82 FR 16237 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 82, Issue 62 (April 3, 2017)

Page Range		16237-16238
FR Document		2017-06524

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records they no longer need to conduct agency business. NARA invites public comments on such records schedules.

Federal Register, Volume 82 Issue 62 (Monday, April 3, 2017)

[Federal Register Volume 82, Number 62 (Monday, April 3, 2017)]
[Notices]
[Pages 16237-16238]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-06524]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-034]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records they no longer need to conduct agency business. NARA 
invites public comments on such records schedules.

DATES: NARA must receive requests for copies in writing by May 3, 2017. 
Once NARA finishes appraising the records, we will send you a copy of 
the schedule you requested. We usually prepare appraisal memoranda that 
contain additional information concerning the records covered by a 
proposed schedule. You may also request these. If you do, we will also 
provide them once we have completed the appraisal. You have 30 days 
after we send to you these requested documents in which to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: NARA publishes notice in the Federal 
Register for records schedules they no longer need to conduct agency 
business. NARA invites public comments on such records schedules, as 
required by 44 U.S.C. 3303a(a).
    Each year, Federal agencies create billions of records on paper, 
film, magnetic tape, and other media. To control this accumulation, 
agency records managers prepare schedules proposing records retention 
periods and submit these schedules for NARA's approval. These schedules 
provide for timely transfer into the National Archives of historically 
valuable records and authorize the agency to dispose of all other 
records after the agency no

[[Page 16238]]

longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0002, 2 items, 2 temporary items). 
Records related to general administration of various agency programs, 
including working files, correspondence, and agreements.
    2. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0004, 1 item, 1 temporary item). 
Records related to financial and pricing aspects of agency programs, 
including medical claims, checks, billing, grants, and financial 
reports.
    3. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0006, 1 item, 1 temporary item). 
Records related to enrollment processes and activities of agency 
programs.
    4. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0007, 1 item, 1 temporary item). 
Records related to participants and beneficiaries of agency programs.
    5. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0008, 1 item, 1 temporary item). 
Records related to providers participating in agency programs, 
including records of health plans and provider registration processes.
    6. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0011, 3 items, 1 temporary item). 
Records related to routine public outreach and engagement, including 
training records, grant records, and Web site content. Proposed for 
permanent retention are press releases, news releases, formal education 
products, and photographs related to activities of senior officials and 
agency events.
    7. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2015-0012, 1 item, 1 temporary item). 
Records related to program integrity and compliance, including program 
review files, surveys, action plans, and hotline records.
    8. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2015-0010, 5 items, 5 temporary items). Records 
to include case files in which no further action is taken regarding 
detainee medical, facility, and general civil rights complaints; 
language access documents; and materials about minority intern staffing 
initiatives.
    9. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2017-0005, 1 item, 1 temporary item). Master file 
of an electronic information system used for tracking air and ground 
transit and status of detainee enforcement and removal operations.
    10. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2017-0007, 1 item, 1 temporary item). Master file 
of an electronic information system used for interdepartmental and 
intradepartmental information sharing and to support biometric 
interoperability.
    11. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2017-0007, 17 items, 16 temporary 
items). Applications for long-term employment-based benefits when 
approved but not used; for short-term employment-based benefits when 
approved; and for all other employment-based benefits when denied, 
abandoned, withdrawn, terminated, administratively closed, rejected for 
incorrect fees or non-sufficient funds, or incomplete or missing 
signature(s). Proposed for permanent retention are applications for 
long-term employment-based benefits when approved and used.
    12. National Archives and Records Administration, Research Services 
(N2-469-16-1, 3 items, 3 temporary items). Records of the United States 
Agency for International Development including accessioned records 
covered by the General Records Schedule and reference copies of 
publications duplicated in other accessioned records. These records 
were accessioned to the National Archives but lack sufficient 
historical value to warrant their continued preservation.
    13. Office of Management and Budget, Resource Management Offices 
(DAA-0051-2015-0001, 7 items, 5 temporary items). Records relating to 
the process of review, oversight and preparation for the President's 
budget including materials used to assemble the final budget 
submission. Proposed for permanent retention are publications, budget 
submissions, justifications, and strategic plans from agencies.
    14. United States Judiciary, Judicial Conference of the United 
States (DAA-0516-2016-0001, 35 items, 25 temporary items). Records of 
the Federal Judicial Center related to program development, judicial 
history and research, education and training, internal and external 
publications, and international judicial relations. Proposed for 
permanent retention are records of the Federal Judicial Center 
including high level correspondence, records setting policy and program 
direction, publications and educational products, and historical data 
related to workload and the development of the judiciary.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2017-06524 Filed 3-31-17; 8:45 am]
BILLING CODE 7515-01-P

Federal Register / Vol. 82, No. 62 / Monday, April 3, 2017 / Notices 16237

accumulating the records (or notes that managing a formal mentoring program, records schedules authorize agencies to
the schedule has agency-wide but not about individuals in the preserve records of continuing value in
applicability when schedules cover program. the National Archives of the United
records that may be accumulated 6. Central Intelligence Agency, States and to destroy, after a specified
throughout an agency); provides the Agency-wide (N1–263–13–1, 7 items, 7 period, records lacking administrative,
control number assigned to each temporary items). Included are records legal, research, or other value. NARA
schedule, the total number of schedule related to human resources, employee publishes notice in the Federal Register
items, and the number of temporary medical files, information management, for records schedules in which agencies
items (the records proposed for intelligence collection and operations, propose to destroy records they no
destruction); and includes a brief and security records. longer need to conduct agency business.
description of the temporary records. 7. National Archives and Records NARA invites public comments on such
The records schedule itself contains a Administration, Government-wide records schedules.
full description of the records at the file (DAA–GRS–2017–0005, 1 item, 1 DATES: NARA must receive requests for
unit level as well as their disposition. If temporary item). Addition to a General copies in writing by May 3, 2017. Once
NARA staff has prepared an appraisal Records Schedule of administrative NARA finishes appraising the records,
memorandum for the schedule, it also claims both by the United States and we will send you a copy of the schedule
includes information about the records. against the United States. you requested. We usually prepare
You may request additional information 8. National Archives and Records appraisal memoranda that contain
about the disposition process at the Administration, Government-wide additional information concerning the
addresses above. (DAA–GRS–2017–0006, 31 items, 31 records covered by a proposed schedule.
Schedules Pending temporary items). A revised General You may also request these. If you do,
Records Schedule for records related to we will also provide them once we have
1. Department of Homeland Security, security, including routine completed the appraisal. You have 30
Immigration and Customs Enforcement administrative functions, facility and days after we send to you these
(DAA–0567–2015–0007, 7 items, 7 physical security, personnel security, requested documents in which to
temporary items). Personnel records and insider threat records.
related to position reviews, retirement submit comments.
9. National Archives and Records ADDRESSES: You may request a copy of
eligibility reviews, employee awards, Administration, Government-wide
non-hire applicant medical any records schedule identified in this
(DAA–GRS–2017–0007, 18 items, 18 notice by contacting Records Appraisal
examinations, performance reviews for temporary items). A revised General
appointees, litigation case files and Agency Assistance (ACRA) using
Records Schedule for records related to one of the following means:
regarding staffing, and related materials. employee management, including
2. Department of Homeland Security, Mail: NARA (ACRA); 8601 Adelphi
workforce and succession planning, Road; College Park, MD 20740–6001.
United States Citizenship and
employee incentive awards, Email: request.schedule@nara.gov.
Immigration Services (DAA–0566–
employment eligibility verification, FAX: 301–837–3698.
2017–0002, 19 items, 17 temporary
Official Personnel Folders, performance You must cite the control number,
items). Forms establishing parental
management, official passports, which appears in parentheses after the
eligibility for international adoptions
volunteer service, and skill set records. name of the agency that submitted the
and classifying prospective adoptees as
schedule, and a mailing address. If you
relatives, and supporting Laurence Brewer,
would like an appraisal report, please
documentation, when application is Chief Records Officer for the U.S.
include that in your request.
approved but no adoption petition is Government.
filed; when approved but the adoption FOR FURTHER INFORMATION CONTACT:
[FR Doc. 2017–06439 Filed 3–31–17; 8:45 am]
is returned without visa issuance; when Margaret Hawkins, Director, by mail at
BILLING CODE 7515–01–P
denied; when abandoned; when Records Appraisal and Agency
administratively closed; when Assistance (ACRA); National Archives
withdrawn; when terminated; when NATIONAL ARCHIVES AND RECORDS and Records Administration; 8601
rejected for incorrect fees or non- ADMINISTRATION Adelphi Road; College Park, MD 20740–
sufficient funds, and when incomplete 6001, by phone at 301–837–1799, or by
[NARA–2017–034] email at request.schedule@nara.gov.
or missing signature(s). Proposed for
permanent retention are adoption forms SUPPLEMENTARY INFORMATION: NARA
Records Schedules; Availability and
when approved and used to support the Request for Comments publishes notice in the Federal Register
adoption petition. for records schedules they no longer
3. Department of Justice, Agency-wide AGENCY: National Archives and Records need to conduct agency business. NARA
(DAA–0060–2017–0006, 1 item, 1 Administration (NARA). invites public comments on such
temporary item). Records collected for ACTION: Notice of availability of records schedules, as required by 44
the purpose of access to potential proposed records schedules; request for U.S.C. 3303a(a).
witness or affiant impeachment comments. Each year, Federal agencies create
information. billions of records on paper, film,
4. Department of Justice, Agency-wide SUMMARY: The National Archives and magnetic tape, and other media. To
(DAA–0060–2017–0007, 1 item, 1 Records Administration (NARA) control this accumulation, agency
temporary item). Records documenting publishes notice at least once monthly records managers prepare schedules
mstockstill on DSK3G9T082PROD with NOTICES

compliance with preservation of certain Federal agency requests for proposing records retention periods and
obligations levied by an oversight entity records disposition authority (records submit these schedules for NARA’s
such as Congress, a special counsel, or schedules). Once approved by NARA, approval. These schedules provide for
an Inspector General. records schedules provide mandatory timely transfer into the National
5. Department of Justice, Agency-wide instructions on what happens to records Archives of historically valuable records
(DAA–0060–2017–0008, 1 item, 1 when agencies no longer need them for and authorize the agency to dispose of
temporary item). Records relating to current Government business. The all other records after the agency no

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16238 Federal Register / Vol. 82, No. 62 / Monday, April 3, 2017 / Notices

longer needs them to conduct its Medicaid Services (DAA–0440–2015– interdepartmental and
business. Some schedules are 0004, 1 item, 1 temporary item). Records intradepartmental information sharing
comprehensive and cover all the records related to financial and pricing aspects and to support biometric
of an agency or one of its major of agency programs, including medical interoperability.
subdivisions. Most schedules, however, claims, checks, billing, grants, and 11. Department of Homeland Security,
cover records of only one office or financial reports. United States Citizenship and
program or a few series of records. Many 3. Department of Health and Human Immigration Services (DAA–0566–
of these update previously approved Services, Centers for Medicare & 2017–0007, 17 items, 16 temporary
schedules, and some include records Medicaid Services (DAA–0440–2015– items). Applications for long-term
proposed as permanent. 0006, 1 item, 1 temporary item). Records employment-based benefits when
The schedules listed in this notice are related to enrollment processes and approved but not used; for short-term
media neutral unless otherwise activities of agency programs. employment-based benefits when
specified. An item in a schedule is 4. Department of Health and Human approved; and for all other employment-
media neutral when an agency may Services, Centers for Medicare & based benefits when denied, abandoned,
apply the disposition instructions to Medicaid Services (DAA–0440–2015– withdrawn, terminated,
records regardless of the medium in 0007, 1 item, 1 temporary item). Records administratively closed, rejected for
which it creates or maintains the related to participants and beneficiaries incorrect fees or non-sufficient funds, or
records. Items included in schedules of agency programs. incomplete or missing signature(s).
submitted to NARA on or after 5. Department of Health and Human
Proposed for permanent retention are
December 17, 2007, are media neutral Services, Centers for Medicare &
applications for long-term employment-
unless the item is expressly limited to Medicaid Services (DAA–0440–2015–
based benefits when approved and used.
a specific medium. (See 36 CFR 0008, 1 item, 1 temporary item). Records
related to providers participating in 12. National Archives and Records
1225.12(e).)
Agencies may not destroy Federal agency programs, including records of Administration, Research Services (N2–
records without Archivist of the United health plans and provider registration 469–16–1, 3 items, 3 temporary items).
States’ approval. The Archivist approves processes. Records of the United States Agency for
destruction only after thoroughly 6. Department of Health and Human International Development including
considering the records’ administrative Services, Centers for Medicare & accessioned records covered by the
use by the agency of origin, the rights Medicaid Services (DAA–0440–2015– General Records Schedule and reference
of the Government and of private people 0011, 3 items, 1 temporary item). copies of publications duplicated in
directly affected by the Government’s Records related to routine public other accessioned records. These
activities, and whether or not the outreach and engagement, including records were accessioned to the
records have historical or other value. training records, grant records, and Web National Archives but lack sufficient
In addition to identifying the Federal site content. Proposed for permanent historical value to warrant their
agencies and any subdivisions retention are press releases, news continued preservation.
requesting disposition authority, this releases, formal education products, and 13. Office of Management and Budget,
notice lists the organizational unit(s) photographs related to activities of Resource Management Offices (DAA–
accumulating the records (or notes that senior officials and agency events. 0051–2015–0001, 7 items, 5 temporary
the schedule has agency-wide 7. Department of Health and Human items). Records relating to the process of
applicability when schedules cover Services, Centers for Medicare & review, oversight and preparation for
records that may be accumulated Medicaid Services (DAA–0440–2015– the President’s budget including
throughout an agency); provides the 0012, 1 item, 1 temporary item). Records materials used to assemble the final
control number assigned to each related to program integrity and budget submission. Proposed for
schedule, the total number of schedule compliance, including program review permanent retention are publications,
items, and the number of temporary files, surveys, action plans, and hotline budget submissions, justifications, and
items (the records proposed for records. strategic plans from agencies.
destruction); and includes a brief 8. Department of Homeland Security, 14. United States Judiciary, Judicial
description of the temporary records. Immigration and Customs Enforcement Conference of the United States (DAA–
The records schedule itself contains a (DAA–0567–2015–0010, 5 items, 5 0516–2016–0001, 35 items, 25
full description of the records at the file temporary items). Records to include temporary items). Records of the Federal
unit level as well as their disposition. If case files in which no further action is Judicial Center related to program
NARA staff has prepared an appraisal taken regarding detainee medical, development, judicial history and
memorandum for the schedule, it also facility, and general civil rights research, education and training,
includes information about the records. complaints; language access documents; internal and external publications, and
You may request additional information and materials about minority intern international judicial relations.
about the disposition process at the staffing initiatives. Proposed for permanent retention are
addresses above. 9. Department of Homeland Security, records of the Federal Judicial Center
Immigration and Customs Enforcement including high level correspondence,
Schedules Pending (DAA–0567–2017–0005, 1 item, 1 records setting policy and program
1. Department of Health and Human temporary item). Master file of an direction, publications and educational
Services, Centers for Medicare & electronic information system used for products, and historical data related to
Medicaid Services (DAA–0440–2015– tracking air and ground transit and
mstockstill on DSK3G9T082PROD with NOTICES

workload and the development of the
0002, 2 items, 2 temporary items). status of detainee enforcement and judiciary.
Records related to general removal operations.
administration of various agency 10. Department of Homeland Security, Laurence Brewer,
programs, including working files, Immigration and Customs Enforcement Chief Records Officer for the U.S.
correspondence, and agreements. (DAA–0567–2017–0007, 1 item, 1 Government.
2. Department of Health and Human temporary item). Master file of an [FR Doc. 2017–06524 Filed 3–31–17; 8:45 am]
Services, Centers for Medicare & electronic information system used for BILLING CODE 7515–01–P

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Document Created: 2017-04-01 09:35:55
Document Modified: 2017-04-01 09:35:55

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of availability of proposed records schedules; request for comments.
Dates		NARA must receive requests for copies in writing by May 3, 2017. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments.
Contact		Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]
FR Citation		82 FR 16237