Request for Proposals; Contract Administrators for Project-Based Section 8 Housing Assistance Payments (HAP) Contracts; Amendments

[Federal Register Volume 64, Number 155 (Thursday, August 12, 1999)]
[Notices]
[Pages 44039-44040]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-20933]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-4511-N-02]


Request for Proposals; Contract Administrators for Project-Based 
Section 8 Housing Assistance Payments (HAP) Contracts; Amendments

AGENCY: Office of the Assistant Secretary for Housing, HUD.

ACTION: Notice of request for proposals; amendment.

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SUMMARY: On May 3, 1999, HUD issued a Request for Proposals (RFP) 
pertaining to Contract Administrators for Project-Based Section 8 
Housing Assistance Payments (HAP) Contract. The RFP was published in 
the Federal Register on May 19, 1999, to ensure a wider dissemination. 
Through the RFP, HUD is seeking sources interested in providing 
contract administration services for project-based Housing Assistance 
Payment Contracts under Section 8. The RFP solicitation is not a formal 
procurement within the meaning of the Federal Acquisition Regulations 
(FAR) but follows many of those principles.
    HUD amended the RFP on August 2, 1999. This notice publishes the 
amendments already issued, again, for the purpose of wider 
dissemination.
    Offerors must submit technical and cost proposals prior to the RFP 
deadline. Proposals in response to the RFP are due to the HUD Denver 
Multifamily Hub at 5:00 pm MDT Wednesday, August 25, 1999. The 
amendments provide the exact submission location. The amendments to the 
RFP follow:

    Dated August 9, 1999.
William C. Apgar,
Assistant Secretary for Housing, Federal Housing Commissioner.

1. Introduction

    a. The second paragraph of the Introduction section is amended to 
replace the number ``9'' in the last sentence with the number ``8,'' 
and to add a new sentence to the end of second paragraph.

Paragraph 2  Amended

    When HUD renews the expired project-based HAP Contracts that PHAs 
currently administer, HUD generally expects to transfer contract 
administration of the renewed HAP Contracts to the Contract 
Administrator (CA) it selects through this RFP for the service area 
where the property is located. This RFP does not apply to contract 
administration of Section 8 projects assisted under the Section 8 
moderate rehabilitation program (including the Section 8 moderate 
rehabilitation single room occupancy program) or the Section 8 project-
based certificate program, or to contract administration of Section 8 
projects to be assisted under the Section 8 project-based voucher 
program. In addition, the following projects will not be transferred to 
contract administrators: HUD-owned projects; projects in foreclosure 
pipelines; projects classified as MIP (mortgagee-in-possession); 
projects referred to the Enforcement Center; projects where the owner 
has advised that they intend to ``opt-out.''
    b. The fourth paragraph is amended to add the words ``and the 
District of Columbia'' at the end of the second sentence, and in the 
last sentence to remove all language following the word ``other'' and 
to insert in its place the phrase ``public or private, profit or non-
profit entities.''

Paragraph 4  Amended

    Proposals in response to this RFP may cover an area no smaller than 
an individual State (or U.S. Territory). Proposals may cover one or 
more HUD Multifamily Hubs or one or more States (or U.S. Territory), 
and the District of Columbia. Geographic Service Area Jurisdiction 
(Attachment II) describes the jurisdictions of the Multifamily Hubs. 
HUD encourages proposals through joint ventures and other public or 
private, profit or non-profit entities.

3. Statement of Work

    Additional references are added to the ``references'' sections of 
each of Section 3.3, Rental Adjustments, and Section 3.4, Opt-Out and 
Contract Termination as follows:

3.3  Rental Adjustments

References Amended

    References:
HUD Handbook 4350.1
Notice: H-98-34
Notice: H-98-3
Notice: H-98-27
Notice: H-99-08
Notice: H-99-13
Notice: H-99-15
Internal Housing Memoranda dated 2/9/99 and 5/7/99

3.4  Opt-Out and Contract Termination

References Amended

    References:
Notice: H-98-34
Notice: H-99-08
Notice: H-99-13
Internal Housing Memoranda dated 2/9/99 and 5/7/99

[[Page 44040]]

3.7  Section 8 Budgets, Requisitions, Revisions and Year-end 
Statements

    The last sentence in the first paragraph is revised to state that 
year-end settlements are to be submitted within 45 days of the end of 
the CA's fiscal year.

Paragraph 1  Amended

    To receive monthly ACC payments, Section 8 budgets and requisitions 
(and revisions as required) must be submitted for each HAP contract at 
least 90 days before the beginning of the fiscal year. Also to receive 
monthly ACC payments, Year-end settlement statements must be prepared 
and submitted within 45 days of the end of the CA's fiscal year.

3.8  Contract Administrator's Audit

    a. The fourth ``bullet'' paragraph under the subheading 
``Requirements'' is amended to replace ``FMC'' with ``HUD''.

Subparagraph 4  Under ``Requirements'' Amended

    Requirements:
* * * * *
    •  Provide HUD with annual financial audit of the CA's 
activities the earlier of 30 days after receipt of the auditors report 
or 9 months after the CA's fiscal year end (FYE) (in accordance with 
OMB Circular A-133). This audit must be performed by an independent 
public accountant (IPA).

3.10  Renewals of Expiring Section 8 Contracts

    Additional references are added to the ``reference'' section of 
section 3.10 as follows:

Reference Amended

    Reference:

Notice: H-98-34
Notice: H-99-08
Notice: H-99-13
Internal Housing Memoranda dated 2/9/99 and 5/7/99

3.12  Physical Inspection

    Additional references are added to the ``reference'' section of 
Section 3.12 as follows:

Reference Amended

    Reference:

HUD Handbook 4350.1
Federal Register, September 1, 1998
Housing Assistance Payments (HAP) Contract

5.1  Service Area Designation

    The first paragraph of this section is amended by adding at the end 
of the second sentence and the end of the third sentence the words 
``and the District of Columbia''.

Paragraph 1  Amended

    Proposals in response to this solicitation must clearly designate 
the intended service area. Offerors must bid to provide contract 
administration services for areas no smaller than an individual State 
(or U.S. Territory) and the District of Columbia. HUD will accept 
proposals covering the entire nation, multiple Multifamily Hubs, 
individual Multifamily Hubs, or any combination of states, but no 
smaller than an individual State (or U.S. Territory) and the District 
of Columbia. All multi-state proposals must provide a separate cost 
proposal for each state within the proposed service area (see 
Attachment II.B). HUD will evaluate proposals for areas larger than an 
individual State on a state by state basis.

5.2  Proposal Organization

    a. The first numbered subparagraph, following the first paragraph, 
is amended by replacing ``20'' with the number ``30''.

Subparagraph #1  Amended

    1. Understanding and Technical Approach--30 pages.
    b. A new paragraph is added to this section to read as follows:

New Paragraph Added

    The proposal shall include an additional page placed before the 
appendix. This page does not count toward the page limitation. This 
page shall state whether or not any member of the Offeror Bidding Team 
has or is currently serving as a Contract Administrator. If the answer 
is yes, identify the team member or members.

5.3  Proposal Due Date

    The first paragraph is amended to provide for a new deadline date 
and location for submission. The second and third paragraphs of this 
section are not changed.

Paragraph 1  Amended

    Offerors must submit proposals no later than 5:00 PM MDT, 
Wednesday, August 25, 1999. Offerors must submit proposals to: U.S. 
Department of Housing and Urban Development, Attention: Denver 
Multifamily Hub, 633 17th Street, 11th Floor, Denver, CO 80202-3607.

7.1  Understanding and Technical Approach--50 Points

    The second paragraph of this section is revised to change the 
number ``60'' to ``120.''

Paragraph 2  Amended

    The proposal must provide a proposed plan for the transfer of 
responsibility for contract administration from HUD to the CA that 
includes, but need not be limited to, how the offeror will be prepared 
to begin operations within 120 calendar days after award of the ACC.

7.1.1  Data Systems

    The first paragraph is amended by adding a new sentence at the end.

Paragraph 1  Amended

    Offerors must demonstrate their ability to comply with all 
processing and reporting requirements applicable to CA functions 
contained in this RFP, including requirements for contract 
administrators outlined in Section 108 of 24 CFR, Part 208--Electronic 
Transmission of Required Data for Certification and Recertification and 
Subsidy Billing Procedures for Multifamily Subsidized Projects (a/k/a 
the Automation Rule). CAs are expected to have Internet Service 
Provider access for communication with HUD. (At this time, HUD plans 
for most data entry and data transfer with CAs to occur over the 
Internet). CAs must ensure that all systems are virus free.

[FR Doc. 99-20933 Filed 8-11-99; 8:45 am]
BILLING CODE 4210-27-P