Privacy Act of 1974; System of Records

The Defense Logistics Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on August 31, 1999, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities for Maintaining Records About Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: September 14, 1999.

L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. S337.01 DLA-KS

System name: Labor Management Relations Records System (February 22, 1993, 58 FR 10854).

Changes: System Identifier: Delete entry and replace with `S370.10 CAHS'. * * * * *

Categories of individuals covered by the system: Delete entry and replace with `DLA or other third party employees and individuals of other Federal agencies who receive personnel support from DLA who are involved in labor grievances, disputes, or complaints which have been referred to an arbitrator for resolution.'

Categories of records in the system: Delete entry and replace with `The file contains name, Social Security Number, addresses, phone numbers, background papers, and details pertaining to the case or issue.' * * * * *

Purpose(s): Delete entry and replace with `Records are maintained incident to the administration, processing, and resolution of unfair labor complaints. Statistical data, with personal identifiers removed, may be used by management for reporting or policy evaluation purposes.'

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Add a new paragraph `To arbitrators, examiners, or other third parties appointed to inquire into, review, or negotiate labor- management issues.' * * * * * S370.10 CAHS

System name: Labor Management Relations Records System.

System location: Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and Defense Logistics Agency Primary Level Field Activities. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Categories of individuals covered by the system: DLA or other third party employees and individuals of other Federal agencies who receive personnel support from DLA who are involved in labor grievances, disputes, or complaints which have been referred to an arbitrator for resolution.

Categories of records in the system: The file contains name, Social Security Number, addresses, phone numbers, background papers, and details pertaining to the case or issue.

Authority for maintenance of the system: Chapter 71 of Title 5 of the U.S. Code, Labor-Management Relations and E.O. 9397 (SSN).

Purpose(s): Records are maintained incident to the administration, processing, and resolution of unfair labor complaints. Statistical data, with personal identifiers removed, may be used by management for reporting or policy evaluation purposes.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Representatives of the U.S. Office of Personnel Management (OPM) on matters relating to the inspection, survey, audit or evaluation of Civilian Personnel Management Programs. To the Comptroller General or any of his authorized representatives, in the course of the performance of duties of the General Accounting Office relating to the Labor-Management Relations Program. To the Federal Labor Relations Authority to respond to inquiries from that office regarding complaints referred to or filed with that office. To arbitrators, examiners, or other third parties appointed to inquire into, review, or negotiate labor-management issues. The `Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are stored in paper and electronic form.

Retrievability: Records are retrieved by case subject, case numbers, and/or individual employee names and Social Security Number.

Safeguards: Records are maintained in areas accessible only to DLA personnel who must access the records to perform their duties. The computerized files are password protected with access restricted to authorized users. Records are secured in locked or guarded buildings, locked offices, or locked cabinets during nonduty hours.

Retention and Disposal: Records are destroyed 5 years after final resolution of case.

System manager(s) and address: Executive Director, Human Resources Office, Headquarters, Defense Logistics Agency, ATTN: CAHS, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Human Resources Offices of the DLA PLFAs. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Notification procedures: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Record access procedures: Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Contesting record procedures: The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in DLA Regulation 5400.21, 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories: Servicing Civilian Personnel Officers, arbitrator's office, the Federal Labor Relations Authority, and union officials.

Exemptions claimed for the system: None. [FR Doc. 99-24479 Filed 9-20-99; 8:45 am] BILLING CODE 5001-10-F