Records Schedules; Availability and Request for Comments

[Federal Register Volume 64, Number 137 (Monday, July 19, 1999)]
[Notices]
[Pages 38694-38696]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-18310]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 2, 1999. Once the appraisal

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of the records is completed, NARA will send a copy of the schedule. 
NARA staff usually prepare appraisal memorandums that contain 
additional information concerning the records covered by a proposed 
schedule. These, too, may be requested and will be provided once the 
appraisal is completed. Requesters will be given 30 days to submit 
comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: records.mgt@arch2.nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, United States Travel and Tourism 
Administration (N1-377-99-1, 1 item, 1 temporary item). Newspaper and 
press clipping files, dating from 1963-1973, consisting of newspaper 
clippings and scrapbooks of articles and press clippings relating to 
United States Travel Service activities to encourage and promote travel 
in the United States. The newspaper clippings and articles were used to 
provide information to foreign and domestic travel editors, travel 
companies, and travel agents.
    2. Department of Defense, Office of the Inspector General, (N1-509-
99-4, 15 items, 12 temporary items). Electronic copies of documents 
created using electronic mail and word processing relating to White 
House and Congressional correspondence and to legislation reviews. 
There are minor changes in cutoff dates for recordkeeping copies of 
routine White House correspondence and routine Congressional 
correspondence that were previously approved for disposal. There are 
minor changes in the transfer dates for previously approved permanent 
recordkeeping copies of policy-related White House correspondence, 
historically valuable Congressional correspondence, and legislation 
reviews.
    3. Department of Health, Education, and Welfare, Agency-wide (N1-
235-99-1, 18 items, 9 temporary items). Older records accumulated by 
the Department of Health, Education, and Welfare and its predecessor 
agencies, approximately 1938-1981, which relate to administrative 
matters. Included are records relating to budget, personnel, and other 
housekeeping activities, files on terminated contracts and grants, 
liquidated Federal Credit Union case files, and card files containing 
data on State agencies involved in social welfare activities. Records 
proposed for permanent retention include drafts of manuals relating to 
claims matters, correspondence and reports from the Office of the 
Secretary, subject files of the President's Council on Physical Fitness 
and Sports, and records documenting the activities of the Office of 
Family Benefits Planning, the Office of Native American Programs, the 
Administration on Aging, and the Grants and Contracts Management 
Division.
    4. Department of Justice, Agency-wide (N1-60-99-7, 5 items, 4 
temporary items). General correspondence files associated with selected 
categories of the Department's filing system, including Amicus 
Participation in Private Antitrust Suits, Unfair Immigration Employment 
Practices, Criminal Environmental Matters, Childhood Vaccine Injury, 
Inter-American Convention on Letters Rogatory and Additional Protocol, 
Radiation Exposure Compensation Act, Public Accommodations under 
Americans with Disabilities Act (Title III), Money Laundering Control 
Act/Bank Secrecy Act, State/Local Governments under Americans with 
Disabilities Act (Title II), Freedom of Access to Clinic Entrances Act 
of 1994, Pattern and Practice of Police Misconduct, and Church Arson 
Prevention Act of 1996. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are the recordkeeping copies of general 
correspondence associated with file categories that pertain to 
executive orders and presidential proclamations, policies and 
procedures, and definitions and interpretations.
    5. Department of Justice, INTERPOL-United States National Central 
Bureau (N1-60-99-8, 3 items, 3 temporary items). Reduction of the 
retention period for Interpol Case Files which were previously 
scheduled for disposal. Included are paper, electronic, and microfilm 
versions of fingerprint records, photographs, investigative reports and 
case notes, log sheets, letters, and memoranda.
    6. Department of Justice, Immigration and Naturalization Service 
(N1-85-99-3, 4 items, 4 temporary items). Case files relating to 
complaints against non-agency attorneys for unethical activities or 
unprofessional behavior. Files

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contain records of investigations, State Bar grievance proceedings, 
criminal convictions, copies of petitions, court transcripts, and 
Executive Office for Immigration Review pleadings. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    7. Department of Labor, Employment and Training Administration (N1-
369-97-1, 4 items, 3 temporary items). Incoming and outgoing 
correspondence of the Deputy and Deputy Assistant Secretary of Labor 
for the Employment and Training Administration. Files proposed for 
disposal include electronic copies of documents created using 
electronic mail and word processing, an electronic correspondence 
tracking system, and routine correspondence, such as requests for 
general information, invitations, thank you letters, and requests for 
publications. Recordkeeping copies of correspondence relating to 
significant issues and the mission of the agency are proposed for 
permanent retention.
    8. Federal Energy Regulatory Commission, Office of the Chief 
Information Officer (N1-138-98-2, 3 items, 3 temporary items). Notices 
issued and comments received relating to information proposed for 
collection by the agency. Included are electronic copies of records 
created using electronic mail and word processing.
    9. Federal Energy Regulatory Commission, Office of Electric Power 
Regulation (N1-138-98-5, 2 items, 2 temporary items). Annual one-page 
reports filed by persons holding interlocking positions in public 
utilities and certain other entities, such as financial institutions.
    10. Federal Energy Regulatory Commission, Office of the Chief 
Information Officer (N1-138-98-16, 3 items, 3 temporary items). Surveys 
measuring the public's satisfaction with services provided in the 
agency's public reference room and records maintenance center. Included 
are electronic copies of records created using electronic mail and word 
processing.
    11. Tennessee Valley Authority, Resource Group (N1-142-97-26, 2 
items, 1 temporary item). Contracts, proposals, announcements, training 
documents, and related records for energy projects completed by agency 
employees at non-agency sites. Similar records for projects at agency 
sites are proposed for permanent retention.
    12. United States Agency for International Development, Bureau for 
Administrative Services (N1-286-99-1, 4 items, 4 temporary items). 
System data, input data, output data, and documentation for an 
electronic system used to track the status of correspondence that 
originates in or is sent to the Office of the Administrator, Deputy 
Administrator, Acting Administrator, Chief of Staff, or Executive 
Secretary.
    13. United States Agency for International Development, Bureau for 
Administrative Services (N1-286-99-2, 3 items, 3 temporary items). 
System data, input data, and documentation for the agency's electronic 
telephone directory system. The system allows users to search by name, 
location, and telephone number.

    Dated: July 12, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-18310 Filed 7-16-99; 8:45 am]
BILLING CODE 7515-01-P