82_FR_36326 82 FR 36178 - Privacy Act of 1974; System of Records

82 FR 36178 - Privacy Act of 1974; System of Records

SOCIAL SECURITY ADMINISTRATION

Federal Register Volume 82, Issue 148 (August 3, 2017)

Page Range36178-36180
FR Document2017-16331

In accordance with the Privacy Act we are issuing public notice of our intent to establish a new system of records entitled, Customer Engagement Tools (CET) Record System (60-0383), hereinafter called the CET Record System. We will use this system to maintain the information we collect during our electronic communications with those individuals who have created a my Social Security account and have been authenticated to use online electronic services via the my Social Security web portal, and who choose to communicate with us using an electronic communication method, such as the Click-to-Chat tool. This notice publishes details of the system as set forth under the caption SUPPLEMENTARY INFORMATION.

Federal Register, Volume 82 Issue 148 (Thursday, August 3, 2017)
[Federal Register Volume 82, Number 148 (Thursday, August 3, 2017)]
[Notices]
[Pages 36178-36180]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-16331]


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SOCIAL SECURITY ADMINISTRATION

[Docket No. SSA-2017-0040]


Privacy Act of 1974; System of Records

AGENCY: Deputy Commissioner of Systems, Social Security Administration 
(SSA).

ACTION: Notice of a New System of Records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act we are issuing public 
notice of our intent to establish a new system of records entitled, 
Customer Engagement Tools (CET) Record System (60-0383), hereinafter 
called the CET Record System. We will use this system to maintain the 
information we collect during our electronic communications with those 
individuals who have created a my Social Security account and have been 
authenticated to use online electronic services via the my Social 
Security web portal, and who choose to communicate with us using an 
electronic communication method, such as the Click-to-Chat tool. This 
notice publishes details of the system as set forth under the caption 
SUPPLEMENTARY INFORMATION.

DATES: The System of Records Notice (SORN) is applicable August 3, 
2017, with the exception of the routine uses which are applicable 
[insert date]. We invite public comment on the routine uses or other 
aspects of this SORN. In accordance with 5 U.S.C. 552a(e)(4) and 
(e)(11), the public is given a 30-day period in which to submit 
comments. Therefore, please submit any comments by September 5, 2017.

ADDRESSES: The public, Office of Management and Budget (OMB), and 
Congress may comment on this publication by writing to the Executive 
Director, Office of Privacy and Disclosure, Office of the General 
Counsel, SSA, Room 617 Altmeyer Building, 6401 Security Boulevard, 
Baltimore, Maryland 21235-6401, or through the Federal e-Rulemaking 
Portal at http://www.regulations.gov. All comments we receive will be 
available for public inspection at the above address and we will post 
them to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Pamela J. Carcirieri, Supervisory 
Government Information Specialist, Privacy Implementation Division, 
Office of Privacy and Disclosure, Office of the General Counsel, SSA, 
Room 617, Altmeyer Building, 6401 Security Boulevard, Baltimore, 
Maryland 21235-6401, telephone (410) 965-0355, email: 
[email protected] or Elizabeth Boorstein, Government 
Information Specialist, Privacy Implementation Division, Office of 
Privacy and Disclosure, Office of the General Counsel, Social Security 
Administration, Room 617 Altmeyer Building, 6401 Security Boulevard, 
Baltimore, Maryland 21235-6401, telephone: (410) 966-2824, email: 
[email protected].

SUPPLEMENTARY INFORMATION: We are establishing the CET Record System to 
cover information we collect about individuals who choose to use one of 
our electronic communication options to conduct business with SSA 
online. These communication options provide service to our customers, 
and will assist individuals who prefer to communicate with us in a 
dynamic and electronic environment.
    In accordance with 5 U.S.C. 552a(r), we have provided a report to 
OMB and Congress on this new system of records.

    Dated: April 3, 2017.
Mary Ann Zimmerman,
Acting Executive Director, Office of Privacy and Disclosure, Office of 
the General Counsel.
SYSTEM NAME AND NUMBER:
    Customer Engagement Tools (CET) Record System, 60-0383.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Social Security Administration, Deputy Commissioner of Systems, 
Office of IT Business Support, Office of IT Enterprise Business 
Support, Robert M. Ball Building, 6401 Security Boulevard, Baltimore, 
MD 21235.

SYSTEM MANAGER(S):
    Social Security Administration, Deputy Commissioner of Systems,

[[Page 36179]]

Office of IT Business Support, Office of IT Enterprise Business 
Support, Robert M. Ball Building, 6401 Security Boulevard, Baltimore, 
MD 21235.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    General authority to maintain the system is contained in sections 
205(a) and 702(a)(5) of the Social Security Act, as amended (42 U.S.C. 
405(a) and 902(a)(5)).

PURPOSE(S) OF THE SYSTEM:
    We will use this system to maintain the information we collect 
during our electronic communications with individual's who choose to 
communicate with us via one of our electronic communication options to 
conduct business with SSA online. The CET Record System will allow us 
to better serve online users by providing informational and 
programmatic responses to authenticated my Social Security users via 
designated subject experts throughout the country.
    Furthermore, transcripts and communication records may be used for 
employee performance assessments, employee conduct issues, and employee 
disciplinary actions. These materials may also be used to help 
determine individual employee, unit, and office-wide training needs, as 
well as the quality of responses, trends, public reactions to policies, 
legislation, and other public announcements. The transcripts and 
records may be used to train SSA management service observers to ensure 
uniform and consistent evaluation criteria and as documentation for any 
disciplinary and performance-based actions. The transcripts and records 
may be redacted of beneficiary information if the information is not 
relevant and necessary for this purpose, or changed to protect privacy, 
before use.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have created a my Social Security account and have 
been authenticated to use online electronic services via the my Social 
Security web portal.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system maintains information either provided by an individual 
or collected in transcripts and records during the electronic 
communication with a designated SSA employee. This information may 
include the individual's name, SSN, date of birth, parent name(s), 
address, and place of birth. Additional information may be included in 
the electronic communication, which may include information about an 
individual's Social Security benefits or other business the individual 
has with the agency. Information about the designated SSA employee will 
also be collected, including the employee's Personal Identification 
Number (PIN) and chosen display name.

RECORD SOURCE CATEGORIES:
    We obtain information in this system from those individuals who 
choose to communicate with us using an electronic communication method. 
Depending on the individual's inquiry, we may also access individuals' 
information from other SSA sources, such as the Enumeration System, the 
Integrated Client Data Base, and the Title II systems, to help resolve 
their questions or concerns.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    We will disclose records pursuant to the following routine uses; 
however, we will not disclose any information defined as ``return or 
return information'' under 26 U.S.C. 6103 of the Internal Revenue 
Service Code, unless authorized by statute, the Internal Revenue 
Service (IRS), or IRS regulations.
    1. To a congressional office in response to an inquiry from that 
office made on behalf of, and at the request of, the subject of the 
record or third party acting on the subject's behalf.
    2. To the Office of the President in response to an inquiry from 
that office made on behalf of, and at the request of, the subject of 
record or a third party acting on the subject's behalf.
    3. To the Department of Justice (DOJ), a court or other tribunal, 
or another party before such court or tribunal, when:
    (a) SSA, or any component thereof; or
    (b) any SSA employee in his/her official capacity; or:
    (c) any SSA employee in his/her individual capacity where DOJ (or 
SSA where it is authorized to do so) has agreed to represent the 
employee; or
    (d) the United States or any agency thereof where SSA determines 
the litigation is likely to SSA or any of its components, is a party to 
the litigation or has an interest in such litigation, and SSA 
determines that the use of such records by DOJ, a court or other 
tribunal, or another party before the tribunal is relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to DOJ, court or other 
tribunal, or another party is a use of the information contained in the 
records that is compatible with the purpose for which the records were 
collected.
    4. To contractors and other Federal agencies, as necessary, for 
assisting SSA in the efficient administration of its programs. We will 
disclose information under this routine use only when SSA enters into a 
contractual or similar agreement with the contractor or agency.
    5. To student volunteers, individuals working under a personal 
services contract, and other workers who technically do not have the 
status of Federal employees, when they are performing work for SSA, as 
authorized by law, and they need access to personally identifiable 
information (PII) in SSA records in order to perform their assigned 
agency functions.
    6. To Federal, State and local law enforcement agencies and private 
security contractors, as appropriate, information necessary:
    (a) To enable them to protect the safety of SSA employees and 
customers, the security of the SSA workplace, and the operation of SSA 
facilities, or
    (b) to assist in investigations or prosecutions with respect to 
activities that affect such safety and security or activities that 
disrupt the operation of SSA facilities.
    7. To the National Archives and Records Administration (NARA) under 
44 U.S.C. 2904 and 2906.
    8. To appropriate Federal, State, and local agencies, entities, and 
persons when:
    (a) We suspect or confirm that the security or confidentiality of 
information in this system of records has been compromised;
    (b) we determine that, as a result of the suspected or confirmed 
compromise, there is a risk of harm to economic or property interests, 
identify theft or fraud, or harm to the security or integrity of this 
system or other systems or programs that rely upon the compromised 
information; and
    (c) we determine that disclosing the information to such agencies, 
entities, and persons is necessary to assist in our efforts to respond 
to the suspected or confirmed compromise and prevent, minimize, or 
remedy such harm.
    9. To another Federal agency or Federal entity, when the SSA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in:
    (a) Responding to a suspected or confirmed breach; or
    (b) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information

[[Page 36180]]

systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. To the Equal Employment Opportunity Commission when requested 
in connection with investigation into alleged or possible 
discriminatory practices in the Federal sector, examination of Federal 
afimative employment programs, compliance by Federal agencies with the 
Uniform Guidelines on Employee Selection Procedures, or other functions 
vested in the Commission.
    11. To the Merit Systems Protection Board or the Office of Special 
Counsel in connection with appeals, special studies of the civil 
service and other merit systems, review of rules and regulations, 
investigations of alleged or possible prohibited personnel practices, 
and other such functions promulgated in 5 U.S.C. Chapter 12, or as may 
be required by law.
    12. To the Federal Labor Relations Authority, the Office of the 
Special Counsel, the Federal Mediation and Conciliation Service, the 
Federal Service Impasses Panel, or an arbitrator requesting information 
in connection with the investigations of allegations of unfair 
practices, matters before an arbitrator or the Federal Service Impasses 
Panel.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    We will maintain records in this system in paper and electronic 
form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    We may retrieve records by the individual's name, the individual's 
SSN, topic of chat, date of communication, an employee's name, or an 
employee's personal identification number (PIN).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are currently unscheduled. We retain records in 
accordance with NARA approved records schedules. In accordance with 
NARA rules codified at 36 CFR 1225.16, we maintain unscheduled records 
until NARA approves an agency-specific records schedule or publishes a 
corresponding General Records Schedule.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    We retain electronic and paper files with personal identifiers in 
secure storage areas accessible only by our authorized employees and 
contractors who have a need for the information when performing their 
official duties. Security measures include, but are not limited to, the 
use of codes and profiles, PIN and password, and personal 
identification verification cards. We keep paper records in locked 
cabinets within secure areas, with access limited to only those 
employees who have an official need for access in order to perform 
their duties.
    We annually provide our employees and contractors with appropriate 
security awareness training that includes reminders about the need to 
protect PII and the criminal penalties that apply to unauthorized 
access to, or disclosure of, PII (5 U.S.C. 552a(i)(1)). Furthermore, 
employees and contractors with access to databases maintaining PII must 
sign a sanctions document annually, acknowledging their accountability 
for inappropriately accessing or disclosing such information.

RECORD ACCESS PROCEDURES:
    Individuals may submit requests for information about whether this 
system contains a record about them by submitting a written request to 
the system manager at the above address, which includes their name, 
SSN, or other information that may be in this system of records that 
will identify them. Individuals requesting notification of, or access 
to, a record by mail must include (1) a notarized statement to us to 
verify their identity or (2) must certify in the request that they are 
the individual they claim to be and that they understand that the 
knowing and willful request for, or acquisition of, a record pertaining 
to another individual under false pretenses is a criminal offense.
    Individuals requesting notification of, or access to, records in 
person must provide their name, SSN, or other information that may be 
in this system of records that will identify them, as well as provide 
an identity document, preferably with a photograph, such as a driver's 
license. Individuals lacking identification documents sufficient to 
establish their identity must certify in writing that they are the 
individual they claim to be and that they understand that the knowing 
and willful request for, or acquisition of, a record pertaining to 
another individual under false pretenses is a criminal offense.
    These procedures are in accordance with our regulations at 20 CFR 
401.40 and 401.45.

CONTESTING RECORD PROCEDURES:
    Same as record access procedures. Individuals should also 
reasonably identify the record, specify the information they are 
contesting, and state the corrective action sought and the reasons for 
the correction with supporting justification showing how the record is 
incomplete, untimely, inaccurate, or irrelevant. These procedures are 
in accordance with our regulations at 20 CFR 401.65(a).

NOTIFICATION PROCEDURES:
    Same as record access procedures. These procedures are in 
accordance with our regulations at 20 CFR 401.40 and 401.45.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.
[FR Doc. 2017-16331 Filed 8-2-17; 8:45 am]
BILLING CODE 4191-02-P



                                                  36178                        Federal Register / Vol. 82, No. 148 / Thursday, August 3, 2017 / Notices

                                                     At any time within 60 days of the                     inspection and copying at the principal                publication by writing to the Executive
                                                  filing of the proposed rule change, the                  office of the Exchange. All comments                   Director, Office of Privacy and
                                                  Commission summarily may                                 received will be posted without change;                Disclosure, Office of the General
                                                  temporarily suspend such rule change if                  the Commission does not edit personal                  Counsel, SSA, Room 617 Altmeyer
                                                  it appears to the Commission that such                   identifying information from                           Building, 6401 Security Boulevard,
                                                  action is necessary or appropriate in the                submissions. You should submit only                    Baltimore, Maryland 21235–6401, or
                                                  public interest, for the protection of                   information that you wish to make                      through the Federal e-Rulemaking Portal
                                                  investors, or otherwise in furtherance of                available publicly. All submissions                    at http://www.regulations.gov. All
                                                  the purposes of the Act. If the                          should refer to File Number SR–C2–                     comments we receive will be available
                                                  Commission takes such action, the                        2017–022 and should be submitted on                    for public inspection at the above
                                                  Commission will institute proceedings                    or before August 24, 2017.                             address and we will post them to http://
                                                  to determine whether the proposed rule                     For the Commission, by the Division of               www.regulations.gov.
                                                  change should be approved or                             Trading and Markets, pursuant to delegated             FOR FURTHER INFORMATION CONTACT:
                                                  disapproved.                                             authority.13                                           Pamela J. Carcirieri, Supervisory
                                                                                                           Eduardo A. Aleman,                                     Government Information Specialist,
                                                  IV. Solicitation of Comments
                                                                                                           Assistant Secretary.                                   Privacy Implementation Division, Office
                                                    Interested persons are invited to                                                                             of Privacy and Disclosure, Office of the
                                                                                                           [FR Doc. 2017–16396 Filed 8–2–17; 8:45 am]
                                                  submit written data, views, and                                                                                 General Counsel, SSA, Room 617,
                                                                                                           BILLING CODE 8011–01–P
                                                  arguments concerning the foregoing,                                                                             Altmeyer Building, 6401 Security
                                                  including whether the proposed rule                                                                             Boulevard, Baltimore, Maryland 21235–
                                                  change is consistent with the Act.                                                                              6401, telephone (410) 965–0355, email:
                                                  Comments may be submitted by any of                      SOCIAL SECURITY ADMINISTRATION
                                                                                                                                                                  Pamela.Carcirieri@ssa.gov or Elizabeth
                                                  the following methods:                                   [Docket No. SSA–2017–0040]                             Boorstein, Government Information
                                                  Electronic Comments                                                                                             Specialist, Privacy Implementation
                                                                                                           Privacy Act of 1974; System of                         Division, Office of Privacy and
                                                    • Use the Commission’s Internet                        Records                                                Disclosure, Office of the General
                                                  comment form (http://www.sec.gov/                                                                               Counsel, Social Security
                                                  rules/sro.shtml); or                                     AGENCY:  Deputy Commissioner of
                                                                                                           Systems, Social Security Administration                Administration, Room 617 Altmeyer
                                                    • Send an email to rule-comments@                                                                             Building, 6401 Security Boulevard,
                                                  sec.gov. Please include File Number SR–                  (SSA).
                                                                                                           ACTION: Notice of a New System of                      Baltimore, Maryland 21235–6401,
                                                  C2–2017–022 on the subject line.                                                                                telephone: (410) 966–2824, email:
                                                                                                           Records.
                                                  Paper Comments                                                                                                  Elizabeth.Boorstein@ssa.gov.
                                                                                                           SUMMARY:    In accordance with the                     SUPPLEMENTARY INFORMATION: We are
                                                     • Send paper comments in triplicate
                                                                                                           Privacy Act we are issuing public notice               establishing the CET Record System to
                                                  to Secretary, Securities and Exchange
                                                                                                           of our intent to establish a new system                cover information we collect about
                                                  Commission, 100 F Street NE.,
                                                                                                           of records entitled, Customer                          individuals who choose to use one of
                                                  Washington, DC 20549–1090.
                                                                                                           Engagement Tools (CET) Record System                   our electronic communication options
                                                  All submissions should refer to File                     (60–0383), hereinafter called the CET                  to conduct business with SSA online.
                                                  Number SR–C2–2017–022. This file                         Record System. We will use this system                 These communication options provide
                                                  number should be included on the                         to maintain the information we collect                 service to our customers, and will assist
                                                  subject line if email is used. To help the               during our electronic communications                   individuals who prefer to communicate
                                                  Commission process and review your                       with those individuals who have                        with us in a dynamic and electronic
                                                  comments more efficiently, please use                    created a my Social Security account                   environment.
                                                  only one method. The Commission will                     and have been authenticated to use                        In accordance with 5 U.S.C. 552a(r),
                                                  post all comments on the Commission’s                    online electronic services via the my                  we have provided a report to OMB and
                                                  Internet Web site (http://www.sec.gov/                   Social Security web portal, and who                    Congress on this new system of records.
                                                  rules/sro.shtml). Copies of the                          choose to communicate with us using
                                                  submission, all subsequent                                                                                        Dated: April 3, 2017.
                                                                                                           an electronic communication method,                    Mary Ann Zimmerman,
                                                  amendments, all written statements                       such as the Click-to-Chat tool. This
                                                  with respect to the proposed rule                                                                               Acting Executive Director, Office of Privacy
                                                                                                           notice publishes details of the system as              and Disclosure, Office of the General Counsel.
                                                  change that are filed with the                           set forth under the caption
                                                  Commission, and all written                              SUPPLEMENTARY INFORMATION.                             SYSTEM NAME AND NUMBER:
                                                  communications relating to the
                                                                                                           DATES: The System of Records Notice                      Customer Engagement Tools (CET)
                                                  proposed rule change between the
                                                                                                           (SORN) is applicable August 3, 2017,                   Record System, 60–0383.
                                                  Commission and any person, other than
                                                                                                           with the exception of the routine uses
                                                  those that may be withheld from the                                                                             SECURITY CLASSIFICATION:
                                                                                                           which are applicable [insert date]. We
                                                  public in accordance with the                                                                                     Unclassified.
                                                                                                           invite public comment on the routine
                                                  provisions of 5 U.S.C. 552, will be
                                                                                                           uses or other aspects of this SORN. In                 SYSTEM LOCATION:
                                                  available for Web site viewing and
                                                                                                           accordance with 5 U.S.C. 552a(e)(4) and                  Social Security Administration,
                                                  printing in the Commission’s Public
                                                                                                           (e)(11), the public is given a 30-day                  Deputy Commissioner of Systems,
                                                  Reference Room, 100 F Street NE.,
                                                                                                           period in which to submit comments.
mstockstill on DSK30JT082PROD with NOTICES




                                                  Washington, DC 20549 on official                                                                                Office of IT Business Support, Office of
                                                                                                           Therefore, please submit any comments                  IT Enterprise Business Support, Robert
                                                  business days between the hours of
                                                                                                           by September 5, 2017.                                  M. Ball Building, 6401 Security
                                                  10:00 a.m. and 3:00 p.m. Copies of the
                                                                                                           ADDRESSES: The public, Office of                       Boulevard, Baltimore, MD 21235.
                                                  filing also will be available for
                                                                                                           Management and Budget (OMB), and
                                                                                                           Congress may comment on this                           SYSTEM MANAGER(S):
                                                  of the proposed rule change, or such shorter time
                                                  as designated by the Commission. The Exchange                                                                     Social Security Administration,
                                                  has satisfied this requirement.                            13 17   CFR 200.30–3(a)(12).                         Deputy Commissioner of Systems,


                                             VerDate Sep<11>2014   16:35 Aug 02, 2017   Jkt 241001    PO 00000   Frm 00065    Fmt 4703   Sfmt 4703   E:\FR\FM\03AUN1.SGM   03AUN1


                                                                               Federal Register / Vol. 82, No. 148 / Thursday, August 3, 2017 / Notices                                           36179

                                                  Office of IT Business Support, Office of                Security benefits or other business the               purpose for which the records were
                                                  IT Enterprise Business Support, Robert                  individual has with the agency.                       collected.
                                                  M. Ball Building, 6401 Security                         Information about the designated SSA                     4. To contractors and other Federal
                                                  Boulevard, Baltimore, MD 21235.                         employee will also be collected,                      agencies, as necessary, for assisting SSA
                                                                                                          including the employee’s Personal                     in the efficient administration of its
                                                  AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                                                                          Identification Number (PIN) and chosen                programs. We will disclose information
                                                    General authority to maintain the                     display name.                                         under this routine use only when SSA
                                                  system is contained in sections 205(a)                                                                        enters into a contractual or similar
                                                  and 702(a)(5) of the Social Security Act,               RECORD SOURCE CATEGORIES:
                                                                                                                                                                agreement with the contractor or
                                                  as amended (42 U.S.C. 405(a) and                           We obtain information in this system               agency.
                                                  902(a)(5)).                                             from those individuals who choose to                     5. To student volunteers, individuals
                                                  PURPOSE(S) OF THE SYSTEM:                               communicate with us using an                          working under a personal services
                                                                                                          electronic communication method.                      contract, and other workers who
                                                     We will use this system to maintain
                                                  the information we collect during our                   Depending on the individual’s inquiry,                technically do not have the status of
                                                  electronic communications with                          we may also access individuals’                       Federal employees, when they are
                                                  individual’s who choose to                              information from other SSA sources,                   performing work for SSA, as authorized
                                                  communicate with us via one of our                      such as the Enumeration System, the                   by law, and they need access to
                                                  electronic communication options to                     Integrated Client Data Base, and the                  personally identifiable information (PII)
                                                  conduct business with SSA online. The                   Title II systems, to help resolve their               in SSA records in order to perform their
                                                  CET Record System will allow us to                      questions or concerns.                                assigned agency functions.
                                                  better serve online users by providing                                                                           6. To Federal, State and local law
                                                                                                          ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  informational and programmatic                          SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                                                                                enforcement agencies and private
                                                  responses to authenticated my Social                    THE PURPOSES OF SUCH USES:
                                                                                                                                                                security contractors, as appropriate,
                                                  Security users via designated subject                                                                         information necessary:
                                                                                                             We will disclose records pursuant to                  (a) To enable them to protect the
                                                  experts throughout the country.                         the following routine uses; however, we
                                                     Furthermore, transcripts and                                                                               safety of SSA employees and customers,
                                                                                                          will not disclose any information                     the security of the SSA workplace, and
                                                  communication records may be used for                   defined as ‘‘return or return
                                                  employee performance assessments,                                                                             the operation of SSA facilities, or
                                                                                                          information’’ under 26 U.S.C. 6103 of                    (b) to assist in investigations or
                                                  employee conduct issues, and employee                   the Internal Revenue Service Code,
                                                  disciplinary actions. These materials                                                                         prosecutions with respect to activities
                                                                                                          unless authorized by statute, the                     that affect such safety and security or
                                                  may also be used to help determine                      Internal Revenue Service (IRS), or IRS
                                                  individual employee, unit, and office-                                                                        activities that disrupt the operation of
                                                                                                          regulations.                                          SSA facilities.
                                                  wide training needs, as well as the                        1. To a congressional office in
                                                  quality of responses, trends, public                                                                             7. To the National Archives and
                                                                                                          response to an inquiry from that office               Records Administration (NARA) under
                                                  reactions to policies, legislation, and                 made on behalf of, and at the request of,
                                                  other public announcements. The                                                                               44 U.S.C. 2904 and 2906.
                                                                                                          the subject of the record or third party                 8. To appropriate Federal, State, and
                                                  transcripts and records may be used to                  acting on the subject’s behalf.                       local agencies, entities, and persons
                                                  train SSA management service observers                     2. To the Office of the President in               when:
                                                  to ensure uniform and consistent                        response to an inquiry from that office                  (a) We suspect or confirm that the
                                                  evaluation criteria and as                              made on behalf of, and at the request of,             security or confidentiality of
                                                  documentation for any disciplinary and                  the subject of record or a third party                information in this system of records
                                                  performance-based actions. The                          acting on the subject’s behalf.                       has been compromised;
                                                  transcripts and records may be redacted                    3. To the Department of Justice (DOJ),                (b) we determine that, as a result of
                                                  of beneficiary information if the                       a court or other tribunal, or another                 the suspected or confirmed
                                                  information is not relevant and                         party before such court or tribunal,                  compromise, there is a risk of harm to
                                                  necessary for this purpose, or changed                  when:                                                 economic or property interests, identify
                                                  to protect privacy, before use.                            (a) SSA, or any component thereof; or              theft or fraud, or harm to the security or
                                                  CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                                                                             (b) any SSA employee in his/her                    integrity of this system or other systems
                                                  SYSTEM:                                                 official capacity; or:                                or programs that rely upon the
                                                    Individuals who have created a my                        (c) any SSA employee in his/her                    compromised information; and
                                                  Social Security account and have been                   individual capacity where DOJ (or SSA                    (c) we determine that disclosing the
                                                  authenticated to use online electronic                  where it is authorized to do so) has                  information to such agencies, entities,
                                                  services via the my Social Security web                 agreed to represent the employee; or                  and persons is necessary to assist in our
                                                  portal.                                                    (d) the United States or any agency                efforts to respond to the suspected or
                                                                                                          thereof where SSA determines the                      confirmed compromise and prevent,
                                                  CATEGORIES OF RECORDS IN THE SYSTEM:                    litigation is likely to SSA or any of its             minimize, or remedy such harm.
                                                     This system maintains information                    components, is a party to the litigation                 9. To another Federal agency or
                                                  either provided by an individual or                     or has an interest in such litigation, and            Federal entity, when the SSA
                                                  collected in transcripts and records                    SSA determines that the use of such                   determines that information from this
                                                  during the electronic communication                     records by DOJ, a court or other                      system of records is reasonably
                                                  with a designated SSA employee. This                    tribunal, or another party before the                 necessary to assist the recipient agency
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                                                  information may include the                             tribunal is relevant and necessary to the             or entity in:
                                                  individual’s name, SSN, date of birth,                  litigation, provided, however, that in                   (a) Responding to a suspected or
                                                  parent name(s), address, and place of                   each case, the agency determines that                 confirmed breach; or
                                                  birth. Additional information may be                    disclosure of the records to DOJ, court                  (b) preventing, minimizing, or
                                                  included in the electronic                              or other tribunal, or another party is a              remedying the risk of harm to
                                                  communication, which may include                        use of the information contained in the               individuals, the recipient agency or
                                                  information about an individual’s Social                records that is compatible with the                   entity (including its information


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                                                  36180                        Federal Register / Vol. 82, No. 148 / Thursday, August 3, 2017 / Notices

                                                  systems, programs, and operations), the                 when performing their official duties.                information they are contesting, and
                                                  Federal Government, or national                         Security measures include, but are not                state the corrective action sought and
                                                  security, resulting from a suspected or                 limited to, the use of codes and profiles,            the reasons for the correction with
                                                  confirmed breach.                                       PIN and password, and personal                        supporting justification showing how
                                                    10. To the Equal Employment                           identification verification cards. We                 the record is incomplete, untimely,
                                                  Opportunity Commission when                             keep paper records in locked cabinets                 inaccurate, or irrelevant. These
                                                  requested in connection with                            within secure areas, with access limited              procedures are in accordance with our
                                                  investigation into alleged or possible                  to only those employees who have an                   regulations at 20 CFR 401.65(a).
                                                  discriminatory practices in the Federal                 official need for access in order to
                                                                                                                                                                NOTIFICATION PROCEDURES:
                                                  sector, examination of Federal afimative                perform their duties.
                                                  employment programs, compliance by                        We annually provide our employees                     Same as record access procedures.
                                                  Federal agencies with the Uniform                       and contractors with appropriate                      These procedures are in accordance
                                                  Guidelines on Employee Selection                        security awareness training that                      with our regulations at 20 CFR 401.40
                                                  Procedures, or other functions vested in                includes reminders about the need to                  and 401.45.
                                                  the Commission.                                         protect PII and the criminal penalties                EXEMPTIONS PROMULGATED FOR THE SYSTEM:
                                                    11. To the Merit Systems Protection                   that apply to unauthorized access to, or
                                                                                                                                                                  None.
                                                  Board or the Office of Special Counsel                  disclosure of, PII (5 U.S.C. 552a(i)(1)).
                                                  in connection with appeals, special                     Furthermore, employees and contractors                HISTORY:
                                                  studies of the civil service and other                  with access to databases maintaining PII                None.
                                                  merit systems, review of rules and                      must sign a sanctions document                        [FR Doc. 2017–16331 Filed 8–2–17; 8:45 am]
                                                  regulations, investigations of alleged or               annually, acknowledging their                         BILLING CODE 4191–02–P
                                                  possible prohibited personnel practices,                accountability for inappropriately
                                                  and other such functions promulgated                    accessing or disclosing such
                                                  in 5 U.S.C. Chapter 12, or as may be                    information.                                          DEPARTMENT OF STATE
                                                  required by law.
                                                                                                          RECORD ACCESS PROCEDURES:                             [Public Notice: 10065]
                                                    12. To the Federal Labor Relations
                                                  Authority, the Office of the Special                       Individuals may submit requests for
                                                  Counsel, the Federal Mediation and                      information about whether this system                 60-Day Notice of Proposed Information
                                                  Conciliation Service, the Federal                       contains a record about them by                       Collection: Supplemental Questions
                                                  Service Impasses Panel, or an arbitrator                submitting a written request to the                   for Visa Applicants
                                                  requesting information in connection                    system manager at the above address,
                                                                                                          which includes their name, SSN, or                          Notice of request for public
                                                                                                                                                                ACTION:
                                                  with the investigations of allegations of                                                                     comment.
                                                  unfair practices, matters before an                     other information that may be in this
                                                  arbitrator or the Federal Service                       system of records that will identify                  SUMMARY:    The Department of State is
                                                  Impasses Panel.                                         them. Individuals requesting                          seeking Office of Management and
                                                                                                          notification of, or access to, a record by            Budget (OMB) approval for the
                                                  POLICIES AND PRACTICES FOR STORAGE OF                   mail must include (1) a notarized
                                                  RECORDS:
                                                                                                                                                                information collection described below.
                                                                                                          statement to us to verify their identity              In accordance with the Paperwork
                                                    We will maintain records in this                      or (2) must certify in the request that               Reduction Act of 1995, we are
                                                  system in paper and electronic form.                    they are the individual they claim to be              requesting comments on this collection
                                                  POLICIES AND PRACTICES FOR RETRIEVAL OF
                                                                                                          and that they understand that the                     from all interested individuals and
                                                  RECORDS:                                                knowing and willful request for, or                   organizations. The purpose of this
                                                    We may retrieve records by the                        acquisition of, a record pertaining to                notice is to allow 60 days for public
                                                  individual’s name, the individual’s                     another individual under false pretenses              comment preceding submission of the
                                                  SSN, topic of chat, date of                             is a criminal offense.                                collection to OMB.
                                                  communication, an employee’s name, or                      Individuals requesting notification of,
                                                                                                                                                                DATES: The Department will accept
                                                  an employee’s personal identification                   or access to, records in person must
                                                                                                                                                                comments from the public up to October
                                                  number (PIN).                                           provide their name, SSN, or other
                                                                                                                                                                2, 2017.
                                                                                                          information that may be in this system
                                                                                                                                                                ADDRESSES: You may submit comments
                                                  POLICIES AND PRACTICES FOR RETENTION AND                of records that will identify them, as
                                                  DISPOSAL OF RECORDS:                                    well as provide an identity document,                 by any of the following methods:
                                                                                                          preferably with a photograph, such as a                  • Web: Persons with access to the
                                                    These records are currently
                                                                                                          driver’s license. Individuals lacking                 Internet may comment on this notice by
                                                  unscheduled. We retain records in
                                                                                                          identification documents sufficient to                going to www.Regulations.gov. You can
                                                  accordance with NARA approved
                                                                                                          establish their identity must certify in              search for the document by entering
                                                  records schedules. In accordance with
                                                                                                          writing that they are the individual they             ‘‘Docket Number: DOS–2017–0032’’ in
                                                  NARA rules codified at 36 CFR 1225.16,
                                                                                                          claim to be and that they understand                  the Search field. Then click the
                                                  we maintain unscheduled records until
                                                                                                          that the knowing and willful request for,             ‘‘Comment Now’’ button and complete
                                                  NARA approves an agency-specific
                                                                                                          or acquisition of, a record pertaining to             the comment form.
                                                  records schedule or publishes a
                                                                                                                                                                   • Email: PRA_BurdenComments@
                                                  corresponding General Records                           another individual under false pretenses
                                                                                                                                                                state.gov.
                                                  Schedule.                                               is a criminal offense.
                                                                                                                                                                   You must include the DS form
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                                                                                                             These procedures are in accordance
                                                  ADMINISTRATIVE, TECHNICAL, AND PHYSICAL                                                                       number (if applicable), information
                                                                                                          with our regulations at 20 CFR 401.40
                                                  SAFEGUARDS:                                                                                                   collection title, and the OMB control
                                                                                                          and 401.45.
                                                    We retain electronic and paper files                                                                        number in any correspondence.
                                                  with personal identifiers in secure                     CONTESTING RECORD PROCEDURES:                         FOR FURTHER INFORMATION CONTACT:
                                                  storage areas accessible only by our                      Same as record access procedures.                   Direct requests for additional
                                                  authorized employees and contractors                    Individuals should also reasonably                    information regarding the collection
                                                  who have a need for the information                     identify the record, specify the                      listed in this notice, including requests


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Document Created: 2017-08-03 07:25:04
Document Modified: 2017-08-03 07:25:04
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a New System of Records.
DatesThe System of Records Notice (SORN) is applicable August 3, 2017, with the exception of the routine uses which are applicable [insert date]. We invite public comment on the routine uses or other aspects of this SORN. In accordance with 5 U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day period in which to submit comments. Therefore, please submit any comments by September 5, 2017.
ContactPamela J. Carcirieri, Supervisory Government Information Specialist, Privacy Implementation Division, Office of Privacy and Disclosure, Office of the General Counsel, SSA, Room 617, Altmeyer Building, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, telephone (410) 965-0355, email: [email protected] or Elizabeth Boorstein, Government Information Specialist, Privacy Implementation Division, Office of Privacy and Disclosure, Office of the General Counsel, Social Security Administration, Room 617 Altmeyer Building, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, telephone: (410) 966-2824, email: [email protected]
FR Citation82 FR 36178 

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