80 FR 68518 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 80, Issue 214 (November 5, 2015)

Page Range		68518-68519
FR Document		2015-28192

The Office of the Secretary of Defense proposes to alter a system of records, DWHS P50, entitled ``iCompass, Learning Management System (LMS)'' to manage and administer a Learning Management System (LMS) for training and development programs; to identify individual training needs; for the purpose of reporting, tracking, assessing and monitoring training events, and DoD FM certifications.

Federal Register, Volume 80 Issue 214 (Thursday, November 5, 2015)

[Federal Register Volume 80, Number 214 (Thursday, November 5, 2015)]
[Notices]
[Pages 68518-68519]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-28192]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0121]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DWHS P50, entitled ``iCompass, Learning Management 
System (LMS)'' to manage and administer a Learning Management System 
(LMS) for training and development programs; to identify individual 
training needs; for the purpose of reporting, tracking, assessing and 
monitoring training events, and DoD FM certifications.

DATES: Comments will be accepted on or before December 7, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Division Web site at 
http://dpcld.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 30, 2015, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 30, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P50

SYSTEM NAME:
    iCompass, Learning Management System (LMS) (July 23, 2013, 78 FR 
44100)

CHANGES:
* * * * *

[[Page 68519]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with ``Civilians, military members, and 
contractors assigned to the following Office of the Secretary of 
Defense (OSD) offices: Acquisition Technology and Logistics; U.S. Court 
of Appeals for Armed Forces (CAAF); DoD Comptroller Office; Deputy 
Chief Management Officer; Office of Military Commissions; Defense Legal 
Services Agency/Defense Office of Hearings and Appeals; Defense 
Security Cooperation Agency (DSCA); Defense Test Resource Management 
Center (DTRMC); Defense Technology Security Administration (DTSA); 
Intelligence Oversight; Office of the Assistant Secretary of Defense 
(OASD) Legislative Affairs; Net Assessment; DoD Chief Information 
Office; Office of Economic Adjustment; DoD Office of General Counsel; 
OSD Operation Test & Evaluation; Office of the Under Secretary of 
Defense (OUSD) Intelligence; Cost Assessment and Program Evaluation; 
Pentagon Force Protection Agency; OUSD Policy; Department of Defense 
Prisoner of War/Missing in Action Accounting Agency; Personnel and 
Readiness; Assistant to the Secretary of Defense for Public Affairs; 
White House Military Office; Washington Headquarters Services (WHS); 
WHS Federal Voting Assistance Program; WHS Welfare & Recreation 
Association; and Military and DoD civilian financial managers.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``Name, DoD identification (DoD ID) 
number, position title, work phone number, work email address, pay 
plan, series, grade, organization, supervisor, hire date, course name 
and course date and time of completed trainings, educational level of 
civilian employees, and Financial Management (FM) certification 
level.''

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``5 U.S.C. Chapter 41, Government 
Employees Training Act; 5 CFR part 410, Office of Personnel Management-
Training; DoDD 5105.53, Director of Administration and Management 
(DA&M); DoDD 5110.4, Washington Headquarters Services (WHS); and DoDI 
1300.26, Operation of the DoD Financial Management Certification 
Program.''
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as 
follows:

LAW ENFORCEMENT ROUTINE USE:
    If a system of records maintained by a DoD Component to carry out 
its functions indicates a violation or potential violation of law, 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute or by regulation, rule, or order issued pursuant 
thereto, the relevant records in the system of records may be referred, 
as a routine use, to the agency concerned, whether federal, state, 
local, or foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, rule, regulation, or order issued pursuant thereto.

CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE USE:
    Disclosure from a system of records maintained by a DoD Component 
may be made to a congressional office from the record of an individual 
in response to an inquiry from the congressional office made at the 
request of that individual.

DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.

DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
ADMINISTRATION ROUTINE USE:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.

DATA BREACH REMEDIATION PURPOSES ROUTINE USE:
    A record from a system of records maintained by a Component may be 
disclosed to appropriate agencies, entities, and persons when (1) The 
Component suspects or has confirmed that the security or 
confidentiality of the information in the system of records has been 
compromised; (2) the Component has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Component or another agency or entity) that rely upon 
the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Components efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/
Privacy/SORNsIndex/BlanketRoutineUses.aspx''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Program Manager, Washington 
Headquarters Services, Human Resource Directorate (HRD)/Transparency 
and Tools Division (TTD), 4800 Mark Center Drive, Alexandria, VA 22350-
3200.''
* * * * *
[FR Doc. 2015-28192 Filed 11-4-15; 8:45 am]
 BILLING CODE 5001-06-P

68518 Federal Register / Vol. 80, No. 214 / Thursday, November 5, 2015 / Notices

CHANGES: system of records has been * Federal Rulemaking Portal: http://
* * * * * compromised; (2) the Component has www.regulations.gov. Follow the
determined that as a result of the instructions for submitting comments.
ROUTINE USES OF RECORDS MAINTAINED IN THE
suspected or confirmed compromise * Mail: Department of Defense, Office
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
there is a risk of harm to economic or of the Deputy Chief Management
property interests, identity theft or Officer, Directorate of Oversight and
Delete entry and replace with ‘‘In
fraud, or harm to the security or Compliance, Regulatory and Audit
addition to those disclosures generally
integrity of this system or other systems Matters Office, 9010 Defense Pentagon,
permitted under 5 U.S.C. 552a(b) of the
or programs (whether maintained by the Washington, DC 20301–9010.
Privacy Act of 1974, as amended, the
Component or another agency or entity)
records contain herein may specifically Instructions: All submissions received
that rely upon the compromised
be disclosed outside the DoD as a must include the agency name and
information; and (3) the disclosure
routine use pursuant to 5 U.S.C. docket number for this Federal Register
made to such agencies, entities, and
552a(b)(3) as follows: document. The general policy for
Law Enforcement Routine Use: If a persons is reasonably necessary to assist
comments and other submissions from
system of records maintained by a DoD in connection with the Components
members of the public is to make these
Component to carry out its functions efforts to respond to the suspected or
submissions available for public
indicates a violation or potential confirmed compromise and prevent,
viewing on the Internet at http://
violation of law, whether civil, criminal, minimize, or remedy such harm.
www.regulations.gov as they are
or regulatory in nature, and whether The DoD Blanket Routine Uses set
received without change, including any
arising by general statute or by forth at the beginning of the Office of
personal identifiers or contact
regulation, rule, or order issued Secretary of Defense (OSD) compilation
information.
pursuant thereto, the relevant records in of systems of records notices may apply
the system of records may be referred, to this system. The complete list of DoD FOR FURTHER INFORMATION CONTACT: Ms.
as a routine use, to the agency Blanket Routine Uses can be found Cindy Allard, Chief, OSD/JS Privacy
concerned, whether federal, state, local, online at: http://dpcld.defense.gov/ Office, Freedom of Information
or foreign, charged with the Privacy/SORNsIndex/ Directorate, Washington Headquarters
responsibility of investigating or BlanketRoutineUses.aspx’’ Service, 1155 Defense Pentagon,
prosecuting such violation or charged * * * * * Washington, DC 20301–1155, or by
with enforcing or implementing the [FR Doc. 2015–28139 Filed 11–4–15; 8:45 am] phone at (571) 372–0461.
statute, rule, regulation, or order issued BILLING CODE 5001–06–P
SUPPLEMENTARY INFORMATION: The Office
pursuant thereto. Congressional of the Secretary of Defense notices for
Inquiries Disclosure Routine Use: systems of records subject to the Privacy
Disclosure from a system of records DEPARTMENT OF DEFENSE
Act of 1974 (5 U.S.C. 552a), as amended,
maintained by a DoD Component may Office of the Secretary have been published in the Federal
be made to a congressional office from Register and are available from the
the record of an individual in response address in FOR FURTHER INFORMATION
to an inquiry from the congressional [Docket ID: DoD–2015–OS–0121]
CONTACT or at the Defense Privacy and
office made at the request of that Civil Liberties Division Web site at
Privacy Act of 1974; System of
individual. http://dpcld.defense.gov/.
Disclosure to the Department of Records
The proposed system report, as
Justice for Litigation Routine Use: A AGENCY: Office of the Secretary of required by U.S.C. 552a(r) of the Privacy
record from a system of records Defense, DoD. Act of 1974, as amended, was submitted
maintained by a DoD Component may ACTION: Notice to alter a system of on October 30, 2015, to the House
be disclosed as a routine use to any records. Committee on Oversight and
component of the Department of Justice
Government Reform, the Senate
for the purpose of representing the SUMMARY: The Office of the Secretary of Committee on Governmental Affairs,
Department of Defense, or any officer, Defense proposes to alter a system of and the Office of Management and
employee or member of the Department records, DWHS P50, entitled Budget (OMB) pursuant to paragraph 4c
in pending or potential litigation to ‘‘iCompass, Learning Management of Appendix I to OMB Circular No. A–
which the record is pertinent. System (LMS)’’ to manage and
Disclosure of Information to the 130, ‘‘Federal Agency Responsibilities
administer a Learning Management for Maintaining Records About
National Archives and Records System (LMS) for training and
Administration Routine Use: A record Individuals,’’ dated February 8, 1996
development programs; to identify (February 20, 1996, 61 FR 6427).
from a system of records maintained by individual training needs; for the
a DoD Component may be disclosed as purpose of reporting, tracking, assessing Dated: October 30, 2015.
a routine use to the national Archives and monitoring training events, and Aaron Siegel,
and Records Administration for the DoD FM certifications. Alternate OSD Federal Register Liaison
purpose of records management Officer, Department of Defense.
DATES: Comments will be accepted on or
inspections conducted under authority
before December 7, 2015. This proposed DWHS P50
of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes action will be effective the date
jstallworth on DSK7TPTVN1PROD with NOTICES

Routine Use: A record from a system of following the end of the comment SYSTEM NAME:

records maintained by a Component period unless comments are received iCompass, Learning Management
may be disclosed to appropriate which result in a contrary System (LMS) (July 23, 2013, 78 FR
agencies, entities, and persons when (1) determination. 44100)
The Component suspects or has ADDRESSES: You may submit comments,
confirmed that the security or identified by docket number and title, CHANGES:
confidentiality of the information in the by any of the following methods: * * * * *

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Federal Register / Vol. 80, No. 214 / Thursday, November 5, 2015 / Notices 68519

CATEGORIES OF INDIVIDUALS COVERED BY THE permitted under 5 U.S.C. 552a(b) of the has determined that as a result of the
SYSTEM: Privacy Act of 1974, as amended, the suspected or confirmed compromise
Delete entry and replace with records contained herein may there is a risk of harm to economic or
‘‘Civilians, military members, and specifically be disclosed outside the property interests, identity theft or
contractors assigned to the following DoD as a routine use pursuant to 5 fraud, or harm to the security or
Office of the Secretary of Defense (OSD) U.S.C. 552(b)(3) as follows: integrity of this system or other systems
offices: Acquisition Technology and or programs (whether maintained by the
Logistics; U.S. Court of Appeals for LAW ENFORCEMENT ROUTINE USE:
Component or another agency or entity)
Armed Forces (CAAF); DoD Comptroller If a system of records maintained by that rely upon the compromised
Office; Deputy Chief Management a DoD Component to carry out its information; and (3) the disclosure
Officer; Office of Military Commissions; functions indicates a violation or made to such agencies, entities, and
Defense Legal Services Agency/Defense potential violation of law, whether civil, persons is reasonably necessary to assist
Office of Hearings and Appeals; Defense criminal, or regulatory in nature, and in connection with the Components
Security Cooperation Agency (DSCA); whether arising by general statute or by efforts to respond to the suspected or
Defense Test Resource Management regulation, rule, or order issued confirmed compromise and prevent,
Center (DTRMC); Defense Technology pursuant thereto, the relevant records in minimize, or remedy such harm.
Security Administration (DTSA); the system of records may be referred, The DoD Blanket Routine Uses set
Intelligence Oversight; Office of the as a routine use, to the agency forth at the beginning of the Office of
Assistant Secretary of Defense (OASD) concerned, whether federal, state, local, the Secretary of Defense (OSD)
Legislative Affairs; Net Assessment; or foreign, charged with the compilation of systems of records
DoD Chief Information Office; Office of responsibility of investigating or notices may apply to this system. The
Economic Adjustment; DoD Office of prosecuting such violation or charged complete list of DoD Blanket Routine
General Counsel; OSD Operation Test & with enforcing or implementing the Uses can be found online at: http://
Evaluation; Office of the Under statute, rule, regulation, or order issued dpcld.defense.gov/Privacy/
Secretary of Defense (OUSD) pursuant thereto. SORNsIndex/BlanketRoutineUses.aspx’’
Intelligence; Cost Assessment and * * * * *
CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE
Program Evaluation; Pentagon Force
USE: SYSTEM MANAGER(S) AND ADDRESS:
Protection Agency; OUSD Policy;
Department of Defense Prisoner of War/ Disclosure from a system of records Delete entry and replace with
Missing in Action Accounting Agency; maintained by a DoD Component may ‘‘Program Manager, Washington
Personnel and Readiness; Assistant to be made to a congressional office from Headquarters Services, Human Resource
the Secretary of Defense for Public the record of an individual in response Directorate (HRD)/Transparency and
Affairs; White House Military Office; to an inquiry from the congressional Tools Division (TTD), 4800 Mark Center
Washington Headquarters Services office made at the request of that Drive, Alexandria, VA 22350–3200.’’
(WHS); WHS Federal Voting Assistance individual. * * * * *
Program; WHS Welfare & Recreation DISCLOSURE TO THE DEPARTMENT OF JUSTICE
[FR Doc. 2015–28192 Filed 11–4–15; 8:45 am]
Association; and Military and DoD FOR LITIGATION ROUTINE USE: BILLING CODE 5001–06–P
civilian financial managers.’’
A record from a system of records
CATEGORIES OF RECORDS IN THE SYSTEM: maintained by a DoD Component may DEPARTMENT OF DEFENSE
Delete entry and replace with ‘‘Name, be disclosed as a routine use to any
DoD identification (DoD ID) number, component of the Department of Justice Department of the Navy
position title, work phone number, work for the purpose of representing the
email address, pay plan, series, grade, Department of Defense, or any officer, Meeting of the U.S. Naval Academy
organization, supervisor, hire date, employee or member of the Department Board of Visitors
course name and course date and time in pending or potential litigation to
AGENCY: Department of the Navy, DoD.
of completed trainings, educational which the record is pertinent.
ACTION:Notice of Partially Closed
level of civilian employees, and
DISCLOSURE OF INFORMATION TO THE NATIONAL Meeting.
Financial Management (FM) ARCHIVES AND RECORDS ADMINISTRATION
certification level.’’ ROUTINE USE: SUMMARY: The U.S. Naval Academy
AUTHORITY FOR THE MAINTENANCE OF THE A record from a system of records Board of Visitors will meet to make such
SYSTEM: maintained by a DoD Component may inquiry, as the Board shall deem
Delete entry and replace with ‘‘5 be disclosed as a routine use to the necessary, into the state of morale and
U.S.C. Chapter 41, Government National Archives and Records discipline, the curriculum, instruction,
Employees Training Act; 5 CFR part Administration for the purpose of physical equipment, fiscal affairs, and
410, Office of Personnel Management- records management inspections academic methods of the Naval
Training; DoDD 5105.53, Director of conducted under authority of 44 U.S.C. Academy. The executive session of this
Administration and Management 2904 and 2906. meeting from 11:00 a.m. to 12:00 p.m.
(DA&M); DoDD 5110.4, Washington on December 7, 2015, will include
Headquarters Services (WHS); and DoDI
DATA BREACH REMEDIATION PURPOSES ROUTINE discussions of new and pending
USE: administrative/minor disciplinary
1300.26, Operation of the DoD Financial
A record from a system of records infractions and non-judicial punishment
jstallworth on DSK7TPTVN1PROD with NOTICES

Management Certification Program.’’
maintained by a Component may be proceedings involving midshipmen
* * * * * disclosed to appropriate agencies, attending the Naval Academy to include
ROUTINE USES OF RECORDS MAINTAINED IN THE entities, and persons when (1) The but not limited to individual honor/
SYSTEM, INCLUDING CATEGORIES OF USERS AND Component suspects or has confirmed conduct violations within the Brigade;
THE PURPOSES OF SUCH USES: that the security or confidentiality of the the disclosure of which would
Delete entry and replace with ‘‘In information in the system of records has constitute a clearly unwarranted
addition to those disclosures generally been compromised; (2) the Component invasion of personal privacy. For this

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Document Created: 2015-12-14 15:02:34
Document Modified: 2015-12-14 15:02:34

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a system of records.
Dates		Comments will be accepted on or before December 7, 2015. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0461.
FR Citation		80 FR 68518

80 FR 68518 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 80, Issue 214 (November 5, 2015)

DEPARTMENT OF DEFENSE
Office of the Secretary