81 FR 14223 - Departmental Offices; Privacy Act of 1974, as Amended, System of Records Notice

DEPARTMENT OF THE TREASURY

Federal Register Volume 81, Issue 51 (March 16, 2016)

Page Range		14223-14225
FR Document		2016-05868

In accordance with the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Department of the Treasury gives notice that it proposes to add a new system of records to its inventory, ``Treasury/DO .016--Multiemployer Pension Reform Act of 2014 (MPRA).'' Treasury will use the system to account for all individuals eligible to vote in elections with respect to benefit suspensions under MPRA whose information is furnished by the plan sponsors proposing the benefit suspensions.

Federal Register, Volume 81 Issue 51 (Wednesday, March 16, 2016)

[Federal Register Volume 81, Number 51 (Wednesday, March 16, 2016)]
[Notices]
[Pages 14223-14225]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2016-05868]

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DEPARTMENT OF THE TREASURY

Departmental Offices; Privacy Act of 1974, as Amended, System of
Records Notice

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5
U.S.C. 552a, the Department of the Treasury gives notice that it
proposes to add a new system of records to its inventory, ``Treasury/DO
.016--Multiemployer Pension Reform Act of 2014 (MPRA).'' Treasury will
use the system to account for all individuals eligible to vote in
elections with respect to benefit suspensions under MPRA whose
information is furnished by the plan sponsors proposing the benefit
suspensions.

DATES: Comments must be received no later than April 15, 2016. This new
system of records will be effective April 20, 2016 unless the
Department receives comments that would result in a contrary
determination.

ADDRESSES: You may submit comments electronically through the Federal
eRulemaking Portal at http://www.regulations.gov, in accordance with
the instructions on that site. Electronic submissions through
www.regulations.gov are encouraged.
Comments may also be mailed to the Department of the Treasury, MPRA
Office, 1500 Pennsylvania Avenue NW., Room 1224, Washington, DC 20220.
Attn: Deva Kyle. Comments sent via facsimile and email will not be
accepted.
Additional Instructions. All comments received, including
attachments and other supporting materials, will be made available to
the public. Do not include any personally identifiable information
(such as Social Security number, name, address, or other contact
information) or any other information in your comment or supporting
materials that you do not want publicly disclosed. Treasury will make
comments available for public inspection and copying on
www.regulations.gov or upon request. Comments posted on the Internet
can be retrieved by most Internet search engines.

FOR FURTHER INFORMATION CONTACT: Department of the Treasury, MPRA at
(202) 622-1534 (not a toll-free number).

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, the Department of the Treasury proposes to establish a
new system of records entitled ``Treasury/DO .016--Multiemployer
Pension Reform Act of 2014.'' The systems are maintained to support the
provision of ballot packages to individuals identified as participants
or beneficiaries of deceased participants by plan sponsors that have
submitted an application for suspension of benefits under the
Multiemployer Pension Reform Act of 2014, and may be used to provide
technical support to voters in connection with the ballots and to check
the integrity of the election.
As required by 5 U.S.C. 552a(r) of the Privacy Act, a report on
this new system of records has been provided to the committee on
Oversight and Government Reform of the House of Representatives, the
Committee on Homeland Security and Governmental Affairs of the Senate,
and the Office of Management and Budget.
The proposed new system of records, entitled ``Treasury/DO .016--
Multiemployer Plan Reform Act of 2014'' is published in its entirety
below.

Dated: March 2, 2016.
Helen Goff Foster,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/DO .016

System name:
Multiemployer Pension Reform Act of 2014

System location:
System records are located at one or more service providers under
contract with the Department of the Treasury, Departmental Offices,
1500 Pennsylvania Ave. NW., Washington, DC 20220.

Categories of individuals covered by the systems:
Individuals identified as participants or beneficiaries of deceased
participants by plan sponsors that have submitted an application for
suspension of benefits under the Multiemployer Pension Reform Act of
2014.

Categories of records in the systems:
Personal contact information, including, but not limited to:
Mailing addresses;
Phone numbers;
Electronic mail (Email) addresses; and
Information sufficient to tabulate electronic votes and
check the integrity of voting systems.

[[Page 14224]]

Authority for maintenance of the systems:
Multiemployer Pension Reform Act of 2014, Division O of the
Consolidated and Further Continuing Appropriations Act 2015, Public Law
113-235.

Purposes:
The system is maintained to support the provision of ballot
packages to individuals identified as participants or beneficiaries of
deceased participants by plan sponsors that have submitted an
application for suspension of benefits under the Multiemployer Pension
Reform Act of 2014, and may be used to provide technical support to
voters in connection with the ballots and to check the integrity of the
election.

Routine uses of records maintained in the systems, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in these systems may be disclosed outside
Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3), as follows:
A. To the Department of Justice (including United States Attorneys'
Offices) or other federal agencies conducting litigation or in
proceedings before any court or adjudicative or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
1. Treasury or any component thereof;
2. Any employee of Treasury in his/her official capacity;
3. Any employee of Treasury in his/her individual capacity where
the Department of Justice or Treasury has agreed to represent the
employee; or
4. The United States or any agency thereof.
B. To a congressional office in response to an inquiry made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration or General
Services Administration pursuant to records management inspections
being conducted under the authority of 44 U.S.C. 2904 and 2906.
D. To an agency or organization for the purpose of performing audit
or oversight operations as authorized by law, but only such information
as is necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when:
1. Treasury suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised;
2. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with Treasury's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
F. To contractors and their agents, grantees, experts, consultants,
fiscal agents, financial agents, and others performing or working on a
contract, service, grant, cooperative agreement, or other assignment
for Treasury, when necessary to accomplish an agency function related
to the system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and
limitations on disclosure as are applicable to Treasury officers and
employees.
G. To an appropriate federal, state, tribal, local, international,
or foreign law enforcement agency or other appropriate authority
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, where a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes criminal,
civil, or regulatory violations and such disclosure is proper and
consistent with the official duties of the person authorizing the
disclosure.
H. To federal agencies, councils, and offices, such as the Office
of Personnel Management, the Merit Systems Protection Board, the Office
of Management and Budget, the Federal Labor Relations Authority, the
Government Accountability Office, the Financial Stability Oversight
Council, and the Equal Employment Opportunity Commission in the
fulfillment of these agencies' official duties.
I. To the news media and the public, with the approval of the
Senior Agency Official for Privacy, or her designee, in consultation
with counsel, when there exists a legitimate public interest in the
disclosure of the information or when disclosure is necessary to
preserve confidence in the integrity of Treasury or is necessary to
demonstrate the accountability of Treasury's officers, employees, or
individuals covered by the system, except to the extent it is
determined that release of the specific information in the context of a
particular case would constitute an unwarranted invasion of personal
privacy.
K. To international, federal, state, local, tribal, or private
entities for the purpose of the regular exchange of business contact
information in order to facilitate collaboration for official business.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in these systems are on paper and/or in digital or other
electronic form. Digital and other electronic images are stored on a
storage area network in a secured environment. Records, whether paper
or electronic, may be stored in Departmental Offices or with one or
more contracted service providers.

Retrievability:
Electronic information may be retrieved, sorted, and/or searched by
email address, name of the individual, or other data fields previously
identified in this notice.

Safeguards:
Information in these systems is safeguarded in accordance with
applicable laws, rules, and policies, including Treasury Directive 85-
01, Department of the Treasury Information Technology (IT) Security
Program. Further, security protocols for these systems of records will
meet multiple National Institute of Standards and Technology security
standards from authentication to certification and authorization.
Records in these systems of records will be maintained in a secure,
password protected electronic system that will use security hardware
and software to include multiple firewalls, active intruder detection,
and role-based access controls. Additional safeguards will vary by
component and program. All records are protected from unauthorized
access through appropriate administrative, physical, and technical
safeguards. These safeguards include restricting access to authorized
personnel who have a ``need to know,'' using locks, and password
protection identification features. Treasury file areas are locked
after normal duty hours and the facilities are protected by security
personnel who monitor access to and egress from Treasury facilities.

Retention and disposal:
Records are securely retained and disposed in accordance with
Records Control Schedule N1-056-03-010, Item 1b2. Files will be
retained for ten years. For records that become relevant to litigation,
the files related to that litigation will be retained for the longer of
ten years or three years after final court adjudication.

System manager(s) and address:
Deputy Assistant Secretary, Office of Tax Policy, 1500 Pennsylvania
Avenue NW., Washington, DC 20220.

[[Page 14225]]

Notification procedure:
Individuals seeking notification of and access to any record
contained in these systems of records, or seeking to contest its
content, may submit a request in writing, in accordance with Treasury's
Privacy Act regulations (located at 31 CFR 1.26), to the Freedom of
Information Act (FOIA) and Transparency Liaison, whose contact
information can be found at http://www.treasury.gov/FOIA/Pages/index.aspx under ``FOIA Requester Service Centers and FOIA Liaison.''
If an individual believes more than one bureau maintains Privacy Act
records concerning him or her, the individual may submit the request to
the Office of Privacy, Transparency, and Records, FOIA and
Transparency, Department of the Treasury, 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
No specific form is required, but a request must be written and:
Be signed and either notarized or submitted under 28
U.S.C. 1746, a law that permits statements to be made under penalty of
perjury as a substitute for notarization;
State that the request is made pursuant to the FOIA and/or
Privacy Act disclosure regulations;
Include information that will enable the processing office
to determine the fee category of the user;
Be addressed to the bureau that maintains the record (in
order for a request to be properly received by the Department, the
request must be received in the appropriate bureau's disclosure
office);
Reasonably describe the records;
Give the address where the determination letter is to be
sent;
State whether or not the requester wishes to inspect the
records or have a copy made without first inspecting them; and
Include a firm agreement from the requester to pay fees
for search, duplication, or review, as appropriate. In the absence of a
firm agreement to pay, the requester may submit a request for a waiver
or reduction of fees, along with justification of how such a waiver
request meets the criteria for a waiver or reduction of fees found in
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
You may also submit your request online at https://rdgw.treasury.gov/foia/pages/gofoia.aspx and call 1-202-622-0930 with
questions.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Information contained in these systems is obtained from affected
individuals and organizations.

Exemptions claimed for these systems:
None.
[FR Doc. 2016-05868 Filed 3-15-16; 8:45 am]
BILLING CODE 4810-25-P

14224 Federal Register / Vol. 81, No. 51 / Wednesday, March 16, 2016 / Notices

AUTHORITY FOR MAINTENANCE OF THE SYSTEMS: 2. The disclosure made to such POLICIES AND PRACTICES FOR STORING,
Multiemployer Pension Reform Act of agencies, entities, and persons is RETRIEVING, ACCESSING, RETAINING, AND
reasonably necessary to assist in DISPOSING OF RECORDS IN THE SYSTEM:
2014, Division O of the Consolidated
and Further Continuing Appropriations connection with Treasury’s efforts to STORAGE:
Act 2015, Public Law 113–235. respond to the suspected or confirmed Records in these systems are on paper
compromise and prevent, minimize, or and/or in digital or other electronic
PURPOSES:
remedy such harm. form. Digital and other electronic
The system is maintained to support F. To contractors and their agents, images are stored on a storage area
the provision of ballot packages to grantees, experts, consultants, fiscal network in a secured environment.
individuals identified as participants or agents, financial agents, and others Records, whether paper or electronic,
beneficiaries of deceased participants by performing or working on a contract, may be stored in Departmental Offices
plan sponsors that have submitted an service, grant, cooperative agreement, or or with one or more contracted service
application for suspension of benefits other assignment for Treasury, when providers.
under the Multiemployer Pension necessary to accomplish an agency
Reform Act of 2014, and may be used function related to the system of RETRIEVABILITY:
to provide technical support to voters in records. Individuals provided Electronic information may be
connection with the ballots and to check information under this routine use are retrieved, sorted, and/or searched by
the integrity of the election. subject to the same Privacy Act email address, name of the individual,
requirements and limitations on or other data fields previously identified
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEMS, INCLUDING CATEGORIES OF USERS AND disclosure as are applicable to Treasury in this notice.
THE PURPOSES OF SUCH USES: officers and employees. SAFEGUARDS:
In addition to those disclosures G. To an appropriate federal, state,
tribal, local, international, or foreign law Information in these systems is
generally permitted under 5 U.S.C. safeguarded in accordance with
552a(b) of the Privacy Act, all or a enforcement agency or other appropriate
authority charged with investigating or applicable laws, rules, and policies,
portion of the records or information including Treasury Directive 85–01,
contained in these systems may be prosecuting a violation or enforcing or
implementing a law, rule, regulation, or Department of the Treasury Information
disclosed outside Treasury as a routine Technology (IT) Security Program.
use pursuant to 5 U.S.C. 552a(b)(3), as order, where a record, either on its face
or in conjunction with other Further, security protocols for these
follows: systems of records will meet multiple
A. To the Department of Justice information, indicates a violation or
potential violation of law, which National Institute of Standards and
(including United States Attorneys’ Technology security standards from
Offices) or other federal agencies includes criminal, civil, or regulatory
violations and such disclosure is proper authentication to certification and
conducting litigation or in proceedings authorization. Records in these systems
before any court or adjudicative or and consistent with the official duties of
the person authorizing the disclosure. of records will be maintained in a
administrative body, when it is relevant secure, password protected electronic
H. To federal agencies, councils, and
or necessary to the litigation and one of system that will use security hardware
offices, such as the Office of Personnel
the following is a party to the litigation and software to include multiple
Management, the Merit Systems
or has an interest in such litigation: firewalls, active intruder detection, and
1. Treasury or any component thereof; Protection Board, the Office of
Management and Budget, the Federal role-based access controls. Additional
2. Any employee of Treasury in his/ safeguards will vary by component and
her official capacity; Labor Relations Authority, the
Government Accountability Office, the program. All records are protected from
3. Any employee of Treasury in his/ unauthorized access through
her individual capacity where the Financial Stability Oversight Council,
and the Equal Employment Opportunity appropriate administrative, physical,
Department of Justice or Treasury has and technical safeguards. These
agreed to represent the employee; or Commission in the fulfillment of these
agencies’ official duties. safeguards include restricting access to
4. The United States or any agency authorized personnel who have a ‘‘need
thereof. I. To the news media and the public,
with the approval of the Senior Agency to know,’’ using locks, and password
B. To a congressional office in
Official for Privacy, or her designee, in protection identification features.
response to an inquiry made at the
consultation with counsel, when there Treasury file areas are locked after
request of the individual to whom the
exists a legitimate public interest in the normal duty hours and the facilities are
record pertains.
disclosure of the information or when protected by security personnel who
C. To the National Archives and
disclosure is necessary to preserve monitor access to and egress from
Records Administration or General
confidence in the integrity of Treasury Treasury facilities.
Services Administration pursuant to
records management inspections being or is necessary to demonstrate the RETENTION AND DISPOSAL:
conducted under the authority of 44 accountability of Treasury’s officers, Records are securely retained and
U.S.C. 2904 and 2906. employees, or individuals covered by disposed in accordance with Records
D. To an agency or organization for the system, except to the extent it is Control Schedule N1–056–03–010, Item
the purpose of performing audit or determined that release of the specific 1b2. Files will be retained for ten years.
oversight operations as authorized by information in the context of a For records that become relevant to
law, but only such information as is particular case would constitute an litigation, the files related to that
mstockstill on DSK4VPTVN1PROD with NOTICES

necessary and relevant to such audit or unwarranted invasion of personal litigation will be retained for the longer
oversight function. privacy. of ten years or three years after final
E. To appropriate agencies, entities, K. To international, federal, state, court adjudication.
and persons when: local, tribal, or private entities for the
1. Treasury suspects or has confirmed purpose of the regular exchange of SYSTEM MANAGER(S) AND ADDRESS:
that the security or confidentiality of business contact information in order to Deputy Assistant Secretary, Office of
information in the system of records has facilitate collaboration for official Tax Policy, 1500 Pennsylvania Avenue
been compromised; business. NW., Washington, DC 20220.

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Document Created: 2016-03-15 23:44:12
Document Modified: 2016-03-15 23:44:12

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of system of records.
Dates		Comments must be received no later than April 15, 2016. This new system of records will be effective April 20, 2016 unless the Department receives comments that would result in a contrary determination.
Contact		Department of the Treasury, MPRA at (202) 622-1534 (not a toll-free number).
FR Citation		81 FR 14223