81 FR 14223 - Departmental Offices; Privacy Act of 1974, as Amended, System of Records Notice

DEPARTMENT OF THE TREASURY

Federal Register Volume 81, Issue 51 (March 16, 2016)

In accordance with the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Department of the Treasury gives notice that it proposes to add a new system of records to its inventory, ``Treasury/DO .016--Multiemployer Pension Reform Act of 2014 (MPRA).'' Treasury will use the system to account for all individuals eligible to vote in elections with respect to benefit suspensions under MPRA whose information is furnished by the plan sponsors proposing the benefit suspensions.

[Federal Register Volume 81, Number 51 (Wednesday, March 16, 2016)]
[Notices]
[Pages 14223-14225]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-05868]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF THE TREASURY


Departmental Offices; Privacy Act of 1974, as Amended, System of 
Records Notice

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C. 552a, the Department of the Treasury gives notice that it 
proposes to add a new system of records to its inventory, ``Treasury/DO 
.016--Multiemployer Pension Reform Act of 2014 (MPRA).'' Treasury will 
use the system to account for all individuals eligible to vote in 
elections with respect to benefit suspensions under MPRA whose 
information is furnished by the plan sponsors proposing the benefit 
suspensions.

DATES: Comments must be received no later than April 15, 2016. This new 
system of records will be effective April 20, 2016 unless the 
Department receives comments that would result in a contrary 
determination.

ADDRESSES: You may submit comments electronically through the Federal 
eRulemaking Portal at http://www.regulations.gov, in accordance with 
the instructions on that site. Electronic submissions through 
www.regulations.gov are encouraged.
    Comments may also be mailed to the Department of the Treasury, MPRA 
Office, 1500 Pennsylvania Avenue NW., Room 1224, Washington, DC 20220. 
Attn: Deva Kyle. Comments sent via facsimile and email will not be 
accepted.
    Additional Instructions. All comments received, including 
attachments and other supporting materials, will be made available to 
the public. Do not include any personally identifiable information 
(such as Social Security number, name, address, or other contact 
information) or any other information in your comment or supporting 
materials that you do not want publicly disclosed. Treasury will make 
comments available for public inspection and copying on 
www.regulations.gov or upon request. Comments posted on the Internet 
can be retrieved by most Internet search engines.

FOR FURTHER INFORMATION CONTACT: Department of the Treasury, MPRA at 
(202) 622-1534 (not a toll-free number).

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, the Department of the Treasury proposes to establish a 
new system of records entitled ``Treasury/DO .016--Multiemployer 
Pension Reform Act of 2014.'' The systems are maintained to support the 
provision of ballot packages to individuals identified as participants 
or beneficiaries of deceased participants by plan sponsors that have 
submitted an application for suspension of benefits under the 
Multiemployer Pension Reform Act of 2014, and may be used to provide 
technical support to voters in connection with the ballots and to check 
the integrity of the election.
    As required by 5 U.S.C. 552a(r) of the Privacy Act, a report on 
this new system of records has been provided to the committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget.
    The proposed new system of records, entitled ``Treasury/DO .016--
Multiemployer Plan Reform Act of 2014'' is published in its entirety 
below.

    Dated: March 2, 2016.
Helen Goff Foster,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/DO .016

System name:
    Multiemployer Pension Reform Act of 2014

System location:
    System records are located at one or more service providers under 
contract with the Department of the Treasury, Departmental Offices, 
1500 Pennsylvania Ave. NW., Washington, DC 20220.

Categories of individuals covered by the systems:
    Individuals identified as participants or beneficiaries of deceased 
participants by plan sponsors that have submitted an application for 
suspension of benefits under the Multiemployer Pension Reform Act of 
2014.

Categories of records in the systems:
    Personal contact information, including, but not limited to:
     Mailing addresses;
     Phone numbers;
     Electronic mail (Email) addresses; and
     Information sufficient to tabulate electronic votes and 
check the integrity of voting systems.

[[Page 14224]]

Authority for maintenance of the systems:
    Multiemployer Pension Reform Act of 2014, Division O of the 
Consolidated and Further Continuing Appropriations Act 2015, Public Law 
113-235.

Purposes:
    The system is maintained to support the provision of ballot 
packages to individuals identified as participants or beneficiaries of 
deceased participants by plan sponsors that have submitted an 
application for suspension of benefits under the Multiemployer Pension 
Reform Act of 2014, and may be used to provide technical support to 
voters in connection with the ballots and to check the integrity of the 
election.

Routine uses of records maintained in the systems, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in these systems may be disclosed outside 
Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3), as follows:
    A. To the Department of Justice (including United States Attorneys' 
Offices) or other federal agencies conducting litigation or in 
proceedings before any court or adjudicative or administrative body, 
when it is relevant or necessary to the litigation and one of the 
following is a party to the litigation or has an interest in such 
litigation:
    1. Treasury or any component thereof;
    2. Any employee of Treasury in his/her official capacity;
    3. Any employee of Treasury in his/her individual capacity where 
the Department of Justice or Treasury has agreed to represent the 
employee; or
    4. The United States or any agency thereof.
    B. To a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration or General 
Services Administration pursuant to records management inspections 
being conducted under the authority of 44 U.S.C. 2904 and 2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. Treasury suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with Treasury's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
fiscal agents, financial agents, and others performing or working on a 
contract, service, grant, cooperative agreement, or other assignment 
for Treasury, when necessary to accomplish an agency function related 
to the system of records. Individuals provided information under this 
routine use are subject to the same Privacy Act requirements and 
limitations on disclosure as are applicable to Treasury officers and 
employees.
    G. To an appropriate federal, state, tribal, local, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a law, rule, regulation, or order, where a record, either 
on its face or in conjunction with other information, indicates a 
violation or potential violation of law, which includes criminal, 
civil, or regulatory violations and such disclosure is proper and 
consistent with the official duties of the person authorizing the 
disclosure.
    H. To federal agencies, councils, and offices, such as the Office 
of Personnel Management, the Merit Systems Protection Board, the Office 
of Management and Budget, the Federal Labor Relations Authority, the 
Government Accountability Office, the Financial Stability Oversight 
Council, and the Equal Employment Opportunity Commission in the 
fulfillment of these agencies' official duties.
    I. To the news media and the public, with the approval of the 
Senior Agency Official for Privacy, or her designee, in consultation 
with counsel, when there exists a legitimate public interest in the 
disclosure of the information or when disclosure is necessary to 
preserve confidence in the integrity of Treasury or is necessary to 
demonstrate the accountability of Treasury's officers, employees, or 
individuals covered by the system, except to the extent it is 
determined that release of the specific information in the context of a 
particular case would constitute an unwarranted invasion of personal 
privacy.
    K. To international, federal, state, local, tribal, or private 
entities for the purpose of the regular exchange of business contact 
information in order to facilitate collaboration for official business.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in these systems are on paper and/or in digital or other 
electronic form. Digital and other electronic images are stored on a 
storage area network in a secured environment. Records, whether paper 
or electronic, may be stored in Departmental Offices or with one or 
more contracted service providers.

Retrievability:
    Electronic information may be retrieved, sorted, and/or searched by 
email address, name of the individual, or other data fields previously 
identified in this notice.

Safeguards:
    Information in these systems is safeguarded in accordance with 
applicable laws, rules, and policies, including Treasury Directive 85-
01, Department of the Treasury Information Technology (IT) Security 
Program. Further, security protocols for these systems of records will 
meet multiple National Institute of Standards and Technology security 
standards from authentication to certification and authorization. 
Records in these systems of records will be maintained in a secure, 
password protected electronic system that will use security hardware 
and software to include multiple firewalls, active intruder detection, 
and role-based access controls. Additional safeguards will vary by 
component and program. All records are protected from unauthorized 
access through appropriate administrative, physical, and technical 
safeguards. These safeguards include restricting access to authorized 
personnel who have a ``need to know,'' using locks, and password 
protection identification features. Treasury file areas are locked 
after normal duty hours and the facilities are protected by security 
personnel who monitor access to and egress from Treasury facilities.

Retention and disposal:
    Records are securely retained and disposed in accordance with 
Records Control Schedule N1-056-03-010, Item 1b2. Files will be 
retained for ten years. For records that become relevant to litigation, 
the files related to that litigation will be retained for the longer of 
ten years or three years after final court adjudication.

System manager(s) and address:
    Deputy Assistant Secretary, Office of Tax Policy, 1500 Pennsylvania 
Avenue NW., Washington, DC 20220.

[[Page 14225]]

Notification procedure:
    Individuals seeking notification of and access to any record 
contained in these systems of records, or seeking to contest its 
content, may submit a request in writing, in accordance with Treasury's 
Privacy Act regulations (located at 31 CFR 1.26), to the Freedom of 
Information Act (FOIA) and Transparency Liaison, whose contact 
information can be found at http://www.treasury.gov/FOIA/Pages/index.aspx under ``FOIA Requester Service Centers and FOIA Liaison.'' 
If an individual believes more than one bureau maintains Privacy Act 
records concerning him or her, the individual may submit the request to 
the Office of Privacy, Transparency, and Records, FOIA and 
Transparency, Department of the Treasury, 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    No specific form is required, but a request must be written and:
     Be signed and either notarized or submitted under 28 
U.S.C. 1746, a law that permits statements to be made under penalty of 
perjury as a substitute for notarization;
     State that the request is made pursuant to the FOIA and/or 
Privacy Act disclosure regulations;
     Include information that will enable the processing office 
to determine the fee category of the user;
     Be addressed to the bureau that maintains the record (in 
order for a request to be properly received by the Department, the 
request must be received in the appropriate bureau's disclosure 
office);
     Reasonably describe the records;
     Give the address where the determination letter is to be 
sent;
     State whether or not the requester wishes to inspect the 
records or have a copy made without first inspecting them; and
     Include a firm agreement from the requester to pay fees 
for search, duplication, or review, as appropriate. In the absence of a 
firm agreement to pay, the requester may submit a request for a waiver 
or reduction of fees, along with justification of how such a waiver 
request meets the criteria for a waiver or reduction of fees found in 
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
    You may also submit your request online at https://rdgw.treasury.gov/foia/pages/gofoia.aspx and call 1-202-622-0930 with 
questions.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information contained in these systems is obtained from affected 
individuals and organizations.

Exemptions claimed for these systems:
    None.
[FR Doc. 2016-05868 Filed 3-15-16; 8:45 am]
 BILLING CODE 4810-25-P