81 FR 31613 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Department of the Army Federal Register Volume 81, Issue 97 (May 19, 2016)
Department of the Army
Federal Register Volume 81, Issue 97 (May 19, 2016)
| Page Range | 31613-31614 | |
| FR Document | 2016-11808 |
[Federal Register Volume 81, Number 97 (Thursday, May 19, 2016)] [Notices] [Pages 31613-31614] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-11808] ======================================================================= ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA-2016-HQ-0016] Privacy Act of 1974; System of Records AGENCY: Department of the Army, DoD. ACTION: Notice to alter a system of records. ----------------------------------------------------------------------- SUMMARY: The Department of the Army proposes to alter a system of records notice, A0040-905 DASG, entitled ``Defense Privately Owned Animal Record Files.'' This system records registration, vaccination, and/or treatment of animals; to compile statistical data; and to identify animals registered with the Veterinary Treatment Facility. It is used by veterinarians and health care authorities to identify the animal, verify ownership, record history, and to insure veterinary care, treatment, and immunizations provided to animals of authorized owners is recorded; to compile statistical data; conduct research; teach; assist in law enforcement, to include investigation and litigation; and evaluate the care provided. DATES: Comments will be accepted on or before June 20, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905 or by calling (703) 428-7499. SUPPLEMENTARY INFORMATION: The Department of the Army's notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or from the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended were submitted on May 2, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: May 16, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0040-905 DASG System name: Defense Privately Owned Animal Record Files (January 8, 2001, 66 FR 1312) Changes: * * * * * System name: Delete entry and replace with ``Defense Privately Owned Animal Records.'' System location: Delete entry and replace with ``Veterinary medical facilities on DoD bases and installations where veterinary services are provided. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.'' Categories of individuals covered by the system: Delete entry and replace with ``Eligible military personnel (including retirees and reservists), DoD civilians, and their family members who utilize base veterinary services for care of their privately owned animals.'' Categories of records in the system: Delete entry and replace with ``Owner/Sponsor's full name, grade/ rank, branch of service, home address, personal telephone number, and business or work email address; military status; name of animal, record of treatment for the animal, billing statements, and related veterinary medical information.'' Authority for maintenance of the system: Delete entry and replace with ``10 U.S.C. 3013, Secretary of the Army; DoD Directive 6400.04E, DoD Veterinary Public and Animal Health Services; and Army Regulation 40-905, Veterinary Health Services.'' * * * * * Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To civilian veterinary and medical institutions, Federal, State, and local agencies to provide data used in preventative health and zoonotic disease control programs; report medical conditions required by law; and accrediting the Veterinary Corps Officers for training and instruction. The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/ BlanketRoutineUses.aspx.'' Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Delete entry and replace with ``Electronic storage media and paper records.'' [[Page 31614]] Retrievability: Delete entry and replace with ``By owner's or animal's name, animal's microchip number.'' Safeguards: Delete entry and replace with ``Records are maintained in buildings which are locked when unattended and are accessed only by authorized personnel having an official need-to-know. DoD Components and approved users ensure that electronic and paper records collected and used are maintained in controlled areas accessible only to authorized personnel. Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.'' Retention and disposal: Delete entry and replace with ``Paper records are destroyed upon death of the animal, transfer of owner, or 3 years after last entry in the record. Paper records are shredded. Electronic records are maintained permanently.'' * * * * * Notification procedure: Delete entry and replace with ``Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the veterinary facility at the installation where their animal was treated or euthanized. Individuals should provide their full name, home address, telephone number, and any identifiable information for their animal, to include microchip number if applicable. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).' '' Record access procedures: Delete entry and replace with ``Individuals seeking access to records about themselves contained in this system should address written inquiries to the veterinary facility at the installation where their animal was treated or euthanized. Individuals should provide their full name, home address, telephone number, and any identifiable information for their animal, to include microchip number if applicable. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).' Personal visits may be made to the veterinary facility where animal was treated. Owners must provide personal identification such as a valid military identification card or driver's license.'' Contesting record procedures: Delete entry and replace with ``The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program; or may be obtained from the system manager.'' Record source categories: Delete entry and replace with ``From the individual and veterinarian reports.'' * * * * * [FR Doc. 2016-11808 Filed 5-18-16; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 81, No. 97 / Thursday, May 19, 2016 / Notices 31613
Total Burden Cost (capital/startup): Instructions: All submissions received services are provided. Official mailing
None. must include the agency name and addresses are published as an appendix
Total Burden Cost (operating/ docket number for this Federal Register to the Army’s compilation of systems of
maintenance): None. document. The general policy for records notices.’’
Comments submitted in response to comments and other submissions from
this notice will be summarized and/or CATEGORIES OF INDIVIDUALS COVERED BY THE
members of the public is to make these
included in the request for Office of SYSTEM:
submissions available for public
Management and Budget approval of the viewing on the Internet at http:// Delete entry and replace with
information collection request; they will www.regulations.gov as they are ‘‘Eligible military personnel (including
also become a matter of public record. received without change, including any retirees and reservists), DoD civilians,
Dated: May 13, 2016. personal identifiers or contact and their family members who utilize
information. base veterinary services for care of their
Mikel Herrington,
privately owned animals.’’
Acting Director Senior Corps. FOR FURTHER INFORMATION CONTACT: Ms.
[FR Doc. 2016–11834 Filed 5–18–16; 8:45 am] Tracy Rogers, Department of the Army, CATEGORIES OF RECORDS IN THE SYSTEM:
BILLING CODE 6050–28–P Privacy Office, U.S. Army Records Delete entry and replace with
Management and Declassification ‘‘Owner/Sponsor’s full name, grade/
Agency, 7701 Telegraph Road, Casey rank, branch of service, home address,
DEPARTMENT OF DEFENSE Building, Suite 144, Alexandria, VA personal telephone number, and
22325–3905 or by calling (703) 428– business or work email address; military
Department of the Army 7499. status; name of animal, record of
[Docket ID: USA–2016–HQ–0016] SUPPLEMENTARY INFORMATION: The treatment for the animal, billing
Department of the Army’s notices for statements, and related veterinary
Privacy Act of 1974; System of systems of records subject to the Privacy medical information.’’
Records Act of 1974 (5 U.S.C. 552a), as amended,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
have been published in the Federal
AGENCY: Department of the Army, DoD. Delete entry and replace with ‘‘10
Register and are available from the
ACTION: Notice to alter a system of address in FOR FURTHER INFORMATION U.S.C. 3013, Secretary of the Army; DoD
records. CONTACT or from the Defense Privacy Directive 6400.04E, DoD Veterinary
and Civil Liberties Division Web site at Public and Animal Health Services; and
SUMMARY: The Department of the Army Army Regulation 40–905, Veterinary
proposes to alter a system of records http://dpcld.defense.gov/.
The proposed systems reports, as Health Services.’’
notice, A0040–905 DASG, entitled
‘‘Defense Privately Owned Animal required by 5 U.S.C. 552a(r) of the * * * * *
Record Files.’’ This system records Privacy Act, as amended were
ROUTINE USES OF RECORDS MAINTAINED IN THE
registration, vaccination, and/or submitted on May 2, 2016, to the House
SYSTEM, INCLUDING CATEGORIES OF USERS AND
treatment of animals; to compile Committee on Oversight and THE PURPOSES OF SUCH USES:
statistical data; and to identify animals Government Reform, the Senate
Committee on Homeland Security and Delete entry and replace with ‘‘In
registered with the Veterinary addition to those disclosures generally
Treatment Facility. It is used by Governmental Affairs, and the Office of
Management and Budget (OMB) permitted under 5 U.S.C. 552a(b) of the
veterinarians and health care authorities Privacy Act of 1974, as amended, the
to identify the animal, verify ownership, pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal records contained therein may
record history, and to insure veterinary specifically be disclosed outside the
care, treatment, and immunizations Agency Responsibilities for Maintaining
Records About Individuals,’’ dated DoD as a routine use pursuant to 5
provided to animals of authorized U.S.C. 552a(b)(3) as follows:
owners is recorded; to compile February 8, 1996 (February 20, 1996, 61
FR 6427). To civilian veterinary and medical
statistical data; conduct research; teach; institutions, Federal, State, and local
assist in law enforcement, to include Dated: May 16, 2016. agencies to provide data used in
investigation and litigation; and Aaron Siegel, preventative health and zoonotic
evaluate the care provided. Alternate OSD Federal Register Liaison disease control programs; report
DATES: Comments will be accepted on or Officer, Department of Defense. medical conditions required by law; and
before June 20, 2016. This proposed accrediting the Veterinary Corps
A0040–905 DASG
action will be effective the date Officers for training and instruction.
following the end of the comment SYSTEM NAME: The DoD Blanket Routine Uses set
period unless comments are received Defense Privately Owned Animal forth at the beginning of the Army’s
which result in a contrary Record Files (January 8, 2001, 66 FR compilation of systems of records
determination. 1312) notices may apply to this system. The
ADDRESSES: You may submit comments, complete list of DoD blanket routine
CHANGES:
identified by docket number and title, uses can be found online at: http://
by any of the following methods: * * * * * dpcld.defense.gov/Privacy/SORNs
* Federal Rulemaking Portal: http:// SYSTEM NAME: Index/BlanketRoutineUses.aspx.’’
www.regulations.gov. Follow the
mstockstill on DSK3G9T082PROD with NOTICES
Delete entry and replace with POLICIES AND PRACTICES FOR STORING,
instructions for submitting comments. ‘‘Defense Privately Owned Animal RETRIEVING, ACCESSING, RETAINING, AND
* Mail: Department of Defense, Office Records.’’ DISPOSING OF RECORDS IN THE SYSTEM:
of the Deputy Chief Management
Officer, Directorate for Oversight and SYSTEM LOCATION: STORAGE:
Compliance, 4800 Mark Center Drive, Delete entry and replace with Delete entry and replace with
Mailbox #24, Alexandria, VA 22350– ‘‘Veterinary medical facilities on DoD ‘‘Electronic storage media and paper
1700. bases and installations where veterinary records.’’
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![31614 Federal Register / Vol. 81, No. 97 / Thursday, May 19, 2016 / Notices
RETRIEVABILITY: about themselves contained in this Analysis Center (DITMAC) and DoD
Delete entry and replace with ‘‘By system should address written inquiries Component Insider Threat Records
owner’s or animal’s name, animal’s to the veterinary facility at the System.’’ This system has been
microchip number.’’ installation where their animal was established to enable DoD to implement
treated or euthanized. the requirements of Executive Order
SAFEGUARDS:
Individuals should provide their full 13587, Structural Reforms to Improve
Delete entry and replace with name, home address, telephone number, the Security of Classified Networks and
‘‘Records are maintained in buildings and any identifiable information for the Responsible Sharing and
which are locked when unattended and their animal, to include microchip Safeguarding of Classified Information
are accessed only by authorized number if applicable. (October 7, 2011), and the National
personnel having an official need-to- In addition, the requester must Insider Threat Policy and Minimum
know. DoD Components and approved provide a notarized statement or an Standards for Executive Branch Insider
users ensure that electronic and paper unsworn declaration made in Threat Programs (November 21, 2012).
records collected and used are accordance with 28 U.S.C. 1746, in the For purposes of this system of records,
maintained in controlled areas following format: the term ‘‘insider threat’’ is defined in
accessible only to authorized personnel. If executed outside the United States: the Minimum Standards for Executive
Access to computerized data is ‘I declare (or certify, verify, or state) Branch Insider Threat Programs which
restricted by use of common access under penalty of perjury under the laws were issued by the National Insider
cards (CACs) and is accessible only by of the United States of America that the Threat Task Force based on directions
users with an authorized account. The foregoing is true and correct. Executed provided in Section 6.3(b) of Executive
system and electronic backups are on (date). (Signature).’ Order 13587. The system will be used
maintained in controlled facilities that If executed within the United States, to analyze, monitor, and audit insider
employ physical restrictions and its territories, possessions, or threat information for insider threat
safeguards such as security guards, commonwealths: ‘I declare (or certify, detection and mitigation within DoD on
identification badges, key cards, and verify, or state) under penalty of perjury threats that insiders may pose to DoD
locks.’’ that the foregoing is true and correct. and U.S. Government installations,
RETENTION AND DISPOSAL: Executed on (date). (Signature).’ facilities, personnel, missions, or
Personal visits may be made to the resources. The system will support the
Delete entry and replace with ‘‘Paper DITMAC and DoD Component insider
records are destroyed upon death of the veterinary facility where animal was
treated. Owners must provide personal threat programs, enable the
animal, transfer of owner, or 3 years identification of systemic insider threat
after last entry in the record. Paper identification such as a valid military
identification card or driver’s license.’’ issues and challenges, provide a basis
records are shredded. Electronic records for the development and
are maintained permanently.’’ CONTESTING RECORD PROCEDURES: recommendation of solutions to mitigate
* * * * * Delete entry and replace with ‘‘The potential insider threats, and assist in
NOTIFICATION PROCEDURE: Army’s rules for accessing records, and identifying best practices amongst other
for contesting contents and appealing Federal Government insider threat
Delete entry and replace with
initial agency determinations are programs.
‘‘Individuals seeking to determine if
contained in 32 CFR part 505, Army DATES: Comments will be accepted on or
information about themselves is
Privacy Program; or may be obtained before June 20, 2016. This proposed
contained in this system should address
from the system manager.’’ action will be effective the day
written inquiries to the veterinary
facility at the installation where their RECORD SOURCE CATEGORIES: following the end of the comment
animal was treated or euthanized. period unless comments are received
Delete entry and replace with ‘‘From
Individuals should provide their full which result in a contrary
the individual and veterinarian
name, home address, telephone number, determination.
reports.’’
and any identifiable information for ADDRESSES: The public, OMB, and
their animal, to include microchip * * * * *
[FR Doc. 2016–11808 Filed 5–18–16; 8:45 am] Congress are invited to submit any
number if applicable. comments, identified by docket number
BILLING CODE 5001–06–P
IN ADDITION, THE REQUESTER MUST PROVIDE A and title, by any of the following
NOTARIZED STATEMENT OR AN UNSWORN methods:
DECLARATION MADE IN ACCORDANCE WITH 28 DEPARTMENT OF DEFENSE * Federal Rulemaking Portal: http://
U.S.C. 1746, IN THE FOLLOWING FORMAT: www.regulations.gov. Follow the
If executed outside the United States: Office of the Secretary instructions for submitting comments.
‘I declare (or certify, verify, or state) * Mail: Department of Defense, Office
[Docket ID: DoD–2016–OS–0060]
under penalty of perjury under the laws of the Deputy Chief Management
of the United States of America that the Privacy Act of 1974; System of Officer, Directorate of Oversight and
foregoing is true and correct. Executed Records Compliance, 4800 Mark Center Drive,
on (date). (Signature).’ Mailbox #24, Alexandria, VA 22350–
If executed within the United States, AGENCY: Office of the Secretary of 1700.
its territories, possessions, or Defense, DoD. Instructions: All submissions received
must include the agency name and
mstockstill on DSK3G9T082PROD with NOTICES
commonwealths: ‘I declare (or certify, ACTION: Notice to add a New System of
verify, or state) under penalty of perjury Records. docket number for this Federal Register
that the foregoing is true and correct. document. The general policy for
Executed on (date). (Signature).’ ’’ SUMMARY: The Office of the Secretary of comments and other submissions from
Defense proposes to establish a new members of the public is to make these
RECORD ACCESS PROCEDURES: system of records, DUSDI 01–DoD, submissions available for public
Delete entry and replace with entitled the ‘‘Department of Defense viewing on the Internet at http://
‘‘Individuals seeking access to records (DoD) Insider Threat Management and www.regulations.gov as they are
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Document Created: 2018-02-07 15:01:28
Document Modified: 2018-02-07 15:01:28
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a system of records. | |
| Dates | Comments will be accepted on or before June 20, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905 or by calling (703) 428-7499. | |
| FR Citation | 81 FR 31613 |
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