81 FR 14132 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 51 (March 16, 2016)

Page Range		14132-14133
FR Document		2016-05918

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide agencies with mandatory instructions for what to do with records when agencies no longer need them for current Government business. The instructions authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or to reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

Federal Register, Volume 81 Issue 51 (Wednesday, March 16, 2016)

[Federal Register Volume 81, Number 51 (Wednesday, March 16, 2016)]
[Notices]
[Pages 14132-14133]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-05918]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2016-020]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide agencies with mandatory 
instructions for what to do with records when agencies no longer need 
them for current Government business. The instructions authorize 
agencies to preserve records of continuing value in the National 
Archives of the United States and to destroy, after a specified period, 
records lacking administrative, legal, research, or other value. NARA 
publishes notice in the Federal Register for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or to reduce the retention period of records already 
authorized for disposal. NARA invites public comments on such records 
schedules, as required by 44 U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by April 15, 
2016. Once NARA appraises the records, we will send you a copy of the 
schedule you requested. We usually prepare appraisal memoranda that 
contain additional information concerning the records covered by a 
proposed schedule. You may also request these. If you do, we will also 
provide them once we have completed the appraisal. You have 30 days 
after we send you these requested documents in which to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: request.schedule@nara.gov.
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Management Services (ACNR); National Archives and Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by 
phone at 301-837-1799, or by email at request.schedule@nara.gov.

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize disposal of all 
other records after the agency no longer needs them to conduct its 
business. Some schedules are comprehensive and cover all the records of 
an agency or one of its major subdivisions. Most schedules, however, 
cover records of only one office or program or a few series of records. 
Many of these update previously approved schedules, and some include 
records proposed as permanent.
    The schedules listed in this notice are media-neutral unless 
otherwise specified. An item in a schedule is media-neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it has created or maintains the records. Items 
included in schedules submitted to NARA on or after December 17, 2007, 
are media-neutral unless the item is specifically limited to a specific 
medium. (See 36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without the approval of 
the Archivist of the United States. The Archivist grants this approval 
only after thorough consideration of the records' administrative use by 
the agency of origin, the rights of the Government and of private 
people directly affected by the Government's activities, and whether or 
not the records have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, lists the organizational 
unit(s) accumulating the records or lists that the schedule has agency-
wide applicability (in the case of schedules that cover records that 
may be accumulated throughout an agency); provides the control number 
assigned to each schedule, the total number of schedule items, and the 
number of temporary items (the records proposed for destruction); and 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it also includes information 
about the records. You may request additional information about the 
disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0006, 9 items, 8 temporary items). Records related to the Production 
Adjustment Program to include farm history cards, allotments, 
reconstitutions, and general management files, as well as producer, 
farm tract, and crop records. Proposed for permanent retention are 
significant farm history records.
    2. Department of Agriculture, Natural Resources Conservation 
Service (DAA-0114-2016-0001, 6 items, 1 temporary

[[Page 14133]]

item). Duplicate copies of aerial photographic imagery. Proposed for 
permanent retention are original analog negative film, digital imagery 
that does not exist in analog format, negative imagery indices, and 
film reports.
    3. Department of Defense, Defense Health Agency (DAA-0330-2015-
0008, 1 item, 1 temporary item). Master files of an electronic 
information system used in the determination of the medical 
acceptability of applicants to any of the United States Service 
Academies, the Uniformed Services University of the Health Sciences, 
and Reserve Officer Training Corps Scholarship Programs.
    4. Department of Defense, Defense Health Agency (DAA-0330-2016-
0001, 3 items, 3 temporary items). Master files of an electronic 
information system used in blood donation activities of the Armed 
Services Blood Program.
    5. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0019, 1 item, 1 temporary item). Records relating to quality 
assurance, inspections, and audits of weapons systems.
    6. Department of Energy, Office of Energy Efficiency and Renewable 
Energy (DAA-0434-2015-0012, 5 items, 5 temporary items). Records 
relating to exclusions/waivers from the use of energy-efficient 
vehicles by state and municipal governments.
    7. Department of Health and Human Services, Indian Health Service 
(DAA-0513-2015-0011, 2 items, 2 temporary items). Records, to include 
applications, correspondence, project papers, and achievement 
materials, that document applicants to an Indian Health Service 
educational or occupational program.
    8. Department of Health and Human Services, National Institutes of 
Health (DAA-0443-2016-0001, 1 item, 1 temporary item). Intramural 
research records consisting of project documentation that supports 
patents or inventions rights that do not meet the criteria for 
permanent retention.
    9. Department of Homeland Security, Federal Emergency Management 
Agency (DAA-0311-2016-0001, 1 item, 1 temporary item). Master files of 
an electronic information system used as a reference tool for after-
action reports.
    10. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0001, 2 items, 2 temporary items). 
Master file of an electronic information system used to track 
administrative review of case appeals.
    11. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0002, 8 items, 2 temporary items). 
Applications for naturalization when rejected due to incorrect fees or 
non-sufficient funds, or due to being incomplete or missing 
signature(s). Proposed for permanent retention are all other 
naturalization applications (approved, denied, abandoned, withdrawn, 
terminated, and administratively closed).
    12. Department of Labor, Employee Benefits Security Administration 
(DAA-0317-2015-0001, 2 items, 2 temporary items). Records include an 
email archive file and annual administrative report image files.
    13. Department of State, Bureau of Conflict and Stabilization 
Operations (DAA-0059-2015-0006, 5 items, 5 temporary items). Records of 
the Office of Partnership and Strategic Communications including copies 
of briefing books, program records, and reference materials/background 
information on partners and engagements.
    14. Department of Transportation, National Highway Traffic Safety 
Administration (DAA-0416-2015-0004, 2 items, 2 temporary items). 
Content records of agency social networking Web sites.
    15. Department of the Treasury, Internal Revenue Service (DAA-0058-
2015-0004, 1 item, 1 temporary item). Tax exempt and government 
entities compliance records to include case file management and 
workflow process tracking.
    16. Department of Veterans Affairs, Veterans Health Administration 
(DAA-0015-2016-0001, 6 items, 6 temporary items). Database of patient-
generated data including demographics, releases, assessments, and 
health or daily living information incorporated into electronic health 
records.
    17. National Archives and Records Administration, Government-wide 
(DAA-GRS-2015-0005, 7 items, 7 temporary items). A revised General 
Records Schedule for non-mission employee training, including 
individual employee records and Senior Executive Service Development 
program records.
    18. National Archives and Records Administration, Government-wide 
(DAA-GRS-2016-0001, 5 items, 5 temporary items). Additions and 
revisions to the General Records Schedule for records of financial 
management and reporting including unaccepted bids and proposals, 
vendor and bidder information, contract appeal records, and Federal 
Procurement Data System agency submissions.
    19. National Archives and Records Administration, Government-wide 
(DAA-GRS-2016-0002, 4 items, 4 temporary items). Revisions to the 
General Records Schedule for information access and protection records 
clarifying coverage of records under previously approved items, and 
clarifying retention of otherwise disposable records until associated 
Freedom of Information Act, Privacy Act, and Mandatory Declassification 
Review requests are disposable.
    20. National Archives and Records Administration, Government-wide 
(DAA-GRS-2016-0003, 4 items, 4 temporary items). Addition to the 
General Records Schedule for information access and protection records 
to include records related to Privacy Act System of Records Notices 
(SORNs), Privacy Threshold Analyses (PTAs), Initial Privacy Assessments 
(IPAs), Privacy Impact Assessments (PIAs), and computer matching 
programs.

    Dated: March 9, 2016.
Laurence Brewer,
Director, Records Management Operations.
[FR Doc. 2016-05918 Filed 3-15-16; 8:45 am]
 BILLING CODE 7515-01-P

14132 Federal Register / Vol. 81, No. 51 / Wednesday, March 16, 2016 / Notices

DATES: The prospective exclusive agencies to preserve records of records of an agency or one of its major
license may be granted unless within continuing value in the National subdivisions. Most schedules, however,
fifteen (15) days from the date of this Archives of the United States and to cover records of only one office or
published notice, NASA receives destroy, after a specified period, records program or a few series of records. Many
written objections including evidence lacking administrative, legal, research, of these update previously approved
and argument that establish that the or other value. NARA publishes notice schedules, and some include records
grant of the license would not be in the Federal Register for records proposed as permanent.
consistent with the requirements of 35 schedules in which agencies propose to The schedules listed in this notice are
U.S.C. 209 and 37 CFR 404.7. destroy records not previously media-neutral unless otherwise
Competing applications completed and authorized for disposal or to reduce the specified. An item in a schedule is
received by NASA within fifteen (15) retention period of records already media-neutral when an agency may
days of the date of this published notice authorized for disposal. NARA invites apply the disposition instructions to
will also be treated as objections to the public comments on such records records regardless of the medium in
grant of the contemplated exclusive schedules, as required by 44 U.S.C. which it has created or maintains the
license. 3303a(a). records. Items included in schedules
Objections submitted in response to submitted to NARA on or after
DATES: NARA must receive requests for December 17, 2007, are media-neutral
this notice will not be made available to copies in writing by April 15, 2016.
the public for inspection and, to the unless the item is specifically limited to
Once NARA appraises the records, we a specific medium. (See 36 CFR
extent permitted by law, will not be will send you a copy of the schedule
released under the Freedom of 1225.12(e).)
you requested. We usually prepare Agencies may not destroy Federal
Information Act, 5 U.S.C. 552. appraisal memoranda that contain records without the approval of the
ADDRESSES: Objections relating to the additional information concerning the Archivist of the United States. The
prospective license may be submitted to records covered by a proposed schedule. Archivist grants this approval only after
Patent Counsel, Office of Chief Counsel, You may also request these. If you do, thorough consideration of the records’
Mail Code AL; NASA Johnson Space we will also provide them once we have administrative use by the agency of
Center, 2101 NASA Parkway, Houston, completed the appraisal. You have 30 origin, the rights of the Government and
Texas 77058, Phone (281) 483–3021; days after we send you these requested of private people directly affected by the
Fax (281) 483–6936. documents in which to submit Government’s activities, and whether or
FOR FURTHER INFORMATION CONTACT: Ms. comments. not the records have historical or other
Michelle P. Lewis, Technology Transfer ADDRESSES: You may request a copy of value.
and Commercialization Office/XP1, any records schedule identified in this In addition to identifying the Federal
NASA Johnson Space Center, 2101 notice by contacting Records agencies and any subdivisions
NASA Parkway, Houston, TX 77058, Management Services (ACNR) using one requesting disposition authority, lists
(281) 483–8051. Information about other of the following means: the organizational unit(s) accumulating
NASA inventions available for licensing Mail: NARA (ACNR); 8601 Adelphi the records or lists that the schedule has
can be found online at http:// Road; College Park, MD 20740–6001. agency-wide applicability (in the case of
technology.nasa.gov. Email: request.schedule@nara.gov. schedules that cover records that may be
Mark P. Dvorscak, FAX: 301–837–3698. accumulated throughout an agency);
You must cite the control number, provides the control number assigned to
Agency Counsel for Intellectual Property.
which appears in parentheses after the each schedule, the total number of
[FR Doc. 2016–05884 Filed 3–15–16; 8:45 am]
name of the agency that submitted the schedule items, and the number of
BILLING CODE 7510–13–P temporary items (the records proposed
schedule, and a mailing address. If you
would like an appraisal report, please for destruction); and includes a brief
include that in your request. description of the temporary records.
NATIONAL ARCHIVES AND RECORDS The records schedule itself contains a
ADMINISTRATION FOR FURTHER INFORMATION CONTACT:
full description of the records at the file
Margaret Hawkins, Director, by mail at
[NARA–2016–020] unit level as well as their disposition. If
Records Management Services (ACNR);
NARA staff has prepared an appraisal
National Archives and Records
Records Schedules; Availability and memorandum for the schedule, it also
Administration; 8601 Adelphi Road;
Request for Comments includes information about the records.
College Park, MD 20740–6001, by phone
You may request additional information
AGENCY: National Archives and Records at 301–837–1799, or by email at
about the disposition process at the
Administration (NARA). request.schedule@nara.gov.
addresses above.
ACTION: Notice of availability of SUPPLEMENTARY INFORMATION: Each year,
Federal agencies create billions of Schedules Pending
proposed records schedules; request for
comments. records on paper, film, magnetic tape, 1. Department of Agriculture, Farm
and other media. To control this Service Agency (DAA–0145–2015–0006,
SUMMARY: The National Archives and accumulation, agency records managers 9 items, 8 temporary items). Records
Records Administration (NARA) prepare schedules proposing retention related to the Production Adjustment
publishes notice at least once monthly periods for records and submit these Program to include farm history cards,
mstockstill on DSK4VPTVN1PROD with NOTICES

of certain Federal agency requests for schedules for NARA’s approval. These allotments, reconstitutions, and general
records disposition authority (records schedules provide for timely transfer management files, as well as producer,
schedules). Once approved by NARA, into the National Archives of farm tract, and crop records. Proposed
records schedules provide agencies with historically valuable records and for permanent retention are significant
mandatory instructions for what to do authorize disposal of all other records farm history records.
with records when agencies no longer after the agency no longer needs them 2. Department of Agriculture, Natural
need them for current Government to conduct its business. Some schedules Resources Conservation Service (DAA–
business. The instructions authorize are comprehensive and cover all the 0114–2016–0001, 6 items, 1 temporary

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Document Created: 2016-03-15 23:44:15
Document Modified: 2016-03-15 23:44:15

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of availability of proposed records schedules; request for comments.
Dates		NARA must receive requests for copies in writing by April 15, 2016. Once NARA appraises the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send you these requested documents in which to submit comments.
Contact		Margaret Hawkins, Director, by mail at Records Management Services (ACNR); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]
FR Citation		81 FR 14132