81 FR 59235 - Implementation of the Privacy Act of 1974, as Amended; Amended System of Records Notice, Single Family Insurance System (SFIS)

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Federal Register Volume 81, Issue 167 (August 29, 2016)

In accordance with the requirements of the Privacy Act of 1974 (5 U.S.C. 552a (e)(4)), as amended, the Department's Office of Housing proposes to amend and reissue a current system of records notice (SORN): Single Family Insurance System (SFIS). The amended notice improves details published in the Federal Register for the SORNs categories of individuals covered, categories of records, authority for maintenance, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access, contesting records procedures, and records source categories. These sections are amended to reflect the current status of information pertaining to the system of records. The existing scope, objectives, and business processes in place for the program remain unchanged. The amended SORN deletes and supersedes the Single Family Insurance System, HUD/HS-10, published in the Federal Register on July 23, 1999 at 64 FR 40032. The updated notice will be included in the Department's inventory of SORNs.

[Federal Register Volume 81, Number 167 (Monday, August 29, 2016)]
[Notices]
[Pages 59235-59237]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-20695]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5921-N-14]


Implementation of the Privacy Act of 1974, as Amended; Amended 
System of Records Notice, Single Family Insurance System (SFIS)

AGENCY: Office of Housing, HUD.

ACTION: Amended System of Records Notice.

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SUMMARY: In accordance with the requirements of the Privacy Act of 1974 
(5 U.S.C. 552a (e)(4)), as amended, the Department's Office of Housing 
proposes to amend and reissue a current system of records notice 
(SORN): Single Family Insurance System (SFIS). The amended notice 
improves details published in the Federal Register for the SORNs 
categories of individuals covered, categories of records, authority for 
maintenance, storage, safeguards, retention and disposal, system 
manager and address, notification procedures, records access, 
contesting records procedures, and records source categories. These 
sections are amended to reflect the current status of information 
pertaining to the system of records. The existing scope, objectives, 
and business processes in place for the program remain unchanged. The 
amended SORN deletes and supersedes the Single Family Insurance System, 
HUD/HS-10, published in the Federal Register on July 23, 1999 at 64 FR 
40032. The updated notice will be included in the Department's 
inventory of SORNs.

DATES: 
    Effective Date: This notice action shall be effective immediately, 
which will become effective [30 days after publication of this notice 
in the Federal Register].
    Comments Due Date: September 28, 2016.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Room 10276, Washington, DC 20410. Communications should refer to the 
above docket number and title. Faxed comments are not accepted. A copy 
of each communication submitted will be available for public inspection 
and copying between 8 a.m. and 5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Helen Goff Foster, Chief Privacy 
Officer/Senior Agency Official for Privacy, 451 Seventh Street SW., 
Room 10139, Washington, DC 20410, telephone number 202-402-6836 (this 
is not a toll-free number). Individuals who are hearing- and speech-
impaired may access this number via TTY by calling the Federal Relay 
Service at 800-877-8339 (this is a toll-free number).

SUPPLEMENTARY INFORMATION: This notice refines information published 
about the Single Family Insurance Systems SORN. This notice includes 
updated details about the notices name and location of the record 
system, the authority for and manner of its operations, the categories 
of individuals that it covers, the type of records that it contains, 
the sources of the information for the records, the routine uses made 
of the records, and the types of exemptions in place for the records. 
The notice also includes the business address of the HUD officials who 
will inform interested persons of how they may gain access to and/or 
request amendments to records pertaining to themselves. The Privacy Act 
places on Federal agencies principal responsibility for compliance with 
its provisions, by requiring Federal agencies to safeguard an 
individual's records against an invasion of personal privacy; protect 
the records contained in an agency system of records from unauthorized 
disclosure; ensure that the records collected are relevant, necessary, 
current, and collected only for their intended use; and adequately 
safeguard the records to prevent misuse of such information.
    Pursuant to the Privacy Act and the Office of Management and Budget 
(OMB) guidelines, a report of this new system of records was submitted 
to OMB, the Senate Committee on Homeland Security and Governmental 
Affairs, and the House Committee on Oversight and Government Reform as 
instructed by paragraph 4c of Appendix l to OMB Circular No. A-130, 
``Federal Agencies Responsibilities for Maintaining Records About 
Individuals,'' July 25, 1994 November 28, 2000.

    Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: August 16, 2016.
Helen Goff Foster,
Chief Privacy Officer/Senior Agency Official for Privacy.
System of Records No.:
    HSNG.SF/HWAFS.01

SYSTEM NAME:
    Single Family Insurance System (SFIS) A43--Insurance-in-force (IIF) 
database.

SYSTEM LOCATION:
    The system is physically hosted at the HUD Information Technology 
Systems Production Data Center located at 2020 Union Carbide Drive, 
South Charleston, West Virginia 25303 and 4701 Forbes Blvd., Lanham, 
Maryland, 20706, or at the locations of the service providers under 
contract with HUD. Electronic records are stored at the VTL storage 
center South Charleston, West Virginia Data Center. External access is 
from the following addresses: Housing and Urban Development (HUD) 
workstations: 451 Seventh Street SW., Washington, DC 20410; 470 
L'Enfant Plaza East, Room 3118, Washington, DC 20026; HUD's Atlanta 
Homeownership Center, Five Points Plaza, 40 Marietta Street, Atlanta, 
GA 30303; Denver Homeownership Center, UMB Plaza Building, 1670 
Broadway, Denver, CO 80202; Philadelphia Homeownership Center, The 
Wanamaker Building, 100 Penn Square East, Philadelphia, PA 19107; Santa 
Ana Homeownership Center, Santa Ana Federal Building, 34 Civic Center 
Plaza, Room 7015, Santa Ana, CA 92701. See also HUD Regional Offices 
located in Seattle, WA; Atlanta, GA; Ft. Worth, TX; San Francisco, CA; 
Denver, CO; Boston, MA; Philadelphia, PA; Kansas City, KS; Chicago, IL; 
New York, NY (see Appendix II \1\ for complete addresses), where 
records are accessible.
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[[Page 59236]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Mortgagors who assumed or obtained a mortgage insured under HUD 
Federal Housing Administration single family mortgage insurance 
programs. Mortgagors who had Federal Housing (FHA) mortgage insured 
loans.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in the A43/SFIS system are as follows:
    (1) Insurance-in-Force (IIF) Records: Single Family insurance-in-
force records which include PII data pertaining to (Mortgagors) 
borrower's/co-borrower's and their spouses full names, Social Security 
numbers, property addresses, date of birth, race/ethnicity, gender/sex; 
case-level details on the endorsement of the loan to include status 
code, FHA case number, original mortgage amount, beginning of 
amortization date, originating lender, transaction records, initial and 
monthly mortgage insurance premiums (IMIP & MMIP).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 203, National Housing Act, Public Law 73-479; The National 
Housing Act (12 U.S.C. 1701 et seq.) and the Department of Housing and 
Urban Development Act (42 U.S.C. 3531 et seq.); 24 CFR parts 202, 203, 
206, 241 and 266. The Housing and Community Development Act of 1987, 42 
U.S.C. Sec.  3543, titled ``Preventing fraud and abuse in Department of 
Housing and Urban Development programs'' and enacted as part of the 
Housing and Community Development Act of 1987, which permits the 
collection of SSN.

PURPOSE(S):
    Single Family Insurance System (SFIS) has been used to maintain IIF 
database, which contains accurate and detailed case information on FHA-
insured single family properties. The IIF was initially loaded with 
information about several million active and terminated FHA cases in 
the single family mortgage insurance inventory. SFIS allows on-line 
access to FHA case information and is used to make inquiries and 
process actions on single family forward mortgages guaranteed by HUD. 
The system produces daily, weekly, monthly, quarterly, and annually 
reports upon request. The SFIS process begins with the endorsement of a 
case and continues through termination of the case and throughout the 
maintenance phase of post-termination cases. Online access to case 
information and reports is only available internally to HUD employees. 
The information in this system of records enables FHA to operate the 
single family mortgage insurance program (e.g., maintain data on the 
endorsement of single family loans and loan guarantees); record and 
calculate the collection of upfront and periodic mortgage insurance 
premiums (UFMIP and Periodic MIP); refund the unearned portion of the 
UFMIP's to homeowners; and respond to inquiries regarding insured 
mortgages. The Department utilizes its Distributive Shares and Refund 
System (DSRS) to authorize payment of the UFMIP refunds and SFIS system 
to maintain schedules showing the remaining amount of the UFMIP credit 
available each month.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES.
    In addition to those disclosures generally permitted under 5 U.S.C. 
522a(b) of the Privacy Act, other routine uses may include:
    (1) To appropriate agencies, entities, and persons to the extent 
such disclosures are compatible with the purpose for which the records 
in this system were collected, as set forth by Appendix I, HUD's 
Routine Use Inventory Notice,\2\ published in the Federal Register.
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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on magnetic tape/disc/drum. No hard copy records 
are maintained by SFIS that require storage. Electronic records are 
stored on DASD--Direct Access Storage Device and Virtual Tape Library 
(VTL).

RETRIEVABILITY:
    Records are retrieved by name, co-borrower name, Social Security 
Number, property address, home address, and FHA Case number.

SAFEGUARDS:
    Automated records are maintained in secured areas. Access is 
limited to authorized personnel. Access to the system is granted 
through a user ID and password. Users are required to sign a Rules of 
Behavior before accessing the system.

RETENTION AND DISPOSAL:
    Records are held in accordance with HUD's Records Disposition 
Schedules Handbook (2225.6), Appendix 20 (Single Family Home Mortgage 
Insurance Program Records) and Appendix 21 (Financial Management 
Information Systems). Current retention periods for Single Family Case 
files are twelve years after close of the calendar year in which 
endorsed. Electronic records are maintained and destroyed as instructed 
by guidelines outlined in HUD's IT Security Handbook (2400.25), 
pursuant to NIST Special Publication 800-88 ``Guidelines for Media 
Sanitization.''

SYSTEM MANAGER(S) AND ADDRESS:
    Branch Chief, Single Family Insurance Operations Division, 
Department of Housing and Urban Development, 470 East L'Enfant Plaza 
SW., Room 3118, Washington, DC 20410.

NOTIFICATION AND RECORD ACCESS PROCEDURES:
    For Information, assistance, or inquiries about the existence of 
records contact Helen Goff Foster, Chief Privacy Officer/Senior Agency 
Official for Privacy, 451 Seventh Street SW., Room 10139, Washington, 
DC 20410, telephone number 202-402-6836. When seeking records about 
yourself from this system of records or any other HUD system of 
records, your request must conform with the Privacy Act regulations set 
forth in 24 CFR part 16. You must first verify your identity by 
providing your full name, current address, and date and place of birth. 
You must sign your request, and your signature must either be notarized 
or submitted under 28 U.S.C. 1746, a law that permits statements to be 
made under penalty of perjury as a substitute for notarization. In 
addition, your request should:
    (1) Explain why you believe HUD would have information on you.
    (2) Identify which HUD office you believe has the records about 
you.
    (3) Specify when you believe the records would have been created.
    (4) Provide any other information that will help the Freedom of 
Information Act (FOIA) staff determine which HUD office may have 
responsive records.
    If you are seeking records pertaining to another living individual, 
you must obtain a statement from that individual certifying their 
agreement for you to access their records. Without the above 
information, the HUD FOIA Office may not be able to conduct an 
effective search, and your request may be denied due to lack of 
specificity or lack of compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    The Department's rules for contesting contents of records and 
appealing initial denials appear in 24 CFR part 16, Procedures for 
Inquiries. Additional

[[Page 59237]]

assistance may be obtained by contacting the Department's Chief Privacy 
Officer/Senior Agency Official for Privacy, 451 Seventh Street SW., 
Room 10139, Washington, DC 20410, or the HUD Departmental Privacy 
Appeals Officers, Office of General Counsel, Department of Housing and 
Urban Development, 451 Seventh Street SW., Room 10110, Washington, DC 
20410.

RECORD SOURCE CATEGORIES:
    Record Source categories are obtained from lenders who enter 
information into HUD's FHA Connection and/or submitted through the HUD 
Homeownership Centers who endorse loans using HUD's Computerized Homes 
Underwriting Management System (CHUMS) System, which transmits 
information to SFIS.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
[FR Doc. 2016-20695 Filed 8-26-16; 8:45 am]
 BILLING CODE 4210-67-P