80 FR 53487 - Privacy Act of 1974; Amendments to Existing System of Records

THE BROADCASTING BOARD OF GOVERNORS

Federal Register Volume 80, Issue 172 (September 4, 2015)

Page Range		53487-53488
FR Document		2015-22086

In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as amended, the Broadcasting Board of Governors (BBG) proposes to amend the system of records currently listed under ``BBG-13 M/PT--Office of Personnel (Training and Development Division).'' The amended system of records notice includes updates to reflect organizational changes within the BBG, includes records on contractor training registration, and includes other administrative changes.

Federal Register, Volume 80 Issue 172 (Friday, September 4, 2015)

[Federal Register Volume 80, Number 172 (Friday, September 4, 2015)]
[Notices]
[Pages 53487-53488]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-22086]


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THE BROADCASTING BOARD OF GOVERNORS


Privacy Act of 1974; Amendments to Existing System of Records

AGENCY: The Broadcasting Board of Governors.

ACTION: Notice of Amendments to an Existing System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, the Broadcasting Board of Governors (BBG) proposes to amend 
the system of records currently listed under ``BBG-13 M/PT--Office of 
Personnel (Training and Development Division).'' The amended system of 
records notice includes updates to reflect organizational changes 
within the BBG, includes records on contractor training registration, 
and includes other administrative changes.

DATES: This action will be effective without further notice on October 
14, 2015, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to the Broadcasting Board of 
Governors, ATTN: Paul Kollmer, Chief Privacy Officer, 330 Independence 
Avenue, Room 3349, Washington, DC 20237.

FOR FURTHER INFORMATION CONTACT: David Milligan, Director of the Office 
of Workforce Support and Development, (202) 203-4500

    Dated: September 1, 2015.
Andr[eacute] Mendes,
Interim CEO and Director, BBG.
BBG 13--Office of Workforce Support and Development

System name:
    OWSDS--Office of Workforce Support and Development System

Security classification:
    None.

System location:
    Office of Workforce Support and Development, Broadcasting Board of 
Governors, International Broadcasting Bureau, 330 C St. SW., 
Washington, DC 20237.

Categories of individuals covered by the system:
    BBG employees and contractor personnel receiving Agency-provided 
training.

Categories of records in the system:
    Employee and contractor personnel training registration data, 
applications, biographic data, educational backgrounds, training 
records, training program outlines, evaluations of training courses.

Authority for maintenance of the system:
    The United States Information and Educational Exchange Act of 1948, 
as amended (22 U.S.C. 1431, et seq.); the U.S. International 
Broadcasting Act of 1994, as amended (22 U.S.C. 6201, et seq.); and the 
Foreign Affairs Consolidation Act of 1998 (Pub. L. 105-277).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Background material used to determine eligibility for training; 
justification for training reports and record-keeping; evaluation and 
selection of lecturers and contractors to provide training; preparation 
of reports to Congress and other Government agencies on training 
provided and training costs, as well as projected training needs and 
costs.
    Information is made available on a need-to-know basis to personnel 
of the BBG as may be required in the performance of their official 
duties. The principal users of this information outside the BBG are 
personnel officers in other Government agencies as a result of 
transfer, detail, or reassignment of the individual to whom the record 
pertains, other agencies considering employees for detail or transfer, 
and investigators performing their job functions.
    The information may also be released to other Government agencies 
that have

[[Page 53488]]

statutory or other lawful authority to maintain such information. Also 
see Statement of General Routine Uses.

Policies and practices for storing retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage: Paper records stored in file folders and file cabinets. 
Computer records stored on computer drives.
    Retrievability: Manually retrieved by name, by computer generated 
lists of training statistics, or by training course title or 
description.
    Safeguards: Access to files is limited only to authorized BBG 
employees having an official use or need for the information. All files 
are maintained in locked file cabinets during non-duty hours and are 
protected by office personnel when being used during duty hours. All 
files are contained within a secure building with access only to 
individuals with appropriate identification. All users of personal 
information in connection with the performance of their jobs protect 
information from public view and from unauthorized personnel entering 
an unsupervised office or workspace.
    Retention and disposal: Training records maintained until employee 
is separated, until records are no longer needed, or otherwise as 
directed by the General Records Schedule. Budget records and cost 
statistics are kept for three to five years or otherwise as directed by 
the General Records Schedule.

System manager(s) and address:
    Director, Office of Workforce Support and Development, Broadcasting 
Board of Governors, International Broadcasting Bureau, 330 C St. SW. 
Washington, DC 20237.

Notification procedures:
    Individuals who want to know whether this system of records 
contains information about them, or who want access to their records, 
or who want to contest the contents of a record, should make a written 
request to: FOIA/Privacy Act Officer, BBG, Suite 3349, 330 Independence 
Ave. SW. Washington, DC 20237. Individuals' requests should contain the 
name and address of the system manager (listed above) and the following 
information to enable their records to be located and identified:
    A. Full legal name;
    B. Date of Birth;
    C. Social Security Number;
    D. Last employing organization (include duty station location) and 
the approximate dates of employment or contact; and
    E. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
follow the Notification Procedures (listed above). Individuals 
requesting access will also be required to provide adequate 
identification, such as driver's license, employee identification card, 
and/or other identifying document. Additional identification procedures 
may be required in some instances. A notarized signature is required if 
the request is made by written correspondence. To request a file other 
than your own, you must have a notarized, signed statement giving you 
express permission to access the file from the individual to whom the 
file pertains.

Contesting record procedures:
    The BBG's rules for access and for contesting record contents and 
appealing determinations appear in 22 CFR part 505. The right to 
contest records is limited to information that is incomplete, 
irrelevant, erroneous or untimely.

Record source categories:
    The employee; training applications and records; training officers 
and other individuals involved in personnel management; supervisors; 
contracting officer representatives; trainee evaluations.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted by 5 U.S.C. 552a(k)(2); (k)(4); (k)(5); and (k)(6).

[FR Doc. 2015-22086 Filed 9-3-15; 8:45 am]
 BILLING CODE 8610-01-P

Federal Register / Vol. 80, No. 172 / Friday, September 4, 2015 / Notices 53487

Hamilton, Montana. The committee is oral comments must be sent to Joni Dated: September 1, 2015.
authorized under the Secure Rural Lubke, RAC Coordinator, 1801 N. 1st André Mendes,
Schools and Community Self- Street, Hamilton, Montana 59840; by Interim CEO and Director, BBG.
Determination Act (the Act) and email to jmlubke@fs.fed.us, or via
operates in compliance with the Federal BBG 13—Office of Workforce Support
facsimile to 406–363–7159. and Development
Advisory Committee Act. The purpose
Meeting Accommodations: If you are
of the committee is to improve SYSTEM NAME:
a person requiring reasonable
collaborative relationships and to OWSDS—Office of Workforce
provide advice and recommendations to accommodation, please make requests
in advance for sign language Support and Development System
the Forest Service concerning projects
and funding consistent with title II of interpreting, assistive listening devices SECURITY CLASSIFICATION:
the Act. Additional RAC information, or other reasonable accommodation for None.
including the meeting agenda and the access to the facility or proceedings by
SYSTEM LOCATION:
meeting summary/minutes can be found contacting the person listed in the
section titled FOR FURTHER INFORMATION Office of Workforce Support and
at the following Web site: http:// Development, Broadcasting Board of
www.fs.usda.gov/main/bitterroot/ CONTACT. All reasonable
Governors, International Broadcasting
workingtogether/advisorycommittees. accommodation requests are managed
Bureau, 330 C St. SW., Washington, DC
DATES: The meeting will be held on a case by case basis.
20237.
September 22, 2015, at 6:30 p.m. Dated: August 24, 2015.
All RAC meetings are subject to Julie K. King,
CATEGORIES OF INDIVIDUALS COVERED BY THE
cancellation. For status of meeting prior SYSTEM:
to attendance, please contact the person Forest Supervisor. BBG employees and contractor
listed under FOR FURTHER INFORMATION [FR Doc. 2015–21999 Filed 9–3–15; 8:45 am] personnel receiving Agency-provided
CONTACT. BILLING CODE 3411–15–P training.
ADDRESSES: The meeting will be held at CATEGORIES OF RECORDS IN THE SYSTEM:
the Bitteroot National Forest (NF) Employee and contractor personnel
Supervisor’s Office, 1801 North 1st training registration data, applications,
Street, Hamilton, Montana. THE BROADCASTING BOARD OF
GOVERNORS biographic data, educational
Written comments may be submitted backgrounds, training records, training
as described under SUPPLEMENTARY program outlines, evaluations of
INFORMATION. All comments, including
Privacy Act of 1974; Amendments to
Existing System of Records training courses.
names and addresses when provided,
are placed in the record and are AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
AGENCY:The Broadcasting Board of The United States Information and
available for public inspection and
copying. The public may inspect Governors. Educational Exchange Act of 1948, as
comments received at the Bitteroot NF ACTION: Notice of Amendments to an amended (22 U.S.C. 1431, et seq.); the
Supervisor’s Office. Please call ahead to Existing System of Records. U.S. International Broadcasting Act of
facilitate entry into the building. 1994, as amended (22 U.S.C. 6201, et
FOR FURTHER INFORMATION CONTACT: SUMMARY: In accordance with the seq.); and the Foreign Affairs
Ryan Domsalla, Designated Federal Consolidation Act of 1998 (Pub. L. 105–
Privacy Act of 1974 (5 U.S.C. 552a), as
Officer, by phone at 406–821–3269 or 277).
amended, the Broadcasting Board of
via email at rdomsalla@fs.fed.us; or Joni Governors (BBG) proposes to amend the ROUTINE USES OF RECORDS MAINTAINED IN THE
Lubke, RAC Coordinator, by phone at system of records currently listed under SYSTEM, INCLUDING CATEGORIES OF USERS AND
406–363–7182 or via email at jmlubke@ ‘‘BBG–13 M/PT—Office of Personnel THE PURPOSES OF SUCH USES:
fs.fed.us. (Training and Development Division).’’ Background material used to
Individuals who use determine eligibility for training;
The amended system of records notice
telecommunication devices for the deaf justification for training reports and
includes updates to reflect
(TDD) may call the Federal Information record-keeping; evaluation and selection
Relay Service (FIRS) at 1–800–877–8339 organizational changes within the BBG,
of lecturers and contractors to provide
between 8:00 a.m. and 8:00 p.m., includes records on contractor training
training; preparation of reports to
Eastern Standard Time, Monday registration, and includes other Congress and other Government
through Friday. administrative changes. agencies on training provided and
SUPPLEMENTARY INFORMATION: The DATES: This action will be effective training costs, as well as projected
purpose of the meeting is: without further notice on October 14, training needs and costs.
1. Project presentations; and 2015, unless comments are received that Information is made available on a
2. To review monitoring reports. would result in a contrary need-to-know basis to personnel of the
The meeting is open to the public. BBG as may be required in the
determination.
The agenda will include time for people performance of their official duties. The
to make oral statements of three minutes ADDRESSES: Send written comments to principal users of this information
or less. Individuals wishing to make an the Broadcasting Board of Governors, outside the BBG are personnel officers
mstockstill on DSK4VPTVN1PROD with NOTICES

oral statement should request in writing ATTN: Paul Kollmer, Chief Privacy in other Government agencies as a result
by September 18, 2015, to be scheduled Officer, 330 Independence Avenue, of transfer, detail, or reassignment of the
on the agenda. Anyone who would like Room 3349, Washington, DC 20237. individual to whom the record pertains,
to bring related matters to the attention other agencies considering employees
of the committee may file written FOR FURTHER INFORMATION CONTACT: for detail or transfer, and investigators
statements with the committee staff David Milligan, Director of the Office of performing their job functions.
before or after the meeting. Written Workforce Support and Development, The information may also be released
comments and requests for time to make (202) 203–4500 to other Government agencies that have

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Document Created: 2015-12-15 09:58:31
Document Modified: 2015-12-15 09:58:31

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of Amendments to an Existing System of Records.
Dates		This action will be effective without further notice on October 14, 2015, unless comments are received that would result in a contrary determination.
Contact		David Milligan, Director of the Office of Workforce Support and Development, (202) 203-4500
FR Citation		80 FR 53487