80 FR 53487 - Privacy Act of 1974; Amendments to Existing System of Records

THE BROADCASTING BOARD OF GOVERNORS

Federal Register Volume 80, Issue 172 (September 4, 2015)

In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as amended, the Broadcasting Board of Governors (BBG) proposes to amend the system of records currently listed under ``BBG-13 M/PT--Office of Personnel (Training and Development Division).'' The amended system of records notice includes updates to reflect organizational changes within the BBG, includes records on contractor training registration, and includes other administrative changes.

[Federal Register Volume 80, Number 172 (Friday, September 4, 2015)]
[Notices]
[Pages 53487-53488]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-22086]


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THE BROADCASTING BOARD OF GOVERNORS


Privacy Act of 1974; Amendments to Existing System of Records

AGENCY: The Broadcasting Board of Governors.

ACTION: Notice of Amendments to an Existing System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, the Broadcasting Board of Governors (BBG) proposes to amend 
the system of records currently listed under ``BBG-13 M/PT--Office of 
Personnel (Training and Development Division).'' The amended system of 
records notice includes updates to reflect organizational changes 
within the BBG, includes records on contractor training registration, 
and includes other administrative changes.

DATES: This action will be effective without further notice on October 
14, 2015, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to the Broadcasting Board of 
Governors, ATTN: Paul Kollmer, Chief Privacy Officer, 330 Independence 
Avenue, Room 3349, Washington, DC 20237.

FOR FURTHER INFORMATION CONTACT: David Milligan, Director of the Office 
of Workforce Support and Development, (202) 203-4500

    Dated: September 1, 2015.
Andr[eacute] Mendes,
Interim CEO and Director, BBG.
BBG 13--Office of Workforce Support and Development

System name:
    OWSDS--Office of Workforce Support and Development System

Security classification:
    None.

System location:
    Office of Workforce Support and Development, Broadcasting Board of 
Governors, International Broadcasting Bureau, 330 C St. SW., 
Washington, DC 20237.

Categories of individuals covered by the system:
    BBG employees and contractor personnel receiving Agency-provided 
training.

Categories of records in the system:
    Employee and contractor personnel training registration data, 
applications, biographic data, educational backgrounds, training 
records, training program outlines, evaluations of training courses.

Authority for maintenance of the system:
    The United States Information and Educational Exchange Act of 1948, 
as amended (22 U.S.C. 1431, et seq.); the U.S. International 
Broadcasting Act of 1994, as amended (22 U.S.C. 6201, et seq.); and the 
Foreign Affairs Consolidation Act of 1998 (Pub. L. 105-277).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Background material used to determine eligibility for training; 
justification for training reports and record-keeping; evaluation and 
selection of lecturers and contractors to provide training; preparation 
of reports to Congress and other Government agencies on training 
provided and training costs, as well as projected training needs and 
costs.
    Information is made available on a need-to-know basis to personnel 
of the BBG as may be required in the performance of their official 
duties. The principal users of this information outside the BBG are 
personnel officers in other Government agencies as a result of 
transfer, detail, or reassignment of the individual to whom the record 
pertains, other agencies considering employees for detail or transfer, 
and investigators performing their job functions.
    The information may also be released to other Government agencies 
that have

[[Page 53488]]

statutory or other lawful authority to maintain such information. Also 
see Statement of General Routine Uses.

Policies and practices for storing retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage: Paper records stored in file folders and file cabinets. 
Computer records stored on computer drives.
    Retrievability: Manually retrieved by name, by computer generated 
lists of training statistics, or by training course title or 
description.
    Safeguards: Access to files is limited only to authorized BBG 
employees having an official use or need for the information. All files 
are maintained in locked file cabinets during non-duty hours and are 
protected by office personnel when being used during duty hours. All 
files are contained within a secure building with access only to 
individuals with appropriate identification. All users of personal 
information in connection with the performance of their jobs protect 
information from public view and from unauthorized personnel entering 
an unsupervised office or workspace.
    Retention and disposal: Training records maintained until employee 
is separated, until records are no longer needed, or otherwise as 
directed by the General Records Schedule. Budget records and cost 
statistics are kept for three to five years or otherwise as directed by 
the General Records Schedule.

System manager(s) and address:
    Director, Office of Workforce Support and Development, Broadcasting 
Board of Governors, International Broadcasting Bureau, 330 C St. SW. 
Washington, DC 20237.

Notification procedures:
    Individuals who want to know whether this system of records 
contains information about them, or who want access to their records, 
or who want to contest the contents of a record, should make a written 
request to: FOIA/Privacy Act Officer, BBG, Suite 3349, 330 Independence 
Ave. SW. Washington, DC 20237. Individuals' requests should contain the 
name and address of the system manager (listed above) and the following 
information to enable their records to be located and identified:
    A. Full legal name;
    B. Date of Birth;
    C. Social Security Number;
    D. Last employing organization (include duty station location) and 
the approximate dates of employment or contact; and
    E. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
follow the Notification Procedures (listed above). Individuals 
requesting access will also be required to provide adequate 
identification, such as driver's license, employee identification card, 
and/or other identifying document. Additional identification procedures 
may be required in some instances. A notarized signature is required if 
the request is made by written correspondence. To request a file other 
than your own, you must have a notarized, signed statement giving you 
express permission to access the file from the individual to whom the 
file pertains.

Contesting record procedures:
    The BBG's rules for access and for contesting record contents and 
appealing determinations appear in 22 CFR part 505. The right to 
contest records is limited to information that is incomplete, 
irrelevant, erroneous or untimely.

Record source categories:
    The employee; training applications and records; training officers 
and other individuals involved in personnel management; supervisors; 
contracting officer representatives; trainee evaluations.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted by 5 U.S.C. 552a(k)(2); (k)(4); (k)(5); and (k)(6).

[FR Doc. 2015-22086 Filed 9-3-15; 8:45 am]
 BILLING CODE 8610-01-P