81 FR 52835 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 154 (August 10, 2016)

Page Range		52835-52838
FR Document		2016-18927
The Office of the Secretary of Defense proposes to alter a system of records, DFMP 09, entitled ``Defense Equal Opportunity Management Institute Student File.'' The system is used to manage administrative and academic functions related to student registration and courses attempted and completed. Records are used to ensure class diversity; input grades; track student progress; advise/counsel as needed; verify attendance; and are used by the academic review board and the Commandant to make decisions regarding the release of students from the program. Records are also used as a management tool for statistical analysis, tracking, and reporting.
Federal Register, Volume 81 Issue 154 (Wednesday, August 10, 2016)
[Federal Register Volume 81, Number 154 (Wednesday, August 10, 2016)]
[Notices]
[Pages 52835-52838]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-18927]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0085]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DFMP 09, entitled ``Defense Equal Opportunity 
Management Institute Student File.'' The system is used to manage 
administrative and academic functions related to student registration 
and courses attempted and completed. Records are used to ensure class 
diversity; input grades; track student progress; advise/counsel as 
needed; verify attendance; and are used by the academic review board 
and the Commandant to make decisions regarding the release of students 
from the program. Records are also used as a management tool for 
statistical analysis, tracking, and reporting.

DATES: Comments will be accepted on or before September 9, 2016. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, 
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, 
Washington, DC 20301-1155, or by phone at (571) 372-0478.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Division Web site at 
http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on July 19, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' revised November 28, 2000 
(December 12, 2000 65 FR 77677).

    Dated: August 4, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DFMP 09

System name:
    Defense Equal Opportunity Management Institute Student File 
(February 22, 1993, 58 FR 10227).

Changes:
System identifier:
    Delete entry and replace with ``DPR 48.''

System name:
    Delete entry and replace with ``Defense Equal Opportunity 
Management Institute Integrated Database.''

System location:
    Delete entry and replace with ``Defense Equal Opportunity 
Management Institute, 366 Tuskegee Airmen Drive, Building 352, Patrick 
AFB, FL 32925-3399.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty military, Reserve 
Components, DoD civilians, other Federal Government agency employees, 
and contractors attending courses at the Defense Equal Opportunity 
Management Institute (DEOMI).''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
gender, birth date, race/ethnicity, religious preference, disability 
information, unit/home address, email, work and home/cell phone 
numbers; lodging at training location (facility, address, and room 
number); emergency contact name, address, relationship, and phone 
number; education level; employment information (military or civilian 
organization), rank, date of rank, date entered service, pay grade, 
occupational series, clearance level, duty position;

[[Page 52836]]

student number, class number, DEOMI test and examination scores, 
instructor grades, and advisor progress reports.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; 5 U.S.C. 4103, Establishment of 
training programs; DoD Directive (DoDD) 1020.02E, Diversity Management 
and Equal Opportunity (EO) in the Department of Defense; DoDD 1322.18, 
Military Training; DoDD 1350.2, Department of Defense Military Equal 
Opportunity (MEO) Program; DoDD 1440.1, The DoD Civilian Equal 
Employment Opportunity (EEO) Program; and E.O. 9397 (SSN), as 
amended.''

Purpose:
    Delete entry and replace with ``To manage administrative and 
academic functions related to student registration and courses 
attempted and completed. Records are used to ensure class diversity; 
input grades; track student progress; advise/counsel as needed; verify 
attendance; and are used by the academic review board and the 
Commandant to make decisions regarding the release of students from the 
program. Records are also used as a management tool for statistical 
analysis, tracking, and reporting.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are stored in a controlled 
access area in a DoD facility which is protected by base entry security 
guards and is accessible only to badged personnel. Access to records is 
restricted to authorized personnel in performance of their official 
duties through the use of a Common Access Card (CAC) and PIN. Records 
are stored in an encrypted database and access requires token 
authentication. Periodic security audits, regular monitoring of user 
security practices and methods to ensure only authorized personnel 
access records are applied.''

Retention and disposal:
    Delete entry and replace with ``Cut off on graduation, transfer, 
withdrawal, or death of student. Destroy 50 years after cut off.''

System manager and address:
    Delete entry and replace with ``Director, Information Systems, 
Defense Equal Opportunity Management Institute, 366 Tuskegee Airmen 
Drive, Building 352, Patrick AFB, FL 32925-3399.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director, Personnel and Student 
Services, Attn: Student Services, Defense Equal Opportunity Management 
Institute, 366 Tuskegee Airmen Drive, Building 352, Patrick AFB, FL 
32925-3399.
    Signed, written requests should include full name, SSN or student 
number, current address, telephone number, and class attended or class 
number.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If requesting information about a minor or legally incompetent 
person, the request must be made by the custodial parent, legal 
guardian, or person with legal authority to make decisions on behalf of 
the individual. Written proof of that status may be required before the 
existence of any information will be confirmed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained

[[Page 52837]]

in this system should address written inquiries to the Office of the 
Secretary of Defense/Joint Staff Freedom of Information Act, Requester 
Service Center, Office of Freedom of Information, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include full name, SSN or student 
number, current address, telephone number, class attended or class 
number, and the name and number of this system of records notice.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If requesting information about a minor or legally incompetent 
person, the request must be made by the custodial parent, legal 
guardian, or person with legal authority to make decisions on behalf of 
the individual. Written proof of that status may be required before the 
existence of any information will be confirmed.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense (OSD) rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.''

Record source categories:
    Delete entry and replace with ``Individuals, instructors, 
facilitators, and examinations.''
* * * * *
DPR 48

System name:
    Defense Equal Opportunity Management Institute Integrated Database.

System location:
    Defense Equal Opportunity Management Institute, 366 Tuskegee Airmen 
Drive, Building 352, Patrick AFB, FL 32925-3399.

Categories of individuals covered by the system:
    Active duty military, Reserve Components, DoD civilians, other 
Federal Government agency employees, and contractors attending courses 
at the Defense Equal Opportunity Management Institute (DEOMI).

Categories of records in the system:
    Name, Social Security Number (SSN), gender, birth date, race/
ethnicity, religious preference, disability information, unit/home 
address, email, work and home/cell phone numbers; lodging at training 
location (facility, address, and room number); emergency contact name, 
address, relationship, and phone number; education level; employment 
information (military or civilian organization), rank, date of rank, 
date entered service, pay grade, occupational series, clearance level, 
duty position; student number, class number, DEOMI test and examination 
scores, instructor grades, and advisor progress reports.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 5 U.S.C. 4103, Establishment of training programs; DoD 
Directive (DoDD) 1020.02E, Diversity Management and Equal Opportunity 
(EO) in the Department of Defense; DoDD 1322.18, Military Training; 
DoDD 1350.2, Department of Defense Military Equal Opportunity (MEO) 
Program; DoDD 1440.1, The DoD Civilian Equal Employment Opportunity 
(EEO) Program; and E.O. 9397 (SSN), as amended.

Purpose:
    To manage administrative and academic functions related to student 
registration and courses attempted and completed. Records are used to 
ensure class diversity; input grades; track student progress; advise/
counsel as needed; verify attendance; and are used by the academic 
review board and the Commandant to make decisions regarding the release 
of students from the program. Records are also used as a management 
tool for statistical analysis, tracking, and reporting.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

[[Page 52838]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, Social Security Number, student number or class.

Safeguards:
    Records are stored in a controlled access area in a DoD facility 
which is protected by base entry security guards and is accessible only 
to badged personnel. Access to records is restricted to authorized 
personnel in performance of their official duties through the use of a 
Common Access Card (CAC) and PIN. Records are stored in an encrypted 
database and access requires token authentication. Periodic security 
audits, regular monitoring of user security practices and methods to 
ensure only authorized personnel access records are applied.

Retention and disposal:
    Cut off on graduation, transfer, withdrawal, or death of student. 
Destroy 50 years after cut off.

System manager and address:
    Director, Information Systems, Defense Equal Opportunity Management 
Institute, 366 Tuskegee Airmen Drive, Building 352, Patrick AFB, FL 
32925-3399.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Personnel and Student Services, Attn: Student 
Services, Defense Equal Opportunity Management Institute, 366 Tuskegee 
Airmen Drive, Building 352, Patrick AFB, FL 32925-3399.
    Signed, written requests should include full name, SSN or student 
number, current address, telephone number, and class attended or class 
number.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If requesting information about a minor or legally incompetent 
person, the request must be made by the custodial parent, legal 
guardian, or person with legal authority to make decisions on behalf of 
the individual. Written proof of that status may be required before the 
existence of any information will be confirmed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act, 
Requester Service Center, Office of Freedom of Information, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include full name, SSN or student 
number, current address, telephone number, class attended or class 
number, and the name and number of this system of records notice.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If requesting information about a minor or legally incompetent 
person, the request must be made by the custodial parent, legal 
guardian, or person with legal authority to make decisions on behalf of 
the individual. Written proof of that status may be required before the 
existence of any information will be confirmed.

Contesting record procedures:
    The Office of the Secretary of Defense (OSD) rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.

Record source categories:
    Individuals, instructors, facilitators, and examinations.

Exemptions:
    None.

[FR Doc. 2016-18927 Filed 8-9-16; 8:45 am]
 BILLING CODE 5001-06-P
52836 Federal Register / Vol. 81, No. 154 / Wednesday, August 10, 2016 / Notices

student number, class number, DEOMI Component may be made to a Card (CAC) and PIN. Records are stored
test and examination scores, instructor congressional office from the record of in an encrypted database and access
grades, and advisor progress reports.’’ an individual in response to an inquiry requires token authentication. Periodic
from the congressional office made at security audits, regular monitoring of
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
the request of that individual. user security practices and methods to
Delete entry and replace with ‘‘10 Disclosure of Information to the ensure only authorized personnel access
U.S.C. 136, Under Secretary of Defense National Archives and Records records are applied.’’
for Personnel and Readiness; 5 U.S.C. Administration Routine Use: A record
4103, Establishment of training from a system of records maintained by RETENTION AND DISPOSAL:
programs; DoD Directive (DoDD) a DoD Component may be disclosed as Delete entry and replace with ‘‘Cut off
1020.02E, Diversity Management and a routine use to the National Archives on graduation, transfer, withdrawal, or
Equal Opportunity (EO) in the and Records Administration for the death of student. Destroy 50 years after
Department of Defense; DoDD 1322.18, purpose of records management cut off.’’
Military Training; DoDD 1350.2, inspections conducted under authority
SYSTEM MANAGER AND ADDRESS:
Department of Defense Military Equal of 44 U.S.C. 2904 and 2906.
Opportunity (MEO) Program; DoDD Data Breach Remediation Purposes Delete entry and replace with
1440.1, The DoD Civilian Equal Routine Use: A record from a system of ‘‘Director, Information Systems, Defense
Employment Opportunity (EEO) records maintained by a Component Equal Opportunity Management
Program; and E.O. 9397 (SSN), as may be disclosed to appropriate Institute, 366 Tuskegee Airmen Drive,
amended.’’ agencies, entities, and persons when (1) Building 352, Patrick AFB, FL 32925–
The Component suspects or has 3399.’’
PURPOSE:
confirmed that the security or
NOTIFICATION PROCEDURE:
Delete entry and replace with ‘‘To confidentiality of the information in the
manage administrative and academic system of records has been Delete entry and replace with
functions related to student registration compromised; (2) the Component has ‘‘Individuals seeking to determine
and courses attempted and completed. determined that as a result of the whether information about themselves
Records are used to ensure class suspected or confirmed compromise is contained in this system should
diversity; input grades; track student there is a risk of harm to economic or address written inquiries to the Director,
progress; advise/counsel as needed; property interests, identity theft or Personnel and Student Services, Attn:
verify attendance; and are used by the fraud, or harm to the security or Student Services, Defense Equal
academic review board and the integrity of this system or other systems Opportunity Management Institute, 366
Commandant to make decisions or programs (whether maintained by the Tuskegee Airmen Drive, Building 352,
regarding the release of students from Component or another agency or entity) Patrick AFB, FL 32925–3399.
the program. Records are also used as a that rely upon the compromised Signed, written requests should
management tool for statistical analysis, information; and (3) the disclosure include full name, SSN or student
tracking, and reporting.’’ made to such agencies, entities, and number, current address, telephone
persons is reasonably necessary to assist number, and class attended or class
ROUTINE USES OF RECORDS MAINTAINED IN THE number.
SYSTEM, INCLUDING CATEGORIES OF USERS AND
in connection with the Components
efforts to respond to the suspected or In addition, the requester must
THE PURPOSES OF SUCH USES:
confirmed compromise and prevent, provide a notarized statement or an
Delete entry and replace with ‘‘In unsworn declaration made in
minimize, or remedy such harm.
addition to those disclosures generally accordance with 28 U.S.C. 1746, in the
The DoD Blanket Routine Uses set
permitted under 5 U.S.C. 552a(b) of the following format:
forth at the beginning of the Office of
Privacy Act of 1974, as amended, the If executed outside the United States:
the Secretary of Defense (OSD)
records contained herein may ‘I declare (or certify, verify, or state)
compilation of systems of records
specifically be disclosed outside the under penalty of perjury under the laws
notices may apply to this system. The
DoD as a routine use pursuant to 5 of the United States of America that the
complete list of DoD Blanket Routine
U.S.C. 552a(b)(3) as follows: foregoing is true and correct. Executed
Uses can be found online at: http://
Law Enforcement Routine Use: If a on (date). (Signature).’
dpcld.defense.gov/Privacy/
system of records maintained by a DoD If executed within the United States,
SORNsIndex/BlanketRoutineUses.aspx’’
Component to carry out its functions its territories, possessions, or
indicates a violation or potential POLICIES AND PRACTICES FOR STORING, commonwealths: ‘I declare (or certify,
violation of law, whether civil, criminal, RETRIEVING, ACCESSING, RETAINING, AND
verify, or state) under penalty of perjury
or regulatory in nature, and whether DISPOSING OF RECORDS IN THE SYSTEM:
that the foregoing is true and correct.
arising by general statute or by STORAGE: Executed on (date). (Signature).’
regulation, rule, or order issued Delete entry and replace with If requesting information about a
pursuant thereto, the relevant records in ‘‘Electronic storage media.’’ minor or legally incompetent person,
the system of records may be referred, * * * * * the request must be made by the
as a routine use, to the agency custodial parent, legal guardian, or
concerned, whether federal, state, local, SAFEGUARDS: person with legal authority to make
or foreign, charged with the Delete entry and replace with decisions on behalf of the individual.
responsibility of investigating or ‘‘Records are stored in a controlled
mstockstill on DSK3G9T082PROD with NOTICES

Written proof of that status may be
prosecuting such violation or charged access area in a DoD facility which is required before the existence of any
with enforcing or implementing the protected by base entry security guards information will be confirmed.’’
statute, rule, regulation, or order issued and is accessible only to badged
pursuant thereto. personnel. Access to records is RECORD ACCESS PROCEDURES:
Congressional Inquiries Disclosure restricted to authorized personnel in Delete entry and replace with
Routine Use: Disclosure from a system performance of their official duties ‘‘Individuals seeking access to
of records maintained by a DoD through the use of a Common Access information about themselves contained

VerDate Sep<11>2014 17:34 Aug 09, 2016 Jkt 238001 PO 00000 Frm 00027 Fmt 4703 Sfmt 4703 E:\FR\FM\10AUN1.SGM 10AUN1
Document Created: 2016-08-10 01:59:58
Document Modified: 2016-08-10 01:59:58
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a system of records.
Dates		Comments will be accepted on or before September 9, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478.
FR Citation		81 FR 52835
81 FR 52835 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEOffice of the Secretary

Federal Register Volume 81, Issue 154 (August 10, 2016)

DEPARTMENT OF DEFENSE
Office of the Secretary
