81_FR_38261 81 FR 38148 - Privacy Act of 1974; System of Records

81 FR 38148 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 113 (June 13, 2016)

Page Range38148-38150
FR Document2016-13890

The Office of the Secretary of Defense proposes to alter a system of records, DSCA 03, entitled ``Regional Center Persons/Activity Management System (RCPAMS).'' The Regional Center Persons/Activity Management System (RCPAMS) will provide: a solution for Regional Center staff to manage operational, logistical and cost details about people, events, enrollments and organizations; a tool for reporting on all data related to Regional Center events; a platform for sharing common processes, terminology and data elements to facilitate efficient communication between the Regional Centers; a single view of each person with whom any of the Regional Centers have a relationship, representing the current snapshot and historical record of events and biographical information; an interface to other systems with which the Regional Centers must exchange data for use by other users and organizations; and an enterprise-class Customer Relationship Management platform to manage two-way communication between SAN and RCPAMS related to events and their participants.

Federal Register, Volume 81 Issue 113 (Monday, June 13, 2016) 
[Federal Register Volume 81, Number 113 (Monday, June 13, 2016)]
[Notices]
[Pages 38148-38150]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-13890]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0072]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DSCA 03, entitled ``Regional Center Persons/Activity 
Management System (RCPAMS).'' The Regional Center Persons/Activity 
Management System (RCPAMS) will provide: a solution for Regional Center 
staff to manage operational, logistical and cost details about people, 
events, enrollments and organizations; a tool for reporting on all data 
related to Regional Center events; a platform for sharing common 
processes, terminology and data elements to facilitate efficient 
communication between the Regional Centers; a single view of each 
person with whom any of the Regional Centers have a relationship, 
representing the current snapshot and historical record of events and 
biographical information; an interface to other systems with which the 
Regional Centers must exchange data for use by other users and 
organizations; and an enterprise-class Customer Relationship Management 
platform to manage two-way communication between SAN and RCPAMS related 
to events and their participants.

DATES: Comments will be accepted on or before July 13, 2016. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and

[[Page 38149]]

Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-
1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, 
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, 
Washington, DC 20301-1155, or by phone at (571) 372-0478.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 23, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' (See email from Denise on this citation.

    Dated: June 8, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSCA 03

System name:
    Regional Center Persons/Activity Management System (RCPAMS) 
(January 28, 2013, 78 FR 5781)

Changes:
* * * * *

System location:
    Delete entry and replace with ``AutoNomic Resources Cloud Platform, 
200 Cascade Pointe Lane, Cary, NC 27513-5763.''

Categories of individuals covered by the system:
    Delete entry and replace with ``DoD military and civilian 
employees, students, contractors, alumni, and subject matter experts 
affiliated with the following Defense Security Cooperation Agency's 
(DSCA) five regional centers: Africa Center for Strategic Studies 
(ACSS), Asia-Pacific Center for Security Studies (APCSS), William J. 
Perry Center for Hemispheric Defense Studies (CHDS), George Marshall 
European Center for Security Studies (GCMC), and Near-East-South Asia 
Center for Strategic Studies (NESA).''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Disclosures Required by International Agreements Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed to foreign law enforcement, security, investigatory, or 
administrative authorities to comply with requirements imposed by, or 
to claim rights conferred in, international agreements and arrangements 
including those regulating the stationing and status in foreign 
countries of DoD military and civilian personnel.
    Disclosure to the Department of Justice for Litigation Routine Use: 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
* * * * *

Retention and disposal:
    Delete entry and replace with ``Cut off on closure of study or 
event; destroy 25 years after cut off.''

System manager and address:
    Delete entry and replace with ``Regional Center Persons/Activity 
Management Program Manager, Defense Security Cooperation Agency, ATTN: 
PGM/CMO--RCPAMS Program Manager, 201 12th Street South, Suite 203, 
Arlington, VA 22202-4306.''

[[Page 38150]]

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Regional Center Persons/
Activity Management Program Manager, Defense Security Cooperation 
Agency, ATTN: STR/TNG--RCPAMS Program Manager, 201 12th Street South, 
Suite 203, Arlington, VA 22202-4306.
    Signed, written requests should include the full name, current 
address and telephone number, and the name and number of this system of 
records notice.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint 
Staff, Freedom of Information Act Requester Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include the full name, current 
address and telephone number, and the name and number of this system of 
records notice.''
* * * * *
[FR Doc. 2016-13890 Filed 6-10-16; 8:45 am]
 BILLING CODE 5001-06-P

38148 Federal Register / Vol. 81, No. 113 / Monday, June 13, 2016 / Notices Policies and practices for storing, whether information about themselves RECORD SOURCE CATEGORIES: retrieving, accessing, retaining, and is contained in this system should Delete entry and replace with ‘‘From disposing of records in the system: address written inquiries to the the Exchange employee or other DoD Director/Chief Executive Officer, Army agencies.’’ STORAGE: and Air Force Exchange Service, ATTN: * * * * * Delete entry and replace with ‘‘Paper Director, Administrative Services [FR Doc. 2016–13894 Filed 6–10–16; 8:45 am] records and electronic storage media.’’ Division, 3911 South Walton Walker BILLING CODE 5001–06–P RETRIEVABILITY: Boulevard, Dallas, TX 75236–1598. Delete entry and replace with Requests should contain the ‘‘Employee’s name, SSN and/or DoD ID individual’s full name, SSN (last four) DEPARTMENT OF DEFENSE Number.’’ or DoD ID number, current address, telephone number, and signature. Office of the Secretary SAFEGUARDS: In addition, the requester must provide a notarized statement or an [Docket ID: DOD–2016–OS–0072] Delete entry and replace with ‘‘Records are maintained in a controlled unsworn declaration made in Privacy Act of 1974; System of facility. Physical entry is restricted by accordance with 28 U.S.C. 1746, in the Records the use of locks, guards, and is following format: accessible only to authorized personnel. If executed outside the United States: AGENCY: Office of the Secretary of Access to records is limited to person(s) ‘I declare (or certify, verify, or state) Defense, DoD. with an official ‘need to know’ who are under penalty of perjury under the laws ACTION: Notice to alter a System of responsible for servicing the record in of the United State of America that the Records. performance of their official duties. foregoing is true and correct. Executed Persons are properly screened and on (date). (Signature).’ SUMMARY: The Office of the Secretary of cleared for access. Access to If executed within the United States, Defense proposes to alter a system of computerized data is role-based and its territories, possessions, or records, DSCA 03, entitled ‘‘Regional further restricted by passwords, which commonwealths: ‘I declare (or certify, Center Persons/Activity Management are changed periodically.’’ verify, or state) under penalty of perjury System (RCPAMS).’’ The Regional that the foregoing is true and correct. Center Persons/Activity Management RETENTION AND DISPOSAL: Executed on (date). (Signature).’’’ System (RCPAMS) will provide: a Delete entry and replace with solution for Regional Center staff to RECORD ACCESS PROCEDURES: ‘‘Employee Travel Files, MAC manage operational, logistical and cost Transportation Authorizations, Delete entry and replace with details about people, events, Ticketing Service Files, and Permanent ‘‘Individuals seeking access to enrollments and organizations; a tool for Change of Station Orders are cutoff at information about themselves contained reporting on all data related to Regional the close of the fiscal year and destroyed in this system should address written Center events; a platform for sharing 2 years after the cutoff. inquiries to the Director/Chief Executive common processes, terminology and Passport Files are destroyed when Officer, Army and Air Force Exchange data elements to facilitate efficient employee is separated, or when the Service, ATTN: FOIA/Privacy Manager, communication between the Regional passport has expired without request for 3911 South Walton Walker Boulevard, Centers; a single view of each person renewal, or been revoked, whichever is Dallas, TX 75236–1598. Requests should contain the with whom any of the Regional Centers sooner. have a relationship, representing the Records maintained for accounting individuals’ full name, SSN (last four) or DoD ID number, current address, current snapshot and historical record purposes; including expense vouchers, of events and biographical information; invoices, receipted bills, copies of travel telephone number, and signature. In addition, the requester must an interface to other systems with which orders, travel authorizations, letters of the Regional Centers must exchange credit and supporting documents are provide a notarized statement or an unsworn declaration made in data for use by other users and kept as followed: Temporary Duty accordance with 28 U.S.C. 1746, in the organizations; and an enterprise-class Travel Files are cutoff at the close of the following format: Customer Relationship Management calendar year and destroyed 3 years If executed outside the United States: platform to manage two-way after the cutoff; Permanent Change of ‘I declare (or certify, verify, or state) communication between SAN and Station files are cutoff at the close of the under penalty of perjury under the laws RCPAMS related to events and their calendar year and destroyed 8 years of the United States of America that the participants. after the cutoff; all other travel document copies are cutoff at the close foregoing is true and correct. Executed DATES: Comments will be accepted on or of the calendar year and destroyed 2 on (date). (Signature).’ before July 13, 2016. This proposed years after the cutoff. If executed within the United States, action will be effective the day Paper files are destroyed by shredding its territories, possessions, or following the end of the comment and electronic files are deleted from commonwealths: ‘I declare (or certify, period unless comments are received database by erasure.’’ verify, or state) under penalty of perjury which result in a contrary that the foregoing is true and correct. determination. SYSTEM MANAGER(S) AND ADDRESS: Executed on (date). (Signature).’’’ Delete entry and replace with ADDRESSES: You may submit comments, CONTESTING RECORD PROCEDURES: identified by docket number and title, srobinson on DSK5SPTVN1PROD with NOTICES ‘‘Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 Delete entry and replace with ‘‘The by any of the following methods: South Walton Walker Boulevard, Dallas, Army’s rules for accessing records and * Federal Rulemaking Portal: http:// TX 75236–1598.’’ for contesting contents and appealing www.regulations.gov. Follow the initial agency determinations are instructions for submitting comments. NOTIFICATION PROCEDURE: contained in 32 CFR part 505, Army * Mail: Department of Defense, Office Delete entry and replace with Privacy Program or may be obtained of the Deputy Chief Management ‘‘Individuals seeking to determine from the system manager.’’ Officer, Directorate for Oversight and VerDate Sep<11>2014 20:48 Jun 10, 2016 Jkt 238001 PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 E:\FR\FM\13JNN1.SGM 13JNN1

Federal Register / Vol. 81, No. 113 / Monday, June 13, 2016 / Notices 38149 Compliance, 4800 Mark Center Drive, students, contractors, alumni, and component of the Department of Justice Mailbox #24, Alexandria, VA 22350– subject matter experts affiliated with the for the purpose of representing the 1700. following Defense Security Cooperation Department of Defense, or any officer, Instructions: All submissions received Agency’s (DSCA) five regional centers: employee or member of the Department must include the agency name and Africa Center for Strategic Studies in pending or potential litigation to docket number for this Federal Register (ACSS), Asia-Pacific Center for Security which the record is pertinent. document. The general policy for Studies (APCSS), William J. Perry Disclosure of Information to the comments and other submissions from Center for Hemispheric Defense Studies National Archives and Records members of the public is to make these (CHDS), George Marshall European Administration Routine Use: A record submissions available for public Center for Security Studies (GCMC), and from a system of records maintained by viewing on the Internet at http:// Near-East-South Asia Center for a DoD Component may be disclosed as www.regulations.gov as they are Strategic Studies (NESA).’’ a routine use to the National Archives received without change, including any * * * * * and Records Administration for the personal identifiers or contact purpose of records management information. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND inspections conducted under authority FOR FURTHER INFORMATION CONTACT: Mrs. THE PURPOSES OF SUCH USES: of 44 U.S.C. 2904 and 2906. Luz D. Ortiz, Chief, Records, Privacy Delete entry and replace with ‘‘In Data Breach Remediation Purposes and Declassification Division (RPD2), addition to those disclosures generally Routine Use: A record from a system of 1155 Defense Pentagon, Washington, DC permitted under 5 U.S.C. 552a(b) of the records maintained by a Component 20301–1155, or by phone at (571) 372– Privacy Act of 1974, as amended, these may be disclosed to appropriate 0478. records contained therein may agencies, entities, and persons when (1) SUPPLEMENTARY INFORMATION: The Office specifically be disclosed outside the The Component suspects or has of the Secretary of Defense notices for DoD as a routine use pursuant to 5 confirmed that the security or systems of records subject to the Privacy U.S.C. 552a(b)(3) as follows: confidentiality of the information in the Act of 1974 (5 U.S.C. 552a), as amended, Law Enforcement Routine Use: If a system of records has been have been published in the Federal system of records maintained by a DoD compromised; (2) the Component has Register and are available from the Component to carry out its functions determined that as a result of the address in FOR FURTHER INFORMATION indicates a violation or potential suspected or confirmed compromise CONTACT or at http://dpcld.defense.gov/ violation of law, whether civil, criminal, there is a risk of harm to economic or . or regulatory in nature, and whether property interests, identity theft or The proposed system report, as arising by general statute or by fraud, or harm to the security or required by 5 U.S.C. 552a(r) of the regulation, rule, or order issued integrity of this system or other systems Privacy Act of 1974, as amended, was pursuant thereto, the relevant records in or programs (whether maintained by the submitted on May 23, 2016, to the the system of records may be referred, Component or another agency or entity) House Committee on Oversight and as a routine use, to the agency that rely upon the compromised Government Reform, the Senate concerned, whether federal, state, local, information; and (3) the disclosure Committee on Governmental Affairs, or foreign, charged with the made to such agencies, entities, and and the Office of Management and responsibility of investigating or persons is reasonably necessary to assist Budget (OMB) pursuant to paragraph 4c prosecuting such violation or charged in connection with the Components of Appendix I to OMB Circular No. A– with enforcing or implementing the efforts to respond to the suspected or 130, ‘‘Federal Agency Responsibilities statute, rule, regulation, or order issued confirmed compromise and prevent, for Maintaining Records About pursuant thereto. minimize, or remedy such harm. Individuals,’’ (See email from Denise on Congressional Inquiries Disclosure this citation. Routine Use: Disclosure from a system The DoD Blanket Routine Uses set of records maintained by a DoD forth at the beginning of the Office of Dated: June 8, 2016. the Secretary of Defense (OSD) Aaron Siegel, Component may be made to a congressional office from the record of compilation of systems of records Alternate OSD Federal Register Liaison notices may apply to this system. The Officer, Department of Defense. an individual in response to an inquiry from the congressional office made at complete list of DoD Blanket Routine DSCA 03 the request of that individual. Uses can be found online at: http:// Disclosures Required by International dpcld.defense.gov/Privacy/SORNs SYSTEM NAME: Agreements Routine Use: Index/BlanketRoutineUses.aspx. Regional Center Persons/Activity A record from a system of records * * * * * Management System (RCPAMS) maintained by a DoD Component may (January 28, 2013, 78 FR 5781) be disclosed to foreign law enforcement, RETENTION AND DISPOSAL: CHANGES: security, investigatory, or administrative Delete entry and replace with ‘‘Cut off authorities to comply with requirements * * * * * on closure of study or event; destroy 25 imposed by, or to claim rights conferred years after cut off.’’ SYSTEM LOCATION: in, international agreements and Delete entry and replace with arrangements including those regulating SYSTEM MANAGER AND ADDRESS: the stationing and status in foreign srobinson on DSK5SPTVN1PROD with NOTICES ‘‘AutoNomic Resources Cloud Platform, 200 Cascade Pointe Lane, Cary, NC countries of DoD military and civilian Delete entry and replace with 27513–5763.’’ personnel. ‘‘Regional Center Persons/Activity Disclosure to the Department of Management Program Manager, Defense CATEGORIES OF INDIVIDUALS COVERED BY THE Justice for Litigation Routine Use: A Security Cooperation Agency, ATTN: SYSTEM: record from a system of records PGM/CMO—RCPAMS Program Delete entry and replace with ‘‘DoD maintained by a DoD Component may Manager, 201 12th Street South, Suite military and civilian employees, be disclosed as a routine use to any 203, Arlington, VA 22202–4306.’’ VerDate Sep<11>2014 20:48 Jun 10, 2016 Jkt 238001 PO 00000 Frm 00023 Fmt 4703 Sfmt 4703 E:\FR\FM\13JNN1.SGM 13JNN1

38150 Federal Register / Vol. 81, No. 113 / Monday, June 13, 2016 / Notices NOTIFICATION PROCEDURES: RECORD ACCESS PROCEDURES: DEPARTMENT OF DEFENSE Delete entry and replace with Delete entry and replace with ‘‘Individuals seeking to determine ‘‘Individuals seeking access to records Office of the Secretary whether information about themselves about themselves contained in this is contained in this system of records system should address written inquiries Revised Non-Foreign Overseas Per should address written inquiries to to the Office of the Secretary of Defense/ Diem Rates Regional Center Persons/Activity Joint Staff, Freedom of Information Act Management Program Manager, Defense Requester Services, 1155 Defense Correction Security Cooperation Agency, ATTN: Pentagon, Washington, DC 20301–1155. In notice document 2016–12469 STR/TNG—RCPAMS Program Manager, Signed, written requests should beginning on page 33481 in the issue of 201 12th Street South, Suite 203, include the full name, current address Thursday, May 26, 2016, make the Arlington, VA 22202–4306. and telephone number, and the name following correction: Signed, written requests should and number of this system of records notice.’’ 1. On pages 33491–33492, the table is include the full name, current address corrected to read as set forth below: and telephone number, and the name * * * * * BILLING CODE 1505–01–D and number of this system of records [FR Doc. 2016–13890 Filed 6–10–16; 8:45 am] notice.’’ BILLING CODE 5001–06–P srobinson on DSK5SPTVN1PROD with NOTICES VerDate Sep<11>2014 20:48 Jun 10, 2016 Jkt 238001 PO 00000 Frm 00024 Fmt 4703 Sfmt 4703 E:\FR\FM\13JNN1.SGM 13JNN1


Document Created: 2018-02-08 07:39:26
Document Modified: 2018-02-08 07:39:26
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice to alter a System of Records.
DatesComments will be accepted on or before July 13, 2016. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination.
ContactMrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478.
FR Citation81 FR 38148 
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