Privacy Act of 1974: As Amended; Revisions to the Existing System of Records

In this notice, the Department of the Interior is amending the system notice for OS-57, ``Privacy Act Files,'' to more accurately describe the Department-wide scope of the system of records; to update the routine uses of the data to include disclosures to debt collection agencies, disclosures to other Federal agencies as required in performance of official duties in support of functions compatible with the collection of the data, and disclosures to a consumer reporting agency; and to update the addresses of the System Locations and the System Managers. Accordingly, the Department of the Interior proposes to amend the ``Privacy Act Files,'' OS-57 in its entirety to read as follows: Sue Ellen Sloca, Office of the Secretary Privacy Act Officer, National Business Center. INTERIOR/DOI-57

System name: Privacy Act Files--Interior, DOI-57.

System location: 1. U.S. Department of the Interior, Office of Information Resources Management, MS-5312, 1849 C Street NW, Washington, DC 20240. 2. Offices of Privacy Act Officers for each of the Department's bureaus. (Consult the Appendix for addresses of bureau Privacy Act Officers.) 3. Offices of Systems Managers (and officials authorized, by them,) to receive requests for notification of the existence of, access to, and petitions for amendment of records. (Consult individual system notices for addresses of System Managers.)

Categories of individuals covered by the system: Individuals who have submitted requests for notification of the existence of, access to, and petitions for amendment of records maintained in formally designated ``systems of records'' under the Privacy Act. Individuals who have filed Privacy Act appeals with the Assistant Secretary-Policy, Management and Budget in accordance with Departmental Privacy Act appeal procedures.

Categories of records in the system: Privacy Act requests and appeals; decisions on Privacy Act requests and appeals; accounting of disclosure files; correspondence; reports and related records

Authority for maintenance of the system: 5 U.S.C. 552a.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: The primary purposes of the system are: (1) To support action on Privacy Act requests and appeals. (2) To gather information for management and reporting purposes. Disclosure outside the Department of the Interior may be made: (1) To other Federal agencies with a subject matter interest in a request or an appeal of a decision on a request. (2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or compatible with the purpose for which the records were compiled. (3) Of information indicating the violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license. (4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office. (5) To a debt collection agency for the purpose of collecting outstanding debts owned to the Department for fees associated with processing Privacy Act requests. (6) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.

DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained in manual and automated form.

SAFEGUARDS: Records are maintained with safeguards meeting the requirements of 43 CFR 2.51.

RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with General Records Schedule No. 14, Items 21-26.

SYSTEM MANAGER(S) AND ADDRESS: 1. Departmental Privacy Act Officer, U.S. Department of the Interior, Office of Information Resources Management, MS-5312 MIB, 1849 C Street NW, Washington, DC 20240.

2. Bureau Privacy Act Officers. (Consult the Appendix for addresses of bureau Privacy Act Officers.) 3. System Managers. (Consult individual system notices for addresses of System Managers.)

NOTIFICATION PROCEDURES: A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES: A request for access to records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES: A request for amendment of a record shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.

RECORDS SOURCE CATEGORIES: Individuals filing Privacy Act requests and appeals; Departmental officials acting on requests, appeals, and reporting requirements; the Office of Management and Budget.

EXEMPTIONS CLAIMED FOR THE SYSTEM: None.

[FR Doc. 99-7150 Filed 3-23-99; 8:45 am] BILLING CODE 4310-94-M