80_FR_19362 80 FR 19293 - Privacy Act of 1974; System of Records

80 FR 19293 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 69 (April 10, 2015)

Page Range19293-19295
FR Document2015-08195

The Office of the Secretary of Defense proposes to alter a system of records, DWHS E04, entitled ``Privacy Act Case Files'' in its inventory of record systems subject to the Privacy Act of 1974, as amended. Information is being collected and maintained for the purpose of processing Privacy Act requests and administrative appeals; for participating in litigation regarding agency action on such requests and appeals; and for assisting the Department of Defense in carrying out any other responsibilities under the Privacy Act of 1974, as amended.

Federal Register, Volume 80 Issue 69 (Friday, April 10, 2015)
[Federal Register Volume 80, Number 69 (Friday, April 10, 2015)]
[Notices]
[Pages 19293-19295]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-08195]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0030]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DWHS E04, entitled ``Privacy Act Case Files'' in its 
inventory of record systems subject to the Privacy Act of 1974, as 
amended. Information is being collected and maintained for the purpose 
of processing Privacy Act requests and administrative appeals; for 
participating in litigation regarding agency action on such requests 
and appeals; and for assisting the Department of Defense in carrying 
out any other responsibilities under the Privacy Act of 1974, as 
amended.

DATES: Comments will be accepted on or before May 11, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in the FOR FURTHER INFORMATION 
CONTACT section or at the Defense Privacy and Civil Liberties Division 
Web site at http://dpcld.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 1, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS E04

System name:
    Privacy Act Case Files (October 29, 2012, 77 FR 65539)

Changes:
* * * * *

System location:
    Delete entry and replace with ``Freedom of Information Division, 
Executive Services Directorate, Washington Headquarters Services, 4800 
Mark Center Drive, Alexandria, VA 22350-3100.
    Office of the Secretary of Defense/Joint Staff (OSD/JS) Privacy 
Office, Executive Services Directorate, Washington Headquarters 
Services, 4800 Mark Center Drive, Alexandria, VA 22350-3100.
    Department of Defense Education Activity (DODEA), Privacy Act 
Office, Executive Services Office, Office of the Chief of Staff, 4800 
Mark Center Drive, Alexandria, VA 22350-1400.
    Defense Manpower Data Center (DMDC) Boyers, 1137 Branchton Road, 
Boyers, PA 16016-0001.

[[Page 19294]]

    DoD Consolidated Adjudication Facility (DoD CAF), 600 10th Street, 
Ft. Meade, MD 20755-5615.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals (and attorneys 
representing individuals) who have requested documents and/or submitted 
appeals for denial of access or amendment under the provisions of the 
Privacy Act (PA) from the OSD/JS, the DODEA, the DMDC (personnel 
security records), and the DoD CAF.''

Categories of records in the system:
    Delete entry and replace with ``Records created or compiled in 
response to Privacy Act requests and administrative appeals, 
individual's name, request number, original and copies of requests and 
administrative appeals; responses to such requests and administrative 
appeals; all related memoranda, correspondence, notes, and other 
related or supporting documentation.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 552a, The Privacy Act of 
1974, as amended; 10 U.S.C. 113, Secretary of Defense; 32 CFR part 310, 
DoD Privacy Program; 32 CFR part 311, OSD Privacy Program; DoD 5400.11-
R, Department of Defense Privacy Program; and Administrative 
Instruction 81, OSD/Joint Staff Privacy Program.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Disclosure to the Department of Justice for Litigation Routine Use: 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee, or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/
Privacy/SORNsIndex/BlanketRoutineUses.aspx.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are maintained in security 
containers with access only to officials whose access is based on 
requirements of assigned duties. Access to electronic records requires 
use of Common Access Card (CAC) login and role-based access by 
individuals who have a demonstrated need-to-know.''

Retention and disposal:
    Delete entry and replace with ``Responses granting access to all 
the requested records, responses to requests for nonexistent records, 
to requesters who provide inadequate descriptions, or to those who fail 
to pay agency reproduction fees: Records are destroyed 2 years after 
the date of reply.
    Responses denying access to all or part of the records requested 
which are not appealed are destroyed 5 years after date of reply.
    Appellate files are destroyed/deleted 4 years after final 
determination by OSD appellate authority.''

System manager(s) and address:
    Delete entry and replace with ``OSD/JS initial requests case files: 
Chief, Freedom of Information Division, Executive Services Directorate, 
Washington Headquarters Services, 4800 Mark Center Drive, Alexandria, 
VA 22350-3100.
    OSD/JS access and amendment appellate files: Chief, OSD/JS Privacy 
Office, Executive Services Directorate, Washington Headquarters 
Services, 4800 Mark Center Drive, Alexandria, VA 22350-3100.
    DoDEA case files: Chief, Department of Defense Education Activity, 
Privacy Office, Executive Services Office, Office of the Chief of 
Staff, 4800 Mark Center Drive, Alexandria, VA 22350-1400.
    DMDC personnel security case files: Defense Manpower Data Center 
(DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA 
16020-0168.
    DoD CAF case files: Privacy Officer, DoD Consolidated Adjudication 
Facility, 600 10th Street, Ft. Meade, MD 20755-5615.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to:
    OSD/JS initial request and appellate case files: Chief, Freedom of 
Information Division, Executive Services Directorate, Washington 
Headquarters Services, 4800 Mark Center Drive, Alexandria, VA 22350-
3100.
    OSD/JS access and amendment appellate files: Chief, OSD/JS Privacy

[[Page 19295]]

Office, Executive Services Directorate, Washington Headquarters 
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
    DoDEA case files: Chief, Department of Defense Education Activity, 
Privacy Act Office, Executive Services Office, Office of the Chief of 
Staff, 4800 Mark Center Drive, Alexandria, VA 22350-1400.
    DMDC personnel security case files: Defense Manpower Data Center 
(DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA 
16020-0168.
    DoD CAF case files: Privacy Access Requests, DoD Consolidated 
Adjudications Facility, 600 10th Street, Ft. Meade, MD 20755-5615.
    Signed, written requests must include the individual's name and 
address, and this system of records notice name and number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access their 
record should address written inquiries to:
    OSD/JS initial request and appellate case files: Chief, Freedom of 
Information Division, Executive Services Directorate, Washington 
Headquarters Services, 4800 Mark Center Drive, Alexandria, VA 22350-
3100.
    DoDEA case files: Chief, Department of Defense Education Activity, 
Privacy Act Office, Executive Services Office, Office of the Chief of 
Staff, 4800 Mark Center Drive, Alexandria, VA 22350-1400.
    DMDC personnel security case files: Defense Manpower Data Center 
(DMDC) Boyers, ATTN: Privacy Act Office, P.O. Box 168, Boyers, PA 
16020-0168, Boyers, PA 16020-0168.
    DoD CAF case files: Privacy Officer, DoD Consolidated Adjudication 
Facility, 600 10th Street, Ft. Meade, MD 20755-5615.
    Signed, written requests must include the individual's name and/or 
request number, and this system of records notice name and number.
    Additional information for DoDEA records: If a parent or legal 
guardian is requesting records pertaining to his or her minor child or 
ward, he/she must also provide evidence of that relationship. The 
parent may provide one of the following: A copy of the child's school 
enrollment form signed by the parent, a copy of a divorce decree or 
travel order that includes the child's name, an order of guardianship, 
or a declaration stating that he/she is the parent or legal guardian of 
the minor or incapacitated child.
    Additional information for DMDC personnel security and DoD CAF 
records: When requesting these records, the requester must also provide 
a notarized statement or an unsworn declaration made in accordance with 
28 U.S.C. 1746, in the following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual for their 
representative to act on their behalf.''

Contesting Record procedures:
    Delete entry and replace with ``The OSD rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.''
* * * * *
[FR Doc. 2015-08195 Filed 4-9-15; 8:45 am]
 BILLING CODE 5001-06-P



                                                                                   Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices                                            19293

                                                  hear from experts on the situation in                   statements and provide copies to all                  personal identifiers or contact
                                                  Ukraine, at the classified level. The                   TRAC members.                                         information.
                                                  TRAC will continue discussion over a                      Dated: April 6, 2015.                               FOR FURTHER INFORMATION CONTACT:     Ms.
                                                  working lunch where they will review                    Aaron Siegel,                                         Cindy Allard, Chief, OSD/JS Privacy
                                                  the topics they intend to brief senior                                                                        Office, Freedom of Information
                                                                                                          Alternate OSD Federal Register Liaison
                                                  leaders at the Pentagon later that                      Officer, Department of Defense.                       Directorate, Washington Headquarters
                                                  afternoon.                                                                                                    Service, 1155 Defense Pentagon,
                                                                                                          [FR Doc. 2015–08212 Filed 4–9–15; 08:45 am]
                                                     The TRAC will then transition to the                                                                       Washington, DC 20301–1155, or by
                                                                                                          BILLING CODE 5001–06–P
                                                  Pentagon where the members will                                                                               phone at (571) 372–0461.
                                                  provide the DoD senior leaders with an
                                                                                                                                                                SUPPLEMENTARY INFORMATION: The Office
                                                  out brief from the meeting.                             DEPARTMENT OF DEFENSE
                                                     Meeting Accessibility: Pursuant to 5                                                                       of the Secretary of Defense notices for
                                                  U.S.C. 552b and 41 CFR 102–3.155, the                                                                         systems of records subject to the Privacy
                                                                                                          Office of the Secretary                               Act of 1974 (5 U.S.C. 552a), as amended,
                                                  Department of Defense has determined
                                                  that the meeting of the TRAC on April                                                                         have been published in the Federal
                                                                                                          [Docket ID: DoD–2015–OS–0030]                         Register and are available from the
                                                  21–22, 2015, shall be closed to the
                                                  public. The Under Secretary of Defense                  Privacy Act of 1974; System of                        address in the FOR FURTHER INFORMATION
                                                                                                                                                                CONTACT section or at the Defense
                                                  for Acquisition, Technology and                         Records
                                                  Logistics, in consultation with the DoD                                                                       Privacy and Civil Liberties Division
                                                  FACA Attorney, has determined in                        AGENCY:  Office of the Secretary of                   Web site at http://dpcld.defense.gov/.
                                                  writing that the public interest requires               Defense, DoD.                                           The proposed system report, as
                                                  all sessions of this meeting be closed to               ACTION: Notice to alter a System of                   required by U.S.C. 552a(r) of the Privacy
                                                  the public because the discussions and                  Records.                                              Act of 1974, as amended, was submitted
                                                  sharing of information will be                                                                                on April 1, 2015, to the House
                                                                                                          SUMMARY:   The Office of the Secretary of             Committee on Oversight and
                                                  concerned with classified information
                                                                                                          Defense proposes to alter a system of                 Government Reform, the Senate
                                                  and matters covered by 5 U.S.C.
                                                                                                          records, DWHS E04, entitled ‘‘Privacy                 Committee on Governmental Affairs,
                                                  552b(c)(1). Such classified matters are
                                                                                                          Act Case Files’’ in its inventory of                  and the Office of Management and
                                                  inextricably intertwined with the
                                                                                                          record systems subject to the Privacy                 Budget (OMB) pursuant to paragraph 4c
                                                  unclassified material and cannot
                                                                                                          Act of 1974, as amended. Information is               of Appendix I to OMB Circular No. A–
                                                  reasonably be segregated into separate
                                                                                                          being collected and maintained for the                130, ‘‘Federal Agency Responsibilities
                                                  discussions without disclosing secret
                                                                                                          purpose of processing Privacy Act                     for Maintaining Records About
                                                  material.
                                                                                                          requests and administrative appeals; for              Individuals,’’ dated February 8, 1996
                                                     Advisory Committee’s Designated
                                                                                                          participating in litigation regarding                 (February 20, 1996, 61 FR 6427).
                                                  Federal Officer or Point of Contact:
                                                                                                          agency action on such requests and                      Dated: April 6, 2015.
                                                     Mr. William Hostyn, DoD, Defense
                                                                                                          appeals; and for assisting the
                                                  Threat Reduction Agency J2/5/8R–ACP,                                                                          Aaron Siegel,
                                                                                                          Department of Defense in carrying out
                                                  8725 John J. Kingman Road, MS 6201,                                                                           Alternate OSD Federal Register Liaison
                                                                                                          any other responsibilities under the
                                                  Fort Belvoir, VA 22060–6201. Email:                                                                           Officer, Department of Defense.
                                                                                                          Privacy Act of 1974, as amended.
                                                  william.p.hostyn.civ@mail.mil. Phone:
                                                                                                          DATES: Comments will be accepted on or                DWHS E04
                                                  (703) 767–4453. Fax: (703) 767–4206.
                                                     Written Statements: Pursuant to                      before May 11, 2015. This proposed
                                                                                                                                                                SYSTEM NAME:
                                                  section 10(a)(3) of FACA and 41 CFR                     action will be effective the date
                                                                                                          following the end of the comment                        Privacy Act Case Files (October 29,
                                                  102–3.105(j) and 102–3.140, the public                                                                        2012, 77 FR 65539)
                                                  or interested organizations may submit                  period unless comments are received
                                                  written statements to the membership of                 which result in a contrary                            CHANGES:
                                                  the TRAC at any time regarding its                      determination.
                                                                                                                                                                *        *   *     *    *
                                                  mission or in response to the stated                    ADDRESSES:   You may submit comments,
                                                  agenda of a planned meeting. Written                    identified by docket number and title,                SYSTEM LOCATION:
                                                  statements should be submitted to the                   by any of the following methods:                         Delete entry and replace with
                                                  TRAC’s Designated Federal Officer. The                    * Federal Rulemaking Portal: http://                ‘‘Freedom of Information Division,
                                                  Designated Federal Officer’s contact                    www.regulations.gov. Follow the                       Executive Services Directorate,
                                                  information is listed in the section                    instructions for submitting comments.                 Washington Headquarters Services,
                                                  immediately above or it can be obtained                   * Mail: Department of Defense, Office               4800 Mark Center Drive, Alexandria, VA
                                                  from the General Services                               of the Deputy Chief Management                        22350–3100.
                                                  Administration’s FACA Database:                         Officer, Directorate of Oversight and                    Office of the Secretary of Defense/
                                                  http://www.facadatabase.gov/                            Compliance, Regulatory and Audit                      Joint Staff (OSD/JS) Privacy Office,
                                                  committee/committee.aspx?cid=1663&                      Matters Office, 9010 Defense Pentagon,                Executive Services Directorate,
                                                  aid=41.                                                 Washington, DC 20301–9010.                            Washington Headquarters Services,
                                                     Written statements that do not pertain                 Instructions: All submissions received              4800 Mark Center Drive, Alexandria, VA
                                                  to a scheduled meeting of the TRAC                      must include the agency name and                      22350–3100.
mstockstill on DSK4VPTVN1PROD with NOTICES




                                                  may be submitted at any time. However,                  docket number for this Federal Register                  Department of Defense Education
                                                  if individual comments pertain to a                     document. The general policy for                      Activity (DODEA), Privacy Act Office,
                                                  specific topic being discussed at a                     comments and other submissions from                   Executive Services Office, Office of the
                                                  planned meeting, then these statements                  members of the public is to make these                Chief of Staff, 4800 Mark Center Drive,
                                                  must be submitted no later than five                    submissions available for public                      Alexandria, VA 22350–1400.
                                                  business days prior to the meeting in                   viewing on the Internet at http://                       Defense Manpower Data Center
                                                  question. The Designated Federal                        www.regulations.gov as they are                       (DMDC) Boyers, 1137 Branchton Road,
                                                  Officer will review all submitted written               received without change, including any                Boyers, PA 16016–0001.


                                             VerDate Sep<11>2014   20:09 Apr 09, 2015   Jkt 235001   PO 00000   Frm 00018   Fmt 4703   Sfmt 4703   E:\FR\FM\10APN1.SGM   10APN1


                                                  19294                            Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices

                                                    DoD Consolidated Adjudication                            Congressional Inquiries Disclosure                 SAFEGUARDS:
                                                  Facility (DoD CAF), 600 10th Street, Ft.                Routine Use: Disclosure from a system                    Delete entry and replace with
                                                  Meade, MD 20755–5615.’’                                 of records maintained by a DoD                        ‘‘Records are maintained in security
                                                                                                          Component may be made to a                            containers with access only to officials
                                                  CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                  SYSTEM:                                                 congressional office from the record of               whose access is based on requirements
                                                                                                          an individual in response to an inquiry               of assigned duties. Access to electronic
                                                     Delete entry and replace with
                                                                                                          from the congressional office made at                 records requires use of Common Access
                                                  ‘‘Individuals (and attorneys representing
                                                                                                          the request of that individual.                       Card (CAC) login and role-based access
                                                  individuals) who have requested
                                                                                                                                                                by individuals who have a
                                                  documents and/or submitted appeals for                     Disclosure to the Department of
                                                                                                                                                                demonstrated need-to-know.’’
                                                  denial of access or amendment under                     Justice for Litigation Routine Use: A
                                                  the provisions of the Privacy Act (PA)                  record from a system of records                       RETENTION AND DISPOSAL:
                                                  from the OSD/JS, the DODEA, the                         maintained by a DoD Component may                        Delete entry and replace with
                                                  DMDC (personnel security records), and                  be disclosed as a routine use to any                  ‘‘Responses granting access to all the
                                                  the DoD CAF.’’                                          component of the Department of Justice                requested records, responses to requests
                                                                                                          for the purpose of representing the                   for nonexistent records, to requesters
                                                  CATEGORIES OF RECORDS IN THE SYSTEM:
                                                                                                          Department of Defense, or any officer,                who provide inadequate descriptions, or
                                                     Delete entry and replace with                        employee, or member of the Department                 to those who fail to pay agency
                                                  ‘‘Records created or compiled in
                                                                                                          in pending or potential litigation to                 reproduction fees: Records are
                                                  response to Privacy Act requests and
                                                                                                          which the record is pertinent.                        destroyed 2 years after the date of reply.
                                                  administrative appeals, individual’s                                                                             Responses denying access to all or
                                                  name, request number, original and                         Disclosure of Information to the
                                                                                                          National Archives and Records                         part of the records requested which are
                                                  copies of requests and administrative                                                                         not appealed are destroyed 5 years after
                                                  appeals; responses to such requests and                 Administration Routine Use: A record
                                                                                                          from a system of records maintained by                date of reply.
                                                  administrative appeals; all related                                                                              Appellate files are destroyed/deleted
                                                  memoranda, correspondence, notes, and                   a DoD Component may be disclosed as
                                                                                                                                                                4 years after final determination by OSD
                                                  other related or supporting                             a routine use to the National Archives
                                                                                                                                                                appellate authority.’’
                                                  documentation.’’                                        and Records Administration for the
                                                                                                          purpose of records management                         SYSTEM MANAGER(S) AND ADDRESS:
                                                  AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                                                                          inspections conducted under authority                   Delete entry and replace with ‘‘OSD/
                                                    Delete entry and replace with ‘‘5                     of 44 U.S.C. 2904 and 2906.                           JS initial requests case files: Chief,
                                                  U.S.C. 552a, The Privacy Act of 1974, as                                                                      Freedom of Information Division,
                                                  amended; 10 U.S.C. 113, Secretary of                       Data Breach Remediation Purposes
                                                                                                          Routine Use: A record from a system of                Executive Services Directorate,
                                                  Defense; 32 CFR part 310, DoD Privacy                                                                         Washington Headquarters Services,
                                                  Program; 32 CFR part 311, OSD Privacy                   records maintained by a Component
                                                                                                          may be disclosed to appropriate                       4800 Mark Center Drive, Alexandria, VA
                                                  Program; DoD 5400.11–R, Department of                                                                         22350–3100.
                                                  Defense Privacy Program; and                            agencies, entities, and persons when (1)
                                                                                                          The Component suspects or has                           OSD/JS access and amendment
                                                  Administrative Instruction 81, OSD/                                                                           appellate files: Chief, OSD/JS Privacy
                                                  Joint Staff Privacy Program.’’                          confirmed that the security or
                                                                                                          confidentiality of the information in the             Office, Executive Services Directorate,
                                                  *     *     *     *    *                                                                                      Washington Headquarters Services,
                                                                                                          system of records has been
                                                  ROUTINE USES OF RECORDS MAINTAINED IN THE               compromised; (2) the Component has                    4800 Mark Center Drive, Alexandria, VA
                                                  SYSTEM, INCLUDING CATEGORIES OF USERS AND               determined that as a result of the                    22350–3100.
                                                  THE PURPOSES OF SUCH USES:                                                                                      DoDEA case files: Chief, Department
                                                                                                          suspected or confirmed compromise
                                                    Delete entry and replace with ‘‘In                                                                          of Defense Education Activity, Privacy
                                                                                                          there is a risk of harm to economic or
                                                  addition to those disclosures generally                                                                       Office, Executive Services Office, Office
                                                                                                          property interests, identity theft or
                                                  permitted under 5 U.S.C. 552a(b) of the                                                                       of the Chief of Staff, 4800 Mark Center
                                                                                                          fraud, or harm to the security or
                                                  Privacy Act of 1974, as amended, the                                                                          Drive, Alexandria, VA 22350–1400.
                                                                                                          integrity of this system or other systems               DMDC personnel security case files:
                                                  records contained herein may                            or programs (whether maintained by the                Defense Manpower Data Center (DMDC)
                                                  specifically be disclosed outside the                   Component or another agency or entity)                Boyers, ATTN: Privacy Act Office, P.O.
                                                  DoD as a routine use pursuant to 5                      that rely upon the compromised                        Box 168, Boyers, PA 16020–0168.
                                                  U.S.C. 552a(b)(3) as follows:                           information; and (3) the disclosure                     DoD CAF case files: Privacy Officer,
                                                    Law Enforcement Routine Use: If a                     made to such agencies, entities, and                  DoD Consolidated Adjudication
                                                  system of records maintained by a DoD                   persons is reasonably necessary to assist             Facility, 600 10th Street, Ft. Meade, MD
                                                  Component to carry out its functions                    in connection with the Components                     20755–5615.’’
                                                  indicates a violation or potential                      efforts to respond to the suspected or
                                                  violation of law, whether civil, criminal,              confirmed compromise and prevent,                     NOTIFICATION PROCEDURE:
                                                  or regulatory in nature, and whether                    minimize, or remedy such harm.                           Delete entry and replace with
                                                  arising by general statute or by                                                                              ‘‘Individuals seeking to determine
                                                  regulation, rule, or order issued                          The DoD Blanket Routine Uses set
                                                                                                                                                                whether information about themselves
                                                  pursuant thereto, the relevant records in               forth at the beginning of the Office of
                                                                                                                                                                is contained in this system of records
                                                  the system of records may be referred,                  the Secretary of Defense (OSD)
                                                                                                                                                                should address written inquiries to:
                                                                                                          compilation of systems of records
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                                                  as a routine use, to the agency                                                                                  OSD/JS initial request and appellate
                                                  concerned, whether federal, state, local,               notices may apply to this system. The                 case files: Chief, Freedom of Information
                                                  or foreign, charged with the                            complete list of DoD Blanket Routine                  Division, Executive Services Directorate,
                                                  responsibility of investigating or                      Uses can be found online at: http://                  Washington Headquarters Services,
                                                  prosecuting such violation or charged                   dpcld.defense.gov/Privacy/                            4800 Mark Center Drive, Alexandria, VA
                                                  with enforcing or implementing the                      SORNsIndex/BlanketRoutineUses.                        22350–3100.
                                                  statute, rule, regulation, or order issued              aspx.’’                                                  OSD/JS access and amendment
                                                  pursuant thereto.                                       *     *      *     *    *                             appellate files: Chief, OSD/JS Privacy


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                                                                                   Federal Register / Vol. 80, No. 69 / Friday, April 10, 2015 / Notices                                           19295

                                                  Office, Executive Services Directorate,                 records: When requesting these records,               the comment period will not be
                                                  Washington Headquarters Services,                       the requester must also provide a                     accepted; ED will ONLY accept
                                                  1155 Defense Pentagon, Washington, DC                   notarized statement or an unsworn                     comments during the comment period
                                                  20301–1155.                                             declaration made in accordance with 28                in this mailbox when the regulations.gov
                                                    DoDEA case files: Chief, Department                   U.S.C. 1746, in the following format:                 site is not available. Written requests for
                                                  of Defense Education Activity, Privacy                     If executed without the United States:             information or comments submitted by
                                                  Act Office, Executive Services Office,                  ‘I declare (or certify, verify, or state)             postal mail or delivery should be
                                                  Office of the Chief of Staff, 4800 Mark                 under penalty of perjury under the laws               addressed to the Director of the
                                                  Center Drive, Alexandria, VA 22350–                     of the United States of America that the              Information Collection Clearance
                                                  1400.                                                   foregoing is true and correct. Executed               Division, U.S. Department of Education,
                                                    DMDC personnel security case files:                   on (date). (Signature).’                              400 Maryland Avenue SW., LBJ,
                                                  Defense Manpower Data Center (DMDC)                        If executed within the United States,              Mailstop L–OM–2–2E319, Room 2E115,
                                                  Boyers, ATTN: Privacy Act Office, P.O.                  its territories, possessions, or                      Washington, DC 20202.
                                                  Box 168, Boyers, PA 16020–0168.                         commonwealths: ‘I declare (or certify,                FOR FURTHER INFORMATION CONTACT: For
                                                    DoD CAF case files: Privacy Access                    verify, or state) under penalty of perjury            specific questions related to collection
                                                  Requests, DoD Consolidated                              that the foregoing is true and correct.               activities, please contact Lisa Gillette,
                                                  Adjudications Facility, 600 10th Street,                Executed on (date). (Signature).’                     (202)260–1426.
                                                  Ft. Meade, MD 20755–5615.                                  Attorneys or other persons acting on               SUPPLEMENTARY INFORMATION: The
                                                    Signed, written requests must include                 behalf of an individual must provide                  Department of Education (ED), in
                                                  the individual’s name and address, and                  written authorization from that                       accordance with the Paperwork
                                                  this system of records notice name and                  individual for their representative to act            Reduction Act of 1995 (PRA) (44 U.S.C.
                                                  number.’’                                               on their behalf.’’                                    3506(c)(2)(A)), provides the general
                                                  RECORD ACCESS PROCEDURES:                               CONTESTING RECORD PROCEDURES:                         public and Federal agencies with an
                                                     Delete entry and replace with                          Delete entry and replace with ‘‘The                 opportunity to comment on proposed,
                                                  ‘‘Individuals seeking to access their                   OSD rules for accessing records, for                  revised, and continuing collections of
                                                  record should address written inquiries                 contesting contents and appealing                     information. This helps the Department
                                                  to:                                                     initial agency determinations are                     assess the impact of its information
                                                     OSD/JS initial request and appellate                 published in OSD Administrative                       collection requirements and minimize
                                                  case files: Chief, Freedom of Information               Instruction 81; 32 CFR part 311; or may               the public’s reporting burden. It also
                                                  Division, Executive Services Directorate,               be obtained from the system manager.’’                helps the public understand the
                                                  Washington Headquarters Services,                                                                             Department’s information collection
                                                                                                          *     *     *    *    *                               requirements and provide the requested
                                                  4800 Mark Center Drive, Alexandria, VA                  [FR Doc. 2015–08195 Filed 4–9–15; 8:45 am]
                                                  22350–3100.                                                                                                   data in the desired format. ED is
                                                                                                          BILLING CODE 5001–06–P
                                                     DoDEA case files: Chief, Department                                                                        soliciting comments on the proposed
                                                  of Defense Education Activity, Privacy                                                                        information collection request (ICR) that
                                                  Act Office, Executive Services Office,                                                                        is described below. The Department of
                                                  Office of the Chief of Staff, 4800 Mark                 DEPARTMENT OF EDUCATION                               Education is especially interested in
                                                  Center Drive, Alexandria, VA 22350–                     [Docket No.: ED–2015–ICCD–0039]                       public comment addressing the
                                                  1400.                                                                                                         following issues: (1) Is this collection
                                                     DMDC personnel security case files:                  Agency Information Collection                         necessary to the proper functions of the
                                                  Defense Manpower Data Center (DMDC)                     Activities; Comment Request; College                  Department; (2) will this information be
                                                  Boyers, ATTN: Privacy Act Office, P.O.                  Assistance Migrant Program (CAMP)                     processed and used in a timely manner;
                                                  Box 168, Boyers, PA 16020–0168,                                                                               (3) is the estimate of burden accurate;
                                                                                                          AGENCY: Office of Elementary and
                                                  Boyers, PA 16020–0168.                                                                                        (4) how might the Department enhance
                                                     DoD CAF case files: Privacy Officer,                 Secondary Education (OESE),
                                                                                                                                                                the quality, utility, and clarity of the
                                                  DoD Consolidated Adjudication                           Department of Education (ED).
                                                                                                                                                                information to be collected; and (5) how
                                                  Facility, 600 10th Street, Ft. Meade, MD                ACTION: Notice                                        might the Department minimize the
                                                  20755–5615.                                                                                                   burden of this collection on the
                                                                                                          SUMMARY:    In accordance with the
                                                     Signed, written requests must include                                                                      respondents, including through the use
                                                                                                          Paperwork Reduction Act of 1995 (44
                                                  the individual’s name and/or request                                                                          of information technology. Please note
                                                                                                          U.S.C. chapter 3501 et seq.), ED is
                                                  number, and this system of records                                                                            that written comments received in
                                                                                                          proposing a new information collection.
                                                  notice name and number.                                                                                       response to this notice will be
                                                     Additional information for DoDEA                     DATES: Interested persons are invited to              considered public records.
                                                  records: If a parent or legal guardian is               submit comments on or before June 9,                     Title of Collection: College Assistance
                                                  requesting records pertaining to his or                 2015.                                                 Migrant Program (CAMP).
                                                  her minor child or ward, he/she must                    ADDRESSES: Comments submitted in                         OMB Control Number: 1810–NEW.
                                                  also provide evidence of that                           response to this notice should be                        Type of Review: A new information
                                                  relationship. The parent may provide                    submitted electronically through the                  collection.
                                                  one of the following: A copy of the                     Federal eRulemaking Portal at http://                    Respondents/Affected Public: State,
                                                  child’s school enrollment form signed                   www.regulations.gov by selecting                      Local, Tribal Governments.
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                                                  by the parent, a copy of a divorce decree               Docket ID number ED–2015–ICCD–0039                       Total Estimated Number of Annual
                                                  or travel order that includes the child’s               or via postal mail, commercial delivery,              Responses: 37.
                                                  name, an order of guardianship, or a                    or hand delivery. If the regulations.gov                 Total Estimated Number of Annual
                                                  declaration stating that he/she is the                  site is not available to the public for any           Burden Hours: 1,184.
                                                  parent or legal guardian of the minor or                reason, ED will temporarily accept                       Abstract: The College Assistance
                                                  incapacitated child.                                    comments at ICDocketMgr@ed.gov.                       Migrant Program (CAMP) office staff
                                                     Additional information for DMDC                      Please note that comments submitted by                collects information for the CAMP
                                                  personnel security and DoD CAF                          fax or email and those submitted after                Annual Performance Report (APR) the


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Document Created: 2018-02-21 10:09:07
Document Modified: 2018-02-21 10:09:07
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice to alter a System of Records.
DatesComments will be accepted on or before May 11, 2015. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
ContactMs. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation80 FR 19293 

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