[Federal Register Volume 64, Number 121 (Thursday, June 24, 1999)] [Notices] [Pages 33862-33863] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 99-16037] ----------------------------------------------------------------------- FEDERAL MARITIME COMMISSION Privacy Act of 1974; Proposed Altered Systems of Records
Agency
Federal Maritime Commission.
Action
Notice of proposed altered systems of records.
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Summary
This Notice proposes the amendment of various Privacy Act systems of records maintained by the Commission. The amendments are minor and reflect changes due to Commission organizational changes, and changes to storage and retrievability of systems.
Dates
Comments must be submitted on or before July 26, 1999. The alterations will be effective on August 3, 1999, unless comments are received that would result in a contrary determination.
Addresses
Comments may be submitted to: Bryant L. VanBrakle, Secretary, Federal Maritime Commission, 800 N. Capitol Street, NW., Washington, DC 20573-0001, (202) 523-5725, email: secretary@fmc.gov.
For Further Information Contact
Bryant L. VanBrakle, Secretary, Federal Maritime Commission, 800 N. Capitol Street, NW., Washington, DC 20573-0001, (202) 523-5725.
Supplementary Information
Notice is given that, pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, the Commission proposes to amend various systems of records as described herein. The Commission's latest prior publication updating its system of records was on November 28, 1997 (62 FR 63341). The amendments proposed herein are minor and reflect Commission organizational changes, as well as the electronic maintenance of certain systems. In addition, system FMC-23 is removed as it is no longer relevant or necessary. 1. In the Commission's system of records designated FMC-2 Non- Attorney Practicioner file, the ``Storage,'' ``Retrievability,'' and ``Safeguards'' provisions are revised to read as follows: FMC-2 * * * * *
STORAGE: Physical records are maintained in file folders. Electronic records are maintained in a database on a computer hard drive.
RETRIEVABILITY: Physical records are indexed alphabetically by name. Electronic records are retrievable by name, address, company, application date, admission date, or card number.
SAFEGUARDS: Physical records are maintained in file cabinets under the control of personnel in the Secretary's office. Electronic records are password protected. * * * * * 2. The Commission's system of records designated FMC-7 Licensed Ocean Freight Forwarders File is amended as follows: a. In the provisions designated ``System location'' and ``System manager(s) and address,'' the phrase ``Bureau of Domestic Regulation'' is revised to read ``Bureau of Tariffs, Certification and Licensing'' wherever it appears. b. In the provision designated ``Record source categories,'' ``Commission District Offices'' is revised to read ``Commission Area Representatives.'' 3. In the Commission's system of records FMC-18 Travel Orders/ Vouchers File, the provisions designated ``Authority for maintenance of the system'' and ``Safeguards'' are revised to read as follows: FMC-18 * * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Travel Regulation, 41 CFR parts 300-304. * * * * *
SAFEGUARDS: Records are maintained in a locking file cabinet and monitored by the Director of the Office of Budget and Financial Management. * * * * * 4. The Commission's system of records FMC-22 Investigative Records Information System is amended as follows: a. The provision designated ``System name'' is revised to read as follows: FMC-22
SYSTEM NAME: Records Tracking System. * * * * *
b. In the provisions designated ``Categories of records in the system,'' ``Retrievability,'' ``Retention and disposal,'' ``System Manager(s) and address,'' and ``Record source categories,'' the phrase ``Bureau of Investigations'' is revised to read ``Bureau of Enforcement'' wherever it appears. 5. The Commission's system of records FMC-23 Parking Applications is removed. 6. In the Commission's system of records FMC-24 Informal Inquiries and Complaints Files the provisions designated ``Categories of records in the system,'' ``Storage,'' ``Retrievability,'' ``Safeguards,'' and ``Retention and disposal,'' are revised to read as follows: FMC-24 * * * * *
CATEGORIES OF RECORDS IN THE SYSTEM: Copies of complaints and correspondence developed in their resolution complaint tracking logs; and complaint tracking electronic summary database. * * * * *
STORAGE: Physical records are maintained in file folders; the electronic database is maintained on the Commission's local area network.
RETRIEVABILITY: Physical and electronic records are serially numbered and indexed by complainant and respondents.
SAFEGUARDS: Physical records are maintained in locked file cabinets; access to electronic records is password protected.
RETENTION AND DISPOSAL: Records are maintained by the Federal Maritime Commission for four years and then destroyed. The electronic summary database is permanently maintained. * * * * * 7. In the Commission's system of records FMC-30 Procurement Integrity Certification Files, in the provision designated ``System manager(s) and address'', ``Bureau of Administration'' is revised to read ``Office of the Managing Director.''
By the Commission. Bryant L. VanBrankle, Secretary. [FR Doc. 99-16037 Filed 6-23-99; 8:45 am] BILLING CODE 6730-01-M