[Federal Register Volume 64, Number 137 (Monday, July 19, 1999)] [Notices] [Pages 38661-38663] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 99-18256] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Defense Logistics Agency Privacy Act of 1974; System of Records
Agency
Defense Logistics Agency, DoD.
Action
Notice to amend record systems.
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Summary
The Defense Logistics Agency proposes to amend two systems of records notices in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
Dates
The amendments will be effective on August 18, 1999, unless comments are received that would result in a contrary determination.
Addresses
Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvior, VA 22060-6221.
For Further Information Contact
Ms. Susan Salus at (703) 767-6183.
Supplementary Information
The Defense Logistics Agency's record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The Defense Logistics Agency proposes to amend four systems of records notices in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the systems of records are not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems report. The record systems being amended are set forth below, as amended, published in their entirety.
Dated: July 13, 1999.
L. M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. S200.10 DLA-M
System name: Information Military Personnel Records (February 22, 1993, 58 FR 10854).
Changes: System identifier: Delete `DLA-M' and replace with `CAH.'
System name: Delete `Information' and replace with `Individual'. * * * * *
Categories of individuals covered by the system: Delete `and reserve' from entry.
Categories of records in the system: Delete entry and replace with `Files include name; rank; Social Security Number; home and address of record; general and special orders; evaluations; and details pertaining to classification, duties, assignment, promotion, proposed disciplinary actions, advancement, performance, training, education, qualifications, readiness, personal affairs, and benefits/entitlements.' * * * * *
Purposes(s): Delete entry and replace with `The records are maintained as a local repository of documents generated during the service member's assignment at DLA. The files are used to manage, administer, and document the service member's assignment; to provide career advice to service members; and to advise local Commanders and the Director of incidents.' * * * * *
Retention and disposal: Delete entry and replace with `Upon reassignment from DLA, records are offered to the military service concerned.' * * * * *
Record source categories: Delete `Special' and replace with `Information is provided by the individual, rating officials, and taken from'. * * * * * S200.10 CAH
System name: Individual Military Personnel Records.
System location: Staff Director, Human Resources, Military Personnel (CAHM), 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and DLA Primary Level Field Activities (PLFAs). Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Categories of individuals covered by the system: Active duty personnel assigned to DLA.
Categories of records in the system: Files include name; rank; Social Security Number; home and address of record; general and special orders; evaluations; and details pertaining to classification, duties, assignment, promotion, proposed disciplinary actions, advancement, performance, training, education, qualifications, readiness, personal affairs, and benefits/entitlements.
Authority for maintenance of the system: 10 U.S.C. Part II, Personnel; 5 U.S.C. 302(b)(1), Delegation of authority; and E.O. 9397 (SSN).
Purpose(s): The records are maintained as a local repository of documents generated during the service member's assignment at DLA. The files are used to manage, administer, and document the service member's assignment; to provide career advice to service members; and to advise local Commanders and the Director of incidents.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records: Storage: Records are stored in paper and computerized form.
Retrievability: Retrieved alphabetically by last name.
Safeguards: Records are maintained in areas accessible only to DLA personnel who must access the records to perform their duties. The computerized files are password protected with access restricted to authorized users.
Retention and disposal: Upon reassignment from DLA, records are offered to the military service concerned.
System manager(s) and address: Staff Director, Human Resources, Military Personnel (CAHM), 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and DLA Primary Level Field Activities (PLFAs). Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Notification procedure: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or to the Privacy Act Officer of the DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Record access procedures: Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or to the Privacy Act Officer of the DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Contesting record procedures: The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in DLA Regulation 5400.21, 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories: Information is provided by the individual, rating officials, and taken from orders, service records, in/out processing documents, and computer listings.
Exemptions claimed for the system: None. S200.20 DLA-M
System name: Active Duty Military Personnel Data Bank System (February 22, 1993, 58 FR 10854).
Changes: * * * * *
System Identifier: Delete `DLA-M' and replace with `CAH'. * * * * *
Purposes(s): Delete entry and replace with `The records are maintained to ensure effective personnel management and to assist assigned personnel in their career management. The data is also used for statistical studies and reports on force effectiveness, contingency planning, training requirements, and manpower deficiencies. Rating official data is included in the database for management oversight purposes; however, the files are not retrieved or retrievable by rater name, social security number, or other rater attributes'. * * * * *
Safeguards: Delete entry and replace with `Records are maintained in areas accessible only to DLA personnel who must access the records to perform their duties. The computerized files are password protected with access restricted to authorized users.'
Retention and Disposal: Delete entry and replace with `Upon reassignment from DLA, records are offered to the military service concerned.' * * * * * S200.20 DLA-M
System name: Active Duty Military Personnel Data Bank System.
System location: Staff Director, Human Resources, Military Personnel (CAHM), 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the DLA Primary Level Field Activities (PLFAs). Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Categories of individuals covered by the system: All military personnel assigned to the Defense Logistics Agency.
Categories of records in the system: The system contains name, grade, Social Security Number, organization, position data, branch of service and specialty, dates of rank, civilian and professional education, position requirements, dates of assignment and rotation, and retirement and separation data. The system also contains the rater's name, grade, service, Social Security Number, and rotation date.
Authority for maintenance of the system: 10 U.S.C. Part II, Personnel; 5 U.S.C. 302(b)(1), Delegation of authority; and E.O. 9397 (SSN).
Purpose(s): The records are maintained to ensure effective personnel management and to assist assigned personnel in their career management. The data is also used for statistical studies and reports on force effectiveness, contingency planning, training requirements, and manpower deficiencies. Rating official data is included in the database for management oversight purposes; however, the files are not retrieved or retrievable by rater name, social security number, or other rater attributes
Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records: Storage: Records are stored in paper and computerized form.
Retrievability: Retrieved alphabetically by last name.
Safeguards: Records are maintained in areas accessible only to DLA personnel who
must access the records to perform their duties. The computerized files are password protected with access restricted to authorized users.
Retention and disposal: Upon reassignment from DLA, records are offered to the military service concerned.
System manager(s) and address: Staff Director, Human Resources, Military Personnel (CAHM), 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the heads of the DLA Primary Level Field Activities (PLFAs). Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Notification procedure: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or to the Privacy Act Officer of the DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Record access procedures: Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or to the Privacy Act Officer of the DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.
Contesting record procedures: The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in DLA Regulation 5400.21, 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories: Information is provided by the individual and taken from military personnel records and position distribution reports.
Exemptions claimed for the system: None. [FR Doc. 99-18256 Filed 7-16-99; 8:45 am] BILLING CODE 5001-10-F