80 FR 53805 - Proposed Information Collection Activity; Comment Request
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families Federal Register Volume 80, Issue 173 (September 8, 2015)
Administration for Children and Families
Federal Register Volume 80, Issue 173 (September 8, 2015)
| Page Range | 53805-53807 | |
| FR Document | 2015-22495 |
[Federal Register Volume 80, Number 173 (Tuesday, September 8, 2015)] [Notices] [Pages 53805-53807] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2015-22495] ----------------------------------------------------------------------- DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families Proposed Information Collection Activity; Comment Request Proposed Projects: ORR, Unaccompanied Children's Program, Division of Children's Services (DCS) Title: Information Collection and Record Keeping for the Timely Placement and Release of Unaccompanied Children (UC) in ORR Care OMB No.: Description: On March 1, 2003, the Homeland Security Act of 2002, Section 462, transferred responsibilities for the care and placement of unaccompanied children from the Commissioner of the Immigration and Naturalization Service to the Director of the Office of Refugee Resettlement (ORR). ORR is also governed by the provisions established by the Flores Agreement in 1997 and the William Wilberforce Trafficking Victims Protection Reauthorization Act (TVPRA) of 2008. The ORR Unaccompanied Children's Program provides placement, care, custody and services for UC until they can be successfully released to a sponsor, are repatriated to their home country, or able to obtain legal status. Through cooperative agreements and contracts, ORR funds residential care providers that provide temporary housing and other services to unaccompanied children in ORR custody. These care provider facilities are State licensed and must meet ORR requirements to ensure a high level quality of care. They provide a continuum of care for children, including placements in ORR foster care, group homes, shelter, staff secure, secure, and residential treatment centers. The care providers provide children with classroom education, health care, socialization/ recreation, vocational training, mental health services, access to legal services, and case management. Under the law, ORR and its care providers are required to: (1) Collect information about each UC who is entrusted to the care of ORR in order to determine the most appropriate and least restrictive placement, provide adequate services, and identify qualified sponsors for the timely release of the child or youth. ORR has developed instruments to assess the child or youth and his or her needs and conditions throughout his or her stay with ORR as well as the identification and assessment of potential sponsors. These instruments allow for consistency and compliance of standards across care providers and help ORR monitor programs and identify problems and issues that need corrective action. (2) Keep up-to-date records to ensure the child or youth's safety and security and care and to provide accountability with all Federal and State, licensing, and other standards by care providers. (3) Notify UC of their rights and responsibilities under the law, including notice about ORR services, the fact that that they have the right to apply for Special Immigrant Juvenile (SIJ) status, and their legal responsibility to attend an immigration hearing. These tasks are mainly conducted through the ORR online database (The UC Portal), which provides a central location for case records and the documentation of other activities (for example, when a child or youth is transferred to another facility). Many of these records are ``auto-populated'' on the UC Portal once the original data points are completed (such as DOB, A number, date of initial placement). The data collection described here pertains to activities involving UC and care providers from initial intakes of UC into ORR care to his or her release from ORR care. It does not cover information collection for potential sponsors (Submitted via separate OMB request in January 2015.) ORR has applied the following assumptions to this request: (1) Items related to tasks that are routine and customary for care providers and others are excluded. This includes quarterly or annual financial or other reports, grant related requests from ORR Project Officers or others for monitoring performance and progress, and third party notifications to other government agencies, such as U.S. Department of Homeland Security (DHS) or U.S. Department of Justice (DOJ). (For financial and other reports, Care Providers use templates posted on http://www.acf.hhs.gov/grants/grants_resources.html#reporting) (2) Data collection and reporting requirements do not reflect those required by State or local licensing or accreditation requirements. (3) Acknowledgement of receipt of information or other acknowledgements via signature by either the UC or the care provider or others are not included in this information request as these are administrative in nature in order to help care providers and UC track personal belongings, DHS related documents, medical records, and other important items required by the UC following release from ORR care. The components of this information request include: (1) UC Portal Capacity Report: Care providers complete the sections on ``In Care'' and ``Beds in Reserve'' as well as the section recording the UC who have been discharged on a daily basis so that ORR Intakes has a complete picture of available beds for UC placements. (2) The Further Assessment Swift Track (FAST) Placement Tool (Versions for Secure and Staff Secure placements): Initially used by ORR Intakes to determine when a UC warrants a placement in Secure or Staff Secure Care. Care providers must use the tool to update a status for UC who are placed in Secure Care at least every 30 days. (Care providers are not required to re-use tool for UC who have been placed in Staff Secure Care). (3) Placement Authorization: Auto-generated. Requires a signature from the care provider acknowledging a particular UC placement into their facility. (4) Notice of Placement in Secure or Staff Secure Facility: Acknowledges UC's placement in a secure or staff secure care provider facility with signature of UC and facility witness. (5) Initial Intakes Assessment: Biographical information is auto- [[Page 53806]] populated for care providers based on ORR information obtained at Intakes. Screens for trafficking or other safety concerns, special needs, danger to self and others, medical conditions, mental health concerns. (6) UC Assessment: Care provider must complete within 7 days of UC's admission, covers biographic, family, legal, migration, medical, substance abuse, and mental health history. (7) Individual Service Plan: Documents the services that have been provided (for example, number of counseling sessions, educational assessment and classes) and is updated every 30 days. When a child is transferred to a new facility, a new ISP is developed. (8) UC Case Review Form: Documents any new information not indicated in the UC Assessment. (9) New Sponsor Form: Identifies any potential sponsor(s) for a particular UC. In addition to serving as a record for a particular case, helps ORR track individuals who are attempting to sponsor numerous UC, which may suggest a possible trafficking or abuse situation. (10) Transfer Request and Tracking Form: Auto-populated and used to obtain ORR permission for transfer to another care facility. (Filled out by both ORR and care providers) and used to document when a UC is transferred from one facility to another (requires signatures of both facilities). (11) Long Term Foster Care Placement Memo: When ORR identifies a placement of a UC with a long term foster care facility, the long term foster care provider or national VOLAG receiving the transfer request completes the memo and sends to ORR to ensure continuity of services and tracking of records for a UC. (12) Travel Request form for UC Long Term Foster Care: Must be filled out by program at least 10 days prior to travel start date. (13) Notice of Transfer to ICE Chief Counsel and Change of Address: Required so that the Chief Counsel of ICE may file a Motion for Change of Venue and/or Change of Address with the Executive Office for Immigration Review (EOIR), if applicable, to ensure immigration hearing may proceed. (14) Care Provider Release Checklist: Care providers must complete and affirm that all documents, forms, and steps are completed in the release process. (15) Release Request: Provides care provider recommendation for release of a UC to a sponsor. All releases must be approved by ORR prior to UC release. (16) Discharge Notification: Includes date and type of discharge (transfer, home country, sponsor release) and is sent to ICE. (17) Verification of Release: Signed by sponsor as notification that named UC has been released according to the law. Sponsor must also acknowledge agreement with the provisions of the Sponsor Care Agreement pertaining to the minor's care, safety, and well-being, and the sponsor's responsibility for ensuring the minor's presence at all future proceedings before the Department of Homeland Security and EOIR. (18) Child Advocate Referral and Appointment Form: Used by the Child Advocate Program to recommend that ORR appoint an independent child advocate for a victim of child trafficking or in other cases involving vulnerable children. (19) Notice of Rights Handout and Notice of Rights and Provision of Services: Care providers are required to provide to all UC under the Flores v. Reno Settlement Agreement. (20) Legal Service Provider List for UC: List of organizations who offer free legal representation and help for UC with State and Federal courts, immigration hearings, and appeals. Required under the Flores Settlement Agreement. (21) URM Application: Certain populations of children and youth in ORR custody may become eligible for the Unaccompanied Refugee Minors Program, which is a State administered foster care program. In such instances the care provider facility or other interested party may complete this application form on behalf of the child. (22) Withdrawal of Application or Declination of Placement Form: If a youth who has submitted an application for the URM Program wishes to withdraw this application, or if he or she has been offered placement and wishes to decline this placement, the youth must complete this form. (23) Standard Shelter Tour Request: Used by members of the public and the media to submit to care providers in order to tour a shelter facility. Respondents: UC in ORR care and custody (they are generally referred to ORR from the DHS) and who are then referred to ORR's Network of Care Providers. Staff in ORR's Care Provider Network, including those in shelter care, secure and staff secure care, foster care, and residential treatment centers. Approved sponsors of UC released from ORR care. Annual Burden Estimates ---------------------------------------------------------------------------------------------------------------- Number of Instrument Number of responses per Average burden hours per Total burden respondents respondent response hours ---------------------------------------------------------------------------------------------------------------- UC Portal Capacity Report.......... 50 1 .16/hour................... 8 Further Assessment Swift Track 2,320 1 .25/hour................... 580 (FAST) Placement Tool. Placement Authorization Form....... 58,000 1 .1/hour.................... 5,800 Notice of Placement in Secure or 2,320 1 .1/hour.................... 232 Staff Secure Facility. Initial Intakes Form............... 58,000 1 .25/hour................... 14,500 UC Assessment...................... 58,000 1 .50/hour................... 29,000 Individual Service Plan............ 58,000 1 .25........................ 14,500 UC Case Review Form................ 58,000 1 .50/hour................... 29,000 New Sponsor Form................... 55,200 1 .25/hour................... 13,800 Transfer Request and Tracking Form. 1,000 1 .25/hour................... 250 Long Term Foster Care Placement 279 1 .1/hour.................... 28 Memo. Travel Request Form for UC Long 20 1 .25/hour................... 5 Term Foster Care. Notice of Transfer to ICE Chief 2,320 1 .1/hour.................... 232 Counsel and Change of Address. Care Provider Release Checklist.... 55,200 1 .1......................... 5,520 Release Request.................... 55,200 3 .25 hour................... 41,400 Discharge Notification............. 716 1 .25/hour................... 179 Verification of Release............ 55,200 1 .1/hour.................... 5,520 Child Advocate Referral and 250 1 .50........................ 125 Appointment Form. Notice of Rights Handout and Notice 58,000 1 .1/hour.................... 5,800 of Rights and Provision of Services. [[Page 53807]] Legal Service Provider List for UC. 58,000 1 .1......................... 5,800 URM Application.................... 350 1 1.......................... 350 Withdrawal of Application or 10 1 .1/hour.................... 1 Declination of Placement Form. Standard Shelter Tour Request...... 60 1 .1/hour.................... 6 ---------------------------------------------------------------------------------------------------------------- Estimated Total Annual Burden Hours: 172,636. In compliance with the requirements of Section 506(c)(2)(A) of the Paperwork Reduction Act of 1995, the Administration for Children and Families is soliciting public comment on the specific aspects of the information collection described above. Copies of the proposed collection of information can be obtained and comments may be forwarded by writing to the Administration for Children and Families, Office of Planning, Research and Evaluation, 370 L'Enfant Promenade SW., Washington, DC 20447, Attn: ACF Reports Clearance Officer. Email address: infocollection@acf.hhs.gov. All requests should be identified by the title of the information collection. The Department specifically requests comments on: (a) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information shall have practical utility; (b) the accuracy of the agency's estimate of the burden of the proposed collection of information; (c) the quality, utility, and clarity of the information to be collected; and (d) ways to minimize the burden of the collection of information on respondents, including through the use of automated collection techniques or other forms of information technology. Consideration will be given to comments and suggestions submitted within 60 days of this publication. Robert Sargis, Reports Clearance Officer. [FR Doc. 2015-22495 Filed 9-4-15; 8:45 am] BILLING CODE 4184-01-P
![Federal Register / Vol. 80, No. 173 / Tuesday, September 8, 2015 / Notices 53805
Estimated Total Annual Burden custody and services for UC until they ORR care. It does not cover information
Hours: 2,352. can be successfully released to a collection for potential sponsors
Additional Information: Copies of the sponsor, are repatriated to their home (Submitted via separate OMB request in
proposed collection may be obtained by country, or able to obtain legal status. January 2015.)
writing to the Administration for Through cooperative agreements and ORR has applied the following
Children and Families, Office of contracts, ORR funds residential care assumptions to this request:
Planning, Research and Evaluation, 370 providers that provide temporary (1) Items related to tasks that are
L’Enfant Promenade SW., Washington, housing and other services to routine and customary for care
DC 20447, Attn: ACF Reports Clearance unaccompanied children in ORR providers and others are excluded. This
Officer. All requests should be custody. These care provider facilities includes quarterly or annual financial or
identified by the title of the information are State licensed and must meet ORR other reports, grant related requests
collection. Email address: requirements to ensure a high level from ORR Project Officers or others for
infocollection@acf.hhs.gov. quality of care. They provide a monitoring performance and progress,
OMB Comment: OMB is required to continuum of care for children, and third party notifications to other
make a decision concerning the including placements in ORR foster government agencies, such as U.S.
collection of information between 30 care, group homes, shelter, staff secure, Department of Homeland Security
and 60 days after publication of this secure, and residential treatment (DHS) or U.S. Department of Justice
document in the Federal Register. centers. The care providers provide (DOJ). (For financial and other reports,
Therefore, a comment is best assured of children with classroom education, Care Providers use templates posted on
having its full effect if OMB receives it health care, socialization/recreation, http://www.acf.hhs.gov/grants/grants_
within 30 days of publication. Written vocational training, mental health resources.html#reporting)
comments and recommendations for the services, access to legal services, and (2) Data collection and reporting
proposed information collection should case management. requirements do not reflect those
be sent directly to the following: Office Under the law, ORR and its care required by State or local licensing or
of Management and Budget, Paperwork providers are required to: accreditation requirements.
Reduction Project, Email: OIRA_ (1) Collect information about each UC (3) Acknowledgement of receipt of
SUBMISSION@OMB.EOP.GOV, Attn: who is entrusted to the care of ORR in information or other acknowledgements
Desk Officer for the Administration for order to determine the most appropriate via signature by either the UC or the
Children and Families. and least restrictive placement, provide care provider or others are not included
adequate services, and identify qualified in this information request as these are
Robert Sargis, sponsors for the timely release of the administrative in nature in order to help
Reports Clearance Officer. child or youth. ORR has developed care providers and UC track personal
[FR Doc. 2015–22571 Filed 9–4–15; 8:45 am] instruments to assess the child or youth belongings, DHS related documents,
BILLING CODE 4184–01–P and his or her needs and conditions medical records, and other important
throughout his or her stay with ORR as items required by the UC following
well as the identification and release from ORR care.
DEPARTMENT OF HEALTH AND assessment of potential sponsors. These The components of this information
HUMAN SERVICES instruments allow for consistency and request include:
compliance of standards across care (1) UC Portal Capacity Report: Care
Administration for Children and providers and help ORR monitor providers complete the sections on ‘‘In
Families programs and identify problems and Care’’ and ‘‘Beds in Reserve’’ as well as
issues that need corrective action. the section recording the UC who have
Proposed Information Collection (2) Keep up-to-date records to ensure been discharged on a daily basis so that
Activity; Comment Request the child or youth’s safety and security ORR Intakes has a complete picture of
Proposed Projects: ORR, and care and to provide accountability available beds for UC placements.
Unaccompanied Children’s Program, with all Federal and State, licensing, (2) The Further Assessment Swift
Division of Children’s Services (DCS) and other standards by care providers. Track (FAST) Placement Tool (Versions
Title: Information Collection and (3) Notify UC of their rights and for Secure and Staff Secure placements):
Record Keeping for the Timely responsibilities under the law, Initially used by ORR Intakes to
Placement and Release of including notice about ORR services, determine when a UC warrants a
Unaccompanied Children (UC) in ORR the fact that that they have the right to placement in Secure or Staff Secure
Care apply for Special Immigrant Juvenile Care. Care providers must use the tool
OMB No.: (SIJ) status, and their legal responsibility to update a status for UC who are placed
Description: to attend an immigration hearing. in Secure Care at least every 30 days.
On March 1, 2003, the Homeland These tasks are mainly conducted (Care providers are not required to re-
Security Act of 2002, Section 462, through the ORR online database (The use tool for UC who have been placed
transferred responsibilities for the care UC Portal), which provides a central in Staff Secure Care).
and placement of unaccompanied location for case records and the (3) Placement Authorization: Auto-
children from the Commissioner of the documentation of other activities (for generated. Requires a signature from the
Immigration and Naturalization Service example, when a child or youth is care provider acknowledging a
to the Director of the Office of Refugee transferred to another facility). Many of
asabaliauskas on DSK5VPTVN1PROD with NOTICES
particular UC placement into their
Resettlement (ORR). ORR is also these records are ‘‘auto-populated’’ on facility.
governed by the provisions established the UC Portal once the original data (4) Notice of Placement in Secure or
by the Flores Agreement in 1997 and the points are completed (such as DOB, A Staff Secure Facility: Acknowledges
William Wilberforce Trafficking Victims number, date of initial placement). UC’s placement in a secure or staff
Protection Reauthorization Act (TVPRA) The data collection described here secure care provider facility with
of 2008. pertains to activities involving UC and signature of UC and facility witness.
The ORR Unaccompanied Children’s care providers from initial intakes of UC (5) Initial Intakes Assessment:
Program provides placement, care, into ORR care to his or her release from Biographical information is auto-
VerDate Sep<11>2014 17:18 Sep 04, 2015 Jkt 235001 PO 00000 Frm 00047 Fmt 4703 Sfmt 4703 E:\FR\FM\08SEN1.SGM 08SEN1](https://thefederalregister.org/doc/80_FR_53978/page/1.svg)
![Federal Register / Vol. 80, No. 173 / Tuesday, September 8, 2015 / Notices 53807
ANNUAL BURDEN ESTIMATES—Continued
Number of Average
Number of Total burden
Instrument responses per burden hours
respondents hours
respondent per response
Legal Service Provider List for UC ............................................................... 58,000 1 .1 ...................... 5,800
URM Application ........................................................................................... 350 1 1 ....................... 350
Withdrawal of Application or Declination of Placement Form ...................... 10 1 .1/hour .............. 1
Standard Shelter Tour Request .................................................................... 60 1 .1/hour .............. 6
Estimated Total Annual Burden DEPARTMENT OF HEALTH AND Office of Management and Budget
Hours: 172,636. HUMAN SERVICES (OMB) for each collection of
In compliance with the requirements information they conduct or sponsor.
Food and Drug Administration ‘‘Collection of information’’ is defined
of Section 506(c)(2)(A) of the Paperwork
in 44 U.S.C. 3502(3) and 5 CFR
Reduction Act of 1995, the [Docket No. FDA–2012–N–0961]
1320.3(c) and includes Agency requests
Administration for Children and
Agency Information Collection or requirements that members of the
Families is soliciting public comment public submit reports, keep records, or
on the specific aspects of the Activities; Proposed Collection;
Comment Request; Environmental provide information to a third party.
information collection described above. Section 3506(c)(2)(A) of the PRA (44
Impact Considerations
Copies of the proposed collection of U.S.C. 3506(c)(2)(A)) requires Federal
information can be obtained and AGENCY: Food and Drug Administration, Agencies to provide a 60-day notice in
comments may be forwarded by writing HHS. the Federal Register concerning each
to the Administration for Children and ACTION: Notice. proposed collection of information,
Families, Office of Planning, Research including each proposed extension of an
and Evaluation, 370 L’Enfant SUMMARY: The Food and Drug existing collection of information,
Promenade SW., Washington, DC 20447, Administration (FDA) is announcing an before submitting the collection to OMB
Attn: ACF Reports Clearance Officer. opportunity for public comment on the for approval. To comply with this
Email address: infocollection@ proposed collection of certain requirement, FDA is publishing notice
acf.hhs.gov. All requests should be information by the Agency. Under the of the proposed collection of
identified by the title of the information Paperwork Reduction Act of 1995 (the information listed below.
collection. PRA), Federal Agencies are required to With respect to the following
publish notice in the Federal Register collection of information, FDA invites
The Department specifically requests concerning each proposed collection of comments on these topics: (1) Whether
comments on: (a) Whether the proposed information, including each proposed the proposed collection of information
collection of information is necessary extension of an existing collection of is necessary for the proper performance
for the proper performance of the information, and to allow 60 days for of FDA’s functions, including whether
functions of the agency, including public comment in response to the the information will have practical
whether the information shall have notice. This notice solicits comments on utility; (2) the accuracy of FDA’s
practical utility; (b) the accuracy of the the information collection entitled estimate of the burden of the proposed
agency’s estimate of the burden of the ‘‘Environmental Impact collection of information, including the
proposed collection of information; (c) Considerations.’’ validity of the methodology and
the quality, utility, and clarity of the assumptions used; (3) ways to enhance
DATES: Submit either electronic or
information to be collected; and (d) the quality, utility, and clarity of the
written comments on the collection of
ways to minimize the burden of the information to be collected; and (4)
information by November 9, 2015.
collection of information on ways to minimize the burden of the
ADDRESSES: Submit electronic collection of information on
respondents, including through the use comments on the collection of
of automated collection techniques or respondents, including through the use
information to: http:// of automated collection techniques,
other forms of information technology. www.regulations.gov. Submit written
Consideration will be given to when appropriate, and other forms of
comments on the collection of information technology.
comments and suggestions submitted information to the Division of Dockets
within 60 days of this publication. Management (HFA 305), Food and Drug Environmental Impact
Administration, 5630 Fishers Lane, Rm. Considerations—21 CFR Part 25
Robert Sargis,
1061, Rockville, MD 20852. All OMB Control Number 0910–0322
Reports Clearance Officer. comments should be identified with the
[FR Doc. 2015–22495 Filed 9–4–15; 8:45 am] docket number found in brackets in the FDA is requesting OMB approval for
BILLING CODE 4184–01–P heading of this document. the reporting requirements contained in
the FDA collection of information
FOR FURTHER INFORMATION CONTACT: FDA
‘‘Environmental Impact
asabaliauskas on DSK5VPTVN1PROD with NOTICES
PRA Staff, Office of Operations, Food Considerations.’’ The National
and Drug Administration, 8455 Environmental Policy Act (NEPA) (42
Colesville Rd., COLE–14526, Silver U.S.C. 4321–4347) states national
Spring, MD 20993–0002, PRAStaff@ environmental objectives and imposes
fda.hhs.gov. upon each Federal Agency the duty to
SUPPLEMENTARY INFORMATION: Under the consider the environmental effects of its
PRA (44 U.S.C. 3501–3520), Federal actions. Section 102(2)(C) of NEPA
Agencies must obtain approval from the requires the preparation of an
VerDate Sep<11>2014 17:18 Sep 04, 2015 Jkt 235001 PO 00000 Frm 00049 Fmt 4703 Sfmt 4703 E:\FR\FM\08SEN1.SGM 08SEN1](https://thefederalregister.org/doc/80_FR_53978/page/3.svg)
Document Created: 2018-02-26 10:13:48
Document Modified: 2018-02-26 10:13:48
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| FR Citation | 80 FR 53805 |
2024 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR