80 FR 66510 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 209 (October 29, 2015)

The Office of the Secretary of Defense proposes to alter a system of records notice DMDC 05, entitled ``Joint Duty Assignment Management Information System (JDAMIS)'' to enable consolidated tracking of joint experiences for the purpose of awarding joint qualification experience and training, and to provide an annual report to Congress as required by Title 10, Chapter 38, Section 667. Records are also used as a management tool for statistical analysis, tracking, reporting to Congress, evaluating program effectiveness, and conducting research.

[Federal Register Volume 80, Number 209 (Thursday, October 29, 2015)]
[Notices]
[Pages 66510-66511]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-27528]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0112]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records notice DMDC 05, entitled ``Joint Duty Assignment 
Management Information System (JDAMIS)'' to enable consolidated 
tracking of joint experiences for the purpose of awarding joint 
qualification experience and training, and to provide an annual report 
to Congress as required by Title 10, Chapter 38, Section 667. Records 
are also used as a management tool for statistical analysis, tracking, 
reporting to Congress, evaluating program effectiveness, and conducting 
research.

DATES: Comments will be accepted on or before November 30, 2015. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571)372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in the FOR FURTHER INFORMATION 
CONTACT or from the Defense Privacy and Civil Liberties Division Web 
site at http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on October 23, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: October 23, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 05

System name:
    Joint Duty Assignment Management Information System (JDAMIS) (March 
15, 2011, 76 FR 13992).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``All military officers of the Armed 
Forces who: Are serving or have served in billets designated as joint 
duty assignment positions; are attending or have completed joint 
professional military education schools; are designated as joint 
qualified at various levels of qualification; or are eligible to be 
nominated and designated at various joint qualification levels; and 
have earned approved joint experience or discretionary points.''

Categories of records in the system:
    Delete entry and replace with ``Information on individuals includes 
first name, last name, Social Security Number (SSN), date of birth, 
gender, date of rank, military branch, occupation, duty station, joint 
professional military education status, pay grade, race, ethnicity, 
joint qualification level, skill code, departure reason, and DoD email 
address. Also includes information on billets such as service, unit 
identification code, tour length, rank, job title, and critical billet 
code.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. Chapter 38, Joint Officer 
Management; 10 U.S.C. Chapter 107, Professional Military Education; 10 
U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 
Chairman of the Joint Chiefs of Staff Instruction 1330.05, Joint 
Officer Management Program Procedures; DoD Instruction 1300.19, DoD 
Joint Officer Management (JOM) Program; and E.O. 9397 (SSN), as 
amended.''

Purpose(s):
    Delete entry and replace with ``To enable consolidated tracking of 
joint experiences for the purpose of awarding joint qualification 
experience and training, and to provide an annual report to Congress as 
required by Title 10, Chapter 38, Section 667. Records are also used as 
a management tool for statistical analysis, tracking, reporting to 
Congress, evaluating program effectiveness, and conducting research.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.

[[Page 66511]]

    Disclosure to the Department of Justice for Litigation Routine Use: 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
blanket routine uses can be found online at: http://dpcld.defense.gov/
Privacy/SORNsIndex/BlanketRoutineUses.aspx''
* * * * *

Safeguards:
    Delete entry and replace with ``Electronic records are maintained 
in a controlled area accessible only to authorized personnel. Entry to 
these areas is restricted by the use of locks, guards, and 
administrative procedures such as periodic security audits and regular 
monitoring of users' security practices. Access to personal information 
is limited to those who require the records in the performance of their 
official duties. Access to personal information is further restricted 
by the use of the Common Access Card (CAC), intrusion detection system 
(IDS), encryption and firewalls.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Deputy Director, Defense Manpower 
Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 
93955-6771.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Deputy Director, Defense Manpower Data 
Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-
6771.
    Signed, written requests should contain the requester's first name, 
last name, SSN, current address and telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint 
Staff, Freedom of Information Act Requester Service Center, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Signed, written requests should contain the name and number of this 
system of records notice along with the requester's first name, last 
name, SSN, current address and telephone number.''
* * * * *

Record source categories:
    Delete entry and replace with ``DMDC Active Duty and Reserve 
Component flat files, Defense Enrollment Eligibility Reporting System 
database, the Military Services, and the Joint Staff.''
* * * * *
[FR Doc. 2015-27528 Filed 10-28-15; 8:45 am]
 BILLING CODE 5001-06-P