81_FR_11310 81 FR 11268 - Privacy Act of 1974; Systems of Records

81 FR 11268 - Privacy Act of 1974; Systems of Records

FEDERAL HOUSING FINANCE AGENCY

Federal Register Volume 81, Issue 42 (March 3, 2016)

Page Range11268-11270
FR Document2016-04744

In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a (Privacy Act), the Federal Housing Finance Agency (FHFA) gives notice of a complete revision to an existing Privacy Act system of records. The existing system is Correspondence Tracking System (FHFA-3) and is being revised in its entirety. The system is being revised to clarify and update the categories of individuals covered by the system, the categories of records in the system, and the purposes of the system; to reduce the number of routine uses of the information; and to update where to send notifications, and requests or appeals. The revised System will contain information that FHFA will use for tracking and responding to general Correspondence, Consumer Complaints, Congressional correspondence, and inquiries to FHFA's Ombudsman.

Federal Register, Volume 81 Issue 42 (Thursday, March 3, 2016)
[Federal Register Volume 81, Number 42 (Thursday, March 3, 2016)]
[Notices]
[Pages 11268-11270]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-04744]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2016-N-02]


Privacy Act of 1974; Systems of Records

AGENCY: Federal Housing Finance Agency.

ACTION: Notice of complete revision to an existing system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a (Privacy Act), the Federal Housing 
Finance Agency (FHFA) gives notice of a complete revision to an 
existing Privacy Act system of records.
    The existing system is Correspondence Tracking System (FHFA-3) and 
is being revised in its entirety. The system is being revised to 
clarify and update the categories of individuals covered by the system, 
the categories of records in the system, and the purposes of the 
system; to reduce the number of routine uses of the information; and to 
update where to send notifications, and requests or appeals. The 
revised System will contain information that FHFA will use for tracking 
and responding to general Correspondence, Consumer Complaints, 
Congressional correspondence, and inquiries to FHFA's Ombudsman.

DATES: To be assured of consideration, comments should be received on 
or before April 4, 2016. This revised system of records will become 
effective on April 12, 2016 without further notice unless comments 
necessitate otherwise. FHFA will publish a new notice if the effective 
date is delayed to review comments or if changes are made based on 
comments received.

ADDRESSES: Submit comments to FHFA only once, identified by ``2016-N-
02,'' using any one of the following methods:
     Agency Web site: www.fhfa.gov/open-for-comment-or-input.
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by email 
to FHFA at [email protected] to ensure timely receipt by the agency. 
Please include ``Comments/No. 2016-N-02'' in the subject line of the 
message.
     Hand Delivered/Courier: The hand delivery address is: 
Alfred M. Pollard, General Counsel, Attention: Comments/No. 2016-N-02, 
Federal Housing Finance Agency, Eight Floor, 400 7th Street SW., 
Washington, DC 20219. The package should be delivered to the Seventh 
Street entrance Guard Desk, First Floor, on business days between 9 
a.m. and 5 p.m.
     U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Alfred M. 
Pollard, General Counsel, Attention: Comments/No. 2016-N-02, Federal 
Housing Finance Agency, Eighth Floor, 400 7th Street SW., Washington, 
DC 20219. Please note that all mail sent to FHFA via the U.S. Postal 
Service is routed through a national irradiation facility, a process 
that may delay delivery by approximate two weeks.
See SUPPLEMENTARY INFORMATION for additional information on submission 
and posting of comments.

FOR FURTHER INFORMATION CONTACT: Megan Moore, Special Advisor, Office 
of the Director at (202) 649-3018; or David A. Lee, Senior Agency 
Official for Privacy, [email protected], (202) 649-3803 (not toll free 
numbers), Federal Housing Finance Agency, 400 7th Street SW., 
Washington DC 20219. The telephone number for the Telecommunications 
Device for the Hearing Impaired is (800) 877-8339.

SUPPLEMENTARY INFORMATION:

I. Comments

    Instructions: FHFA seeks public comments on the revised system of 
records and will take all comments into consideration before issuing 
the final notice. See 5 U.S.C. 552a(e)(4) and (11). In addition to 
referencing ``Comments/No. 2016-N-02,'' please reference the title and 
number of the system of records your comment addresses: 
``Correspondence Tracking System (FHFA-3).''
    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA Web site at http://www.fhfa.gov, and will include any personal information provided, such 
as your name, address (home and email) telephone number and any other 
information you provide. In addition, copies of all comments received 
will be available for examination by the public on business days 
between the hours of 10 a.m. and 3 p.m., at the Federal Housing Finance 
Agency, 400 7th Street SW., Washington DC 20219. To make an appointment 
to inspect comments, please call the Office of General Counsel at (202) 
649-3804.

II. Introduction

    This notice informs the public of FHFA's proposal to revise in its 
entirety an existing system of records. This notice satisfies the 
Privacy Act requirement that an agency publish a system of records 
notice in the Federal Register when there is an addition to the 
agency's system of records. It has been recognized by Congress that 
application of all requirements of the Privacy Act to certain 
categories of records may have an undesirable and often unacceptable 
effect upon agencies in the conduct of necessary public business. 
Consequently, Congress established general exemptions and specific 
exemptions that could be used to exempt records from provisions of the 
Privacy Act. Congress also required that exempting records from 
provisions of the Privacy Act would require the head of an agency to 
publish a determination to exempt a record from the Privacy Act as a 
rule in accordance with the Administrative Procedure Act. The Director 
of FHFA has determined that records and information in this revised 
system of records are not exempt from requirements of the Privacy Act.
    As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (61 FR 6428, 6435

[[Page 11269]]

(February 20, 1996)), FHFA has submitted a report describing the 
revised system of records covered by this notice, to the Committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget.
    The revised system of records described above is set forth in its 
entirety below.

    Dated: February 25, 2016.
Melvin L. Watt,
Director, Federal Housing Finance Agency.
FHFA-3

SYSTEM NAME:
    Correspondence Tracking System.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 
20219, and any alternate work site utilized by employees of the Federal 
Housing Finance Agency (FHFA) or by individuals assisting such 
employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    An individual or entity who submits a request or inquiry to FHFA. 
This does not include inquiries or requests made under the Freedom of 
Information Act (5 U.S.C. 552) or the Privacy Act of 1974, as amended 
(5 U.S.C. 552a) which are covered by FHFA's System of Records Notice 
FHFA-13 Freedom of Information and Privacy Act Records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contact information such as name, address (home, property, mailing, 
and/or business), telephone numbers including cellular telephone 
numbers (personal and business), email (personal and business), and any 
other personally identifiable information an individual or entity 
voluntarily provides to FHFA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Housing Enterprises Financial Safety and Soundness Act of 
1992, as amended (12 U.S.C. 4501 et seq.).

PURPOSE(S):
    The purpose of the system is to capture and track correspondence 
that FHFA receives from external sources (the general public, Congress, 
FHFA regulated entities, other federal entities, and state and local 
governments). The system will capture information about the sender of 
the correspondence and the nature of the correspondence. The system 
will help ensure FHFA responds to the inquiry in a timely and accurate 
manner.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Records in this system may, in the discretion of FHFA, be 
disclosed to any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil or 
administrative litigation, if FHFA has reason to believe that the 
individual to whom the record is disclosed may have further information 
about the matters related therein, and those matters appeared to be 
relevant at the time to the subject matter of the inquiry.
    (3) A record or information in this system may be disclosed to any 
individual with whom FHFA contracts to reproduce, by typing, photocopy 
or other means, any record within this system for use by FHFA and its 
employees in connection with their official duties or to any individual 
who is utilized by FHFA to perform clerical or stenographic functions 
relating to the official business of FHFA.
    (4) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto.
    (5) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when FHFA is a 
party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary.
    (6) Disclosure may be made to a Congressional office from the 
record of an individual in response to an inquiry from the 
Congressional office made at the request of that individual.
    (7) To contractor personnel, interns, and others performing or 
working on a contract or project for FHFA.
    (8) To a regulated entity for the purposes of responding to an 
inquiry or request.
    (9) To another Federal agency if the records are relevant and 
necessary to carry out FHFA's authorized functions, or if the other 
Federal agency is the proper agency to respond to the individual 
submitting an inquiry or request to FHFA.
    (10) To the National Archives and Records Administration, Office of 
Government Information Services (OGIS), to the extent necessary to 
fulfill its responsibilities in 5 U.S.C. 552(b), to review 
administrative agency policies, procedures and compliance with the 
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of 
mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms, locked file cabinets and/or safes.

RETRIEVABILITY:
    Records may be retrieved by any of the following: Name, telephone 
number, street address, email address, or assigned file number.

SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-

[[Page 11270]]

hour security guard service. Computerized records are safeguarded 
through use of access codes and other information technology security 
measures. Paper records are safeguarded by locked file rooms, locked 
file cabinets, and/or safes. Access to the records is restricted to 
those who require the records in the performance of official duties 
related to the purposes for which the system is maintained.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules and FHFA Retention Schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Congressional Affairs and Communications, Federal Housing 
Finance Agency, 400 7th Street SW., Washington, DC 20219.

NOTIFICATION PROCEDURES:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer. Inquiries may 
be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20219, or electronically at http://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with 
the procedures set forth in 12 CFR part 1204.

RECORD ACCESS PROCEDURES:
    Direct requests for access to a record to the Privacy Act Officer. 
Requests may be mailed to the Privacy Act Officer, Federal Housing 
Finance Agency, 400 7th Street SW., Washington, DC 20219, or can be 
submitted electronically at http://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 
CFR part 1204.

CONTESTING RECORD PROCEDURES:
    Direct requests to contest or appeal an adverse decision for a 
record to the Privacy Act Appeals Officer. Requests may be mailed to 
the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 
7th Street SW., Washington, DC 20219, or can be submitted 
electronically at http://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 CFR part 
1204.

RECORD SOURCE CATEGORIES:
    Information is provided by individuals and entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2016-04744 Filed 3-2-16; 8:45 am]
BILLING CODE 8070-01-P



                                                  11268                         Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices

                                                  FDIC was appointed receiver of                          appeals. The revised System will                      SUPPLEMENTARY INFORMATION:
                                                  Community National Bank At Bartow on                    contain information that FHFA will use
                                                                                                                                                                I. Comments
                                                  August 20, 2010. The liquidation of the                 for tracking and responding to general
                                                  receivership assets has been completed.                 Correspondence, Consumer Complaints,                     Instructions: FHFA seeks public
                                                  To the extent permitted by available                    Congressional correspondence, and                     comments on the revised system of
                                                  funds and in accordance with law, the                   inquiries to FHFA’s Ombudsman.                        records and will take all comments into
                                                  Receiver will be making a final dividend                DATES: To be assured of consideration,
                                                                                                                                                                consideration before issuing the final
                                                  payment to proven creditors.                            comments should be received on or                     notice. See 5 U.S.C. 552a(e)(4) and (11).
                                                     Based upon the foregoing, the                        before April 4, 2016. This revised                    In addition to referencing ‘‘Comments/
                                                  Receiver has determined that the                        system of records will become effective               No. 2016–N–02,’’ please reference the
                                                  continued existence of the receivership                 on April 12, 2016 without further notice              title and number of the system of
                                                  will serve no useful purpose.                           unless comments necessitate otherwise.                records your comment addresses:
                                                  Consequently, notice is given that the                  FHFA will publish a new notice if the                 ‘‘Correspondence Tracking System
                                                  receivership shall be terminated, to be                 effective date is delayed to review                   (FHFA–3).’’
                                                  effective no sooner than thirty days after                                                                       Posting and Public Availability of
                                                                                                          comments or if changes are made based
                                                  the date of this Notice. If any person                                                                        Comments: All comments received will
                                                                                                          on comments received.
                                                  wishes to comment concerning the                                                                              be posted without change on the FHFA
                                                                                                          ADDRESSES: Submit comments to FHFA                    Web site at http://www.fhfa.gov, and
                                                  termination of the receivership, such                   only once, identified by ‘‘2016–N–02,’’
                                                  comment must be made in writing and                                                                           will include any personal information
                                                                                                          using any one of the following methods:               provided, such as your name, address
                                                  sent within thirty days of the date of                     • Agency Web site: www.fhfa.gov/
                                                  this Notice to: Federal Deposit                                                                               (home and email) telephone number
                                                                                                          open-for-comment-or-input.                            and any other information you provide.
                                                  Insurance Corporation; Division of                         • Federal eRulemaking Portal: http://
                                                  Resolutions and Receiverships;                                                                                In addition, copies of all comments
                                                                                                          www.regulations.gov. Follow the                       received will be available for
                                                  Attention: Receivership Oversight                       instructions for submitting comments. If
                                                  Department 32.1; 1601 Bryan Street;                                                                           examination by the public on business
                                                                                                          you submit your comment to the                        days between the hours of 10 a.m. and
                                                  Dallas, TX 75201.                                       Federal eRulemaking Portal, please also
                                                     No comments concerning the                                                                                 3 p.m., at the Federal Housing Finance
                                                                                                          send it by email to FHFA at                           Agency, 400 7th Street SW., Washington
                                                  termination of this receivership will be                RegComments@fhfa.gov to ensure
                                                  considered which are not sent within                                                                          DC 20219. To make an appointment to
                                                                                                          timely receipt by the agency. Please                  inspect comments, please call the Office
                                                  this time frame.                                        include ‘‘Comments/No. 2016–N–02’’ in                 of General Counsel at (202) 649–3804.
                                                    Dated: February 29, 2016.                             the subject line of the message.
                                                  Federal Deposit Insurance Corporation.                     • Hand Delivered/Courier: The hand                 II. Introduction
                                                  Robert E. Feldman,                                      delivery address is: Alfred M. Pollard,                  This notice informs the public of
                                                  Executive Secretary.                                    General Counsel, Attention: Comments/                 FHFA’s proposal to revise in its entirety
                                                  [FR Doc. 2016–04659 Filed 3–2–16; 8:45 am]
                                                                                                          No. 2016–N–02, Federal Housing                        an existing system of records. This
                                                                                                          Finance Agency, Eight Floor, 400 7th                  notice satisfies the Privacy Act
                                                  BILLING CODE 6714–01–P
                                                                                                          Street SW., Washington, DC 20219. The                 requirement that an agency publish a
                                                                                                          package should be delivered to the                    system of records notice in the Federal
                                                                                                          Seventh Street entrance Guard Desk,                   Register when there is an addition to
                                                  FEDERAL HOUSING FINANCE                                 First Floor, on business days between 9               the agency’s system of records. It has
                                                  AGENCY                                                  a.m. and 5 p.m.                                       been recognized by Congress that
                                                  [No. 2016–N–02]                                            • U.S. Mail, United Parcel Service,                application of all requirements of the
                                                                                                          Federal Express, or Other Mail Service:               Privacy Act to certain categories of
                                                  Privacy Act of 1974; Systems of                         The mailing address for comments is:                  records may have an undesirable and
                                                  Records                                                 Alfred M. Pollard, General Counsel,                   often unacceptable effect upon agencies
                                                  AGENCY:  Federal Housing Finance                        Attention: Comments/No. 2016–N–02,                    in the conduct of necessary public
                                                  Agency.                                                 Federal Housing Finance Agency,                       business. Consequently, Congress
                                                                                                          Eighth Floor, 400 7th Street SW.,                     established general exemptions and
                                                  ACTION: Notice of complete revision to
                                                                                                          Washington, DC 20219. Please note that                specific exemptions that could be used
                                                  an existing system of records.
                                                                                                          all mail sent to FHFA via the U.S. Postal             to exempt records from provisions of the
                                                  SUMMARY:   In accordance with the                       Service is routed through a national                  Privacy Act. Congress also required that
                                                  requirements of the Privacy Act of 1974,                irradiation facility, a process that may              exempting records from provisions of
                                                  as amended, 5 U.S.C. 552a (Privacy                      delay delivery by approximate two                     the Privacy Act would require the head
                                                  Act), the Federal Housing Finance                       weeks.                                                of an agency to publish a determination
                                                  Agency (FHFA) gives notice of a                         See SUPPLEMENTARY INFORMATION for                     to exempt a record from the Privacy Act
                                                  complete revision to an existing Privacy                additional information on submission                  as a rule in accordance with the
                                                  Act system of records.                                  and posting of comments.                              Administrative Procedure Act. The
                                                    The existing system is                                FOR FURTHER INFORMATION CONTACT:                      Director of FHFA has determined that
                                                  Correspondence Tracking System                          Megan Moore, Special Advisor, Office of               records and information in this revised
                                                  (FHFA–3) and is being revised in its                    the Director at (202) 649–3018; or David              system of records are not exempt from
mstockstill on DSK4VPTVN1PROD with NOTICES




                                                  entirety. The system is being revised to                A. Lee, Senior Agency Official for                    requirements of the Privacy Act.
                                                  clarify and update the categories of                    Privacy, privacy@fhfa.gov, (202) 649–                    As required by the Privacy Act, 5
                                                  individuals covered by the system, the                  3803 (not toll free numbers), Federal                 U.S.C. 552a(r), and pursuant to
                                                  categories of records in the system, and                Housing Finance Agency, 400 7th Street                paragraph 4c of Appendix I to OMB
                                                  the purposes of the system; to reduce                   SW., Washington DC 20219. The                         Circular No. A–130, ‘‘Federal Agency
                                                  the number of routine uses of the                       telephone number for the                              Responsibilities for Maintaining
                                                  information; and to update where to                     Telecommunications Device for the                     Records About Individuals,’’ dated
                                                  send notifications, and requests or                     Hearing Impaired is (800) 877–8339.                   February 8, 1996 (61 FR 6428, 6435


                                             VerDate Sep<11>2014   19:17 Mar 02, 2016   Jkt 238001   PO 00000   Frm 00096   Fmt 4703   Sfmt 4703   E:\FR\FM\03MRN1.SGM   03MRN1


                                                                                Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices                                              11269

                                                  (February 20, 1996)), FHFA has                          to the inquiry in a timely and accurate                  (5) To a court, magistrate, or other
                                                  submitted a report describing the                       manner.                                               administrative body in the course of
                                                  revised system of records covered by                                                                          presenting evidence, including
                                                                                                          ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  this notice, to the Committee on                        SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                                                                                disclosures to counsel or witnesses in
                                                  Oversight and Government Reform of                      THE PURPOSE OF SUCH USES:
                                                                                                                                                                the course of civil discovery, litigation,
                                                  the House of Representatives, the                                                                             or settlement negotiations or in
                                                                                                             In addition to those disclosures
                                                  Committee on Homeland Security and                                                                            connection with criminal proceedings,
                                                                                                          generally permitted under 5 U.S.C.
                                                  Governmental Affairs of the Senate, and                                                                       when FHFA is a party to the proceeding
                                                                                                          552a(b) of the Privacy Act, these records
                                                  the Office of Management and Budget.                                                                          or has a significant interest in the
                                                                                                          or information contained therein may
                                                    The revised system of records                                                                               proceeding, to the extent that the
                                                                                                          specifically be disclosed outside FHFA
                                                  described above is set forth in its                                                                           information is determined to be relevant
                                                                                                          as a routine use pursuant to 5 U.S.C.
                                                  entirety below.                                                                                               and necessary.
                                                                                                          552a(b)(3) as follows:
                                                    Dated: February 25, 2016.                                (1) When (a) it is suspected or                       (6) Disclosure may be made to a
                                                  Melvin L. Watt,                                         confirmed that the security or                        Congressional office from the record of
                                                                                                          confidentiality of information in the                 an individual in response to an inquiry
                                                  Director, Federal Housing Finance Agency.
                                                                                                          system of records has been                            from the Congressional office made at
                                                  FHFA–3                                                  compromised; (b) FHFA has determined                  the request of that individual.
                                                                                                          that as a result of the suspected or                     (7) To contractor personnel, interns,
                                                  SYSTEM NAME:
                                                                                                          confirmed compromise there is a risk of               and others performing or working on a
                                                     Correspondence Tracking System.                                                                            contract or project for FHFA.
                                                                                                          harm to economic or property interests,
                                                  SECURITY CLASSIFICATION:                                identity theft or fraud, or harm to the                  (8) To a regulated entity for the
                                                                                                          security or integrity of this system or               purposes of responding to an inquiry or
                                                     Sensitive but unclassified.                                                                                request.
                                                                                                          other systems or programs (whether
                                                  SYSTEM LOCATION:                                        maintained by FHFA or another agency                     (9) To another Federal agency if the
                                                    Federal Housing Finance Agency, 400                   or entity) that rely upon the                         records are relevant and necessary to
                                                  7th Street SW., Washington, DC 20219,                   compromised information; and (c) the                  carry out FHFA’s authorized functions,
                                                  and any alternate work site utilized by                 disclosure is made to such agencies,                  or if the other Federal agency is the
                                                  employees of the Federal Housing                        entities, and persons who are reasonably              proper agency to respond to the
                                                  Finance Agency (FHFA) or by                             necessary to assist in connection with                individual submitting an inquiry or
                                                  individuals assisting such employees.                   FHFA’s efforts to respond to the                      request to FHFA.
                                                                                                          suspected or confirmed compromise                        (10) To the National Archives and
                                                  CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                                                                          and prevent, minimize, or remedy such                 Records Administration, Office of
                                                  SYSTEM:                                                                                                       Government Information Services
                                                                                                          harm.
                                                     An individual or entity who submits                     (2) Records in this system may, in the             (OGIS), to the extent necessary to fulfill
                                                  a request or inquiry to FHFA. This does                 discretion of FHFA, be disclosed to any               its responsibilities in 5 U.S.C. 552(b), to
                                                  not include inquiries or requests made                  individual during the course of any                   review administrative agency policies,
                                                  under the Freedom of Information Act                    inquiry or investigation conducted by                 procedures and compliance with the
                                                  (5 U.S.C. 552) or the Privacy Act of                    FHFA, or in connection with civil or                  Freedom of Information Act (FOIA), and
                                                  1974, as amended (5 U.S.C. 552a) which                  administrative litigation, if FHFA has                to facilitate OGIS’ offering of mediation
                                                  are covered by FHFA’s System of                         reason to believe that the individual to              services to resolve disputes between
                                                  Records Notice FHFA–13 Freedom of                       whom the record is disclosed may have                 persons making FOIA requests and
                                                  Information and Privacy Act Records.                    further information about the matters                 administrative agencies.
                                                  CATEGORIES OF RECORDS IN THE SYSTEM:                    related therein, and those matters                    DISCLOSURE TO CONSUMER REPORTING
                                                    Contact information such as name,                     appeared to be relevant at the time to                AGENCIES:
                                                  address (home, property, mailing, and/                  the subject matter of the inquiry.                      None.
                                                  or business), telephone numbers                            (3) A record or information in this
                                                  including cellular telephone numbers                    system may be disclosed to any                        POLICIES AND PRACTICES FOR STORING,
                                                                                                          individual with whom FHFA contracts                   RETRIEVING, ACCESSING, RETAINING, AND
                                                  (personal and business), email (personal                                                                      DISPOSING OF RECORDS IN THE SYSTEM:
                                                  and business), and any other personally                 to reproduce, by typing, photocopy or
                                                  identifiable information an individual                  other means, any record within this                   STORAGE:
                                                  or entity voluntarily provides to FHFA.                 system for use by FHFA and its                          Records are maintained in electronic
                                                                                                          employees in connection with their                    format, paper form, and magnetic disk
                                                  AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                official duties or to any individual who              or tape. Electronic records are stored in
                                                    Federal Housing Enterprises Financial                 is utilized by FHFA to perform clerical               computerized databases. Paper and
                                                  Safety and Soundness Act of 1992, as                    or stenographic functions relating to the             magnetic disk, or tape records are stored
                                                  amended (12 U.S.C. 4501 et seq.).                       official business of FHFA.                            in locked file rooms, locked file cabinets
                                                                                                             (4) To appropriate federal, state, and             and/or safes.
                                                  PURPOSE(S):                                             local authorities responsible for
                                                     The purpose of the system is to                      investigating or prosecuting a violation              RETRIEVABILITY:
                                                  capture and track correspondence that                   of, or for enforcing or implementing a                   Records may be retrieved by any of
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                                                  FHFA receives from external sources                     statute, rule, regulation, or order issued,           the following: Name, telephone number,
                                                  (the general public, Congress, FHFA                     when the information indicates a                      street address, email address, or
                                                  regulated entities, other federal entities,             violation or potential violation of law,              assigned file number.
                                                  and state and local governments). The                   whether civil, criminal, or regulatory in
                                                  system will capture information about                   nature, and whether arising by general                SAFEGUARDS:
                                                  the sender of the correspondence and                    statute or particular program statute, or               Records are safeguarded in a secured
                                                  the nature of the correspondence. The                   by regulation, rule, or order issued                  environment. Buildings where records
                                                  system will help ensure FHFA responds                   pursuant thereto.                                     are stored have security cameras and 24-


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                                                  11270                         Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices

                                                  hour security guard service.                            EXEMPTIONS CLAIMED FOR THE SYSTEM:                       Estimated annual burden hours: For
                                                  Computerized records are safeguarded                      None.                                               2016 surveys: FR 3066a: 43,200 hours;
                                                  through use of access codes and other                   [FR Doc. 2016–04744 Filed 3–2–16; 8:45 am]            FR 3066b: 1,000 hours; FR 3066c: 450
                                                  information technology security                         BILLING CODE 8070–01–P
                                                                                                                                                                hours; FR 3066d: 600 hours. For 2017
                                                  measures. Paper records are safeguarded                                                                       and 2018 surveys: FR 3066a: 1,700
                                                  by locked file rooms, locked file                                                                             hours; FR 3066b: 150 hours; FR 3066d:
                                                  cabinets, and/or safes. Access to the                   FEDERAL RESERVE SYSTEM                                1,200 hours.
                                                  records is restricted to those who                                                                               Estimated average hours per response:
                                                  require the records in the performance                  Agency Information Collection                         For 2016 surveys: FR 3066a: 32 hours;
                                                  of official duties related to the purposes              Activities: Announcement of Board                     FR 3066b: 8 hours; FR 3066c: 3 hours;
                                                  for which the system is maintained.                     Approval Under Delegated Authority                    FR 3066d: 12 hours. For 2017 and 2018
                                                                                                          and Submission to OMB                                 surveys: FR 3066a: 10 hours; FR 3066b:
                                                  RETENTION AND DISPOSAL:
                                                                                                          AGENCY:   Board of Governors of the                   5 hours; FR 3066d: 12 hours.
                                                    Records are retained and disposed of                                                                           Number of respondents: FR 3066a:
                                                  in accordance with the appropriate                      Federal Reserve System.
                                                                                                          SUMMARY: Notice is hereby given of the                1,350; FR 3066b: 125; FR 3066c: 150; FR
                                                  National Archives and Records                                                                                 3066d: 50.
                                                  Administration General Records                          final approval of a proposed information
                                                  Schedules and FHFA Retention                            collection by the Board of Governors of                  General description of report: The FR
                                                  Schedules.                                              the Federal Reserve System (Board)                    3066 series is broadly authorized under
                                                                                                          under OMB delegated authority. Board-                 sections 2A and 12A of the Federal
                                                  SYSTEM MANAGER(S) AND ADDRESS:                          approved collections of information are               Reserve Act. Section 2A requires that
                                                                                                          incorporated into the official OMB                    the Board of Governors of the Federal
                                                    Office of Congressional Affairs and
                                                                                                          inventory of currently approved                       Reserve System and the Federal Open
                                                  Communications, Federal Housing
                                                                                                          collections of information. Copies of the             Market Committee (FOMC) maintain
                                                  Finance Agency, 400 7th Street SW.,
                                                                                                          Paperwork Reduction Act Submission,                   long run growth of the monetary and
                                                  Washington, DC 20219.
                                                                                                          supporting statements and approved                    credit aggregates commensurate with
                                                  NOTIFICATION PROCEDURES:                                collection of information instrument(s)               the economy’s long run potential to
                                                                                                          are placed into OMB’s public docket                   increase production, so as to promote
                                                     Direct inquiries as to whether this
                                                                                                          files. The Federal Reserve may not                    effectively the goals of maximum
                                                  system contains a record pertaining to
                                                                                                          conduct or sponsor, and the respondent                employment, stable prices, and
                                                  an individual to the Privacy Act Officer.
                                                                                                          is not required to respond to, an                     moderate long-term interest rates (12
                                                  Inquiries may be mailed to the Privacy
                                                                                                          information collection that has been                  U.S.C. 225a). In addition, under section
                                                  Act Officer, Federal Housing Finance
                                                                                                          extended, revised, or implemented on or               12A of the Federal Reserve Act, the
                                                  Agency, 400 7th Street SW.,
                                                                                                          after October 1, 1995, unless it displays             FOMC is required to implement
                                                  Washington, DC 20219, or electronically
                                                                                                          a currently valid OMB control number.                 regulations relating to the open market
                                                  at http://www.fhfa.gov/AboutUs/
                                                                                                          FOR FURTHER INFORMATION CONTACT:                      operations conducted by Federal
                                                  FOIAPrivacy/Pages/Privacy.aspx in
                                                                                                          Federal Reserve Board Acting Clearance                Reserve Banks with a view to
                                                  accordance with the procedures set
                                                                                                          Officer—Nuha Elmaghrabi—Office of                     accommodating commerce and business
                                                  forth in 12 CFR part 1204.
                                                                                                          the Chief Data Officer, Board of                      and with regard to the regulations’
                                                  RECORD ACCESS PROCEDURES:                               Governors of the Federal Reserve                      bearing upon the general credit situation
                                                                                                          System, Washington, DC 20551 (202)                    of the country (12 U.S.C. 263). The
                                                    Direct requests for access to a record                                                                      authority of the Federal Reserve to
                                                  to the Privacy Act Officer. Requests may                452–3829. Telecommunications Device
                                                                                                          for the Deaf (TDD) users may contact                  collect economic data to carry out the
                                                  be mailed to the Privacy Act Officer,                                                                         requirements of these provisions is
                                                  Federal Housing Finance Agency, 400                     (202) 263–4869, Board of Governors of
                                                                                                          the Federal Reserve System,                           implicit. Accordingly, the Federal
                                                  7th Street SW., Washington, DC 20219,                                                                         Reserve is generally authorized to
                                                  or can be submitted electronically at                   Washington, DC 20551.
                                                                                                             OMB Desk Officer—Shagufta                          collect the information called for by the
                                                  http://www.fhfa.gov/AboutUs/                                                                                  FR 3066 series by sections 2A and 12A
                                                                                                          Ahmed—Office of Information and
                                                  FOIAPrivacy/Pages/Privacy.aspx in                                                                             of the Federal Reserve Act.
                                                                                                          Regulatory Affairs, Office of
                                                  accordance with the procedures set
                                                                                                          Management and Budget, New                               In addition, the Board is responsible
                                                  forth in 12 CFR part 1204.
                                                                                                          Executive Office Building, Room 10235,                for implementing and drafting
                                                  CONTESTING RECORD PROCEDURES:                           725 17th Street NW., Washington, DC                   regulations, interpretations, and other
                                                                                                          20503.                                                guidance for various payments,
                                                    Direct requests to contest or appeal an                  Final approval under OMB delegated
                                                  adverse decision for a record to the                                                                          consumer protection, and other laws
                                                                                                          authority of the extension for three                  (including provisions of the Federal
                                                  Privacy Act Appeals Officer. Requests                   years, with revision, of the following
                                                  may be mailed to the Privacy Act                                                                              Reserve Act other than those cited
                                                                                                          report:                                               above). The information obtained from
                                                  Appeals Officer, Federal Housing                           Report title: Retail Payment Surveys.
                                                  Finance Agency, 400 7th Street SW.,                                                                           the Federal Reserve Payments Study
                                                                                                             Agency form number: FR 3066a, b, c,                may be used in support of the Board’s
                                                  Washington, DC 20219, or can be                         and d.
                                                  submitted electronically at http://                                                                           development and implementation of
                                                                                                             OMB Control number: 7100–0351.                     regulations, interpretations, and
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                                                  www.fhfa.gov/AboutUs/FOIAPrivacy/                          Frequency: FR 3066a and b: Triennial
                                                  Pages/Privacy.aspx in accordance with                                                                         supervisory guidance for these laws.
                                                                                                          (once every three years) with an annual
                                                  the procedures set forth in 12 CFR part                                                                       Therefore, the survey questions in the
                                                                                                          component; FR 3066c: Triennial: and FR
                                                  1204.                                                                                                         FR 3066 are authorized pursuant to the
                                                                                                          3066d: Annual and on occasion.
                                                                                                             Respondents: Depository and                        Board’s authority under one or more of
                                                  RECORD SOURCE CATEGORIES:                               financial institutions, payment                       the following statutes:
                                                    Information is provided by                            networks, payment processors, and                     • Expedited Funds Availability Act
                                                  individuals and entities.                               payment instrument issuers.                             section 609 (12 U.S.C. 4008)


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Document Created: 2016-03-03 03:51:42
Document Modified: 2016-03-03 03:51:42
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of complete revision to an existing system of records.
DatesTo be assured of consideration, comments should be received on or before April 4, 2016. This revised system of records will become effective on April 12, 2016 without further notice unless comments necessitate otherwise. FHFA will publish a new notice if the effective date is delayed to review comments or if changes are made based on comments received.
ContactMegan Moore, Special Advisor, Office of the Director at (202) 649-3018; or David A. Lee, Senior Agency Official for Privacy, [email protected], (202) 649-3803 (not toll free numbers), Federal Housing Finance Agency, 400 7th Street SW., Washington DC 20219. The telephone number for the Telecommunications Device for the Hearing Impaired is (800) 877-8339.
FR Citation81 FR 11268 

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