81_FR_23565 81 FR 23488 - Privacy Act of 1974; System of Records

81 FR 23488 - Privacy Act of 1974; System of Records

ENVIRONMENTAL PROTECTION AGENCY

Federal Register Volume 81, Issue 77 (April 21, 2016)

Page Range23488-23490
FR Document2016-09290

The U.S. Environmental Protection Agency's (EPA's) Office of Land and Emergency Management is giving notice that it proposes to create a new system of records pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). This system of records contains information of individuals which is collected in the course of response and environmental assessment actions, including actions taken under a variety of EPA authorities. The information maintained under this SORN is needed to support EPA's decision making process on what actions may be necessary to address potential environmental impacts at residential properties, including necessary remediation activities. This information is collected to ensure an appropriate and cohesive response to situations requiring EPA response activities and to protect the health and welfare of residents potentially affected by an environmental or public health emergency, and maintained so to be accessible as needed for coordination of environmental response activities. This information may include individuals' contact information, information related to their address or place of residence, correspondence, and related information collected in the course of sampling and cleanup work.

Federal Register, Volume 81 Issue 77 (Thursday, April 21, 2016)
[Federal Register Volume 81, Number 77 (Thursday, April 21, 2016)]
[Notices]
[Pages 23488-23490]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-09290]


-----------------------------------------------------------------------

ENVIRONMENTAL PROTECTION AGENCY

[FRL-9945-38-OEI]


Privacy Act of 1974; System of Records

AGENCY: U.S. Environmental Protection Agency (EPA).

ACTION: Notice of new Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: The U.S. Environmental Protection Agency's (EPA's) Office of 
Land and Emergency Management is giving notice that it proposes to 
create a new system of records pursuant to the provisions of the 
Privacy Act of 1974 (5 U.S.C. 552a). This system of records contains 
information of individuals which is collected in the course of response 
and environmental assessment actions, including actions taken under a 
variety of EPA authorities. The information maintained under this SORN 
is needed to support EPA's decision making process on what actions may 
be necessary to address potential environmental impacts at residential 
properties, including necessary remediation activities. This 
information is collected to ensure an appropriate and cohesive response 
to situations requiring EPA response activities and to protect the 
health and welfare of residents potentially affected by an 
environmental or public health emergency, and maintained so to be 
accessible as needed for coordination of environmental response 
activities. This information may include individuals' contact 
information, information related to their address or place of 
residence, correspondence, and related information collected in the 
course of sampling and cleanup work.

DATES: Persons wishing to comment on this system of records notice must 
do so by May 31, 2016. If no comments are received, the system of 
records notice will become effective by May 31, 2016.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
2016-0100, by one of the following methods:
    www.regulations.gov: Follow the online instructions for submitting 
comments.
    Email: [email protected].
    Fax: 202-566-1752.
    Mail: OEI Docket, Environmental Protection Agency, Mailcode: 2822T, 
1200 Pennsylvania Ave. NW., Washington, DC 20460.
    Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room 3334, 
1301 Constitution Ave. NW., Washington, DC. Such deliveries are only 
accepted during the Docket's normal hours of operation, and special 
arrangements should be made for deliveries of boxed information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2016-0100. EPA's policy is that all comments received will be included 
in the public docket without change and may be made available online at 
www.regulations.gov, including any personal information provided, 
unless the comment includes information claimed to be Confidential 
Business Information (CBI) or other information for which disclosure is 
restricted by statute. Do not submit information that you consider to 
be CBI or otherwise protected through www.regulations.gov. The 
www.regulations.gov Web site is an ``anonymous access'' system, which 
means EPA will not know your identity or contact information unless you 
provide it in the body of your comment. If you send an email comment 
directly to EPA without going through www.regulations.gov your email 
address will be automatically captured and included as part of the 
comment that is placed in the public docket and made available on the 
Internet. If you submit an electronic comment, EPA recommends that you 
include your name and other contact information in the body of your 
comment and with any disk or CD-ROM you submit. If EPA cannot read your 
comment due to technical difficulties and cannot contact you for 
clarification, EPA may not be able to consider your comment. Electronic 
files should avoid the use of special characters, any form of 
encryption, and be free of any defects or viruses. For additional 
information about EPA's public docket visit the EPA Docket Center 
homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CBI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OEI 
Docket, EPA/DC, EPA West Building, Room 3334, 1301 Constitution Ave. 
NW., Washington, DC. The Public Reading Room is open from 8:30 a.m. to 
4:30 p.m., Monday through Friday excluding legal holidays. The 
telephone number for the Public Reading Room is (202) 566-1744, and the 
telephone number for the OEI Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Terrence Ferguson, Office of Land and 
Emergency Management (OLEM), Office of Superfund Remediation and 
Technology Information (OSRTI), Mail Code 5202T, 1200 Pennsylvania Ave. 
NW., Washington, DC 20460; telephone number (202) 566-0370.

SUPPLEMENTARY INFORMATION: The U.S. Environmental Protection Agency 
(EPA) is creating a Privacy Act system of records to allow the agency 
to maintain records that are necessary to conduct environmental 
assessments at residential properties in order to respond to emergency 
situations and during environmental assessment activities conducted by 
EPA under many different programs including Superfund, the Resource 
Conservation and Recovery Act (RCRA), and the Safe Drinking Water Act 
(SDWA). This system of records promotes transparency, efficiency, and 
improved environmental and health outcomes by encompassing all records 
associated with EPA residential assessment work, including the database 
repositories, field documentation, and analytical reports. Over the 
course of these assessments EPA is often required to support or work 
closely with state and local agencies or federal agencies in responses 
to evaluate the health and welfare of affected communities. EPA's 
environmental assessment activities at residential properties include:

[[Page 23489]]

Obtaining and tracking legal access to the properties; gathering 
environmental data through sampling activities, such as sampling air, 
water, soil, or other environmental media at sites; collecting 
information about pipelines, building materials, and other residential 
infrastructure at residences; and collecting residential contact 
information such as name, address, and phone number to allow response 
teams to correspond with individuals affected by environmental 
contamination.
    The types of data collected in environmental assessments include 
names of residents; address information; phone number or other contact 
information; test results from environmental sampling; information 
about the building structure, such as the age of the structure, 
information about the service lines, plumbing and pipe information, and 
building materials in the structure; information about the length of 
residence or ownership of the structure; and geographic information 
system (GIS) coordinates. This information is collected to ensure an 
appropriate and cohesive response to emergency situations, to protect 
the health and welfare of residents potentially affected by an 
environmental emergency or environmental response situation, and to 
ensure that the data are accessible as needed for coordination of 
response activities.
    Information and data collected in environmental assessments will 
generally be stored in an agency-approved electronic database, which 
will be managed by EPA system administrators. Other associated records 
may also be stored in other electronic or paper formats, such as 
Microsoft Excel spreadsheets, Microsoft Word documents or tables, or in 
file folders. All electronic files are stored on government furnished 
equipment (GFE) until they are ultimately sent to the appropriate 
agency records repository for storage pursuant to their appropriate 
record schedule. All GFE used for the purposes of residential 
assessments are secured according to EPA's security policies which 
include password protection and local encryption. During the course of 
the assessment records may also be temporarily stored off site in 
secure facilities such as incident command posts or EPA field offices 
which are maintained and secured by EPA staff.
    The system will be maintained by the EPA's Office of Emergency 
Response in the Office of Land and Emergency Management (``OLEM''), 
1200 Pennsylvania Ave. NW., Mail Code 5101 T, Washington, DC 20460.
    Information maintained pursuant to this SORN may be located at EPA 
Headquarters Offices or at EPA Regional Offices or at field offices 
established as part of the residential assessment field work, depending 
upon the location where the assessment is conducted or where computer 
resources are located. Databases may be hosted at the EPA's National 
Computer Center at Research Triangle Park, North Carolina or at cloud 
hosting procured and managed by EPA.
    Records protected under the Privacy Act are subject to agency-wide 
security requirements. For information in agency databases, privacy is 
maintained by limiting access to the database that contains the 
personal information. Access to the database is limited to individuals 
designated as System Administrators, Remedial Project Managers, Data 
Sponsors, On-Scene Coordinators, Information Management Coordinators, 
Budget Coordinators, Regional or Headquarters Attorneys, Regional or 
Headquarters Managers, Data Entry Support Staff, Support Contractors, 
and any other EPA staff with assigned responsibilities that require 
access to the data. In appropriate circumstances, limited access to the 
database systems may be provided to state and local public health 
authorities in conformity with federal, state, and local laws when 
necessary to protect the public health or safety.

    Date: April 14, 2016.
Ann Dunkin,
Chief Information Officer.
EPA-74

 SYSTEM NAME AND NUMBER:
    EPA-74, Environmental Assessments of Residential Properties (EARP).

 SYSTEM LOCATION:
    The system will be maintained by the EPA's Office of Emergency 
Response in the Office of Land and Emergency Management (OLEM), 1200 
Pennsylvania Ave. NW., Mail Code 5101 T, Washington, DC 20460. 
Information maintained pursuant to this notice may be located at EPA 
Headquarters Offices or at EPA Regional Offices, or at field offices 
established as part of the residential assessment field work, depending 
upon the location where the environmental assessment is conducted or 
where computer resources are located. Databases may be hosted at the 
EPA's National Computer Center at Research Triangle Park, North 
Carolina, or in OLEM's emergency response cloud hosting environment.

 AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Resource Conservation and Recovery Act, 42 U.S.C.6981; 
Comprehensive Environmental Response, Compensation and Liability Act, 
42 U.S.C. 9604, 9660; Clean Air Act, 42 U.S.C. 7403; Safe Drinking 
Water Act, 42 U.S.C. 300i; 300j-1; Federal Water Pollution Control Act, 
33 U.S.C. 1254, 1318, 1321; Toxic Substances Control Act, 15 U.S.C. 
2609; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 
136r.

 PURPOSE(S):
    The EPA is creating a Privacy Act system of records to allow the 
agency to maintain records that are necessary to conduct environmental 
assessments at residential properties in order to respond to emergency 
situations and during environmental assessment activities conducted by 
EPA under many different programs including Superfund, RCRA, and the 
SDWA. This system of records promotes transparency, efficiency, and 
improved environmental and health outcomes by encompassing all of the 
records associated with EPA residential assessment work, including the 
database repositories, field documentation and analytical reports. Over 
the course of these assessments EPA is often required to support or 
work closely with state and local agencies or federal agencies to 
evaluate the health and welfare of affected communities. EPA's 
environmental assessment activities at residential properties include: 
Obtaining and tracking legal access to the properties; gathering 
environmental data through sampling activities, such as sampling air, 
water, soil, or other environmental media at sites; collecting 
structural information such as the age of the structure, information 
about the service lines, plumbing and pipe information, and building 
materials in the structure, information about the length of residence 
or ownership of the structure, and GIS coordinates; and collecting 
residential contact information such as name, address, and phone number 
to allow response teams to correspond with individuals affected by 
environmental contamination.

 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public such as residents, property owners, property 
managers, and other individuals who may be associated with a property 
whose information needs to be collected as part of EPA's environmental 
assessment and response activities. In addition, EPA staff, 
contractors, or grantees or any other individuals engaged in response 
activities may have

[[Page 23490]]

their information in the system such as name, office address, and 
contact information to facilitate assessment and response activities.

 CATEGORIES OF RECORDS IN THE SYSTEM:
    The types of data collected in environmental assessments include 
names of residents; names of property owners; tenant information; names 
of property managers address information; phone number or other contact 
information; test results from environmental sampling; information 
about residential structures such as the age of the structure, 
information about the service lines, plumbing and pipe information, and 
building materials in the structure, information about the length of 
residence or ownership of the structure, and GIS coordinates.
    Other site-specific data elements may also be collected if needed 
for the environmental assessment or emergency response activity. These 
data will be maintained in a database where they may be filtered or 
searched on individual data elements.

 RECORD SOURCE CATEGORIES:
    Records within this system of records are obtained by EPA 
employees, contractors, or grantees collecting environmental assessment 
data and sample information at residential sites, or from state or 
local governments who have collected environmental assessment 
information as part of their response authorities. Environmental 
assessment data is received from interviews with residents, property 
owners, property managers, and other individuals who may be associated 
with a property, local public records such as property tax data, from 
inspections of residential properties, from residential property 
records or other public records, and from other on-site sources such as 
EPA or contracted laboratories and EPA or contracted GIS systems.

 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, D, E, F, H, K, and L apply to this system. 
Records may also be disclosed to public health authorities in 
conformity with federal, state, and local laws when necessary to 
protect the public health or safety, or to federal, state, or local 
governmental agencies when it is determined that a response by that 
agency is more appropriate than a response by the EPA.

 POLICIES AND PRACTICES FOR STORING, RETRIEVING, RETAINING, AND 
DISPOSING OF RECORDS IN THE SYSTEM:
     Storage: Information collected in environmental 
assessments will generally be stored in an agency-approved electronic 
database, which will be managed by EPA system administrators. Other 
associated records may also be stored in other electronic or paper 
formats, such as Microsoft Excel spreadsheets, Microsoft Word documents 
or tables, or in file folders. All electronic files are stored on 
government furnished equipment (GFE) until they are ultimately sent to 
the appropriate Agency records repository for storage pursuant to their 
appropriate record schedule. All GFE used for the purposes of 
residential assessments are secured according to EPA's security 
policies which include password protection and local encryption. During 
the course of the assessment records may also be temporarily stored off 
site in secure facilities such as incident command posts or EPA field 
offices which are maintained and secured by EPA staff.
     Retrievability: Information may be retrieved by any 
collected data element, such as a resident's name or address, or 
information may be retrieved by GIS coordinates or by identifying 
numbers assigned to a person, sampling location, or residence.
     Safeguards: Electronic records are maintained in a secure, 
password protected electronic system. Paper files are maintained in 
locked file cabinets when not in use by EPA emergency response staff. 
All records are maintained in secure, access-controlled areas or 
buildings.
     Retention and Disposal: Records maintained in this system 
are subject to record schedule 1039, which is still being finalized.

 SYSTEM MANAGER(S):
    Terrence Ferguson, Office of Land and Emergency Management (OLEM), 
Office of Superfund Remediation and Technology Information (OSRTI), 
Mail Code 5202P, 1200 Pennsylvania Ave. NW., Washington, DC 20460; 
telephone number (202) 566-0370.
    Because systems under this SORN may be located at Headquarters 
Offices or at EPA Regional Offices, depending upon the location where 
the emergency response is conducted, there may be additional specified 
system managers depending upon the nature and location of the response. 
These systems may be managed by Regional personnel or temporarily 
stored off site in secure facilities such as incident command posts or 
EPA field offices which are maintained and secured by EPA staff.

 RECORD ACCESS PROCEDURES:
    Request for access must be made in accordance with the procedures 
described in EPA's Privacy Act regulations at 40 CFR part 16. 
Requesters will be required to provide adequate identification, such as 
driver's license, employee identification card, or other identifying 
document. Additional identification procedures may be required in some 
instances.

 CONTESTING RECORD PROCEDURES:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are described in EPA's Privacy Act regulations at 40 CFR 
part 16.

 NOTIFICATION PROCEDURE:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 
2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

 EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

[FR Doc. 2016-09290 Filed 4-20-16; 8:45 am]
 BILLING CODE 6560-50-P



                                                  23488                         Federal Register / Vol. 81, No. 77 / Thursday, April 21, 2016 / Notices

                                                     (7) MPGF Monitoring and Operating                    accessible as needed for coordination of              you for clarification, EPA may not be
                                                  Conditions.                                             environmental response activities. This               able to consider your comment.
                                                     (a) Based on the results of the criteria             information may include individuals’                  Electronic files should avoid the use of
                                                  mentioned above in this section, sources                contact information, information related              special characters, any form of
                                                  must make recommendations to the                        to their address or place of residence,               encryption, and be free of any defects or
                                                  Agency on the type of monitoring and                    correspondence, and related                           viruses. For additional information
                                                  operating conditions necessary for the                  information collected in the course of                about EPA’s public docket visit the EPA
                                                  MPGF to demonstrate equivalent                          sampling and cleanup work.                            Docket Center homepage at http://
                                                  reductions in emissions as compared to                  DATES: Persons wishing to comment on                  www.epa.gov/epahome/dockets.htm.
                                                  flares complying with the requirements                  this system of records notice must do so                 Docket: All documents in the docket
                                                  at 40 CFR 60.18 and 40 CFR 63.11,                       by May 31, 2016. If no comments are                   are listed in the www.regulations.gov
                                                  taking into consideration a control                     received, the system of records notice                index. Although listed in the index,
                                                  scheme designed to handle highly                        will become effective by May 31, 2016.                some information is not publicly
                                                  variable flows and waste gas                            ADDRESSES: Submit your comments,
                                                                                                                                                                available, e.g., CBI or other information
                                                  compositions.                                           identified by Docket ID No. EPA–HQ–                   for which disclosure is restricted by
                                                     We anticipate this framework will                    2016–0100, by one of the following                    statute. Certain other material, such as
                                                  enable the Agency to review and                         methods:                                              copyrighted material, will be publicly
                                                  approve future AMEL requests for                           www.regulations.gov: Follow the                    available only in hard copy. Publicly
                                                  MPGF installations in a more                            online instructions for submitting                    available docket materials are available
                                                  expeditious timeframe. We note,                         comments.                                             either electronically in
                                                  however, that future AMEL requests are                     Email: oei.docket@epa.gov.                         www.regulations.gov or in hard copy at
                                                  still subject to public notice and                         Fax: 202–566–1752.                                 the OEI Docket, EPA/DC, EPA West
                                                  comment.                                                   Mail: OEI Docket, Environmental                    Building, Room 3334, 1301 Constitution
                                                    Dated: April 11, 2016.                                Protection Agency, Mailcode: 2822T,                   Ave. NW., Washington, DC. The Public
                                                  Janet G. McCabe,                                        1200 Pennsylvania Ave. NW.,                           Reading Room is open from 8:30 a.m. to
                                                                                                          Washington, DC 20460.                                 4:30 p.m., Monday through Friday
                                                  Acting Assistant Administrator.
                                                                                                             Hand Delivery: OEI Docket, EPA/DC,                 excluding legal holidays. The telephone
                                                  [FR Doc. 2016–08911 Filed 4–20–16; 8:45 am]
                                                                                                          EPA West Building, Room 3334, 1301                    number for the Public Reading Room is
                                                  BILLING CODE 6560–50–P                                                                                        (202) 566–1744, and the telephone
                                                                                                          Constitution Ave. NW., Washington,
                                                                                                          DC. Such deliveries are only accepted                 number for the OEI Docket is (202) 566–
                                                                                                          during the Docket’s normal hours of                   1752.
                                                  ENVIRONMENTAL PROTECTION
                                                                                                          operation, and special arrangements                   FOR FURTHER INFORMATION CONTACT:
                                                  AGENCY
                                                                                                          should be made for deliveries of boxed                Terrence Ferguson, Office of Land and
                                                  [FRL–9945–38–OEI]                                       information.                                          Emergency Management (OLEM), Office
                                                                                                             Instructions: Direct your comments to              of Superfund Remediation and
                                                  Privacy Act of 1974; System of                                                                                Technology Information (OSRTI), Mail
                                                                                                          Docket ID No. EPA–HQ–OEI–2016–
                                                  Records                                                                                                       Code 5202T, 1200 Pennsylvania Ave.
                                                                                                          0100. EPA’s policy is that all comments
                                                  AGENCY: U.S. Environmental Protection                   received will be included in the public               NW., Washington, DC 20460; telephone
                                                  Agency (EPA).                                           docket without change and may be                      number (202) 566–0370.
                                                  ACTION: Notice of new Privacy Act                       made available online at                              SUPPLEMENTARY INFORMATION: The U.S.
                                                  system of records.                                      www.regulations.gov, including any                    Environmental Protection Agency (EPA)
                                                                                                          personal information provided, unless                 is creating a Privacy Act system of
                                                  SUMMARY:    The U.S. Environmental                      the comment includes information                      records to allow the agency to maintain
                                                  Protection Agency’s (EPA’s) Office of                   claimed to be Confidential Business                   records that are necessary to conduct
                                                  Land and Emergency Management is                        Information (CBI) or other information                environmental assessments at
                                                  giving notice that it proposes to create                for which disclosure is restricted by                 residential properties in order to
                                                  a new system of records pursuant to the                 statute. Do not submit information that               respond to emergency situations and
                                                  provisions of the Privacy Act of 1974 (5                you consider to be CBI or otherwise                   during environmental assessment
                                                  U.S.C. 552a). This system of records                    protected through www.regulations.gov.                activities conducted by EPA under
                                                  contains information of individuals                     The www.regulations.gov Web site is an                many different programs including
                                                  which is collected in the course of                     ‘‘anonymous access’’ system, which                    Superfund, the Resource Conservation
                                                  response and environmental assessment                   means EPA will not know your identity                 and Recovery Act (RCRA), and the Safe
                                                  actions, including actions taken under a                or contact information unless you                     Drinking Water Act (SDWA). This
                                                  variety of EPA authorities. The                         provide it in the body of your comment.               system of records promotes
                                                  information maintained under this                       If you send an email comment directly                 transparency, efficiency, and improved
                                                  SORN is needed to support EPA’s                         to EPA without going through                          environmental and health outcomes by
                                                  decision making process on what                         www.regulations.gov your email address                encompassing all records associated
                                                  actions may be necessary to address                     will be automatically captured and                    with EPA residential assessment work,
                                                  potential environmental impacts at                      included as part of the comment that is               including the database repositories,
                                                  residential properties, including                       placed in the public docket and made                  field documentation, and analytical
                                                  necessary remediation activities. This                  available on the Internet. If you submit              reports. Over the course of these
jstallworth on DSK7TPTVN1PROD with NOTICES




                                                  information is collected to ensure an                   an electronic comment, EPA                            assessments EPA is often required to
                                                  appropriate and cohesive response to                    recommends that you include your                      support or work closely with state and
                                                  situations requiring EPA response                       name and other contact information in                 local agencies or federal agencies in
                                                  activities and to protect the health and                the body of your comment and with any                 responses to evaluate the health and
                                                  welfare of residents potentially affected               disk or CD–ROM you submit. If EPA                     welfare of affected communities. EPA’s
                                                  by an environmental or public health                    cannot read your comment due to                       environmental assessment activities at
                                                  emergency, and maintained so to be                      technical difficulties and cannot contact             residential properties include:


                                             VerDate Sep<11>2014   13:27 Apr 20, 2016   Jkt 238001   PO 00000   Frm 00033   Fmt 4703   Sfmt 4703   E:\FR\FM\21APN1.SGM   21APN1


                                                                                Federal Register / Vol. 81, No. 77 / Thursday, April 21, 2016 / Notices                                            23489

                                                  Obtaining and tracking legal access to                    Information maintained pursuant to                  AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                  the properties; gathering environmental                 this SORN may be located at EPA                         Resource Conservation and Recovery
                                                  data through sampling activities, such                  Headquarters Offices or at EPA Regional               Act, 42 U.S.C.6981; Comprehensive
                                                  as sampling air, water, soil, or other                  Offices or at field offices established as            Environmental Response, Compensation
                                                  environmental media at sites; collecting                part of the residential assessment field              and Liability Act, 42 U.S.C. 9604, 9660;
                                                  information about pipelines, building                   work, depending upon the location                     Clean Air Act, 42 U.S.C. 7403; Safe
                                                  materials, and other residential                        where the assessment is conducted or                  Drinking Water Act, 42 U.S.C. 300i;
                                                  infrastructure at residences; and                       where computer resources are located.                 300j–1; Federal Water Pollution Control
                                                  collecting residential contact                          Databases may be hosted at the EPA’s                  Act, 33 U.S.C. 1254, 1318, 1321; Toxic
                                                  information such as name, address, and                  National Computer Center at Research                  Substances Control Act, 15 U.S.C. 2609;
                                                  phone number to allow response teams                    Triangle Park, North Carolina or at                   Federal Insecticide, Fungicide, and
                                                  to correspond with individuals affected                 cloud hosting procured and managed by                 Rodenticide Act, 7 U.S.C. 136r.
                                                  by environmental contamination.                         EPA.
                                                                                                                                                                PURPOSE(S):
                                                     The types of data collected in                         Records protected under the Privacy
                                                  environmental assessments include                                                                                The EPA is creating a Privacy Act
                                                                                                          Act are subject to agency-wide security               system of records to allow the agency to
                                                  names of residents; address information;                requirements. For information in agency
                                                  phone number or other contact                                                                                 maintain records that are necessary to
                                                                                                          databases, privacy is maintained by                   conduct environmental assessments at
                                                  information; test results from                          limiting access to the database that
                                                  environmental sampling; information                                                                           residential properties in order to
                                                                                                          contains the personal information.                    respond to emergency situations and
                                                  about the building structure, such as the               Access to the database is limited to
                                                  age of the structure, information about                                                                       during environmental assessment
                                                                                                          individuals designated as System                      activities conducted by EPA under
                                                  the service lines, plumbing and pipe                    Administrators, Remedial Project
                                                  information, and building materials in                                                                        many different programs including
                                                                                                          Managers, Data Sponsors, On-Scene                     Superfund, RCRA, and the SDWA. This
                                                  the structure; information about the                    Coordinators, Information Management
                                                  length of residence or ownership of the                                                                       system of records promotes
                                                                                                          Coordinators, Budget Coordinators,                    transparency, efficiency, and improved
                                                  structure; and geographic information                   Regional or Headquarters Attorneys,
                                                  system (GIS) coordinates. This                                                                                environmental and health outcomes by
                                                                                                          Regional or Headquarters Managers,                    encompassing all of the records
                                                  information is collected to ensure an                   Data Entry Support Staff, Support
                                                  appropriate and cohesive response to                                                                          associated with EPA residential
                                                                                                          Contractors, and any other EPA staff                  assessment work, including the database
                                                  emergency situations, to protect the                    with assigned responsibilities that
                                                  health and welfare of residents                                                                               repositories, field documentation and
                                                                                                          require access to the data. In appropriate            analytical reports. Over the course of
                                                  potentially affected by an environmental                circumstances, limited access to the
                                                  emergency or environmental response                                                                           these assessments EPA is often required
                                                                                                          database systems may be provided to                   to support or work closely with state
                                                  situation, and to ensure that the data are              state and local public health authorities
                                                  accessible as needed for coordination of                                                                      and local agencies or federal agencies to
                                                                                                          in conformity with federal, state, and                evaluate the health and welfare of
                                                  response activities.                                    local laws when necessary to protect the              affected communities. EPA’s
                                                     Information and data collected in                    public health or safety.                              environmental assessment activities at
                                                  environmental assessments will
                                                                                                            Date: April 14, 2016.                               residential properties include:
                                                  generally be stored in an agency-
                                                                                                          Ann Dunkin,                                           Obtaining and tracking legal access to
                                                  approved electronic database, which
                                                                                                          Chief Information Officer.                            the properties; gathering environmental
                                                  will be managed by EPA system
                                                                                                                                                                data through sampling activities, such
                                                  administrators. Other associated records                EPA–74                                                as sampling air, water, soil, or other
                                                  may also be stored in other electronic or
                                                                                                                                                                environmental media at sites; collecting
                                                  paper formats, such as Microsoft Excel                  SYSTEM NAME AND NUMBER:
                                                                                                                                                                structural information such as the age of
                                                  spreadsheets, Microsoft Word
                                                                                                            EPA–74, Environmental Assessments                   the structure, information about the
                                                  documents or tables, or in file folders.
                                                                                                          of Residential Properties (EARP).                     service lines, plumbing and pipe
                                                  All electronic files are stored on
                                                                                                                                                                information, and building materials in
                                                  government furnished equipment (GFE)
                                                                                                          SYSTEM LOCATION:                                      the structure, information about the
                                                  until they are ultimately sent to the
                                                                                                                                                                length of residence or ownership of the
                                                  appropriate agency records repository                     The system will be maintained by the
                                                                                                                                                                structure, and GIS coordinates; and
                                                  for storage pursuant to their appropriate               EPA’s Office of Emergency Response in
                                                                                                                                                                collecting residential contact
                                                  record schedule. All GFE used for the                   the Office of Land and Emergency
                                                                                                                                                                information such as name, address, and
                                                  purposes of residential assessments are                 Management (OLEM), 1200
                                                                                                                                                                phone number to allow response teams
                                                  secured according to EPA’s security                     Pennsylvania Ave. NW., Mail Code 5101
                                                                                                                                                                to correspond with individuals affected
                                                  policies which include password                         T, Washington, DC 20460. Information
                                                                                                                                                                by environmental contamination.
                                                  protection and local encryption. During                 maintained pursuant to this notice may
                                                  the course of the assessment records                    be located at EPA Headquarters Offices                CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                  may also be temporarily stored off site                 or at EPA Regional Offices, or at field               SYSTEM:
                                                  in secure facilities such as incident                   offices established as part of the                      Members of the public such as
                                                  command posts or EPA field offices                      residential assessment field work,                    residents, property owners, property
                                                  which are maintained and secured by                     depending upon the location where the                 managers, and other individuals who
jstallworth on DSK7TPTVN1PROD with NOTICES




                                                  EPA staff.                                              environmental assessment is conducted                 may be associated with a property
                                                     The system will be maintained by the                 or where computer resources are                       whose information needs to be collected
                                                  EPA’s Office of Emergency Response in                   located. Databases may be hosted at the               as part of EPA’s environmental
                                                  the Office of Land and Emergency                        EPA’s National Computer Center at                     assessment and response activities. In
                                                  Management (‘‘OLEM’’), 1200                             Research Triangle Park, North Carolina,               addition, EPA staff, contractors, or
                                                  Pennsylvania Ave. NW., Mail Code 5101                   or in OLEM’s emergency response cloud                 grantees or any other individuals
                                                  T, Washington, DC 20460.                                hosting environment.                                  engaged in response activities may have


                                             VerDate Sep<11>2014   13:27 Apr 20, 2016   Jkt 238001   PO 00000   Frm 00034   Fmt 4703   Sfmt 4703   E:\FR\FM\21APN1.SGM   21APN1


                                                  23490                         Federal Register / Vol. 81, No. 77 / Thursday, April 21, 2016 / Notices

                                                  their information in the system such as                 generally be stored in an agency-                     described in EPA’s Privacy Act
                                                  name, office address, and contact                       approved electronic database, which                   regulations at 40 CFR part 16.
                                                  information to facilitate assessment and                will be managed by EPA system                         Requesters will be required to provide
                                                  response activities.                                    administrators. Other associated records              adequate identification, such as driver’s
                                                                                                          may also be stored in other electronic or             license, employee identification card, or
                                                  CATEGORIES OF RECORDS IN THE SYSTEM:
                                                                                                          paper formats, such as Microsoft Excel                other identifying document. Additional
                                                     The types of data collected in                       spreadsheets, Microsoft Word                          identification procedures may be
                                                  environmental assessments include                       documents or tables, or in file folders.              required in some instances.
                                                  names of residents; names of property                   All electronic files are stored on
                                                  owners; tenant information; names of                                                                          CONTESTING RECORD PROCEDURES:
                                                                                                          government furnished equipment (GFE)
                                                  property managers address information;                  until they are ultimately sent to the                   Requests for correction or amendment
                                                  phone number or other contact                           appropriate Agency records repository                 must identify the record to be changed
                                                  information; test results from                          for storage pursuant to their appropriate             and the corrective action sought.
                                                  environmental sampling; information                                                                           Complete EPA Privacy Act procedures
                                                                                                          record schedule. All GFE used for the
                                                  about residential structures such as the                                                                      are described in EPA’s Privacy Act
                                                                                                          purposes of residential assessments are
                                                  age of the structure, information about                                                                       regulations at 40 CFR part 16.
                                                                                                          secured according to EPA’s security
                                                  the service lines, plumbing and pipe                    policies which include password                       NOTIFICATION PROCEDURE:
                                                  information, and building materials in                  protection and local encryption. During                  Any individual who wants to know
                                                  the structure, information about the                    the course of the assessment records                  whether this system of records contains
                                                  length of residence or ownership of the                 may also be temporarily stored off site               a record about him or her, who wants
                                                  structure, and GIS coordinates.                         in secure facilities such as incident
                                                     Other site-specific data elements may                                                                      access to his or her record, or who
                                                                                                          command posts or EPA field offices                    wants to contest the contents of a
                                                  also be collected if needed for the                     which are maintained and secured by
                                                  environmental assessment or emergency                                                                         record, should make a written request to
                                                                                                          EPA staff.                                            the EPA FOIA Office, Attn: Privacy Act
                                                  response activity. These data will be                     • Retrievability: Information may be
                                                  maintained in a database where they                                                                           Officer, MC 2822T, 1200 Pennsylvania
                                                                                                          retrieved by any collected data element,              Avenue NW., Washington, DC 20460.
                                                  may be filtered or searched on                          such as a resident’s name or address, or
                                                  individual data elements.                               information may be retrieved by GIS                   EXEMPTIONS PROMULGATED FOR THE SYSTEM:

                                                  RECORD SOURCE CATEGORIES:                               coordinates or by identifying numbers                    None.
                                                    Records within this system of records                 assigned to a person, sampling location,              [FR Doc. 2016–09290 Filed 4–20–16; 8:45 am]
                                                  are obtained by EPA employees,                          or residence.                                         BILLING CODE 6560–50–P
                                                  contractors, or grantees collecting                       • Safeguards: Electronic records are
                                                  environmental assessment data and                       maintained in a secure, password
                                                  sample information at residential sites,                protected electronic system. Paper files              ENVIRONMENTAL PROTECTION
                                                  or from state or local governments who                  are maintained in locked file cabinets                AGENCY
                                                  have collected environmental                            when not in use by EPA emergency                      [FRL–9945–39–OARM]
                                                  assessment information as part of their                 response staff. All records are
                                                  response authorities. Environmental                     maintained in secure, access-controlled               Good Neighbor Environmental Board;
                                                  assessment data is received from                        areas or buildings.                                   Notification of Public Advisory
                                                  interviews with residents, property                       • Retention and Disposal: Records                   Committee Teleconference
                                                  owners, property managers, and other                    maintained in this system are subject to
                                                                                                          record schedule 1039, which is still                  AGENCY: Environmental Protection
                                                  individuals who may be associated with                                                                        Agency (EPA).
                                                  a property, local public records such as                being finalized.
                                                                                                                                                                ACTION: Notice of public advisory
                                                  property tax data, from inspections of                  SYSTEM MANAGER(S):                                    committee teleconference.
                                                  residential properties, from residential                  Terrence Ferguson, Office of Land and
                                                  property records or other public records,               Emergency Management (OLEM), Office                   SUMMARY:   Pursuant to the Federal
                                                  and from other on-site sources such as                  of Superfund Remediation and                          Advisory Committee Act, Public Law
                                                  EPA or contracted laboratories and EPA                  Technology Information (OSRTI), Mail                  92–463, notice is hereby given that the
                                                  or contracted GIS systems.                              Code 5202P, 1200 Pennsylvania Ave.                    Good Neighbor Environmental Board
                                                  ROUTINE USES OF RECORDS MAINTAINED IN THE               NW., Washington, DC 20460; telephone                  (Board) will hold a public
                                                  SYSTEM, INCLUDING CATEGORIES OF USERS AND               number (202) 566–0370.                                teleconference on Friday, May 20 from
                                                  PURPOSES OF SUCH USES:                                    Because systems under this SORN                     12:00 p.m.–4:00 p.m. Eastern Daylight
                                                    General routine uses A, D, E, F, H, K,                may be located at Headquarters Offices                Time. For further information regarding
                                                  and L apply to this system. Records may                 or at EPA Regional Offices, depending                 the teleconference and background
                                                  also be disclosed to public health                      upon the location where the emergency                 materials, please contact Ann-Marie
                                                  authorities in conformity with federal,                 response is conducted, there may be                   Gantner at the number and email
                                                  state, and local laws when necessary to                 additional specified system managers                  provided below.
                                                  protect the public health or safety, or to              depending upon the nature and location                   Background: The Good Neighbor
                                                  federal, state, or local governmental                   of the response. These systems may be                 Environmental Board is a federal
                                                  agencies when it is determined that a                   managed by Regional personnel or                      advisory committee chartered under the
jstallworth on DSK7TPTVN1PROD with NOTICES




                                                  response by that agency is more                         temporarily stored off site in secure                 Federal Advisory Committee Act, Public
                                                  appropriate than a response by the EPA.                 facilities such as incident command                   Law 92–463. By statute, the Board is
                                                                                                          posts or EPA field offices which are                  required to submit an annual report to
                                                  POLICIES AND PRACTICES FOR STORING,                     maintained and secured by EPA staff.                  the President on environmental and
                                                  RETRIEVING, RETAINING, AND DISPOSING OF                                                                       infrastructure issues along the U.S.
                                                  RECORDS IN THE SYSTEM:                                  RECORD ACCESS PROCEDURES:                             border with Mexico.
                                                    • Storage: Information collected in                     Request for access must be made in                     Purpose of Meeting: The purpose of
                                                  environmental assessments will                          accordance with the procedures                        this teleconference is to continue


                                             VerDate Sep<11>2014   13:27 Apr 20, 2016   Jkt 238001   PO 00000   Frm 00035   Fmt 4703   Sfmt 4703   E:\FR\FM\21APN1.SGM   21APN1



Document Created: 2016-04-21 01:18:21
Document Modified: 2016-04-21 01:18:21
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of new Privacy Act system of records.
DatesPersons wishing to comment on this system of records notice must do so by May 31, 2016. If no comments are received, the system of records notice will become effective by May 31, 2016.
ContactTerrence Ferguson, Office of Land and Emergency Management (OLEM), Office of Superfund Remediation and Technology Information (OSRTI), Mail Code 5202T, 1200 Pennsylvania Ave. NW., Washington, DC 20460; telephone number (202) 566-0370.
FR Citation81 FR 23488 

2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR