[Federal Register Volume 64, Number 69 (Monday, April 12, 1999)] [Notices] [Pages 17648-17649] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 99-8857] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Department of the Navy Privacy Act of 1974; System of Records Notice
Agency
Department of the Navy, DoD.
Action
Notice to amend a record system.
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Summary
The Department of the Navy proposes to amend a system of records notice in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
Dates
The amendment will be effective on May 12, 1999, unless comments are received that would result in a contrary determination.
Addresses
Send comments to the Department of the Navy, PA/FOIA Policy Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC 20350-2000.
For Further Information Contact
Mrs. Doris Lama at (202) 685-6545 or DSN 325-6545.
Supplementary Information
The Department of the Navy's record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The Department of the Navy proposes to amend a system of records notice in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the system of records are not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems report. The record system being amended is set forth below, as amended, published in its entirety.
Dated: April 5, 1999. L. M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. N05820-1
System name: International Legal Hold Files (February 22, 1993, 58 FR 10781).
Changes: * * * * *
System name: Delete entry and replace with ``Foreign Criminal Jurisdiction Files''.
System Location: Delete entry and replace with ``U.S. Naval Legal Officers in a foreign country and the Office of the Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.''
Categories of individuals covered by the system: Delete entry and replace with ``Military personnel, members of civilian component and their dependents, and contractor employees and their dependents who have had criminal charges lodged against them in a foreign country.'' * * * * *
Authority for maintenance of the system: Add to entry ``10 U.S.C. 1037''.
Purpose(s): In line 6, delete the word ``the'' and insert the words ``foreign criminal litigation, foreign confinement, and''. * * * * *
Retention and Disposal: Delete entry and replace with ``Destroy when 2 years old or purpose is served, whichever is earlier''.
Sytem Manager(s) and address: Delete entry and replace with ``Policy Official: Judge Advocate General, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374- 5066. Record Holder: Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices''. * * * * * N05820-1
System name: Foreign Criminal Jurisdiction Files.
System location: U.S. Naval Legal Offices in a foreign country and the Office of the Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
Categories of individuals covered by the system: Military personnel, members of civilian component and their dependents, and contractor employees and their dependents who have had criminal charges lodged against them in a foreign country.
Categories of records in the system: Computerized summaries and card files containing copies of legal documents received and filed relative to the case, statements, affidavits, handwritten notes, and other miscellaneous data about the particular case.
Authority for maintenance of the system: 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1037; and E.O. 9397 (SSN).
Purpose(s): Used by foreign civilian attorneys in representing the accused, by the accused's military advisor in seeking an expeditious settlement of the case; by supervisory personnel in the performance of their official duties when monitoring foreign criminal litigation, foreign confinement, and legal hold status of the individuals involved.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ``Blanket Routine Uses'' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained on computers, magnetic tape, file folders and file cards.
RETRIEVABILITY: Files are retrieved by name and Social Security Number.
SAFEGUARDS: Only personnel in the International and Operational Law Department are authorized access. Offices are kept locked when not occupied. Computers are password protected.
RETENTION AND DISPOSAL: Destroy when 2 years old or purpose is served, whichever is earlier.
SYSTEM MANAGER(S) AND ADDRESS: Policy Official: Judge Advocate General, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Record Holder.--Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000. Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.
NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices. Individual should provide name, rate and service number, Military I.D. or any standard I.D. showing applicant's photo shall be sufficient for personal visits.
RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system, should address written inquiries to the Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices. Individual should provide name, rate and service number, Military I.D. or any standard I.D. showing applicant's photo shall be sufficient for personal visits.
CONTESTING RECORD PROCEDURES: The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES: Foreign judicial system, accused, attorneys representing accused, military legal advisor, Provost Marshal's office, subject's commanding officer, witnesses, and the complainant.
EXEMPTIONS CLAIMED FOR THE SYSTEM: None.
[FR Doc. 99-8857 Filed 4-9-99; 8:45 am] BILLING CODE 5001-10-M