Privacy Act of 1974: Amendment of CIA Systems of Records (CIA-57)

The record system, identified as CIA-57, is to be entitled: ``Personnel Security Records'' to reflect a change of organizational designation. CIA-57 has

been updated to include records maintained concerning required financial disclosure statements submitted by CIA employees and the authority (Executive Order 12968) for maintenance of such statements. CIA-57, as published in the Federal Register, Privacy Act Issuances-- 1993 Compilation, is being published herewith, as amended, in its entirety.

Dated: December 29, 1995. Richard D. Calder, Deputy Director for Administration. CIA-57 System name: Personnel Security Records. System location: Central Intelligence Agency, Washington, DC 20505. Categories of individuals covered by the system: Applicants; current and former Agency staff and contract employees; consultants; contractors; military and other Federal detailees; individuals of security interest, including individuals identified as being involved in the possible compromise of classified or otherwise protected information; persons of or contemplated for substantive affiliation with or service to the Agency; persons on whom the Agency has conducted an investigation; and Federal, civilian, and military personnel with whom the Agency conducts liaison. Categories of records in the system: Biographic data (including: Name, sex, date and place of birth, social security number, personal history statements, and past and present employers and addresses). Financial and travel data. Correspondence relating to an individual under consideration for access to classified information, projects, or facilities. Public-source and bibliographic data on individuals and events of security interest. Authorizations for the release of financial and travel information, high school and college transcripts, and other information. Investigative reports, including investigative and data pertaining to actual or purported compromises of classified or otherwise protected information. Personnel, medical, counterintelligence, and other information relating to the assessment or examination of an individual for access to classified information, facilities, projects, or for other security or suitability purposes. Appraisal summaries reflecting the rationale for granting, refusing, suspending, terminating, or revoking a security clearance or access approval or authorization. Documentation of and relating to any interim or final action taken by the Office of Personnel Security or other appropriate Agency official concerning any matter involving security, suitability, performance, or other issue. Secrecy agreements. Personnel actions. Project files. Documentation concerning the granting, refusing, revocation, suspension, or termination of clearances, access approvals, and access authorizations; levels of clearances held and types of access approvals and authorizations; approvals for personnel reassignments; notations that polygraph or other special interviews were performed; memoranda concerning security incidents and investigations; notices of termination of affiliation with the Agency. Authority for maintenance of the system: National Security Act of 1947, as amended--Pub. L. 80-253. Central Intelligence Agency Act of 1949, as amended--Pub. L. 81- 110. Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101). Executive Order 10450. Executive Order 12333. Executive Order 12829. Executive Order 12958. Executive Order 12968. Title VIII, Pub. L. 103-359. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: The system is used to ascertain whether there is any existing information concerning a person who is of immediate interest to the CIA. The system is also routinely used when: A person applies for CIA employment or assignment; A person is a candidate or associated with a candidate for some project, assignment, or award; A person is slated for initial or re-evaluation of eligibility for access to classified information, facilities, or projects; A person is subject to adverse actions, personnel assignments separations, termination, monitoring for suitability factors or security risks, or other similar administrative action; A question arises as to whether a certain individual has been security approved, or considered for security approval by the CIA; Necessary to provide information to U.S. government officials regarding a compromise of classified or otherwise protected information to protect classified information or intelligence sources and methods, or for statistical and substantive analysis of the data; Necessary to otherwise make decisions on the utilization of individuals; There is a need to obtain the security file of an individual who is known (or assumed) to be the subject of a file; and CIA receives and responds to a request for security related information from another Federal agency. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper, microfilm, computer disks, electronic storage, and magnetic tapes. Retrievability: By name, social security number, other identification number. Safeguards: Records are safeguarded by combination lock security containers, or are stored within a vaulted area. Access is restricted to individuals who are certified on an ``Access List.'' The Access List is validated at least annually and circulated to responsible Agency officials so that they can ensure that records are accessed only for official purposes. Retention and disposal: Files which contain Agency-developed investigative reports on an individual are retained a maximum of 50 years, then destroyed by burning or pulping. Liaison contact files are kept for three years, then destroyed by burning or pulping, except where there is a documented request to continue the liaison. Secrecy Agreements are retained a maximum of 70 years, then destroyed by burning or pulping. Other records are destroyed when no longer needed by burning or pulping. System manager(s) and address: Director, Office of Personnel Security, Central Intelligence Agency, Washington, DC 20505. Notification procedures: Individuals seeking to learn if this system of records contains information about them should direct their inquiries to: Information and Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. Identification requirements are specified in the CIA rules published in the Federal Register (32 CFR 1901.13).

Individuals must comply with these rules. Record access procedures: The Central Intelligence Agency's regulations for access to individual records, for disputing the contents thereof, and for appealing an initial determination by CIA concerning access to or correction of records, are promulgated in the CIA rules section of the Federal Register. Record source categories: Current and former Agency employees; consultants; contractors; contract employees; military and other Federal detailees; applicants for employment; persons of or contemplated for substantive affiliation with or service to the Agency, Federal, state and local agencies, educational institutions, financial institutions and holding companies, consumer reporting agencies, commercial entities, employers, professional service providers, personal and business references provided by the individual under investigation, and acquaintances of the individual, as well as public source data (e.g., periodicals, newspapers, and broadcast transcripts), classified and unclassified reporting, and correspondence.

[FR Doc. 96-539 Filed 1-18-96; 8:45 am] BILLING CODE 6310-02-M