80 FR 19287 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 80, Issue 69 (April 10, 2015)
Office of the Secretary
Federal Register Volume 80, Issue 69 (April 10, 2015)
| Page Range | 19287-19290 | |
| FR Document | 2015-08220 |
[Federal Register Volume 80, Number 69 (Friday, April 10, 2015)] [Notices] [Pages 19287-19290] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-08220] ======================================================================= ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DoD-2015-OS-0031] Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to alter a System of Records. ----------------------------------------------------------------------- SUMMARY: The Office of the Secretary of Defense proposes to alter a system of records, DMDC 12 DoD, entitled ``Joint Personnel Adjudication System (JPAS)'' in its inventory of record systems subject to the Privacy Act of 1974, as amended. This system is a DoD enterprise automated system for personnel security, providing a common, comprehensive medium to record, document, and identify personnel security actions within the Department including submitting adverse information, verification of clearance status (to include grants of interim clearances), requesting investigations, and supporting Continuous Evaluation activities. DATES: Comments will be accepted on or before May 11, 2015. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and [[Page 19288]] Compliance, Regulatory and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-9010. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in the FOR FURTHER INFORMATION CONTACT section or at the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on April 1, 2015, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: April 6, 2015. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. DMDC 12 DoD Joint Personnel Adjudication System (JPAS), (May 3, 2011, 76 FR 24863). Changes: * * * * * Categories of individuals covered by the system: Delete entry and replace with ``All Armed Forces personnel; DoD and U.S. Coast Guard civilian, contractor employees, and applicants; other federal personnel with authorized access to JPAS or for reciprocity purposes; ``affiliated'' personnel (e.g., Non-Appropriated Fund employees, Red Cross volunteers and staff, USO personnel, and congressional staff members); industry personnel requiring JPAS access for personnel security purposes; and foreign nationals requiring fitness determination, Homeland Security Presidential Directive 12 (HSPD-12) access, access to National Security Information (NSI), Sensitive Compartmented Information and/or assignment to a sensitive position.'' Categories of records in the system: Delete entry and replace with ``Name (current, former and alternate names); Social Security Number (SSN); DoD Identification Number (DoD ID Number); date of birth; place of birth; country of citizenship; type of DoD affiliation; employing activity; current employment status; position sensitivity; personnel security investigative basis; status of current adjudicative action; security clearance eligibility status and access status; whether eligibility determination was based on a condition, deviation from prescribed investigative standards, or waiver of adjudication guidelines; reports of security-related incidents, to include issue files and information identified through continuous evaluation which may require additional adjudication; foreign travel and contacts; self-reported information; eligibility recommendations or decisions made by an appellate authority; non-disclosure execution dates; indoctrination date(s); level(s) of access granted; debriefing date(s) and reasons for debriefing. Entries documenting the outcomes of investigations and adjudications conducted by Federal investigative organizations (e.g., U.S. Office of Personnel Management (OPM), Federal Bureau of Investigation (FBI), National Aeronautics and Space Administration (NASA), etc.) or by DoD agencies for continuous evaluation and locator references to such investigations. Entries documenting fitness determinations, HSPD-12 access, and continuous evaluation adverse information flags of the subject.'' Authority for maintenance of the system: Delete entry and replace with ``5 U.S.C. 9101, Access to Criminal History Information for National Security and Other Purposes; 10 U.S.C. 137, Under Secretary of Defense for Intelligence; DoD Directive 1145.02E, United States Military Entrance Processing Command (USMEPCOM); DoD 5200.2R, DoD Personnel Security Program (PSP); DoD 5105.21, Sensitive Compartment Information Administrative Security Manual; DoD Instruction (DoDI) 1304.26, Qualification Standards for Enlistment, Appointment and Induction; DoDI 5200.02, DoD Personnel Security Program (PSP); DoDD 5220.6, Defense Industrial Personnel Security Clearance Review Program; DoDI 5220.22, National Industrial Security Program (NISP); Homeland Security Presidential Directive (HSPD) 12, Policy for Common Identification Standard for Federal Employees and Contractors; and E.O. 9397 (SSN), as amended.'' Purpose(s): Delete entry and replace with ``JPAS is a DoD enterprise automated system for personnel security, providing a common, comprehensive medium to record, document, and identify personnel security actions within the Department including submitting adverse information, verification of clearance status (to include grants of interim clearances), requesting investigations, and supporting Continuous Evaluation activities. JPAS consists of two applications, the Joint Adjudication Management System (JAMS) and the Joint Clearance and Access Verification System (JCAVS). JAMS, primarily used by the DoD Adjudicative Community, has the primary purpose of recording eligibility determinations. JCAVS, primarily used by DoD Security Managers and Industry Facility Security Officers, has the primary purpose of verifying eligibility, record access determinations, submitting incidents for subsequent adjudication, and visit requests from the field (worldwide). These records may also be used as a management tool for statistical analyses, tracking, reporting, evaluating program effectiveness and conducting research.'' Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the DoD as follows: To the White House to obtain approval of the President of the United States regarding certain military personnel office actions as provided for in DoD Instruction 1320.4, Military Officer Actions Requiring Approval of the Secretary of Defense or the President, or Confirmation by the Senate. To the U.S. Citizenship and Immigration Services for use in alien admission and naturalization inquiries. To a Federal agency and its employees who are eligible to have a [[Page 19289]] security clearance and/or have access to classified national security information in order to ensure that the agency is informed about information that relates to and/or impacts its employees' eligibility to have a security clearance and/or access to classified national security information. To a Federal agency with contractor personnel who are eligible to have a security clearance and/or have access to classified national security information in order to ensure that the agency is informed about information that relates to and/or may impact the contractor's eligibility to have a security clearance and/or access to classified national security information. To a contractor with employees who are eligible to have a security clearance and/or have access to classified national security information in order to ensure that the employer is informed about information that relates to and/or may impact its employees eligibility to have a security clearance and/or access to classified national security information. Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Disclosure When Requesting Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DoD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. Disclosure of Requested Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to the Office of Personnel Management Routine Use: A record from a system of records subject to the Privacy Act and maintained by a DoD Component may be disclosed to the Office of Personnel Management (OPM) concerning information on pay and leave, benefits, retirement deduction, and any other information necessary for the OPM to carry out its legally authorized government-wide personnel management functions and studies. Counterintelligence Purpose Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use outside the DoD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary, DoD/Joint Staff compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found at: http://dpcld.defense.gov/Privacy/ SORNsIndex/BlanketRoutineUses.aspx'' * * * * * Retrievability: Delete entry and replace with ``Information is generally retrieved by SSN. However, access to certain functions may require a combination of SSN, DoD ID number, name, date of birth, and/or state and/or country of birth.'' Safeguards: Delete entry and replace with ``Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of Personal Identity Verification (PIV) cards. Physical entry is restricted by the use of locks, guards, and administrative procedures. All individuals granted access to this system of records are to have taken annual Information Assurance and Privacy Act training; and all have been through the vetting process.'' Retention and disposal: Delete entry and replace with ``Records are destroyed no later than 15 continuous years after termination of affiliation with the DoD.'' System manager(s) and address: Delete entry and replace with ``Director, Defense Manpower Data Center, 4800 Mark Center, Alexandria, VA 22350-4000. Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.'' * * * * * Record access procedures: Delete entry and replace with ``Individuals seeking information about themselves contained in this system should address written inquiries to the Defense Manpower Data Center (DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA 16020-0168. Individuals should provide their full name (and any alias and/or alternate names used), SSN, and date and place of birth. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).' Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.'' * * * * * Record source categories: Delete entry and replace with ``Information contained in this system is [[Page 19290]] obtained from the individual; DoD personnel systems; Consolidated Adjudication Tracking System (CATS); Continuous Evaluation Records; DoD and federal adjudicative facilities/organizations; DoD and Non-DoD agencies; and security managers, security officers, or other officials requesting and/or sponsoring the security eligibility or suitability determination or visitation of facility. Additional information may be obtained from other sources such as personnel security investigations, security representatives, subject's personal financial records, military service records, medical records, and unsolicited sources.'' * * * * * [FR Doc. 2015-08220 Filed 4-9-15; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices 19287
administrative purposes, and is not its customers. These may be conducted Estimated Time per Response:
intended for release outside the Agency; via telephone, through electronic Between 5 minutes (0.08 hours) and 120
• Information gathered will not be means, or in person. The USPTO minutes (2 hours), depending on the
used for the purpose of substantially expects customers will respond to the instruments used and the item being
informing influential policy decisions; questionnaires and surveys primarily completed.
and through electronic means, and to the Estimated Total Annual Respondent
• Information gathered will yield focus groups, interviews, and usability Burden Hours: 5,059 hours.
qualitative information; the collections testing primarily in person.
are not designed or expected to yield Estimated Total Annual Respondent
statistically reliable results nor used as III. Data (Hourly) Cost Burden: $917,348.47. The
though the results are generalizable to USPTO expects that attorneys,
OMB Number: 0651—New. paralegals and pro se applicants will
the population of study. IC Instruments and Forms: The
As a general matter, these information complete these applications. The
individual instruments in this professional hourly rate for attorneys is
collections will not result in any new
collection, as well as their associated $389, and the hourly rates for paralegals
system of records containing privacy
forms, are listed in the table below. and pro se applicants are $125 and $30,
information and will not ask questions
of a sensitive nature. Type of Review: New. respectively. The average of the
Affected Public: Individuals and combined respondent rate is $181.33.
II. Method of Collection households; businesses or other for- Using this blended hourly rate, the
The USPTO uses surveys, focus profits; and not-for-profit institutions. USPTO estimates that the total
groups, interviews, questionnaires, and Estimated Number of Respondents: respondent cost burden for this
usability testing to collect feedback from 27,900 responses per year. collection is $917,348.47 per year.
Estimated time Estimated Estimated Rate
IC Number Information collection item for response annual annual (S/hr)
(minutes) responses burden hours
(a) (b) (a) x (b) = (c)
1 .............................................................. Customer Surveys .................................. 5 20,000 1,667 $181.33
2 .............................................................. Questionnaires/Customer Comment 5 300 25 181.33
Cards/Complaint Forms.
3 .............................................................. Focus Groups/Interviews ........................ 15 6,000 1,500 181.33
4 .............................................................. Small Discussion Groups ....................... 120 600 1,200 181.33
5 .............................................................. Usability Tests (In-person observation 40 1,000 667 181.33
(i.e., Website/Software).
Total (Three –Year Period) ............. ................................................................. ........................ 27,900 5,059 ................
(83,700) (15,177)
Estimated Total Annual (Non-hour) they also will become a matter of public subject to the Privacy Act of 1974, as
Respondent Cost Burden: There are no record. amended. This system is a DoD
capital start-up, maintenance, postage, Dated: April 1, 2015. enterprise automated system for
or recordkeeping costs associated with Marcie Lovett,
personnel security, providing a
this information collection. common, comprehensive medium to
Records Management Division Director,
USPTO, Office of the Chief Information
record, document, and identify
IV. Request for Comments
Officer. personnel security actions within the
Comments are invited on: [FR Doc. 2015–08262 Filed 4–9–15; 8:45 am]
Department including submitting
(a) Whether the proposed collection of adverse information, verification of
BILLING CODE 3510–16–P
information is necessary for the proper clearance status (to include grants of
performance of the functions of the interim clearances), requesting
agency, including whether the investigations, and supporting
information shall have practical utility; DEPARTMENT OF DEFENSE Continuous Evaluation activities.
(b) the accuracy of the agency’s DATES: Comments will be accepted on or
Office of the Secretary
estimate of the burden (including hours before May 11, 2015. This proposed
and cost) of the proposed collection of [Docket ID: DoD–2015–OS–0031] action will be effective the date
information; following the end of the comment
(c) ways to enhance the quality, Privacy Act of 1974; System of period unless comments are received
utility, and clarity of the information to Records which result in a contrary
be collected; and determination.
AGENCY: Office of the Secretary of
(d) ways to minimize the burden of Defense, DoD. ADDRESSES: You may submit comments,
the collection of information on
mstockstill on DSK4VPTVN1PROD with NOTICES
ACTION: Notice to alter a System of identified by docket number and title,
respondents, e.g., the use of automated Records. by any of the following methods:
collection techniques or other forms of * Federal Rulemaking Portal: http://
information technology. SUMMARY: The Office of the Secretary of www.regulations.gov. Follow the
Comments submitted in response to Defense proposes to alter a system of instructions for submitting comments.
this notice will be summarized or records, DMDC 12 DoD, entitled ‘‘Joint * Mail: Department of Defense, Office
included in the request for OMB Personnel Adjudication System (JPAS)’’ of the Deputy Chief Management
approval of this information collection; in its inventory of record systems Officer, Directorate of Oversight and
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![19290 Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices
obtained from the individual; DoD ADDRESSES: You may submit comments management systems. DRRS will permit
personnel systems; Consolidated to one of the following: commanders to obtain pertinent
Adjudication Tracking System (CATS); • Federal eRulemaking Portal: http:// readiness data on personnel assigned/
Continuous Evaluation Records; DoD www.regulations.gov. Follow the attached to their units.’’
and federal adjudicative facilities/ instructions for submitting comments. DATES: Comments will be accepted on or
organizations; DoD and Non-DoD • Mail: Department of Defense, Office before May 11, 2015. This proposed
agencies; and security managers, of the Deputy Chief Management action will be effective the date
security officers, or other officials Officer, Directorate of Oversight and following the end of the comment
requesting and/or sponsoring the Compliance, Regulatory and Audit period unless comments are received
security eligibility or suitability Matters Office, 9010 Defense Pentagon, which result in a contrary
determination or visitation of facility. Washington, DC 20301–9010. determination.
Additional information may be obtained FOR FURTHER INFORMATION CONTACT: Ira
from other sources such as personnel Silverberg at 703–767–0705 during ADDRESSES: You may submit comments,
security investigations, security normal business hours Monday through identified by docket number and title,
representatives, subject’s personal Friday, from 8:00 a.m. to 4:30 p.m. by any of the following methods:
financial records, military service (EST) or by email: ira.silverberg@ * Federal Rulemaking Portal: http://
records, medical records, and dla.mil. www.regulations.gov. Follow the
unsolicited sources.’’ instructions for submitting comments.
Dated: April 7, 2015.
* * * * * * Mail: Department of Defense, Office
[FR Doc. 2015–08220 Filed 4–9–15; 8:45 am] Aaron Siegel,
of the Deputy Chief Management
Alternate OSD Federal Register Liaison
BILLING CODE 5001–06–P Officer, Directorate of Oversight and
Officer, Department of Defense.
Compliance, Regulatory and Audit
[FR Doc. 2015–08280 Filed 4–9–15; 8:45 am]
Matters Office, 9010 Defense Pentagon,
DEPARTMENT OF DEFENSE BILLING CODE 5001–06–P
Washington, DC 20301–9010.
Office of the Secretary Instructions: All submissions received
DEPARTMENT OF DEFENSE must include the agency name and
[Docket ID: DoD–2015–OS–0032] docket number for this Federal Register
Office of the Secretary document. The general policy for
Notice of Availability (NOA) of an comments and other submissions from
Environmental Assessment (EA) [Docket ID: DoD–2015–OS–0029] members of the public is to make these
Addressing the Upgrade and Storage
Privacy Act of 1974; System of submissions available for public
of Beryllium Metal at the DLA Strategic
Records viewing on the Internet at http://
Materials Hammond, IN
www.regulations.gov as they are
AGENCY: Defense Logistics Agency, DoD. AGENCY: Office of the Secretary of received without change, including any
ACTION: Notice of Availability (NOA) of Defense, DoD. personal identifiers or contact
an Environmental Assessment (EA) ACTION: Notice to alter a System of information.
Addressing the Upgrade and Storage of Records. FOR FURTHER INFORMATION CONTACT: Ms.
Beryllium Metal at the DLA Strategic Cindy Allard, Chief, OSD/JS Privacy
Materials Hammond, IN. SUMMARY: The Office of the Secretary of
Defense proposes to alter a system of Office, Freedom of Information
SUMMARY: The Defense Logistics Agency records, DPR 30 DoD, entitled Directorate, Washington Headquarters
(DLA) announces the availability of an ‘‘Department of Defense Readiness Service, 1155 Defense Pentagon,
environmental assessment (EA) for the Reporting System (DRRS) Records’’ in Washington, DC 20301–1155, or by
potential environmental impacts its inventory of record systems subject phone at (571) 372–0461.
associated with the Proposed Action to to the Privacy Act of 1974, as amended. SUPPLEMENTARY INFORMATION: The Office
upgrade and store beryllium at the DLA The Defense Readiness Reporting of the Secretary of Defense notices for
Strategic Materials Hammond, IN depot. System (DRRS) provides the means to systems of records subject to the Privacy
The EA has been prepared as required manage and report the readiness of the Act of 1974 (5 U.S.C. 552a), as amended,
under the National Environmental Department of Defense and its have been published in the Federal
Policy Act (NEPA), (1969). In addition, subordinate Components to execute the Register and are available from the
the EA complies with DLA Regulation National Military Strategy as assigned address in the FOR FURTHER INFORMATION
1000.22. DLA has determined that the by the Secretary of Defense in the CONTACT section or at the Defense
Proposed Action would not have a Defense Planning Guidance, Privacy and Civil Liberties Division
significant impact on the human Contingency Planning Guidance, Web site at http://dpcld.defense.gov/.
environment within the context of Theater Security Cooperation Guidance, The proposed system report, as
NEPA. Therefore, the preparation of an and the Unified Command Plan. DRRS required by U.S.C. 552a(r) of the Privacy
environmental impact statement is not builds upon the processes and readiness Act of 1974, as amended, was submitted
required. assessment tools used in the Department on April 1, 2015, to the House
DATES: Public comments will be of Defense to establish a capabilities- Committee on Oversight and
accepted on or before May 11, 2015. based, adaptive, near real-time readiness Government Reform, the Senate
mstockstill on DSK4VPTVN1PROD with NOTICES
Comments received by the end of the reporting system. Committee on Governmental Affairs,
30-day period will be considered when All DoD components will use the and the Office of Management and
preparing the final version of the DRRS information to identify critical Budget (OMB) pursuant to paragraph 4c
document. The EA is available readiness deficiencies, develop of Appendix I to OMB Circular No. A–
electronically at http://www.dla.mil/ strategies for rectifying these 130, ‘‘Federal Agency Responsibilities
InstallationSupport/Documents/EA- deficiencies, and ensure they are for Maintaining Records About
UpgradeAndStorageOfBeryllium- addressed in appropriate program/ Individuals,’’ dated February 8, 1996
20141119.pdf. budget planning or other DoD (February 20, 1996, 61 FR 6427).
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Document Created: 2018-02-21 10:08:25
Document Modified: 2018-02-21 10:08:25
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a System of Records. | |
| Dates | Comments will be accepted on or before May 11, 2015. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461. | |
| FR Citation | 80 FR 19287 |
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