80 FR 68304 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 213 (November 4, 2015)

Page Range		68304-68309
FR Document		2015-28064

The Office of the Secretary of Defense proposes to alter a system of records, DMDC 02 DoD, entitled ``Defense Enrollment Eligibility Reporting Systems (DEERS)'' to record the issuance of DoD badges and identification cards, i.e., Common Access Cards (CAC) or beneficiary identification cards; to authenticate and identify DoD affiliated personnel (e.g., contractors); to grant physical and logical access to DoD facilities; to provide a database for determining eligibility for DoD entitlements and privileges; to detect fraud and abuse of the benefit programs by claimants and providers to include appropriate collection actions arising out of any debts incurred as a consequence of such programs; to identify current DoD civilian and military personnel for purposes of detecting fraud and abuse of benefit programs; to ensure benefit eligibility is retained after separation from the military; to maintain the Servicemembers' Group Life Insurance (SGLI) and Family SGLI (FSGLI) coverage elections and beneficiaries' information; to support DoD health care management programs, to include research and analytical projects, through Defense Health Agency (previously the TRICARE Management Activity); to support benefit administration for those beneficiaries that have granted permission for use of their personal email address for notification purposes relating to their benefits; to register current DoD civilian and military personnel and their authorized dependents for purposes of obtaining medical examination, treatment or other benefits to which they are entitled; to provide identification of deceased members; to assess manpower, support personnel and readiness functions, to include Continuous Evaluation programs; to perform statistical analyses; to determine Servicemember Civil Relief Act (SCRA) duty status as it pertains to SCRA legislation; to determine Military Lending Act (MLA) eligibility as it pertains to MLA legislation; information will be used by agency officials and employees, or authorized contractors, and other DoD Components in the preparation of studies and policy as related to manpower and the health and well-being of current and past Armed Forces and DoD-affiliated personnel; to assist in recruiting prior-service personnel; and to notify military members eligible to vote about information for registration and voting procedures; to provide rosters of DoD affiliated persons at the time of an official declared natural or man-made disaster; and to provide appropriate contact information of DoD personnel and beneficiaries for the purpose of conducting surveys authorized by the Department of Defense. Authorized surveys are used as a management tool for statistical analysis, policy planning, reporting, evaluation of program effectiveness, conducting research, to provide direct feedback on key strategic indicators, and for other policy planning purposes.

Federal Register, Volume 80 Issue 213 (Wednesday, November 4, 2015)

[Federal Register Volume 80, Number 213 (Wednesday, November 4, 2015)]
[Notices]
[Pages 68304-68309]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-28064]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2015-OS-0118]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DMDC 02 DoD, entitled ``Defense Enrollment 
Eligibility Reporting Systems (DEERS)'' to record the issuance of DoD 
badges and identification cards, i.e., Common Access Cards (CAC) or 
beneficiary identification cards; to authenticate and identify DoD 
affiliated personnel (e.g., contractors); to grant physical and logical 
access to DoD facilities; to provide a database for determining 
eligibility for DoD entitlements and privileges; to detect fraud and 
abuse of the benefit programs by claimants and providers to include 
appropriate collection actions arising out of any debts incurred as a 
consequence of such programs; to identify current DoD civilian and 
military personnel for purposes of detecting fraud and abuse of benefit 
programs; to ensure benefit eligibility is retained after separation 
from the military; to maintain the Servicemembers' Group Life Insurance 
(SGLI) and Family SGLI (FSGLI) coverage elections and beneficiaries' 
information; to support DoD health care management programs, to include 
research and analytical projects, through Defense Health Agency 
(previously the TRICARE Management Activity); to support benefit 
administration for those beneficiaries that have granted permission for 
use of their personal email address for notification purposes relating 
to their benefits; to register current DoD civilian and military 
personnel and their authorized dependents for purposes of obtaining 
medical examination, treatment or other benefits to which they are 
entitled; to provide identification of deceased members; to assess 
manpower, support personnel and readiness functions, to include 
Continuous Evaluation programs; to perform statistical analyses; to 
determine Servicemember Civil Relief Act (SCRA) duty status as it 
pertains to SCRA legislation; to determine Military Lending Act (MLA) 
eligibility as it pertains to MLA legislation; information will be used 
by agency officials and employees, or authorized contractors, and other 
DoD

[[Page 68305]]

Components in the preparation of studies and policy as related to 
manpower and the health and well-being of current and past Armed Forces 
and DoD-affiliated personnel; to assist in recruiting prior-service 
personnel; and to notify military members eligible to vote about 
information for registration and voting procedures; to provide rosters 
of DoD affiliated persons at the time of an official declared natural 
or man-made disaster; and to provide appropriate contact information of 
DoD personnel and beneficiaries for the purpose of conducting surveys 
authorized by the Department of Defense. Authorized surveys are used as 
a management tool for statistical analysis, policy planning, reporting, 
evaluation of program effectiveness, conducting research, to provide 
direct feedback on key strategic indicators, and for other policy 
planning purposes.

DATES: Comments will be accepted on or before December 4, 2015. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 29, 2015, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 30, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 02 DoD

System name:
    Defense Enrollment Eligibility Reporting Systems (DEERS) (November 
21, 2012, 77 FR 69807).

Changes:
* * * * *

System location:
    Delete entry and replace with ``DMDC at DISA DECC Columbus, 3990 
East Broad St, Bldg 23, Columbus, OH 43213-0240.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Members, former members, retirees, 
civilian employees (includes non-appropriated fund) and contractor 
employees of the DoD and all of the Uniformed Services; Presidential 
appointees of all Federal Government agencies; Medal of Honor 
recipients; U.S. Military Academy students; non-Federal agency civilian 
associates (e.g., American Red Cross paid employees, United Service 
Organization (USO), Intergovernmental Personnel Act Employees (IPA), 
Boy and Girl Scout Professionals, non-DoD contract employees); DoD 
local national hires; Foreign Affiliates (military, civil, contractor, 
students); DoD beneficiaries; dependents; guardians and other 
protectors; prior military eligible for Department of Veterans Affairs 
(VA) benefits; VA beneficiaries; beneficiaries of Servicemembers' Group 
Life Insurance (SGLI)/Family SGLI (FSGLI); members of the public 
treated for a medical emergency in a DoD or joint DoD/VA medical 
facility; and individuals requiring a Common Access Card to access DoD 
IT applications (i.e., Department of Homeland Security employees, state 
National Guard Employees, and Affiliated Volunteers).''

Categories of records in the system:
    Delete entry and replace with ``Individual's name; Service or 
Social Security Number (SSN); DoD ID number; residence address; mailing 
address; personal and work email addresses; date of birth; gender; 
mother's maiden name, branch of Service; primary and secondary 
fingerprints and photographs; Foreign National Identification Numbers; 
emergency contact person information; stored documents for proofing 
identity and association.
    DEERS Benefits Number; relationship of beneficiary to sponsor, to 
include relationship and eligibility qualifiers (i.e. percent of 
support by sponsor, student or incapacitation status, guardian 
authorizations); SGLI/FSGLI beneficiaries information and amounts of 
coverage; pharmacy benefits; dates of beginning and ending eligibility; 
number of family members of sponsor; multiple birth code/birth order; 
primary unit duty location of sponsor; race and ethnic origin; 
occupation; rank/pay grade.
    Disability documentation; wounded, ill and injured identification 
information; other health information (i.e., tumor/reportable disease 
registry, immunizations); Medicare eligibility and enrollment data; 
CHAMPVA and FEHB eligibility indicators; blood test results; 
Deoxyribonucleic Acid (DNA); dental care eligibility codes and dental 
x-rays.
    Patient registration data for shared DoD/VA beneficiary 
populations, including VA Integration Control Number (ICN), VA patient 
type, patient category code and patient category TRICARE enrollment 
data (i.e., plan name, effective dates, primary care manager 
information, premium payment details), identity and relationship data, 
command interest code and name, command security code and name, medical 
fly status code.
    Catastrophic Cap and Deductible (CCD) transactions, including 
monetary amounts; third party health insurance information on 
dependents; in addition to identity data and demographic data for 
beneficiaries such as contact information, family membership, and 
personnel information is captured as required to determine and maintain 
benefits; VA disability payment records; digital signatures where 
appropriate to assert validity of data; care giver information; 
immunization data; education benefit eligibility and usage; special 
military pay information; SGLI/FGLI; Privacy Act audit logs.

[[Page 68306]]

    Character of service; reenlistment eligibility; entitlement 
conditions; activations and deployments; medals and awards data; 
citizenship data/country of birth; civil service employee employment 
information (agency and bureau, pay plan and grade, nature of action 
code and nature of action effective date, occupation series, dates of 
promotion and expected return from overseas, service computation date); 
compensation data (i.e., Department of Labor Compensation data); date 
of separation of former enlisted and officer personnel. Information 
Assurance (IA) Work Force information; language data; military 
personnel information (rank, assignment/deployment, length of service, 
military occupation, education, and benefit usage); reason leaving 
military service or DoD civilian service; Reserve member's civilian 
occupation and employment information; workforces information (e.g., 
acquisition, first responders).''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. App. 3, Inspector General 
Act of 1978; 5 U.S.C. Chapter 90, Federal Long-Term Care Insurance; 10 
U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 
U.S.C. Chapter 53, Miscellaneous Rights and Benefits; 10 U.S.C. Chapter 
54, Commissary and Exchange Benefits; 10 U.S.C. Chapter 58, Benefits 
and Services for Members being Separated or Recently Separated; 10 
U.S.C. Chapter 75, Deceased Personnel; 10 U.S.C. 2358, Research and 
Development Projects; 10 U.S.C. Chapter 49, Section 987, Terms of 
Consumer Credit Extended to Members and Dependents; 20 U.S.C. 1070a 
(f)(4), Higher Education Opportunity Act; 31 U.S.C. 3512(c), Executive 
Agency Accounting and Other Financial Management Reports and Plans; 42 
U.S.C. 18001 note, Patient Protection and Affordable Care Act (Public 
Law 111-148); 42 U.S.C. 1973ff, Federal Responsibilities; 50 U.S.C. 
Chapter 23, Internal Security; 50 U.S.C. 501, Servicemember Civil 
Relief Act; DoD Directive 1000.04, Federal Voting Assistance Program 
(FVAP); DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) 
Program; DoD Instruction 1015.9, Professional United States Scouting 
Organization Operations at United States Military Installations Located 
Overseas; DoD Instruction 1100.13, DoD Survey; DoD Instruction 1241.03 
TRICARE Retired Reserve (TRS) Program; DoD Instruction 1241.04, TRICARE 
Reserve Select (TRS) Program; DoD Instruction 1336.05, Automated 
Extract of Active Duty Military Personnel Records; DoD Instruction 
1341.2, Defense Eligibility Enrollment Reporting System (DEERS) 
Procedures; DoD Instruction 3001.02, Personnel Accountability in 
Conjunction with Natural or Manmade Disasters; Homeland Security 
Presidential Directive 12, Policy for a Common Identification Standard 
for Federal Employees and Contractors; DoD Instruction 7730.54, Reserve 
Components Common Personnel Data System (RCCPDS); 38 CFR part 9.20, 
Traumatic injury protection; 38 U.S.C. Chapter 19, Subchapter III, 
Servicemembers' Group Life Insurance; 42 U.S.C. 18001 note, Patient 
Protection and Affordable Care Act (Public Law 111-148); and E.O. 9397 
(SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To record the issuance of DoD 
badges and identification cards, i.e., Common Access Cards (CAC) or 
beneficiary identification cards.
    To authenticate and identify DoD affiliated personnel (e.g., 
contractors); to grant physical and logical access to DoD facilities.
    To provide a database for determining eligibility for DoD 
entitlements and privileges; to detect fraud and abuse of the benefit 
programs by claimants and providers to include appropriate collection 
actions arising out of any debts incurred as a consequence of such 
programs; to identify current DoD civilian and military personnel for 
purposes of detecting fraud and abuse of benefit programs; to ensure 
benefit eligibility is retained after separation from the military; to 
maintain the Servicemembers' Group Life Insurance (SGLI) and Family 
SGLI (FSGLI) coverage elections and beneficiaries' information.
    To support DoD health care management programs, to include research 
and analytical projects, through Defense Health Agency (previously the 
TRICARE Management Activity); to support benefit administration for 
those beneficiaries that have granted permission for use of their 
personal email address for notification purposes relating to their 
benefits; to register current DoD civilian and military personnel and 
their authorized dependents for purposes of obtaining medical 
examination, treatment or other benefits to which they are entitled; to 
provide identification of deceased members.
    To assess manpower, support personnel and readiness functions, to 
include Continuous Evaluation programs; to perform statistical 
analyses; to determine Servicemember Civil Relief Act (SCRA) duty 
status as it pertains to SCRA legislation; to determine Military 
Lending Act (MLA) eligibility as it pertains to MLA legislation; 
information will be used by agency officials and employees, or 
authorized contractors, and other DoD Components in the preparation of 
studies and policy as related to manpower and the health and well-being 
of current and past Armed Forces and DoD-affiliated personnel; to 
assist in recruiting prior-service personnel; and to notify military 
members eligible to vote about information for registration and voting 
procedures; and to provide rosters of DoD affiliated persons at the 
time of an official declared natural or man-made disaster.
    To provide appropriate contact information of DoD personnel and 
beneficiaries for the purpose of conducting surveys authorized by the 
Department of Defense. Authorized surveys are used as a management tool 
for statistical analysis, policy planning, reporting, evaluation of 
program effectiveness, conducting research, to provide direct feedback 
on key strategic indicators, and for other policy planning purposes.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records herein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. To Federal agencies and/or their contractors, the Transportation 
Security Administration and other federal transportation agencies, for 
purposes of authenticating the identity of individuals who, incident to 
the conduct of official business, present the Common Access Card or 
other valid identification as proof of identity to gain physical or 
logical access to government and contractor facilities, locations, 
networks, systems, or programs.
    2. To Federal and State agencies to validate demographic data 
(e.g., SSN, citizenship status, date and place of birth, etc.) for 
individuals in DMDC personnel and pay files so that accurate 
information is available in support of DoD requirements.
    3. To the Social Security Administration for the purpose of 
verifying an individual's identity.
    4. To the Department of Veterans Affairs (DVA):
    a. To provide uniformed service personnel (pay, wounded, ill, and

[[Page 68307]]

injured) identification data for present and former uniformed service 
personnel for the purpose of evaluating use of veterans' benefits, 
validating benefit eligibility and maintaining the health and well-
being of veterans and their family members.
    b. To provide identifying uniformed service personnel data to the 
DVA and its insurance program contractor for the purpose of conducting 
outreach and administration of benefits to qualified Service Members, 
Veterans and their dependents (38 U.S.C. 1977), notifying separating 
eligible Reservists of their right to apply for Veteran's Group Life 
Insurance coverage under the Veterans Benefits Improvement Act of 1996 
(38 U.S.C. 1968) and for DVA to administer the Traumatic 
Servicemember's Group Life Insurance (TSGLI) (Traumatic Injury 
Protection Rider to Servicemember's Group Life Insurance (TSGLI), 38 
CFR part 9.20).
    c. To register eligible veterans and their dependents for DVA 
programs.
    d. To provide former uniformed service personnel and survivor's 
financial benefit data to DVA for the purpose of identifying retired 
pay and survivor benefit payments for use in the administration of the 
DVA's Compensation and Pension Program (38 U.S.C. 5106). The 
information is to be used to process all DVA award actions more 
efficiently, reduce subsequent overpayment collection actions, and 
minimize erroneous payments.
    e. To provide identifying uniformed service personnel data to the 
DVA for the purpose of notifying such personnel of information relating 
to educational assistance as required by the Veterans Programs 
Enhancement Act of 1998 (38 U.S.C. 3011 and 3034).
    f. Providing to the Veterans Benefits Administration, DVA uniformed 
service personnel and financial data for the purpose of determining 
initial eligibility and any changes in eligibility status to insure 
proper payment of benefits for GI Bill education and training benefits 
by the DVA under the Montgomery GI Bill (10 U.S.C. Chapter 1606--
Selected Reserve and 38 U.S.C. Chapter 30--Active Duty), the REAP 
educational benefit (Title 10 U.S.C Chapter 1607), and the National 
Call to Service enlistment educational benefit (10 Chapter 510), the 
Post 9/11 GI Bill (38 U.S.C. Chapter 33) and The Transferability of 
Education Assistance to Family Members. The administrative 
responsibilities designated to both agencies by the law require that 
data be exchanged in administering the programs.
    5. To consumer reporting agencies to obtain identity confirmation 
and current addresses of separated uniformed services personnel to 
notify them of potential benefits eligibility.
    6. To Federal Agencies, to include OPM, United States Postal 
Service, Executive Office of the President and Administrative Office of 
the Courts; Department of Health and Human Services; Department of 
Education; Department of Veterans Affairs to conduct computer matching 
programs regulated by the Privacy Act of 1974, as amended (5 U.S.C. 
552a), for the purpose of:
    a. Providing all members of the Reserve Component of the Armed 
Forces to be matched against the Federal agencies for identifying those 
Reserve Component Service members that are also Federal civil service 
employees with eligibility for the Federal Employees Health Benefits 
(FEHB) program. This disclosure by the Federal agencies will provide 
the DoD with the FEHB program eligibility and Federal employment 
information necessary to determine initial and continuing eligibility 
for the TRICARE Reserve Select (TRS) program and the TRICARE Retired 
Reserve (TRR) program (collectively referred to as purchased TRICARE 
programs). Reserve Component members who are not eligible for FEHB 
program are eligible for TRS (section 1076d of title 10) or TRR 
(section 1076e of title 10).
    b. Providing all members of the Reserve Component of the Armed 
Forces to be matched against the Federal agencies for the purpose of 
identifying the Ready Reserve Component Service members who are also 
employed by the Federal Government in a civilian position, so that 
reserve status can be terminated if necessary. To accomplish an 
emergency mobilization, individuals occupying critical civilian 
positions cannot be mobilized as Reservists.
    c. Providing to the Department of Education for the purpose of 
identifying dependent children of those Armed Forces members killed in 
Operation Iraqi Freedom and Operation Enduring Freedom (OIF/OEF), Iraq 
and Afghanistan Only, for possible benefits.
    d. Providing to the Veterans Benefits Administration, DVA uniformed 
service data for the purpose of determining eligibility and any changes 
in eligibility status to insure proper administration of benefits for 
GI Bill education and training benefits under the Montgomery GI Bill 
(10 U.S.C. Chapter 1606--Selected Reserve and 38 U.S.C. Chapter 30--
Active Duty), the Post 9/11 GI Bill (38 U.S.C. Chapter 33).
    e. Providing to the Centers for Medicaid and Medicare Services, 
Department of Health and Human Service, for the purpose of identifying 
DoD eligible beneficiaries both over and under the age of 65 who are 
Medicare eligible. Current law requires TMA to discontinue military 
health care benefits to Military Heath Services beneficiaries who are 
Medicare eligible unless they are enrolled in Medicare Part B.
    f. Providing to the Centers for Medicaid and Medicare Services, 
Department of Health and Human Services, for the purpose of verifying 
individual's healthcare eligibility status, in accordance with the 
Affordable Care Act. Data provided to CMS will be used to make 
eligibility determinations for insurance affordability programs, 
administered by Medicaid, the Children's Health Insurance Program 
(CHIP), the Basic Health Program (BHP) and the American Health Benefit 
Exchange.
    7. To Federal agencies for the purpose of notifying Servicemember 
and dependent individuals of payments or other benefits for which they 
are eligible under actions of the Federal agencies.
    8. To State agencies for the purpose of supporting State Veteran 
Affairs activities.
    9. To the Department of Labor for unemployment compensation 
calculations.
    10. To other Federal agencies and state, local and territorial 
governments to identify fraud and abuse of the Federal agency's 
programs and to identify debtors and collect debts and overpayment in 
the DoD health care programs.
    11. To each of the fifty states and the District of Columbia for 
the purpose of determining the extent to which state Medicaid 
beneficiaries may be eligible for Uniformed Services health care 
benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies 
from the CHAMPUS program.
    12. To State and local child support enforcement agencies for 
purposes of providing information, consistent with the requirements of 
29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response 
to a National Medical Support Notice (NMSN) (or equivalent notice if 
based upon the statutory authority for the NMSN), regarding the 
military status of identified individuals and whether, and for what 
period of time, the children of such individuals are or were eligible 
for DoD health care coverage. NOTE: Information requested by the States 
is not disclosed when it would contravene U.S. national policy or 
security interests (42 U.S.C. 653(e)).
    13. To the Department of Health and Human Services (HHS):
    a. For purposes of providing information, consistent with the

[[Page 68308]]

requirements of 42 U.S.C. 653 and in response to an HHS request, 
regarding the military status of identified individuals and whether the 
children of such individuals are or were eligible for DoD healthcare 
coverage and for what period of time they were eligible. Note: 
Information requested by HHS is not disclosed when it would contravene 
U.S. national policy or security interests (42 U.S.C. 653(e)).
    b. For purposes of providing information so that specified Medicare 
determinations, specifically late enrollment and waiver of penalty, can 
be made for eligible (1) DoD military retirees and (2) spouses (or 
former spouses) and/or dependents of either military retirees or active 
duty military personnel, pursuant to section 625 of the Medicare 
Prescription Drug, Improvement, and Modernization Act of 2002 (as 
codified at 42 U.S.C. 1395p and 1395r).
    c. To the Office of Child Support Enforcement, Federal Parent 
Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in 
locating individuals for the purpose of establishing parentage; 
establishing, setting the amount of, modifying, or enforcing child 
support obligations; or enforcing child custody or visitation orders; 
the relationship to a child receiving benefits provided by a third 
party and the name and SSN of those third party providers who have a 
legal responsibility. Identifying delinquent obligors will allow state 
child support enforcement agencies to commence wage withholding or 
other enforcement actions against the obligors.
    d. For purposes of providing information to the Centers for 
Medicare and Medicaid Services (CMS) to account for the impact of DoD 
healthcare on local reimbursement rates for the Medicare Advantage 
program as required in 42 CFR 422.306.
    14. To Coast Guard and Public Health Service to complete Individual 
Mandate Reporting and Employer Mandate reporting to the Internal 
Revenue Service (IRS) as required by Patient Protection and Affordable 
Care Act of 2010 (PL 111-148) and Sections 6055 and 6056 of the IRS 
Code.
    15. To Federal and contractor medical personnel at joint DoD/VA 
health care clinics, for purposes of authenticating the identity of 
individuals who are registered as patients at the clinic and 
maintaining, through the correlation of DoD ID number and Integration 
Control Number (ICN), a shared population of DoD and VA beneficiaries 
who are users of the clinic.
    16. To the American Red Cross for purposes of providing emergency 
notification and assistance to members of the Armed Forces, retirees, 
family members or survivors.
    17. To the Office of Disability and Insurance Security Programs, 
for the purpose of expediting disability processing of wounded military 
service members and veterans.
    18. To Federally Funded Research Centers and grantees for the 
purpose of performing research on manpower problems for statistical 
analyses.
    19. To Defense contractors to monitor the employment of former DoD 
employees and uniformed service personnel subject to the provisions of 
41 U.S.C. 423.
    20. Disclosure of Requested Information Routine Use: A record from 
a system of records maintained by a DoD Component may be disclosed to a 
federal agency, in response to its request, in connection with the 
hiring or retention of an employee, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit by the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    21. To Federal and quasi Federal agencies, territorial, state and 
local governments, and contractors and grantees for the purpose of 
supporting research studies concerned with the health and well-being of 
active duty, reserve, and retired uniformed service personnel or 
veterans, to include family members. DMDC will disclose information 
from this system of records for research purposes when DMDC:
    a. has determined that the use or disclosure does not violate legal 
or policy limitations under which the record was provided, collected, 
or obtained;
    b. has determined that the research purpose (1) cannot be 
reasonably accomplished unless the record is provided in individually 
identifiable form, and (2) warrants the risk to the privacy of the 
individual that additional exposure of the record might bring;
    c. has required the recipient to (1) establish reasonable 
administrative, technical, and physical safeguards to prevent 
unauthorized use or disclosure of the record, and (2) remove or destroy 
the information that identifies the individual at the earliest time at 
which removal or destruction can be accomplished consistent with the 
purpose of the research project, unless the recipient has presented 
adequate justification of a research or health nature for retaining 
such information, and (3) make no further use or disclosure of the 
record except (A) in emergency circumstances affecting the health or 
safety of any individual, (B) for use in another research project, 
under these same conditions, and with written authorization of the 
Department, (C) for disclosure to a properly identified person for the 
purpose of an audit related to the research project, if information 
that would enable research subjects to be identified is removed or 
destroyed at the earliest opportunity consistent with the purpose of 
the audit, or (D) when required by law;
    d. has secured a written statement attesting to the recipients' 
understanding of, and willingness to abide by these provisions.
    22. To the Department of Homeland Security for the conduct of 
studies related to the health and well-being of Coast Guard members and 
to authenticate and identify Coast Guard personnel.
    23. To Federal and State agencies for purposes of obtaining 
socioeconomic information on uniformed service personnel so that 
analytical studies can be conducted with a view to assessing the 
present needs and future requirements of such personnel.
    24. To the Bureau of Citizenship and Immigration Services, 
Department of Homeland Security, for purposes of facilitating the 
verification of individuals who may be eligible for expedited 
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269, 
Expedited Naturalization).
    25. To Coast Guard recruiters in the performance of their assigned 
duties.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/
Privacy/SORNsindex/BlanketRoutineUses.aspx''.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Records about individuals can be 
retrieved using a search algorithm utilizing primary identity traits: 
Personal identifier (e.g., SSN, service number, foreign identification 
number, etc.), name, date of birth and gender, but can also include 
mailing address, telephone number, mother's maiden

[[Page 68309]]

name and place of birth when available. Individuals can be directly 
retrieved utilizing their DoD ID Number or DoD Benefits Number. 
Retrievals may be done by biometrics (i.e. fingerprints, photograph).
    Retrievals for the purposes of generating address lists for direct 
mail distribution may be made using selection criteria based on 
geographic and demographic keys.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Deputy Director, Defense Manpower Data 
Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-
6771.
    Signed written requests should contain the full name, identifier 
(i.e. SSN, DoD ID or DoD Benefits Number), date of birth, and current 
address and telephone number of the individual.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint Staff 
Freedom of Information Act Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed written requests should contain the name and number of this 
system of records notice along with the full name, SSN, date of birth, 
current address, and telephone number of the individual.''
* * * * *

Record source categories:
    Delete entry and replace with ``Individuals and the personnel, pay, 
and benefit systems of the military and civilian departments, and 
agencies of the Uniformed Services, Department of Veteran Affairs, and 
other Federal agencies.''
* * * * *
[FR Doc. 2015-28064 Filed 11-3-15; 8:45 am]
BILLING CODE 5001-06-P

68304 Federal Register / Vol. 80, No. 213 / Wednesday, November 4, 2015 / Notices

maintained by a DoD Component may Uses can be found Online at: http:// DEPARTMENT OF DEFENSE
be disclosed as a routine use to any dpclo.defense.gov/Privacy/
component of the Department of Justice SORNsIndex/ Office of the Secretary
for the purpose of representing the BlanketRoutineUses.aspx.’’ [Docket ID DoD–2015–OS–0118]
Department of Defense, or any officer, * * * * *
employee or member of the Department Privacy Act of 1974; System of
in pending or potential litigation to RETRIEVABILITY: Records
which the record is pertinent.
Disclosure of Information to the Delete entry and replace with ‘‘Victim AGENCY: Office of the Secretary of
National Archives and Records records are retrieved by first name, last Defense, DoD.
Administration Routine Use: A record name, identification number and type of ACTION: Notice to alter a System of
from a system of records maintained by identification provided, and/or Defense Records.
a DoD Component may be disclosed as Sexual Assault Incident Database SUMMARY: The Office of the Secretary of
a routine use to the National Archives control number assigned to the incident. Defense proposes to alter a system of
and Records Administration for the
Alleged perpetrator records are records, DMDC 02 DoD, entitled
purpose of records management
retrieved by first name, last name, and/ ‘‘Defense Enrollment Eligibility
inspections conducted under authority
or identification number and type of Reporting Systems (DEERS)’’ to record
of 44 U.S.C. 2904 and 2906.
Disclosure to the Merit Systems identification provided.’’ the issuance of DoD badges and
Protection Board Routine Use: A record identification cards, i.e., Common
from a system of records maintained by SAFEGUARDS: Access Cards (CAC) or beneficiary
a DoD Component may be disclosed as identification cards; to authenticate and
Delete entry and replace with identify DoD affiliated personnel (e.g.,
a routine use to the Merit Systems ‘‘Records are maintained in a controlled
Protection Board, including the Office of contractors); to grant physical and
facility. Physical entry is restricted by logical access to DoD facilities; to
the Special Counsel for the purpose of the use of guards, identification badges,
litigation, including administrative provide a database for determining
key cards, and locks. Access to case files eligibility for DoD entitlements and
proceedings, appeals, special studies of
in the system is role-based and requires privileges; to detect fraud and abuse of
the civil service and other merit
systems, review of OPM or Component the use of a Common Access Card (CAC) the benefit programs by claimants and
rules and regulations, investigation of and password. Access rights and providers to include appropriate
alleged or possible prohibited personnel permission lists for Sexual Assault collection actions arising out of any
practices; including administrative Response Coordinators (SARCs) and debts incurred as a consequence of such
proceedings involving any individual authorized Military Service legal programs; to identify current DoD
subject of a DoD investigation, and such officers are granted by Military Service civilian and military personnel for
other functions, promulgated in 5 U.S.C. Sexual Assault Prevention and purposes of detecting fraud and abuse of
1205 and 1206, or as may be authorized Response program managers through the benefit programs; to ensure benefit
by law. assignment of appropriate user roles. eligibility is retained after separation
Data Breach Remediation Purposes Periodic security audits are also from the military; to maintain the
Routine Use: A record from a system of conducted. Technical safeguards Servicemembers’ Group Life Insurance
records maintained by a Component include firewalls, passwords, (SGLI) and Family SGLI (FSGLI)
may be disclosed to appropriate encryption of data, and use of a virtual coverage elections and beneficiaries’
agencies, entities, and persons when (1) information; to support DoD health care
private network. Access is further
The Component suspects or has management programs, to include
restricted to authorized users on the
confirmed that the security or research and analytical projects, through
Nonsecure Internet Protocol Router Defense Health Agency (previously the
confidentiality of the information in the
Network and with a CAC. In addition, TRICARE Management Activity); to
system of records has been
the local drive resides behind a firewall support benefit administration for those
compromised; (2) the Component has
determined that as a result of the and the direct database cannot be beneficiaries that have granted
suspected or confirmed compromise accessed from the outside.’’ permission for use of their personal
there is a risk of harm to economic or * * * * * email address for notification purposes
property interests, identity theft or relating to their benefits; to register
fraud, or harm to the security or RECORD SOURCE CATEGORIES: current DoD civilian and military
integrity of this system or other systems Delete entry and replace with personnel and their authorized
or programs (whether maintained by the dependents for purposes of obtaining
‘‘Individuals, SARCs, Military Service
Component or another agency or entity) medical examination, treatment or other
Legal Officers (i.e. attorneys provided
that rely upon the compromised benefits to which they are entitled; to
access to the system), Army Law provide identification of deceased
information; and (3) the disclosure
Enforcement Reporting and Tracking members; to assess manpower, support
made to such agencies, entities, and
persons is reasonably necessary to assist System (Army), Consolidated Law personnel and readiness functions, to
in connection with the Components Enforcement Operations Center (Navy), include Continuous Evaluation
efforts to respond to the suspected or and Investigative Information programs; to perform statistical
asabaliauskas on DSK5VPTVN1PROD with NOTICES

confirmed compromise and prevent, Management System (Air Force).’’ analyses; to determine Servicemember
minimize, or remedy such harm. * * * * * Civil Relief Act (SCRA) duty status as it
The DoD Blanket Routine Uses set [FR Doc. 2015–28081 Filed 11–3–15; 8:45 am] pertains to SCRA legislation; to
forth at the beginning of the Office of BILLING CODE 5001–06–P determine Military Lending Act (MLA)
the Secretary of Defense (OSD) eligibility as it pertains to MLA
compilation of systems of records legislation; information will be used by
notices may apply to this system. The agency officials and employees, or
complete list of DoD Blanket Routine authorized contractors, and other DoD

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Federal Register / Vol. 80, No. 213 / Wednesday, November 4, 2015 / Notices 68307

injured) identification data for present addresses of separated uniformed Service, for the purpose of identifying
and former uniformed service personnel services personnel to notify them of DoD eligible beneficiaries both over and
for the purpose of evaluating use of potential benefits eligibility. under the age of 65 who are Medicare
veterans’ benefits, validating benefit 6. To Federal Agencies, to include eligible. Current law requires TMA to
eligibility and maintaining the health OPM, United States Postal Service, discontinue military health care benefits
and well-being of veterans and their Executive Office of the President and to Military Heath Services beneficiaries
family members. Administrative Office of the Courts; who are Medicare eligible unless they
b. To provide identifying uniformed Department of Health and Human are enrolled in Medicare Part B.
service personnel data to the DVA and Services; Department of Education; f. Providing to the Centers for
its insurance program contractor for the Department of Veterans Affairs to Medicaid and Medicare Services,
purpose of conducting outreach and conduct computer matching programs Department of Health and Human
administration of benefits to qualified regulated by the Privacy Act of 1974, as Services, for the purpose of verifying
Service Members, Veterans and their amended (5 U.S.C. 552a), for the individual’s healthcare eligibility status,
dependents (38 U.S.C. 1977), notifying purpose of: in accordance with the Affordable Care
separating eligible Reservists of their a. Providing all members of the Act. Data provided to CMS will be used
right to apply for Veteran’s Group Life Reserve Component of the Armed to make eligibility determinations for
Insurance coverage under the Veterans Forces to be matched against the Federal insurance affordability programs,
Benefits Improvement Act of 1996 (38 agencies for identifying those Reserve administered by Medicaid, the
U.S.C. 1968) and for DVA to administer Component Service members that are Children’s Health Insurance Program
the Traumatic Servicemember’s Group also Federal civil service employees (CHIP), the Basic Health Program (BHP)
Life Insurance (TSGLI) (Traumatic with eligibility for the Federal and the American Health Benefit
Injury Protection Rider to Employees Health Benefits (FEHB) Exchange.
Servicemember’s Group Life Insurance program. This disclosure by the Federal 7. To Federal agencies for the purpose
(TSGLI), 38 CFR part 9.20). agencies will provide the DoD with the of notifying Servicemember and
c. To register eligible veterans and FEHB program eligibility and Federal dependent individuals of payments or
their dependents for DVA programs. employment information necessary to other benefits for which they are eligible
d. To provide former uniformed determine initial and continuing under actions of the Federal agencies.
service personnel and survivor’s eligibility for the TRICARE Reserve 8. To State agencies for the purpose of
financial benefit data to DVA for the Select (TRS) program and the TRICARE supporting State Veteran Affairs
purpose of identifying retired pay and Retired Reserve (TRR) program activities.
survivor benefit payments for use in the (collectively referred to as purchased 9. To the Department of Labor for
administration of the DVA’s TRICARE programs). Reserve unemployment compensation
Compensation and Pension Program (38 Component members who are not calculations.
U.S.C. 5106). The information is to be eligible for FEHB program are eligible 10. To other Federal agencies and
used to process all DVA award actions for TRS (section 1076d of title 10) or state, local and territorial governments
more efficiently, reduce subsequent TRR (section 1076e of title 10). to identify fraud and abuse of the
overpayment collection actions, and b. Providing all members of the Federal agency’s programs and to
minimize erroneous payments. Reserve Component of the Armed identify debtors and collect debts and
e. To provide identifying uniformed Forces to be matched against the Federal overpayment in the DoD health care
service personnel data to the DVA for agencies for the purpose of identifying programs.
the purpose of notifying such personnel the Ready Reserve Component Service 11. To each of the fifty states and the
of information relating to educational members who are also employed by the District of Columbia for the purpose of
assistance as required by the Veterans Federal Government in a civilian determining the extent to which state
Programs Enhancement Act of 1998 (38 position, so that reserve status can be Medicaid beneficiaries may be eligible
U.S.C. 3011 and 3034). terminated if necessary. To accomplish for Uniformed Services health care
f. Providing to the Veterans Benefits an emergency mobilization, individuals benefits, including CHAMPUS,
Administration, DVA uniformed service occupying critical civilian positions TRICARE, and to recover Medicaid
personnel and financial data for the cannot be mobilized as Reservists. monies from the CHAMPUS program.
purpose of determining initial eligibility c. Providing to the Department of 12. To State and local child support
and any changes in eligibility status to Education for the purpose of identifying enforcement agencies for purposes of
insure proper payment of benefits for GI dependent children of those Armed providing information, consistent with
Bill education and training benefits by Forces members killed in Operation the requirements of 29 U.S.C. 1169(a),
the DVA under the Montgomery GI Bill Iraqi Freedom and Operation Enduring 42 U.S.C. 666(a)(19), and E.O. 12953
(10 U.S.C. Chapter 1606—Selected Freedom (OIF/OEF), Iraq and and in response to a National Medical
Reserve and 38 U.S.C. Chapter 30— Afghanistan Only, for possible benefits. Support Notice (NMSN) (or equivalent
Active Duty), the REAP educational d. Providing to the Veterans Benefits notice if based upon the statutory
benefit (Title 10 U.S.C Chapter 1607), Administration, DVA uniformed service authority for the NMSN), regarding the
and the National Call to Service data for the purpose of determining military status of identified individuals
enlistment educational benefit (10 eligibility and any changes in eligibility and whether, and for what period of
Chapter 510), the Post 9/11 GI Bill (38 status to insure proper administration of time, the children of such individuals
U.S.C. Chapter 33) and The benefits for GI Bill education and
asabaliauskas on DSK5VPTVN1PROD with NOTICES

are or were eligible for DoD health care
Transferability of Education Assistance training benefits under the Montgomery coverage. NOTE: Information requested
to Family Members. The administrative GI Bill (10 U.S.C. Chapter 1606— by the States is not disclosed when it
responsibilities designated to both Selected Reserve and 38 U.S.C. Chapter would contravene U.S. national policy
agencies by the law require that data be 30—Active Duty), the Post 9/11 GI Bill or security interests (42 U.S.C. 653(e)).
exchanged in administering the (38 U.S.C. Chapter 33). 13. To the Department of Health and
programs. e. Providing to the Centers for Human Services (HHS):
5. To consumer reporting agencies to Medicaid and Medicare Services, a. For purposes of providing
obtain identity confirmation and current Department of Health and Human information, consistent with the

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Document Created: 2018-03-01 11:28:27
Document Modified: 2018-03-01 11:28:27

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a System of Records.
Dates		Comments will be accepted on or before December 4, 2015. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation		80 FR 68304

80 FR 68304 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 213 (November 4, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary