment log/database proposed for long-term retention. 3. Department of Commerce, Patent and Trademark Office (N1-241-96- 5). Updated Chapter of a comprehensive schedule, covering records of the Trademark Trial and Appeals Board, the Board of Patent Appeals and Interferences, the Office of the Chief Information Officer, and related program offices. 4. Department of Health and Human Services (N1-468-97-1). Pre-grant clearance files of the Office for Civil Rights. 5. Department of State, Bureau of Consular Affairs (N1-59-97-10). Immigrant Control and Reporting System (ICARS) maintained by Visa Services. 6. Department of State, All Foreign Service Posts (N1-84-97-4). Diversity Visa Applicant System (DVACS). 7. U.S. Agency for International Development, Europe and New Independent States (N1-286-96-3). Routine, facilitative, and duplicative records. 8. Bonneville Power Administration (N1-305-96-2). Records covering billing source data. 9. General Services Administration, Federal Supply Service (N1-137- 97-1 through 6). Electronic records relating to sales, transportation, and supplies. 10. Panama Canal Commission (N1-185-96-2). Marine Traffic Control and Ship Data Bank electronic systems. 11. Panama Canal Commission (N1-185-97-1). Communications and mail management records. 12. Susquehanna River Basin Commission (N1-220-96-11). Budget justifications, working papers to reports and comprehensive plans, and subject and intergovernmental affairs files. 13. United States Information Agency, Office of Research N1-306-96- 3). Routine, facilitative, and duplicative records of the Office of Research and predecessor units. Policy records scheduled as permanent.
Dated: December 30, 1996. James W. Moore, Assistant Archivist for Records Administration. [FR Doc. 96-33109 Filed 12-30-96; 8:45 am] BILLING CODE 7515-01-M