81 FR 46922 - Privacy Act System of Records

FEDERAL COMMUNICATIONS COMMISSION

Federal Register Volume 81, Issue 138 (July 19, 2016)

The FCC proposes to add a new system of records, FCC/CGB-5, CGB Stakeholder Database, to its inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of records maintained by the agency (5 U.S.C. 552a(e)(4)). The FCC's Consumer and Governmental Affairs Bureau (CGB or Bureau) will use FCC/CGB-5 to cover the personally identifiable information (PII) contained in a database of its stakeholders to provide information concerning its public events as well as recent developments at the FCC as part of its outreach activities.

[Federal Register Volume 81, Number 138 (Tuesday, July 19, 2016)]
[Notices]
[Pages 46922-46924]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-16965]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission (FCC or Commission or Agency)

ACTION: Notice of a new system of records.

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SUMMARY: The FCC proposes to add a new system of records, FCC/CGB-5, 
CGB Stakeholder Database, to its inventory of records systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. This action is 
necessary to meet the requirements of the Privacy Act to publish in the 
Federal Register notice of the existence and character of records 
maintained by the agency (5 U.S.C. 552a(e)(4)). The FCC's Consumer and 
Governmental Affairs Bureau (CGB or Bureau) will use FCC/CGB-5 to cover 
the personally identifiable information (PII) contained in a database 
of its stakeholders to provide information concerning its public events 
as well as recent developments at the FCC as part of its outreach 
activities.

DATES: Written comments are due on or before August 18, 2016. This 
action will become effective on August 29, 2016 unless comments are 
received that require a contrary determination.

ADDRESSES: Send comments to Leslie F. Smith, Privacy Manager, 
Information Technology (IT), Room 1-C216, Federal Communications 
Commission, 445 12th Street SW., Washington, DC 20554, or via the 
Internet at [email protected].

FOR FURTHER INFORMATION CONTACT: Leslie F. Smith, (202) 418-0217, or 
[email protected].

SUPPLEMENTARY INFORMATION: The CGB Stakeholder Database allows CGB to 
fulfill its outreach responsibilities as set forth in 47 CFR 0.141. The 
database contains contact information for individuals who interact with 
the Bureau through electronic or in-person contact with the Bureau.
FCC/CGB-5

SYSTEM NAME:
    CGB Stakeholder Database.

SECURITY CLASSIFICATION:
    The FCC's CIO will develop a security classification to this system 
of records based on NIST FIPS-199 standards.

SYSTEM LOCATION:
    Consumer and Governmental Affairs Bureau (CGB), Federal 
Communications Commission (FCC), 445 12th Street SW., Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the general public; representatives of federal, state, 
local and tribal governments; and representatives of public and private 
companies, trade groups, and interest groups.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in this information system include the 
contact information that individuals have provided in their 
interactions with the Bureau, including: Personal contact information 
(including but not limited to, name, personal cell phone number, 
business cell phone number, home telephone number, business telephone 
number, personal and professional email address, personal and 
professional facsimile number, business and home mailing address, and 
social media contact information) and job-related data (including but 
not limited to organizational affiliation and title).

[[Page 46923]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 151, 152, 155, 303; 47 CFR 0.141.

PURPOSE(S):
    These records enable CGB personnel to contact interested parties 
concerning its public events, e.g., workshops, conferences, and 
Webinars, etc., as well as recent developments at the FCC, and to share 
contact information of governmental, law enforcement, industry, 
advocacy groups, employment centers, faith-based organizations, 
libraries, policy organizations, media outlets, schools, seniors 
centers, veterans groups, national governmental associations or tribal 
intergovernmental organizations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed to authorized 
entities, as is determined to be relevant and necessary, outside the 
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows. In 
each of these cases, the FCC will determine whether disclosure of the 
records is compatible with the purpose(s) for which the records were 
collected.
    1. Congressional Inquiries--To provide information to a 
congressional office from the record of an individual in response to an 
inquiry from that congressional office made at the request of that 
individual.
    2. Contact Information Sharing--to share contact information for 
federal, state, local, or tribal governments; law enforcement; 
industry; advocacy groups; non-profit organizations; employment 
centers; faith-based organizations; libraries; policy organizations; 
media outlets; schools; seniors centers; veterans groups; national 
governmental associations; or tribal intergovernmental organizations 
with these entities, or members of the public, as part of CGB's 
outreach activities, but in no case will individual members of the 
public's contact information be provided to these entities without 
consent.
    3. Government-wide Program Management and Oversight--To the 
National Archives and Records Administration for use in its records 
management inspections; to the Government Accountability Office (GAO) 
for oversight purposes; to the Department of Justice (DOJ) to obtain 
that department's advice regarding disclosure obligations under the 
Freedom of Information Act (FOIA); or to the Office of Management and 
Budget to obtain that office's advice regarding obligations under the 
Privacy Act.
    4. Adjudication and Litigation--To the Department of Justice (DOJ), 
or other administrative body before which the FCC is authorized to 
appear, when: (a) The FCC or any component thereof; (b) any employee of 
the FCC in his or her official capacity; (c) any employee of the FCC in 
his or her individual capacity where DOJ or the FCC has agreed to 
represent the employee; or (d) the United States is a party to 
litigation or has an interest in such litigation, and the use of such 
records by DOJ or the FCC is deemed by the FCC to be relevant and 
necessary to the litigation.
    5. Law Enforcement and Investigation--To disclose pertinent 
information to the appropriate Federal, State, or local agency 
responsible for investigating, prosecuting, enforcing, or implementing 
a statute, rule, regulation, or order, where the FCC becomes aware of 
an indication of a violation or potential violation of civil or 
criminal law or regulation; and
    6. Breach Notification--To appropriate agencies, entities, and 
persons when (1) the Commission suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (2) the Commission has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Commission or another agency or entity) that 
rely upon the compromised information; and (3) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Commission's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The information in this system includes electronic data entered 
into the CGB Stakeholder Database that is maintained in the FCC's 
computer network.

RETRIEVABILITY:
    Information in the CGB Stakeholder Database can be retrieved from 
the database by any element of an individual's contact information.

SAFEGUARDS:
    The electronic records are maintained in a database housed in the 
FCC computer network databases. The FCC's computer network is protected 
by the FCC's IT privacy safeguards, a comprehensive and dynamic set of 
IT safety and security protocols and features that are designed to meet 
all Federal IT privacy standards, including those required by the 
National Institute of Standard and Technology (NIST) and the Federal 
Information Security Management Act (FISMA). In addition, access to the 
information in the database is restricted to authorized CGB supervisors 
and staff and to authorized FCC Information Technology (IT) staff who 
maintain these computer databases. Other FCC employees and contractors 
may be granted access only on a ``need-to-know'' basis.
    Physical documents containing information to be added into the CGB 
Stakeholders Database, such as business cards and sign-in sheets, are 
disposed of once the information is incorporated into the CGB 
Stakeholder Database and the physical records are no longer need for 
another business purpose. Before destruction of physical records, they 
are stored in CGB staff offices which are locked at the end of the 
business day.

RETENTION AND DISPOSAL:
    The CGB Stakeholder Database will be retained by the FCC until a 
records schedule has been approved by NARA. Upon approval of a records 
schedule by NARA, the CGB Stakeholder Database will be retained and 
disposed of pursuant to that records schedule.

SYSTEMS MANAGER(S) AND ADDRESS: Consumer and Governmental Affairs 
Bureau (CGB), Federal Communications Commission (FCC), 445 12th Street 
SW Washington, DC 20554.
NOTIFICATION PROCEDURE:
    Individuals wishing to determine whether this system of records 
contains information about them may do so by writing to Leslie F. 
Smith, Privacy Manager, Information Technology (IT), Federal 
Communications Commission (FCC), 445 12th Street SW., Washington, DC 
20554, or email [email protected]. Individuals must furnish 
reasonable identification by showing any two of the following: Social 
security card; driver's license; employee identification card; Medicare 
card; birth certificate; bank credit card; or other positive means of 
identification, or by signing an identity statement stipulating that 
knowingly or willfully seeking or obtaining access to records about

[[Page 46924]]

another person under false pretenses is punishable by a fine of up to 
$5,000.
    Individuals requesting access must also comply with the FCC's 
Privacy Act regulations regarding verification of identity and access 
to records (5 CFR part 0, subpart E).

RECORD ACCESS PROCEDURES: Individuals wishing to request an amendment 
of records about them should follow the Notification Procedure above.
CONTESTING RECORD PROCEDURES: Individuals wishing to contest 
information pertaining to him or her in the system of records should 
follow the Notification Procedure above.
RECORD SOURCE CATEGORIES:
    The sources for information in the CGB Stakeholder Database include 
but are not limited to information provided by members of the general 
public, representatives of federal, state, local and tribal 
governments, representatives of public and private interest groups who:
    1. Contact the Bureau through phone, letter, email, or social media 
communications;
    2. Attend Bureau-hosted events and leave their information on a 
paper or electronic sign-in sheet;
    3. Register for Bureau-hosted events through temporary ``@fcc.gov'' 
email addresses;
    4. Voluntarily subscribe to [email protected] to receive update on 
the Bureau's work on accessibility issues;
    5. Are organizations whose publicly available information is used 
by the Bureau to initiate contact;
    6. Attend non-FCC events and provide information to Bureau staff in 
attendance;
    7. Electronically confirm attendance at Webinars or in-person 
meetings; and/or
    8. Provide paper business cards to CGB staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Federal Communcations Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2016-16965 Filed 7-18-16; 8:45 am]
 BILLING CODE 6712-01-P