80 FR 72741 - Agency Information Collection Activities; Proposed eCollection eComments Requested; Extension of Currently Approved Collection Survey: Death in Custody Reporting Program; Annual Survey of Jails; Survey of Jails in Indian Country

DEPARTMENT OF JUSTICE

Federal Register Volume 80, Issue 224 (November 20, 2015)

The Department of Justice (DOJ), Office of Justice Programs, Bureau of Justice Statistics, will be submitting the following information collection request to the Office of Management and Budget (OMB) for review and approval in accordance with the Paperwork Reduction Act of 1995. This proposed information collection was previously published in the Federal Register at 80 FR 53569 on September 4, 2015, allowing for a 60 day comment period.

[Federal Register Volume 80, Number 224 (Friday, November 20, 2015)]
[Notices]
[Pages 72741-72744]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-29590]


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DEPARTMENT OF JUSTICE

[OMB Number 1121-0094]


Agency Information Collection Activities; Proposed eCollection 
eComments Requested; Extension of Currently Approved Collection Survey: 
Death in Custody Reporting Program; Annual Survey of Jails; Survey of 
Jails in Indian Country

AGENCY: Bureau of Justice Statistics, Department of Justice.

ACTION: 30-Day notice.

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SUMMARY: The Department of Justice (DOJ), Office of Justice Programs, 
Bureau of Justice Statistics, will be submitting the following 
information collection request to the Office of Management and Budget 
(OMB) for review and approval in accordance with the Paperwork 
Reduction Act of 1995. This proposed information collection was 
previously published in the Federal Register at 80 FR 53569 on 
September 4, 2015, allowing for a 60 day comment period.

DATES: Comments are encouraged and will be accepted for 30 days until 
December 21, 2015.

FOR FURTHER INFORMATION CONTACT: If you have additional comments 
especially on the estimated public burden or associated response time, 
suggestions, or need a copy of the proposed information collection 
instrument with instructions or additional information, please contact 
Margaret Noonan, Statistician, Bureau of Justice Statistics, 810 
Seventh Street NW., Washington, DC 20531 (email: 
[email protected]; telephone: 202-353-2060). Written comments 
and/or suggestions can also be directed to

[[Page 72742]]

the Office of Management and Budget, Office of Information and 
Regulatory Affairs, Attention Department of Justice Desk Officer, 
Washington, DC 20530 or sent to [email protected].

SUPPLEMENTARY INFORMATION: Written comments and suggestions from the 
public and affected agencies concerning the proposed collection of 
information are encouraged. Your comments should address one or more of 
the following four points:

--Evaluate whether the proposed collection of information is necessary 
for the proper performance of the functions of the Bureau of Justice 
Statistics, including whether the information will have practical 
utility;
--Evaluate the accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions used;
--Evaluate whether and if so how the quality, utility, and clarity of 
the information to be collected can be enhanced; and
--Minimize the burden of the collection of information on those who are 
to respond, including through the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology, e.g., permitting electronic 
submission of responses.

    (1) Type of Information Collection: Extension of a Currently 
Approved Collection.
    (2) The Title of the Form/Collection: Annual Jail Collection. The 
collection includes the Deaths in Custody Reporting Program (DCRP)--
Local Jails, Annual Survey of Jails (ASJ), and the Survey of Jails in 
Indian Country (SJIC).
    (3) The agency form number, if any, and the applicable component of 
the Department sponsoring the collection: This collection includes the 
following forms:
     CJ-9A/5: Annual Survey of Jails. This form goes to jail 
jurisdictions in the ASJ sample that are operated by the county or 
city.
     CJ-10A/5: Annual Survey of Jails. Multi-Jurisdiction or 
Private Facility. This form goes to confinement facilities in the ASJ 
sample that are administered by two or more governments (regional 
jails) and privately owned or operated confinement facilities.
     CJ-9A: Deaths in Custody, Annual Summary on Inmates under 
Jail Jurisdiction. This form goes to jail jurisdictions that are not 
included in the ASJ sample.
     CJ-10A: Deaths in Custody, Annual Summary on Inmates in 
Private and Multi-Jurisdiction Jails. This form goes to confinement 
facilities administered by two or more local governments (regional 
jails) and to privately owned or operated confinement facilities that 
are not included in the ASJ sample.
     CJ-9: Deaths in Custody, Death Report on Inmates under 
Jail Jurisdiction. This form goes to all jail jurisdictions that are 
operated by the county or city. Jails administers are requested to fill 
out this form if their facilities had one or more deaths in that 
calendar year.
     CJ-10: Deaths in Custody, Death Report on Inmates in 
Private and Multi-Jurisdiction Jail. This form goes to all confinement 
facilities administered by two or more local governments (regional 
jails) and privately owned or operated confinement facilities. Jails 
administrators are requested to fill out this form if their facilities 
had one or more deaths in that calendar year.
     CJ-5B: Survey of Jails in Indian Country. All jail 
administrators in Indian Country Indian country jails receive the CJ-5B 
form. Indian Country jails are owned or operated by tribal authorities 
or the Bureau of Indian Affairs (BIA).
    The applicable component within the Department of Justice is the 
Bureau of Justice Statistics (Corrections Unit), in the Office of 
Justice Programs.
    (4) Affected public who will be asked or required to respond, as 
well as a brief abstract: The affected public that will be asked to 
respond include approximately 3,080 county, city, and tribal jail 
authorities.
    The Annual Survey of Jails (ASJ) and Survey of Jails in Indian 
Country (SJIC) provide the nationally-representative data on local jail 
populations and jails in Indian country. BJS, other federal agencies, 
and state, local, and tribal corrections authorities and 
administrators, as well as legislators, researchers, and jail planners 
use these data to track annual changes in the demographic 
characteristics of the jail population as well as changes in the jail 
population, jail capacity and crowding, the flow of inmates moving into 
and out of jails, and use of jail space by other correctional 
institutions. Providers of the data are administrators in approximately 
941 county and city jails and 80 tribal jails.
    The ASJ collects the following data at from local jails operated at 
the city or county level. Reporting units within the jail report data 
for their jail jurisdiction:
    (a) The number of male and female inmate deaths during the previous 
calendar year (new to the 2015 surveys).
    (b) The number of inmates confined in jail facilities at midyear 
(last weekday in the month of June).
    (c) The number of inmates confined in jail facilities and the 
number of inmates under jail supervision but not confined (e.g., 
electronic monitoring, day reporting, etc.) at yearend (December 31).
    (d) The numbers of following types of confined inmates--males--
adult; females--adult; males--17 and under, females--17 and under; 17 
and under held as adults; non-U.S. citizen; convicted; unconvicted; 
held for a felony; held for a misdemeanor; white, black, Hispanic, 
American Indian, Asian American, Native Hawaiian, and multiracial; and 
held for Federal authorities, State prison authorities, tribal 
government, and other local jail jurisdictions--at yearend.
    (e) Whether the jail facilities have a weekend incarceration 
program and the number of inmates participating.
    (f) The date and count for the greatest number of confined inmates 
during December.
    (g) The number of new admissions into and final discharges from 
jail facilities in collection year by sex.
    (h) The average daily population of jail facilities from January 1 
to December 31 of collection year by sex.
    (i) Jail rated capacity.
    (j) The numbers of unconfined persons participating in various 
programs such as electronic monitoring, home detention, community 
service, day reporting, etc. at yearend.
    (k) The numbers of correctional and other staff employed by sex at 
yearend.
    The SJIC collects the following data for jails in Indian country at 
the jail level:
    (a) The total number of confined inmates in jail facilities at 
midyear (last weekday in the month of June).
    (b) The numbers of following types of confined inmates in jails--
males--adult; females--adult; males--17 and under; females--17 and 
under, 17 and under held as adults, convicted, unconvicted, held for 
felony, held for misdemeanor, and held for specific offenses such as 
domestic violence, assault, burglary, larceny, drug violation, etc.--at 
midyear.
    (c) The average daily population during the 30-day period in June.
    (d) The date and count for the greatest number of confined inmates 
during the 30-day period in June.
    (e) The number of new admissions into and final discharges during 
the month of June.
    (f) The number of inmate deaths while confined; the number of 
deaths attributed to suicide; and the number of

[[Page 72743]]

confined inmates that attempted suicide from July 1 of the previous 
year to June 30 of the current collection year.
    (g) The total rated capacity of jail facilities at midyear.
    (h) The number of correctional staff employed by the facility and 
their occupation (e.g., administration, jail operations, educational 
staff, etc.) at midyear.
    Originally authorized by the Death in Custody Reporting Act (DICRA) 
of 2000, the Death in Custody Reporting Program (DCRP)-Local Jails is 
the only national database that can inform the issue of mortality in 
jails in depth. BJS uses this data to track and report on total and 
cause-specific deaths and mortality rates in jails. The DCRP-Local 
Jails has two components: Jail-level collection of retrospective 
yearend inmate counts and individual-level collection of information on 
deceased inmates during the current calendar year. Specifically, the 
following items are collected:
    (a) The number of inmates confined in jail facilities on December 
31 of the previous year by sex.
    (b) The number of inmates admitted to jail facilities in the 
previous year by sex.
    (c) The number of inmates confined in local jails on behalf of U.S. 
Immigration and Customs Enforcement, the U.S. Marshals Service or any 
other hold for another jurisdiction.
    (d) The average daily population of all jail confinement facilities 
operated by the jurisdiction in the previous year by sex.
    (e) The number of persons who died while under the supervision of 
the jurisdiction in the previous year by sex.
    (f) The first, last name and middle initial, date of death, date of 
birth, sex, and race/ethnic origin for each inmate who died during the 
reporting year.
    (g) Whether the deceased inmate was being held in the local jail or 
under the authority of the state department of correction; on the 
behalf of U.S. Immigration and Customs Enforcement; the U.S. Marshals 
Service, or other counties, jurisdictions or correctional authorities.
    (h) The admission date and current offense(s) for each inmate who 
died during the reporting year.
    (i) The legal status for each inmate who died during the reporting 
year.
    (j) Whether the inmate ever stayed overnight in a mental health 
observation unit or outside mental health facility.
    (k) The location and cause of death of each inmate death that took 
place during the reporting year.
    (l) The time of day that the incident causing the inmate's death 
occurred and where the incident occurred (limited to accidents, 
suicides, and homicides only).
    (m) Whether the cause of death was a preexisting medical condition 
or a condition that developed after admission to the facility and 
whether the inmate received treatment for the medical condition after 
admission and if so, the kind of treatment received (deaths due to 
accidental injury, intoxication, suicide, or homicide do not apply).
    (n) Whether an autopsy/postmortem exam/review of medical records to 
determine the cause of death of the inmate was performed and the 
availability of those results.
    (o) The survey ends with a box in which respondents can enter 
notes.
    (p) Confirmation or correction of the agency and agency head's 
name, phone number, email address, and mailing address.
    (q) Confirmation or correction of the agency's primary point of 
contact for data collection, title, phone number, email address, and 
mailing address;
    (r) Confirmation or correction of the names of facilities within 
the jurisdiction.
    (5) An estimate of the total number of respondents and the amount 
of time estimated for an average respondent to respond
    The ASJ and DCRP-Local Jails previously had separate survey 
operations. In an effort to reduce burden on respondents and minimize 
costs associated with the ASJ and the DCRP, the ASJ will be fielded 
along with the DCRP beginning in reference year 2015. Another major 
change in the 2015 DCRP-ASJ is the simplification of questionnaire 
forms. The current ASJ sample includes approximately 335 jail 
jurisdictions (370 reporting units, or about one-third of ASJ 
respondents), which are selected with certainty (probability of 1). 
From 2010 to 2014, these ``certainty jails'' received a different 
questionnaire with additional questions on staffing, physical assaults 
on staff, and the numbers of rule violations by inmates in various 
categories, while the non-certainty jails received a shorter 
questionnaire without those items. The previously estimated time to 
complete the longer form was 2 hours, while the estimated time to 
complete the shorter form remains 1.25 hours. The total burden hours 
previously associated with the ASJ was 1,454 hours. Starting in 
reference year 2015, all ASJ respondents will receive the shorter 
questionnaire form, regardless of certainty status. This change will 
result in a total burden hour estimate of 1,176 hours, or a reduction 
of about 278 burden hours on respondents. The estimated burden hour for 
each form in the annual jail collection is listed below:
    (a) ASJ (CJ-9A/5 and CJ-10A/5)--There will be 941 respondents to 
ASJ for collection year 2015. It takes current ASJ respondents an 
average of 75 minutes to supply the information, so the burden hours 
are 1,176.
    (b) DCRP-Local Jails annual summary forms (CJ-9A and CJ-10A)--BJS 
estimates that 2,059 jail respondents will complete these forms, with 
an average response time of 15 minutes. The burden hours for these 
forms are 515.
    (c) SJIC (CJ-5B)--Eighty respondents will be asked to respond to 
SJIC for collection year 2016. BJS estimates that it takes an average 
of 75 minutes to supply the information for a total burden of 100 
hours.
    (d) Local jails/death reports (forms CJ-9 and CJ-10)--Analysis of 
data from data years 2000 through 2013 shows that annually 
approximately 80% of jails nationwide have no death in a given calendar 
year and do not need to complete a death report form. Approximately 600 
jails will complete reports for 950 inmate deaths. Each report takes 
about 30 minutes, for a total of 450 hours. Unlike the CJ-9A/5, CJ-10A/
5, CJ9A, and CJ10A forms, the CJ-9 and CJ-10 forms are not 
retrospectively. As a result, the reference year is the same as the 
calendar year.
    (e) BJS collection agent makes verification and data quality 
follow-up contacts to jail respondents to ensure data quality. With 
estimated 872 respondents and 5 minute per call, data verification 
induces a burden of 73 hours.

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                                                                                      Average
        Reporting mode             Purpose of     Number of data     Number of    reporting time   Total burden
                                     contact         providers       responses         (min)           hours
----------------------------------------------------------------------------------------------------------------
Online and mail...............  ASJ-DCRP........             938             938              75           1,173
Fax and mail..................  SJIC............              80              80              75             100
Online and mail...............  DCRP annual                 2062            2062              15             516
                                 summary.

[[Page 72744]]

 
Online and mail...............  DCRP death                   600             900              30             450
                                 records.
Telephone.....................  ASJ-DCRP                   3,000           3,000               8             400
                                 verification
                                 call.
Online and telephone..........  Data quality               3,000             872               5              73
                                 follow-up.
                                                 ---------------------------------------------------------------
    Total.....................  ................  ..............  ..............  ..............           2,711
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    (6) An estimate of the total public burden (in hours) associated 
with the collection: The estimated total burden hours associated with 
this collection for reference years is 2,711.
    If additional information is required contact: Jerri Murray, 
Department Clearance Officer, United States Department of Justice, 
Justice Management Division, Policy and Planning Staff, Two 
Constitution Square, 145 N Street NE., 3E.405B, Washington, DC 20530.

    Dated: November 16, 2015.
Jerri Murray,
Department Clearance Officer for PRA, U.S. Department of Justice.
[FR Doc. 2015-29590 Filed 11-19-15; 8:45 am]
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