80 FR 68299 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 213 (November 4, 2015)

Page Range		68299-68301
FR Document		2015-28053

The Office of the Secretary of Defense proposes to alter a system of records, DWHS P45, entitled ``OSD/Joint Staff Voluntary Leave Transfer Program Records'' to manage the OSD/Joint Staff Voluntary Leave Transfer (VLTP) program. Employees experiencing a personal or family medical emergency, who have exhausted their own leave, may apply to be a recipient of annual leave donated by other Federal employees, or from leave donors in other Federal agencies eligible to participate in the program. Employees may donate annual leave to an approved leave recipient in their own agency or in another Federal agency covered by the provisions of the program.

Federal Register, Volume 80 Issue 213 (Wednesday, November 4, 2015)

[Federal Register Volume 80, Number 213 (Wednesday, November 4, 2015)]
[Notices]
[Pages 68299-68301]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-28053]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0117]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DWHS P45, entitled ``OSD/Joint Staff Voluntary Leave 
Transfer Program Records'' to manage the OSD/Joint Staff Voluntary 
Leave Transfer (VLTP) program.
    Employees experiencing a personal or family medical emergency, who 
have exhausted their own leave, may apply to be a recipient of annual 
leave donated by other Federal employees, or from leave donors in other 
Federal agencies eligible to participate in the program.
    Employees may donate annual leave to an approved leave recipient in 
their own agency or in another Federal agency covered by the provisions 
of the program.

DATES: Comments will be accepted on or before December 4, 2015. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for

[[Page 68300]]

systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at 
http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 28, 2015, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 30, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P45

System name:
    OSD/Joint Staff Voluntary Leave Transfer Program Records (April 4, 
2000, 65 FR 17636).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Washington Headquarters Services 
(WHS), Human Resources Directorate (HRD), Labor Management and Employee 
Relations (LMER), 4800 Mark Center Drive, Alexandria, VA 22350-3200.
    Decentralized records may also be maintained by Component 
administrative officers. For a complete list, contact the system 
manager.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Civilian employees of the Office of 
the Secretary of Defense (OSD), WHS and DoD field activities or DoD 
agencies serviced by WHS, HRD who have volunteered to participate in 
the voluntary leave transfer program either as a recipient or a 
donor.''

Categories of records in the system:
    Delete entry and replace with ``As required by the Defense Finance 
and Accounting Service (DFAS) systems to effectuate the transfer of 
leave from the donor's account into the recipient's account, each leave 
recipient record contains the employee's name, Social Security Number 
(SSN), employee number, position title, organization, salary, grade, 
step, leave balance data to include the number of donated leave hours 
transferred and the number of donated leave hours used, description of 
the medical emergency to include expected duration and frequency, and 
the employee's contact information during the period of emergency. The 
file may also contain medical or physical documentation or 
certifications, and agency approvals or denials, if applicable.
    As required by the DFAS systems to effectuate the transfer of leave 
from the donor's account to the recipient's account, each donor record 
contains the employee's name, SSN, employee number, position title, 
organization, salary, grade, step, leave balance data to include the 
number of hours to be donated, designated leave, recipient's contact 
information, and preferences for restoration of unused donated leave, 
if applicable.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 6331 et seq., Definitions; 
5 CFR 630, Subpart I, Voluntary Leave Transfer Program; DoD Directive 
(DoDD) 5110.4, Washington Headquarters Services (WHS); Director of 
Administration and Management, Administrative Instruction 67, Leave 
Administration; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To manage the OSD/Joint Staff 
Voluntary Leave Transfer (VLTP) program.
    Employees experiencing a personal or family medical emergency, who 
have exhausted their own leave, may apply to be a recipient of annual 
leave donated by other Federal employees, or from leave donors in other 
Federal agencies eligible to participate in the program.
    Employees may donate annual leave to an approved leave recipient in 
their own agency or in another Federal agency covered by the provisions 
of the program.''
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness.
    To the personnel and pay offices of the Federal agency involved to 
effectuate the leave transfer where leave donor and leave recipient are 
employed by different Federal agencies.
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.

Disclosure When Requesting Information Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, such as current licenses, if necessary 
to obtain information relevant to a DoD Component decision concerning 
the hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.

Disclosure of Requested Information Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed to a federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    Disclosure to the Office of Personnel Management Routine Use: A 
record from a system of records subject to the Privacy Act and 
maintained by a DoD Component may be disclosed to the Office of 
Personnel Management (OPM) concerning information on pay and leave, 
benefits, retirement deduction, and any other information necessary for 
the OPM to carry out its legally authorized government-wide personnel 
management functions and studies.
    Disclosure of Information to the National Archives and Records

[[Page 68301]]

Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a DoD Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Records are retrieved by employee 
name, or SSN.''

Safeguards:
    Delete entry and replace with ``Electronic records are only 
accessible to LMER personnel, or approved officials, who require access 
in order to perform their official duties. Access to electronic records 
requires a Common Access Card (CAC). Work areas are access controlled 
by CACs, and security guards protect the building.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Assistant Director, Labor 
Management and Employee Relations, Human Resources Directorate, 4800 
Mark Center Drive, Alexandria, VA 22350-3200.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Assistant Director for 
Labor and Management Employee Relations, Human Resources Directorate, 
4800 Mark Center Drive, Alexandria, VA 22350-3200.
    Signed, written requests should include the full name and SSN and 
the approximate date the record was completed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Office of the Secretary of Defense 
Freedom of Information Act Requester Service Center, Office of Freedom 
of Information, 4800 Mark Center Drive, Alexandria, VA 22352-3200.
    Signed, written requests for information must include the 
individual's full name and SSN, the approximate date the record was 
completed, and the name and number of this System of Records Notice.''

Contesting record procedures:
    Delete entry and replace with ``The OSD rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.''
* * * * *
 [FR Doc. 2015-28053 Filed 11-3-15; 8:45 am]
 BILLING CODE 5001-06-P

Federal Register / Vol. 80, No. 213 / Wednesday, November 4, 2015 / Notices 68299

permits. As of October 29, 2015, NMFS Display Permits, and LOAs and a total
has issued a total of 35 EFPs, SRPs, of 7 shark research fishery permits.

TABLE 1—SUMMARY OF HMS EXEMPTED FISHING PERMITS ISSUED IN 2014 AND 2015, OTHER THAN SHARK RESEARCH
FISHERY PERMITS
[‘‘HMS’’ refers to multiple species being collected under a given permit type]

2014 2015

Fish kept/
Permit type Authorized Authorized Authorized Authorized
Permits discarded Larvae kept Permits
fish larvae fish larvae
issued dead (Num) issued
(Num) (Num) (Num) (Num)
(Num)

EFP:
HMS .......................... 3 188 0 57 0 4 207 0
Shark ......................... 10 3,145 0 168 0 11 1,192 0
Tuna .......................... 3 1,677 0 0 0 3 928 0
Billfish ........................ 0 35 1,000 .................... .................... .................... .................... ....................
SRP:
HMS .......................... 3 941 0 9 0 1 480 0
Shark ......................... 2 2,008 0 166 0 4 875 0
Tuna .......................... 2 80 2,000 0 0 1 60 0
Display:
HMS .......................... 3 94 0 5 0 1 67 0
Shark ......................... 3 121 0 29 0 3 114 0

Total ................... 29 8,289 3,000 434 0 28 3,923 0
LOA:*
Shark ......................... 8 2,770 0 1,633 0 8 2,205 0
* LOAs are issued for bona fide scientific research activities involving non-ATCA managed species (e.g., most species of sharks). Collections
made under an LOA are not authorized; rather this estimated harvest for research is acknowledged by NMFS. Permittees are encouraged to re-
port all fishing activities in a timely manner.

Final decisions on the issuance of any DEPARTMENT OF DEFENSE which result in a contrary
EFPs, SRPs, Display Permits, Shark determination.
Research Fishery Permits, and Office of the Secretary
ADDRESSES: You may submit comments,
Chartering Permits will depend on the [Docket ID: DoD–2015–OS–0117] identified by docket number and title,
submission of all required information by any of the following methods:
about the proposed activities, NMFS’ Privacy Act of 1974; System of * Federal Rulemaking Portal: http://
review of public comments received on Records www.regulations.gov. Follow the
this notice, an applicant’s reporting AGENCY: Office of the Secretary of instructions for submitting comments.
history on past permits issued any prior Defense, DoD. * Mail: Department of Defense, Office
violations of marine resource laws ACTION: Notice to alter a System of of the Deputy Chief Management
administered by NOAA, consistency Records. Officer, Directorate of Oversight and
with relevant NEPA documents, and Compliance, Regulatory and Audit
any consultations with appropriate SUMMARY: The Office of the Secretary of Matters Office, 9010 Defense Pentagon,
Regional Fishery Management Councils, Defense proposes to alter a system of Washington, DC 20301–9010.
states, or Federal agencies. NMFS does records, DWHS P45, entitled ‘‘OSD/Joint Instructions: All submissions received
not anticipate any significant Staff Voluntary Leave Transfer Program must include the agency name and
environmental impacts from the Records’’ to manage the OSD/Joint Staff docket number for this Federal Register
issuance of these EFPs as assessed in the Voluntary Leave Transfer (VLTP) document. The general policy for
1999 FMP, the 2006 Consolidated HMS program. comments and other submissions from
Employees experiencing a personal or members of the public is to make these
FMP and its amendments, 2012 family medical emergency, who have
Swordfish Specifications, and 2015 submissions available for public
exhausted their own leave, may apply to viewing on the Internet at http://
Bluefin Tuna Specifications. be a recipient of annual leave donated www.regulations.gov as they are
Authority: 16 U.S.C. 971 et seq. and 16 by other Federal employees, or from received without change, including any
U.S.C. 1801 et seq. leave donors in other Federal agencies personal identifiers or contact
Dated: October 29, 2015.
eligible to participate in the program. information.
Employees may donate annual leave
Emily H. Menashes, to an approved leave recipient in their FOR FURTHER INFORMATION CONTACT: Ms.
asabaliauskas on DSK5VPTVN1PROD with NOTICES

Acting Director, Office of Sustainable own agency or in another Federal Cindy Allard, Chief, OSD/JS Privacy
Fisheries, National Marine Fisheries Service. agency covered by the provisions of the Office, Freedom of Information
[FR Doc. 2015–28051 Filed 11–3–15; 8:45 am] program. Directorate, Washington Headquarters
BILLING CODE 3510–22–P DATES: Comments will be accepted on or Service, 1155 Defense Pentagon,
before December 4, 2015. This proposed Washington, DC 20301–1155, or by
action will be effective the day phone at (571) 372–0461.
following the end of the comment SUPPLEMENTARY INFORMATION: The Office
period unless comments are received of the Secretary of Defense notices for

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Federal Register / Vol. 80, No. 213 / Wednesday, November 4, 2015 / Notices 68301

Administration Routine Use: A record SYSTEM MANAGER(S) AND ADDRESS: Office of the Assistant Secretary of
from a system of records maintained by Delete entry and replace with Defense for Health Affairs announces a
a DoD Component may be disclosed as ‘‘Assistant Director, Labor Management proposed public information collection
a routine use to the National Archives and Employee Relations, Human and seeks public comment on the
and Records Administration for the Resources Directorate, 4800 Mark Center provisions thereof. Comments are
purpose of records management Drive, Alexandria, VA 22350–3200.’’ invited on: (a) Whether the proposed
inspections conducted under authority collection of information is necessary
of 44 U.S.C. 2904 and 2906. NOTIFICATION PROCEDURE: for the proper performance of the
Data Breach Remediation Purposes Delete entry and replace with functions of the agency, including
Routine Use: A record from a system of ‘‘Individuals seeking to determine whether the information shall have
records maintained by a DoD whether information about themselves practical utility; (b) the accuracy of the
Component may be disclosed to is contained in this system of records agency’s estimate of the burden of the
appropriate agencies, entities, and should address written inquiries to proposed information collection; (c)
persons when (1) The Component Assistant Director for Labor and ways to enhance the quality, utility, and
suspects or has confirmed that the Management Employee Relations, clarity of the information to be
security or confidentiality of the Human Resources Directorate, 4800 collected; and (d) ways to minimize the
information in the system of records has Mark Center Drive, Alexandria, VA burden of the information collection on
been compromised; (2) the Component 22350–3200. respondents, including through the use
has determined that as a result of the Signed, written requests should of automated collection techniques or
suspected or confirmed compromise include the full name and SSN and the other forms of information technology.
there is a risk of harm to economic or approximate date the record was DATES: Consideration will be given to all
property interests, identity theft or completed.’’ comments received by January 4, 2016.
fraud, or harm to the security or RECORD ACCESS PROCEDURES:
ADDRESSES: You may submit comments,
integrity of this system or other systems identified by docket number and title,
or programs (whether maintained by the Delete entry and replace with
by any of the following methods:
Component or another agency or entity) ‘‘Individuals seeking access to records • Federal eRulemaking Portal: http://
that rely upon the compromised about themselves contained in this www.regulations.gov. Follow the
information; and (3) the disclosure system of records should address instructions for submitting comments.
made to such agencies, entities, and written inquiries to the Office of the • Mail: Department of Defense, Office
persons is reasonably necessary to assist Secretary of Defense Freedom of of the Deputy Chief Management
in connection with the Components Information Act Requester Service Officer, Directorate of Oversight and
efforts to respond to the suspected or Center, Office of Freedom of Compliance, Regulatory and Audit
confirmed compromise and prevent, Information, 4800 Mark Center Drive, Matters Office, 9010 Defense Pentagon,
minimize, or remedy such harm. Alexandria, VA 22352–3200. Washington, DC 20301–9010.
The DoD Blanket Routine Uses set Signed, written requests for Instructions: All submissions received
forth at the beginning of the Office of information must include the must include the agency name, docket
the Secretary of Defense (OSD) individual’s full name and SSN, the number and title for this Federal
compilation of systems of records approximate date the record was Register document. The general policy
notices may apply to this system. The completed, and the name and number of for comments and other submissions
complete list of DoD Blanket Routine this System of Records Notice.’’ from members of the public is to make
Uses can be found online at: http:// CONTESTING RECORD PROCEDURES:
these submissions available for public
dpcld.defense.gov/Privacy/ viewing on the Internet at http://
Delete entry and replace with ‘‘The www.regulations.gov as they are
SORNsIndex/ OSD rules for accessing records, for
BlanketRoutineUses.aspx.’’ received without change, including any
contesting contents and appealing personal identifiers or contact
Policies and practices for storing, initial agency determinations are
retrieving, accessing, retaining, and information.
published in OSD Administrative Any associated form(s) for this
disposing of records in the system: Instruction 81; 32 CFR part 311; or may collection may be located within this
STORAGE:
be obtained from the system manager.’’ same electronic docket and downloaded
* * * * * for review/testing. Follow the
Delete entry and replace with
[FR Doc. 2015–28053 Filed 11–3–15; 8:45 am] instructions at http://
‘‘Electronic storage media.’’
BILLING CODE 5001–06–P www.regulations.gov for submitting
RETRIEVABILITY: comments. Please submit comments on
Delete entry and replace with any given form identified by docket
DEPARTMENT OF DEFENSE number, form number, and title.
‘‘Records are retrieved by employee
name, or SSN.’’ Office of the Secretary FOR FURTHER INFORMATION CONTACT: To
request more information on this
SAFEGUARDS: [Docket ID DoD–2015–HA–0119] proposed information collection or to
Delete entry and replace with obtain a copy of the proposal and
‘‘Electronic records are only accessible Proposed Collection; Comment associated collection instruments,
asabaliauskas on DSK5VPTVN1PROD with NOTICES

to LMER personnel, or approved Request please write to the Defense Health
officials, who require access in order to AGENCY: Office of the Assistant Agency, Pharmacy Operations Division,
perform their official duties. Access to Secretary of Defense for Health Affairs, ATTN: CAPT Nita Sood, 7700 Arlington
electronic records requires a Common DoD. Boulevard, Falls Church, VA 22042–
Access Card (CAC). Work areas are 5101.
ACTION: Notice.
access controlled by CACs, and security SUPPLEMENTARY INFORMATION:
guards protect the building.’’ SUMMARY: In compliance with the Title; Associated Form; and OMB
* * * * * Paperwork Reduction Act of 1995, the Number: Federal Agency Retail

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Document Created: 2018-03-01 11:27:55
Document Modified: 2018-03-01 11:27:55

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a System of Records.
Dates		Comments will be accepted on or before December 4, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation		80 FR 68299

80 FR 68299 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 213 (November 4, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary