81 FR 38145 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 81, Issue 113 (June 13, 2016)

The Department of the Army proposes to alter a system of records notice A0381-20 DAMI, entitled ``Badge and Credential Files'' in its existing inventory of records systems subject to the Privacy Act of 1974, as amended. This system is used to maintain control and accountability over Counterintelligence Badge and Credentials or Representative Credentials.

[Federal Register Volume 81, Number 113 (Monday, June 13, 2016)]
[Notices]
[Pages 38145-38146]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-13858]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2016-HQ-0020]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice A0381-20 DAMI, entitled ``Badge and Credential Files'' 
in its existing inventory of records systems subject to the Privacy Act 
of 1974, as amended. This system is used to maintain control and 
accountability over Counterintelligence Badge and Credentials or 
Representative Credentials.

DATES: Comments will be accepted on or before July 13, 2016. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905 or by calling (703) 428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy, Civil Liberties, and Transparency Division Web 
site at http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on May 23, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to 
OMB Circular No. A-130, ``Federal

[[Page 38146]]

Agency Responsibilities for Maintaining Records About Individuals,'' 
revised November 28, 2000 (December 12, 2000 65 FR 77677).

    Dated: June 8, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0381-20 DAMI

System name:
    Badge and Credential Files (February 22, 1993, 58 FR 10002)

Changes:
* * * * *

System name:
    Delete entry and replace with ``Counterintelligence (CI) Badge and 
Credentials (B&Cs) Files.''

System location:
    Delete entry and replace with ``Headquarters, U.S. Army 
Intelligence Center of Excellence, ATTN: IATD (Badge and Credentials), 
Room 1279, Building 51005, 2520 Healy Street, Fort Huachuca, AZ 85613-
7050.''

Category of individuals covered by the system:
    Delete entry and replace with ``U.S. Army military service members 
(active duty, reservist, or National Guard) and Department of the Army 
civilian employees, who currently possess, or previously possessed 
Counterintelligence (CI) Badge and Credential (B&Cs) or Representative 
Credentials (Rep Creds).''

Categories of records in the system:
    Delete entry and replace with ``Full name (last, first, middle, 
suffix), Social Security Number (SSN), date of birth, grade, issue 
status, accountable unit, badge number and/or intelligence credential 
number.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; E.O. 12333, U.S. Intelligence Activities, 2.3--Collection of 
Information; Department of Defense Instruction 5240.25, 
Counterintelligence Badges and Credentials; Army Regulation 381-20, 
Army Counterintelligence Program; and E.O. 9397 (SSN), as amended.''

Purpose:
    Delete entry and replace with ``To maintain control and 
accountability over CI B&Cs and Rep Creds issued.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Information may be disclosed to Federal investigative and/or 
intelligence agencies to ascertain if a U.S. Army military service 
member (active duty, reservist, or National Guard) or Army civilian 
employee legally possesses or possessed CI B&Cs or Rep Creds.
    DoD Blanket Routine Uses set forth at the beginning of the Army 
compilation of system of records notices may apply to this system. The 
complete list of DoD Blanket Routine Uses can be found online at: 
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Name and/or SSN.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible only to authorized personnel. Access to 
records is limited to person(s) with an official need to know who are 
responsible for servicing the record in performance of their official 
duties. Persons are properly screened and cleared for access. Access to 
electronic data is restricted by passwords. In addition, integrity of 
automated data is ensured by internal audit procedures, data base 
access accounting reports and controls to preclude unauthorized 
disclosure.''

Retention and disposal:
    Delete entry and replace with ``Keep in central filing area until 
no longer needed for conducting business, but not longer than 6 years 
after the event, then destroy by shredding and deleting.''

System manager(s) and address:
    Delete entry and replace with ``Chief, Counterintelligence 
Programs; HQ, USAICoE, ATTN: IATD Badge and Credentials, Room 1279, 
Building 51005, 2520 Healy Street, Fort Huachuca, AZ 85613-7050.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to HQ, USAICoE, ATTN: IATD, Room 1279, 
Building 51005, 2520 Healy Street, Fort Huachuca, AZ 85613-7050.
    Individual should provide full name and SSN.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: 'I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: 'I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature). '''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the HQ, USAICoE, ATTN: IATD, Room 1279, Building 
51005, 2520 Healy Street, Fort Huachuca, AZ 85613-7050.
    Individual should provide full name and SSN.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: 'I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: 'I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'''

Contesting record procedures:
    Delete entry and replace with ``The Army's rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are contained in 32 CFR part 505, The Army Privacy 
Program or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``From the individual and security 
records.''
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[FR Doc. 2016-13858 Filed 6-10-16; 8:45 am]
 BILLING CODE 3710-08-P