82_FR_57721 82 FR 57489 - Privacy Act of 1974; System of Records

82 FR 57489 - Privacy Act of 1974; System of Records

OFFICE OF PERSONNEL MANAGEMENT

Federal Register Volume 82, Issue 232 (December 5, 2017)

Page Range57489-57491
FR Document2017-26107

In accordance with the Privacy Act of 1974, the Office of Personnel Management (OPM) proposes to establish a new OPM system of records titled ``OPM/Central-21 Federal Employee Viewpoint Survey System of Records.'' This system of records contains information that OPM collects, maintains, and uses in order to develop and administer the Federal Employee Viewpoint Survey (FEVS) and to evaluate and distribute the results of that survey. This system of records will be included in the Office of Personnel Management's inventory of record systems.

Federal Register, Volume 82 Issue 232 (Tuesday, December 5, 2017)
[Federal Register Volume 82, Number 232 (Tuesday, December 5, 2017)]
[Notices]
[Pages 57489-57491]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-26107]



[[Page 57489]]

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OFFICE OF PERSONNEL MANAGEMENT


Privacy Act of 1974; System of Records

AGENCY: U.S. Office of Personnel Management, Survey Analysis, Office of 
Strategy and Innovation.

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Office of 
Personnel Management (OPM) proposes to establish a new OPM system of 
records titled ``OPM/Central-21 Federal Employee Viewpoint Survey 
System of Records.'' This system of records contains information that 
OPM collects, maintains, and uses in order to develop and administer 
the Federal Employee Viewpoint Survey (FEVS) and to evaluate and 
distribute the results of that survey. This system of records will be 
included in the Office of Personnel Management's inventory of record 
systems.

DATES: Please submit comments on or before January 4, 2018. This new 
system is effective upon publication in today's Federal Register, with 
the exception of the routine uses, which are effective January 9, 2018.

ADDRESSES: You may submit written comments by one of the following 
methods:
     Mail: Dr. Kimberly J. Wells, Survey Analysis, Office of 
Strategy and Innovation, Office of Personnel Management, 1900 E Street 
NW., 4332-S, Washington, DC 20415.
     Email: [email protected].

FOR FURTHER INFORMATION, CONTACT: For general questions, please 
contact: Dr. Kimberly J. Wells, Survey Analysis, Office of Strategy and 
Innovation, Office of Personnel Management at [email protected]. For privacy 
questions, please contact: Kellie Cosgrove Riley, 202-606-2308, Chief 
Privacy Officer, Office of Personnel Management.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, the Office of Personnel Management proposes to establish 
a new system of records titled ``OPM/Central-21 Federal Employee 
Viewpoint Survey System.'' This system of records is being established 
in order to develop and administer the Federal Employee Viewpoint 
Survey (FEVS) and to evaluate and distribute the results of that 
survey. This system of records contains information that OPM collects, 
maintains, and uses regarding individuals who are potential or actual 
survey respondents.
    The Federal Human Capital Survey (FHCS) was first administered in 
2002 under OPM general authorities to conduct studies and research in 
personnel management, with subsequent biennial administrations in 2004, 
2006, and 2008. Starting in 2010, the FHCS was rebranded as the 
``Federal Employee Viewpoint Survey'' and conducted annually. These 
surveys have roots in the long history of OPM-administered 
Governmentwide surveys going back to the 1979 Federal Employee 
Attitudes Survey first administered the same year OPM was instituted 
under the Civil Service Reform Act of 1978.
    A 2003 law enacted by Congress (National Defense Authorization Act 
for FY 2004) required each agency to conduct an annual survey of their 
employees and make results available to the public. As required by the 
law, OPM issued regulations (5 CFR part 250) in 2006 and revised in 
2016 containing survey items covering topic areas prescribed by the law 
and other general requirements. Both the FEVS and the 2008 FHCS (the 
survey administered after the regulations went into effect) included 
the required survey items as part of their overall scope and served as 
a conduit through which participating executive branch agencies have 
fulfilled their annual employee survey obligation.
    The FEVS is a tool that measures Federal employees' perceptions of 
whether, and to what extent, conditions that characterize successful 
organizations are present in their agencies. The FEVS provides general 
indicators of how well the Federal government is running its human 
resources management systems, and gives senior managers critical 
information needed to make their agency work better. It is administered 
to evaluate elements of strategic human capital management, to assess 
the general climate of the Federal workforce and to appraise various 
programs and human capital topics as necessary. The FEVS covers 
multiple human capital topic areas, including, but not limited to, 
those specified in 5 CFR 250.302. Survey questions ask participants to 
share their attitudes, behaviors, and thoughts on these topic areas. In 
addition, more agency-specific evaluation questions may be added from 
time to time. Demographic questions are also included to evaluate 
differences among subgroups in the way responses were distributed.
    In order to administer the FEVS, information about Federal 
employees is collected from OPM's Enterprise Human Resource Integration 
(EHRI) system, consistent with the OPM/Govt 1 General Personnel Records 
system of records. The data from EHRI is used to (1) identify current 
Federal employees, (2) determine survey eligibility, (3) collect 
contact information where necessary and available, (4) perform 
statistical weighting procedures using select demographic information, 
and (5) support research and reporting functions.
    In addition to the EHRI data, additional organizational and 
employee data are collected from participating agencies. Organizational 
data includes the hierarchical structure of the agency and the titles 
associated with all work groups, branches, and divisions of that 
hierarchy. Employee data can include names, other personal identifiers 
such as Social Security number and date of birth, email addresses, and 
work unit identifiers. The combination of organizational data and 
personnel work unit identifier allows for accurate sampling and 
reporting of summarized survey results for work units that meet the 
requirement of meeting or exceeding the minimum number of respondents 
necessary to adequately protect respondent confidentiality.
    Eligible employees selected to participate in the FEVS are sent an 
email invitation that includes a unique link to the survey. Follow-up 
emails are sent weekly until the employee either completes the survey 
or informs OPM that he or she wishes to opt-out. The survey is web-
based, designed and operated within OPM using commercial software 
running on OPM servers. All surveys and survey items are voluntary. 
That is, employees may choose to respond to all, some, or none of the 
items. Surveys with at least 25% of the non-demographic items answered 
are considered complete and will be used. After the survey 
administration, data cleaning and statistical weighting procedures are 
executed by OPM and a contractor. Once final data are available, 
reports of summary survey results are generated and distributed to 
agencies via an OPM contractor who creates the reports and maintains 
the distribution platform. At the end of the FEVS cycle, selected 
summary results and a technical report may be published, and a public 
release data file released.
    The records concerning the potential and actual survey respondents 
will be maintained in the OPM/Central-21 Federal Employee Viewpoint 
Survey System. This system of records will be included in OPM's 
inventory of records systems. In accordance with 5 U.S.C. 552a(r), OPM 
has provided a report of this system of records to the Office of

[[Page 57490]]

Management and Budget and to Congress.

U.S. Office of Personnel Management.
Kathleen M. McGettigan,
Acting Director.
SYSTEM NAME AND NUMBER:
    Federal Employee Viewpoint Survey System, OPM/Central-21.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained by the Office of Strategy and Innovation, 
Office of Personnel Management, 1900 E Street NW., Washington, DC 
20415, as well as by an OPM contractor in Rockville, Maryland.

SYSTEM MANAGER(S):
    Manager, Survey Analysis, Office of Strategy and Innovation, U.S. 
Office of Personnel Management, 1900 E. Street NW., Washington, DC 
20415, [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1103, 4702, and 7101 note (referencing Pub. L. 108-136 
section 1128); 5 CFR 5.2(b) and 9.2; 5 CFR part 250; Executive Order 
13197.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system is to permit OPM to administer, collect, 
maintain, and evaluate the results of, the Federal Employee Viewpoint 
Survey, a comprehensive set of questions posed to selected Federal 
employees throughout executive branch agencies; to measure Federal 
employees' perceptions of whether, and to what extent, conditions that 
characterize successful organizations are present in their agencies; to 
obtain general indicators of how well the Federal Government is running 
its human resources management systems; to assess the general climate 
of the Federal workforce; to appraise programs and human capital topics 
as necessary; to provide senior managers with critical information 
needed to make their agency work better; to provide the results of the 
survey to individual agencies, Congress, other oversight entities, and 
the public, as appropriate; to determine individuals' eligibility for 
the survey; and to conduct statistical weighting procedures. In 
addition, information in this system of records is used to produce a 
de-identified, publicly available data file that contains survey 
responses, select demographics, and limited agency organizational 
information; as well as to produce reports of summarized survey results 
for participating agencies, their subcomponents, and others.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current Federal employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    a. Full name;
    b. Email address;
    c. Social Security number, or other unique employee identification 
number;
    d. Agency;
    e. Agency subcomponent;
    f. Organizational/Work component names and codes (up to nine levels 
of work unit information may be obtained);
    g. Appointment authority;
    h. Type of appointment;
    i. Work schedule;
    j. Tenure;
    k. Service computation date;
    l. Duty location and core based statistical area;
    m. Occupational classification or series;
    n. Personnel Office identifier;
    o. Pay status;
    p. Grade level;
    q. Pay plan;
    r. Base and adjusted salary;
    s. Retirement plan;
    t. Supervisory status;
    u. Ethnicity and Race/National Origin indicator;
    v. Sex;
    w. Date of birth;
    x. Responses to the FEVS survey questions, including demographic 
information.

RECORD SOURCE CATEGORIES:
    Records are obtained from the Office of Personnel Management's 
Enterprise Human Resource Integration system, which contains general 
personnel records from the OPM/Govt 1 General Personnel Records system 
of records, from the individual Federal agencies that participate in 
the FEVS, and from the individuals who voluntarily complete the FEVS.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside OPM as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To the Department of Justice, including Offices of the U.S. 
Attorneys; another Federal agency conducting litigation or in 
proceedings before any court, adjudicative, or administrative body; 
another party in litigation before a court, adjudicative, or 
administrative body; or to a court, adjudicative, or administrative 
body. Such disclosure is permitted only when it is relevant or 
necessary to the litigation or proceeding and one of the following is a 
party to the litigation or has an interest in such litigation:
    (1) OPM, or any component thereof;
    (2) Any employee or former employee of OPM in his or her official 
capacity;
    (3) Any employee or former employee of OPM in his or her individual 
capacity where the Department of Justice or OPM has agreed to represent 
the employee;
    (4) The United States, a Federal agency, or another party in 
litigation before a court, adjudicative, or administrative body, upon 
the OPM General Counsel's approval, pursuant to 5 CFR part 295 or 
otherwise.
    b. To the appropriate Federal, State, or local agency responsible 
for investigating, prosecuting, enforcing, or implementing a statute, 
rule, regulation, or order, when a record, either on its face or in 
conjunction with other information, indicates or is relevant to a 
violation or potential violation of civil or criminal law or 
regulation.
    c. To a member of Congress from the record of an individual in 
response to an inquiry made at the request of the individual to whom 
the record pertains.
    d. To the National Archives and Records Administration (NARA) for 
records management inspections being conducted under the authority of 
44 U.S.C. 2904 and 2906.
    e. To appropriate agencies, entities, and persons when (1) OPM 
suspects or has confirmed that there has been a breach of the system of 
records,[middot] (2) OPM has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
OPM (including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with OPM's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    f. To another Federal agency or Federal entity, when OPM determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national

[[Page 57491]]

security, resulting from a suspected or confirmed breach.
    g. To contractors, grantees, experts, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for OPM when OPM determines that it is 
necessary to accomplish an agency function related to this system of 
records. Individuals provided information under this routine use are 
subject to the same Privacy Act requirements and limitations on 
disclosure as are applicable to OPM employees.
    h. To Federal agencies whose employees participate in the FEVS, and 
their subcomponents, where OPM determines that assistance may be 
required in any aspect of administering and reporting on the FEVS.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The records in this system of records are stored electronically on 
OPM's local area network with access limited to a small number of 
personnel in the Office of Strategy and Innovation. In addition, 
records are stored by OPM's contractor at its location with access 
restricted to authorized users.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name, email address, or other personal 
identifier but are generally only retrieved in this manner leading up 
to and during the administration of the FEVS. After the FEVS is 
administered, personal identifiers are rarely used, to retrieve records 
or otherwise. Instead, records post-administration of the FEVS are 
generally retrieved by agency work unit and/or demographics in a manner 
that is not intended to identify individual survey respondents.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    OPM is currently working to develop a records schedule to submit to 
the National Archives and Records Administration for approval. Until a 
records schedule is in place, the records will be retained as permanent 
records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in the system are protected from unauthorized access and 
misuse through various administrative, technical and physical security 
measures. OPM security measures are in compliance with the Federal 
Information Security Modernization Act (Pub. L. 113-283), associated 
OMB policies, and applicable standards and guidance from the National 
Institute of Standards and Technology (NIST).

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of and access to their records in 
this system of records may submit a request in writing to the Office of 
Personnel Management, Office of Strategy and Innovation, 1900 E Street 
NW., Washington, DC 20415. Individuals must furnish the following 
information for their records to be located:
    1. Full name.
    2. Date of birth.
    3. Social Security Number.
    4. Signature.
    5. Available information regarding the type of information 
requested.
    6. The reason why the individual believes this system contains 
information about him/her.
    7. The address to which the information should be sent.
    Individuals requesting access must also comply with OPM's Privacy 
Act regulations regarding verification of identity and access to 
records (5 CFR 297).

CONTESTING RECORD PROCEDURES:
    Individuals may request that records about them be amended by 
writing to the Office of Personnel Management, Office of Strategy and 
Innovation, 1900 E Street NW., Washington, DC 20415 and furnish the 
following information for their records to be located:
    1. Full name.
    2. Date of birth.
    3. Social Security Number.
    4. Signature.
    5. Precise identification of the information to be amended.
    Individuals requesting amendment must also follow OPM's Privacy Act 
regulations regarding verification of identity and amendment to records 
(5 CFR 297).

NOTIFICATION PROCEDURES:
    See ``Record Access Procedure.''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2017-26107 Filed 12-4-17; 8:45 am]
 BILLING CODE 6325-45-P



                                                                            Federal Register / Vol. 82, No. 232 / Tuesday, December 5, 2017 / Notices                                           57489

                                                OFFICE OF PERSONNEL                                        The Federal Human Capital Survey                   consistent with the OPM/Govt 1 General
                                                MANAGEMENT                                              (FHCS) was first administered in 2002                 Personnel Records system of records.
                                                                                                        under OPM general authorities to                      The data from EHRI is used to (1)
                                                Privacy Act of 1974; System of                          conduct studies and research in                       identify current Federal employees, (2)
                                                Records                                                 personnel management, with                            determine survey eligibility, (3) collect
                                                                                                        subsequent biennial administrations in                contact information where necessary
                                                AGENCY:  U.S. Office of Personnel
                                                                                                        2004, 2006, and 2008. Starting in 2010,               and available, (4) perform statistical
                                                Management, Survey Analysis, Office of
                                                                                                        the FHCS was rebranded as the ‘‘Federal               weighting procedures using select
                                                Strategy and Innovation.                                Employee Viewpoint Survey’’ and                       demographic information, and (5)
                                                ACTION: Notice of a new system of                       conducted annually. These surveys have                support research and reporting
                                                records.                                                roots in the long history of OPM-                     functions.
                                                                                                        administered Governmentwide surveys                      In addition to the EHRI data,
                                                SUMMARY:   In accordance with the
                                                                                                        going back to the 1979 Federal                        additional organizational and employee
                                                Privacy Act of 1974, the Office of
                                                                                                        Employee Attitudes Survey first                       data are collected from participating
                                                Personnel Management (OPM) proposes
                                                                                                        administered the same year OPM was                    agencies. Organizational data includes
                                                to establish a new OPM system of
                                                                                                        instituted under the Civil Service                    the hierarchical structure of the agency
                                                records titled ‘‘OPM/Central-21 Federal
                                                                                                        Reform Act of 1978.                                   and the titles associated with all work
                                                Employee Viewpoint Survey System of                        A 2003 law enacted by Congress
                                                Records.’’ This system of records                                                                             groups, branches, and divisions of that
                                                                                                        (National Defense Authorization Act for               hierarchy. Employee data can include
                                                contains information that OPM collects,                 FY 2004) required each agency to
                                                maintains, and uses in order to develop                                                                       names, other personal identifiers such
                                                                                                        conduct an annual survey of their                     as Social Security number and date of
                                                and administer the Federal Employee                     employees and make results available to
                                                Viewpoint Survey (FEVS) and to                                                                                birth, email addresses, and work unit
                                                                                                        the public. As required by the law, OPM               identifiers. The combination of
                                                evaluate and distribute the results of                  issued regulations (5 CFR part 250) in
                                                that survey. This system of records will                                                                      organizational data and personnel work
                                                                                                        2006 and revised in 2016 containing                   unit identifier allows for accurate
                                                be included in the Office of Personnel                  survey items covering topic areas
                                                Management’s inventory of record                                                                              sampling and reporting of summarized
                                                                                                        prescribed by the law and other general               survey results for work units that meet
                                                systems.                                                requirements. Both the FEVS and the                   the requirement of meeting or exceeding
                                                DATES:  Please submit comments on or                    2008 FHCS (the survey administered                    the minimum number of respondents
                                                before January 4, 2018. This new system                 after the regulations went into effect)               necessary to adequately protect
                                                is effective upon publication in today’s                included the required survey items as                 respondent confidentiality.
                                                Federal Register, with the exception of                 part of their overall scope and served as
                                                                                                                                                                 Eligible employees selected to
                                                the routine uses, which are effective                   a conduit through which participating
                                                                                                                                                              participate in the FEVS are sent an
                                                January 9, 2018.                                        executive branch agencies have fulfilled
                                                                                                                                                              email invitation that includes a unique
                                                ADDRESSES: You may submit written                       their annual employee survey
                                                                                                        obligation.                                           link to the survey. Follow-up emails are
                                                comments by one of the following                                                                              sent weekly until the employee either
                                                methods:                                                   The FEVS is a tool that measures
                                                                                                        Federal employees’ perceptions of                     completes the survey or informs OPM
                                                   • Mail: Dr. Kimberly J. Wells, Survey                                                                      that he or she wishes to opt-out. The
                                                Analysis, Office of Strategy and                        whether, and to what extent, conditions
                                                                                                        that characterize successful                          survey is web-based, designed and
                                                Innovation, Office of Personnel                                                                               operated within OPM using commercial
                                                Management, 1900 E Street NW.,                          organizations are present in their
                                                                                                        agencies. The FEVS provides general                   software running on OPM servers. All
                                                4332–S, Washington, DC 20415.                                                                                 surveys and survey items are voluntary.
                                                   • Email: EVS@opm.gov.                                indicators of how well the Federal
                                                                                                        government is running its human                       That is, employees may choose to
                                                FOR FURTHER INFORMATION, CONTACT: For                                                                         respond to all, some, or none of the
                                                                                                        resources management systems, and
                                                general questions, please contact: Dr.                  gives senior managers critical                        items. Surveys with at least 25% of the
                                                Kimberly J. Wells, Survey Analysis,                     information needed to make their                      non-demographic items answered are
                                                Office of Strategy and Innovation, Office               agency work better. It is administered to             considered complete and will be used.
                                                of Personnel Management at EVS@                         evaluate elements of strategic human                  After the survey administration, data
                                                opm.gov. For privacy questions, please                  capital management, to assess the                     cleaning and statistical weighting
                                                contact: Kellie Cosgrove Riley, 202–                    general climate of the Federal workforce              procedures are executed by OPM and a
                                                606–2308, Chief Privacy Officer, Office                 and to appraise various programs and                  contractor. Once final data are available,
                                                of Personnel Management.                                human capital topics as necessary. The                reports of summary survey results are
                                                SUPPLEMENTARY INFORMATION: In                           FEVS covers multiple human capital                    generated and distributed to agencies
                                                accordance with the Privacy Act of                      topic areas, including, but not limited               via an OPM contractor who creates the
                                                1974, 5 U.S.C. 552a, the Office of                      to, those specified in 5 CFR 250.302.                 reports and maintains the distribution
                                                Personnel Management proposes to                        Survey questions ask participants to                  platform. At the end of the FEVS cycle,
                                                establish a new system of records titled                share their attitudes, behaviors, and                 selected summary results and a
                                                ‘‘OPM/Central-21 Federal Employee                       thoughts on these topic areas. In                     technical report may be published, and
                                                Viewpoint Survey System.’’ This system                  addition, more agency-specific                        a public release data file released.
                                                of records is being established in order                evaluation questions may be added from                   The records concerning the potential
                                                to develop and administer the Federal                                                                         and actual survey respondents will be
sradovich on DSK3GMQ082PROD with NOTICES




                                                                                                        time to time. Demographic questions are
                                                Employee Viewpoint Survey (FEVS) and                    also included to evaluate differences                 maintained in the OPM/Central-21
                                                to evaluate and distribute the results of               among subgroups in the way responses                  Federal Employee Viewpoint Survey
                                                that survey. This system of records                     were distributed.                                     System. This system of records will be
                                                contains information that OPM collects,                    In order to administer the FEVS,                   included in OPM’s inventory of records
                                                maintains, and uses regarding                           information about Federal employees is                systems. In accordance with 5 U.S.C.
                                                individuals who are potential or actual                 collected from OPM’s Enterprise Human                 552a(r), OPM has provided a report of
                                                survey respondents.                                     Resource Integration (EHRI) system,                   this system of records to the Office of


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                                                57490                       Federal Register / Vol. 82, No. 232 / Tuesday, December 5, 2017 / Notices

                                                Management and Budget and to                            participating agencies, their                         a court, adjudicative, or administrative
                                                Congress.                                               subcomponents, and others.                            body; or to a court, adjudicative, or
                                                U.S. Office of Personnel Management.                                                                          administrative body. Such disclosure is
                                                                                                        CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                Kathleen M. McGettigan,
                                                                                                                                                              permitted only when it is relevant or
                                                                                                        SYSTEM:
                                                                                                                                                              necessary to the litigation or proceeding
                                                Acting Director.                                          Current Federal employees.                          and one of the following is a party to the
                                                SYSTEM NAME AND NUMBER:                                 CATEGORIES OF RECORDS IN THE SYSTEM:                  litigation or has an interest in such
                                                                                                          a. Full name;                                       litigation:
                                                  Federal Employee Viewpoint Survey
                                                System, OPM/Central-21.                                   b. Email address;                                      (1) OPM, or any component thereof;
                                                                                                          c. Social Security number, or other                    (2) Any employee or former employee
                                                SECURITY CLASSIFICATION:                                unique employee identification number;                of OPM in his or her official capacity;
                                                   Unclassified.                                          d. Agency;                                             (3) Any employee or former employee
                                                                                                          e. Agency subcomponent;                             of OPM in his or her individual capacity
                                                SYSTEM LOCATION:                                                                                              where the Department of Justice or OPM
                                                                                                          f. Organizational/Work component
                                                  Records are maintained by the Office                  names and codes (up to nine levels of                 has agreed to represent the employee;
                                                of Strategy and Innovation, Office of                   work unit information may be obtained);                  (4) The United States, a Federal
                                                Personnel Management, 1900 E Street                       g. Appointment authority;                           agency, or another party in litigation
                                                NW., Washington, DC 20415, as well as                     h. Type of appointment;                             before a court, adjudicative, or
                                                by an OPM contractor in Rockville,                        i. Work schedule;                                   administrative body, upon the OPM
                                                Maryland.                                                 j. Tenure;                                          General Counsel’s approval, pursuant to
                                                SYSTEM MANAGER(S):
                                                                                                          k. Service computation date;                        5 CFR part 295 or otherwise.
                                                                                                          l. Duty location and core based                        b. To the appropriate Federal, State,
                                                  Manager, Survey Analysis, Office of                                                                         or local agency responsible for
                                                                                                        statistical area;
                                                Strategy and Innovation, U.S. Office of                   m. Occupational classification or                   investigating, prosecuting, enforcing, or
                                                Personnel Management, 1900 E. Street                    series;                                               implementing a statute, rule, regulation,
                                                NW., Washington, DC 20415, EVS@                           n. Personnel Office identifier;                     or order, when a record, either on its
                                                opm.gov.                                                  o. Pay status;                                      face or in conjunction with other
                                                AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                  p. Grade level;                                     information, indicates or is relevant to
                                                   5 U.S.C. 1103, 4702, and 7101 note                     q. Pay plan;                                        a violation or potential violation of civil
                                                (referencing Pub. L. 108–136 section                      r. Base and adjusted salary;                        or criminal law or regulation.
                                                1128); 5 CFR 5.2(b) and 9.2; 5 CFR part                   s. Retirement plan;                                    c. To a member of Congress from the
                                                                                                          t. Supervisory status;                              record of an individual in response to
                                                250; Executive Order 13197.
                                                                                                          u. Ethnicity and Race/National Origin               an inquiry made at the request of the
                                                PURPOSE(S) OF THE SYSTEM:                               indicator;                                            individual to whom the record pertains.
                                                  The purpose of the system is to permit                  v. Sex;                                                d. To the National Archives and
                                                OPM to administer, collect, maintain,                     w. Date of birth;                                   Records Administration (NARA) for
                                                and evaluate the results of, the Federal                  x. Responses to the FEVS survey                     records management inspections being
                                                Employee Viewpoint Survey, a                            questions, including demographic                      conducted under the authority of 44
                                                comprehensive set of questions posed to                 information.                                          U.S.C. 2904 and 2906.
                                                selected Federal employees throughout                   RECORD SOURCE CATEGORIES:                                e. To appropriate agencies, entities,
                                                executive branch agencies; to measure                                                                         and persons when (1) OPM suspects or
                                                                                                           Records are obtained from the Office
                                                Federal employees’ perceptions of                                                                             has confirmed that there has been a
                                                                                                        of Personnel Management’s Enterprise
                                                whether, and to what extent, conditions                                                                       breach of the system of records,· (2)
                                                                                                        Human Resource Integration system,
                                                that characterize successful                                                                                  OPM has determined that as a result of
                                                                                                        which contains general personnel
                                                organizations are present in their                                                                            the suspected or confirmed breach there
                                                                                                        records from the OPM/Govt 1 General
                                                agencies; to obtain general indicators of                                                                     is a risk of harm to individuals, OPM
                                                                                                        Personnel Records system of records,
                                                how well the Federal Government is                                                                            (including its information systems,
                                                                                                        from the individual Federal agencies
                                                running its human resources                                                                                   programs, and operations), the Federal
                                                                                                        that participate in the FEVS, and from
                                                management systems; to assess the                                                                             Government, or national security; and
                                                                                                        the individuals who voluntarily
                                                general climate of the Federal                                                                                (3) the disclosure made to such
                                                                                                        complete the FEVS.
                                                workforce; to appraise programs and                                                                           agencies, entities, and persons is
                                                human capital topics as necessary; to                   ROUTINE USES OF RECORDS MAINTAINED IN THE             reasonably necessary to assist in
                                                provide senior managers with critical                   SYSTEM, INCLUDING CATEGORIES OF USERS AND             connection with OPM’s efforts to
                                                information needed to make their                        PURPOSES OF SUCH USES:                                respond to the suspected or confirmed
                                                agency work better; to provide the                         In addition to those disclosures                   breach or to prevent, minimize, or
                                                results of the survey to individual                     generally permitted under 5 U.S.C.                    remedy such harm.
                                                agencies, Congress, other oversight                     552a(b) of the Privacy Act, all or a                     f. To another Federal agency or
                                                entities, and the public, as appropriate;               portion of the records or information                 Federal entity, when OPM determines
                                                to determine individuals’ eligibility for               contained in this system may be                       that information from this system of
                                                the survey; and to conduct statistical                  disclosed outside OPM as a routine use                records is reasonably necessary to assist
                                                weighting procedures. In addition,                      pursuant to 5 U.S.C. 552a(b)(3) as                    the recipient agency or entity in (1)
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                                                information in this system of records is                follows:                                              responding to a suspected or confirmed
                                                used to produce a de-identified,                           a. To the Department of Justice,                   breach or (2) preventing, minimizing, or
                                                publicly available data file that contains              including Offices of the U.S. Attorneys;              remedying the risk of harm to
                                                survey responses, select demographics,                  another Federal agency conducting                     individuals, the recipient agency or
                                                and limited agency organizational                       litigation or in proceedings before any               entity (including its information
                                                information; as well as to produce                      court, adjudicative, or administrative                systems, programs, and operations), the
                                                reports of summarized survey results for                body; another party in litigation before              Federal Government, or national


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                                                                            Federal Register / Vol. 82, No. 232 / Tuesday, December 5, 2017 / Notices                                           57491

                                                security, resulting from a suspected or                 guidance from the National Institute of               ACTION:   Notice.
                                                confirmed breach.                                       Standards and Technology (NIST).
                                                  g. To contractors, grantees, experts,                                                                       SUMMARY:   The Commission is noticing
                                                                                                        RECORD ACCESS PROCEDURES:                             recent Postal Service filings for the
                                                consultants, or volunteers performing or
                                                working on a contract, service, grant,                    Individuals seeking notification of                 Commission’s consideration concerning
                                                cooperative agreement, or other                         and access to their records in this                   negotiated service agreements. This
                                                assignment for OPM when OPM                             system of records may submit a request                notice informs the public of the filing,
                                                determines that it is necessary to                      in writing to the Office of Personnel                 invites public comment, and takes other
                                                accomplish an agency function related                   Management, Office of Strategy and                    administrative steps.
                                                to this system of records. Individuals                  Innovation, 1900 E Street NW.,                        DATES: Comments are due: December 7,
                                                provided information under this routine                 Washington, DC 20415. Individuals                     2017.
                                                use are subject to the same Privacy Act                 must furnish the following information                ADDRESSES: Submit comments
                                                requirements and limitations on                         for their records to be located:                      electronically via the Commission’s
                                                disclosure as are applicable to OPM                       1. Full name.                                       Filing Online system at http://
                                                employees.                                                2. Date of birth.                                   www.prc.gov. Those who cannot submit
                                                  h. To Federal agencies whose                            3. Social Security Number.                          comments electronically should contact
                                                employees participate in the FEVS, and                    4. Signature.                                       the person identified in the FOR FURTHER
                                                their subcomponents, where OPM                            5. Available information regarding the              INFORMATION CONTACT section by
                                                determines that assistance may be                       type of information requested.                        telephone for advice on filing
                                                required in any aspect of administering                   6. The reason why the individual                    alternatives.
                                                and reporting on the FEVS.                              believes this system contains
                                                                                                                                                              FOR FURTHER INFORMATION CONTACT:
                                                                                                        information about him/her.
                                                POLICIES AND PRACTICES FOR STORAGE OF                     7. The address to which the                         David A. Trissell, General Counsel, at
                                                RECORDS:                                                information should be sent.                           202–789–6820.
                                                   The records in this system of records                  Individuals requesting access must                  SUPPLEMENTARY INFORMATION:
                                                are stored electronically on OPM’s local                also comply with OPM’s Privacy Act                    Table of Contents
                                                area network with access limited to a                   regulations regarding verification of
                                                small number of personnel in the Office                 identity and access to records (5 CFR                 I. Introduction
                                                                                                                                                              II. Docketed Proceeding(s)
                                                of Strategy and Innovation. In addition,                297).
                                                records are stored by OPM’s contractor                                                                        I. Introduction
                                                                                                        CONTESTING RECORD PROCEDURES:
                                                at its location with access restricted to                                                                        The Commission gives notice that the
                                                authorized users.                                         Individuals may request that records
                                                                                                        about them be amended by writing to                   Postal Service filed request(s) for the
                                                POLICIES AND PRACTICES FOR RETRIEVAL OF                 the Office of Personnel Management,                   Commission to consider matters related
                                                RECORDS:                                                Office of Strategy and Innovation, 1900               to negotiated service agreement(s). The
                                                  Records may be retrieved by name,                     E Street NW., Washington, DC 20415                    request(s) may propose the addition or
                                                email address, or other personal                        and furnish the following information                 removal of a negotiated service
                                                identifier but are generally only                       for their records to be located:                      agreement from the market dominant or
                                                retrieved in this manner leading up to                    1. Full name.                                       the competitive product list, or the
                                                and during the administration of the                      2. Date of birth.                                   modification of an existing product
                                                FEVS. After the FEVS is administered,                     3. Social Security Number.                          currently appearing on the market
                                                personal identifiers are rarely used, to                  4. Signature.                                       dominant or the competitive product
                                                retrieve records or otherwise. Instead,                   5. Precise identification of the                    list.
                                                records post-administration of the FEVS                 information to be amended.                               Section II identifies the docket
                                                are generally retrieved by agency work                    Individuals requesting amendment                    number(s) associated with each Postal
                                                unit and/or demographics in a manner                    must also follow OPM’s Privacy Act                    Service request, the title of each Postal
                                                that is not intended to identify                        regulations regarding verification of                 Service request, the request’s acceptance
                                                individual survey respondents.                          identity and amendment to records (5                  date, and the authority cited by the
                                                                                                        CFR 297).                                             Postal Service for each request. For each
                                                POLICIES AND PRACTICES FOR RETENTION AND                                                                      request, the Commission appoints an
                                                DISPOSAL OF RECORDS:                                    NOTIFICATION PROCEDURES:                              officer of the Commission to represent
                                                   OPM is currently working to develop                    See ‘‘Record Access Procedure.’’                    the interests of the general public in the
                                                a records schedule to submit to the                                                                           proceeding, pursuant to 39 U.S.C. 505
                                                                                                        EXEMPTIONS PROMULGATED FOR THE SYSTEM:                (Public Representative). Section II also
                                                National Archives and Records
                                                Administration for approval. Until a                      None.                                               establishes comment deadline(s)
                                                records schedule is in place, the records                                                                     pertaining to each request.
                                                                                                        HISTORY:
                                                will be retained as permanent records.                                                                           The public portions of the Postal
                                                                                                          None.                                               Service’s request(s) can be accessed via
                                                ADMINISTRATIVE, TECHNICAL, AND PHYSICAL                 [FR Doc. 2017–26107 Filed 12–4–17; 8:45 am]           the Commission’s Web site (http://
                                                SAFEGUARDS:                                                                                                   www.prc.gov). Non-public portions of
                                                                                                        BILLING CODE 6325–45–P
                                                   Records in the system are protected                                                                        the Postal Service’s request(s), if any,
                                                from unauthorized access and misuse                                                                           can be accessed through compliance
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                                                through various administrative,                         POSTAL REGULATORY COMMISSION                          with the requirements of 39 CFR
                                                technical and physical security                                                                               3007.40.
                                                measures. OPM security measures are in                  [Docket Nos. MC2018–36 and CP2018–66;                    The Commission invites comments on
                                                compliance with the Federal                             MC2018–37 and CP2018–67]                              whether the Postal Service’s request(s)
                                                Information Security Modernization Act                  New Postal Products                                   in the captioned docket(s) are consistent
                                                (Pub. L. 113–283), associated OMB                                                                             with the policies of title 39. For
                                                policies, and applicable standards and                  AGENCY:    Postal Regulatory Commission.              request(s) that the Postal Service states


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Document Created: 2017-12-04 23:44:54
Document Modified: 2017-12-04 23:44:54
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a new system of records.
DatesPlease submit comments on or before January 4, 2018. This new system is effective upon publication in today's Federal Register, with the exception of the routine uses, which are effective January 9, 2018.
FR Citation82 FR 57489 

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