Privacy Act of 1974; System of Records

The Defense Logistics Agency's record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The Defense Logistics Agency proposes to amend a system of records notice in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the system of records are not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems report. The record system being amended ia set forth below, as amended, published in its entirety. Dated: May 5, 1999. L. M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. S322.53 DMDC

System name: Defense Debt Collection Data Base (June 25, 1996, 61 FR 32779).

Changes: * * * * *

System location: Delete entry and replace with `Primary Location: Naval Postgraduate School Computer Center, Naval Postgraduate School, Monterey, CA 93943- 5000. Back-up location: Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.'

Categories of individuals covered by the system: Delete entry and replace with `Individuals who have been identified as being indebted to the United States Government to include all current, former, and reserve military personnel; deceased military personnel and their survivors; and DoD civilian employees.'

Categories of records in the system: Add `addresses and telephone numbers,' to entry.

Authority for maintenance of the system: Delete entry and replace with `10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; E.O. 9397 (SSN); and Pub. L. 97- 365, Debt Collection Act of 1982, as amended.' * * * * *

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete paragraphs two, three, four, and five and replace with `None'.

Safeguards: Delete entry and replace with `Access to personal information at both locations is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of passwords which are changed periodically. Physical entry is restricted by the use of locks, guards, and administrative procedures.' * * * * * S322.53 DMDC

System name: Defense Debt Collection Data Base.

System location: Primary Location: Naval Postgraduate School Computer Center, Naval Postgraduate School, Monterey, CA 93943-5000. Back-up location: Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system: Individuals who have been identified as being indebted to the United States Government to include all current, former, and reserve military personnel; deceased military personnel and their survivors; and DoD civilian employees.

Categories of records in the system: Computer records containing name, Social Security Number, addresses and telephone numbers, debt principal amount, interest and penalty amount (if any), debt reason, debt status, demographic information such as grade or rank, sex, date of birth, location, and various dates identifying the status changes occurring in the debt collection process.

Authority for maintenance of the system: 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; E.O. 9397 (SSN); and Pub. L. 97-365, Debt Collection Act of 1982, as amended.

Purpose(s): The purpose of the system of records is to provide the DoD with a central record of all debts and debtors either under current or past financial obligation to the United States Government to control and report on the debt collection process.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: None.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are stored on magnetic tape.

Retrievability: Records are retrieved by social security number and name from a computerized index.

Safeguards: Access to personal information at both locations is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of passwords which are changed periodically. Physical entry is restricted by the use of locks, guards, and administrative procedures.

Retention and disposal: Disposition pending.

System manager(s) and address: Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221. Individuals are required to provide name, Social Security Number, and address. In addition, individuals must provide either a notarized signature or a signed and dated unsworn declaration in accordance with 28 U.S.C. 1746, stating under penalty of perjury under U.S. law that the information contained in their letter, including their identity, is true and correct.

Record access procedures: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221. Individuals are required to provide name, Social Security Number, and address. In addition, individuals must provide either a notarized signature or a signed and dated unsworn declaration in accordance with 28 U.S.C. 1746, stating under penalty of perjury under U.S. law that the information contained in their letter, including their identity, is true and correct.

Contesting record procedures: The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in DLA Regulation 5400.21, 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221. The record accuracy may also be contested through the administrative processes contained in Pub. L. 97-365, Debt Collection Act of 1982.

Record source categories: The military services and any other non-postal Federal agency.

Exemptions claimed for the system: None. [FR Doc. 99-11744 Filed 5-10-99; 8:45 am] BILLING CODE 5001-10-F