82 FR 8179 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Army

Federal Register Volume 82, Issue 14 (January 24, 2017)

Page Range		8179-8182
FR Document		2017-01477

Pursuant to the Privacy Act of 1974 notice is hereby given that the Department of the Army proposes to alter a system of records, A0350-1b TRADOC, entitled ``Army Career Tracker (ACT),'' last published at 76 FR 26714 on May 9, 2011. The Army Career Tracker (ACT) exists to enable Soldiers and Army civilians world-wide with career development and transition resources. ACT provides users with a more efficient and effective way to monitor their career development while allowing leaders to track and advise subordinates on personalized leadership development. As a leader development tool, it integrates data on training, education, and experiential learning from a number of source systems into one personalized and easy-to-use interface. ACT allows supervisors to track and advise employees on their leadership development and allows career program managers the ability to reach their geographically dispersed careerists. The Total Army Sponsorship Program is also administered through ACT. The sponsorship program provides Soldiers and Army civilians and their families with resources to facilitate their transition and/or relocation between commands and duty assignments. This alteration to the system of records notice incorporates the applicable DoD Routine Uses in the notice to provide clarity for the public. The categories of individuals has been updated to reflect the inclusion of Army Reserve, Guard, and Reserve Officer Training Corps personnel. The category of records was expanded to cover data that is collected and used in support of the Total Army Sponsorship Program. Further, the authorities were updated to cite the specific sections of the United States Code and identify the DoD issuances that implement the program. The purpose has been revised to clarify the use and description of these records. The systems that are data sources or interface with ACT have been denoted in the records source categories. Lastly, administrative corrections were made to the system location, retrievability, safeguards, system manager and address, notification and record access procedures, and contesting records procedures.

Federal Register, Volume 82 Issue 14 (Tuesday, January 24, 2017)

[Federal Register Volume 82, Number 14 (Tuesday, January 24, 2017)]
[Notices]
[Pages 8179-8182]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-01477]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2017-HQ-0002]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: Pursuant to the Privacy Act of 1974 notice is hereby given 
that the Department of the Army proposes to alter a system of records, 
A0350-1b TRADOC, entitled ``Army Career Tracker (ACT),'' last published 
at 76 FR 26714 on May 9, 2011. The Army Career Tracker (ACT) exists to 
enable Soldiers and Army civilians world-wide with career development 
and transition resources. ACT provides users with a more efficient and 
effective way to monitor their career development while allowing 
leaders to track and advise subordinates on personalized leadership 
development. As a leader development tool, it integrates data on 
training, education, and experiential learning from a number of source 
systems into one personalized and easy-to-use

[[Page 8180]]

interface. ACT allows supervisors to track and advise employees on 
their leadership development and allows career program managers the 
ability to reach their geographically dispersed careerists. The Total 
Army Sponsorship Program is also administered through ACT. The 
sponsorship program provides Soldiers and Army civilians and their 
families with resources to facilitate their transition and/or 
relocation between commands and duty assignments.
    This alteration to the system of records notice incorporates the 
applicable DoD Routine Uses in the notice to provide clarity for the 
public. The categories of individuals has been updated to reflect the 
inclusion of Army Reserve, Guard, and Reserve Officer Training Corps 
personnel. The category of records was expanded to cover data that is 
collected and used in support of the Total Army Sponsorship Program. 
Further, the authorities were updated to cite the specific sections of 
the United States Code and identify the DoD issuances that implement 
the program. The purpose has been revised to clarify the use and 
description of these records. The systems that are data sources or 
interface with ACT have been denoted in the records source categories. 
Lastly, administrative corrections were made to the system location, 
retrievability, safeguards, system manager and address, notification 
and record access procedures, and contesting records procedures.

DATES: Comments will be accepted on or before February 23, 2017. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and Compliance, 
Regulatory and Advisory Committee Division, 4800 Mark Center Drive, 
Mailbox #24, Suite 08D09B, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905 or by calling (703) 428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
system of records subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy, Civil Liberties, and Transparency Division Web 
site http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on January 5, 2017, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' revised November 28, 2000 
(December 12, 2000 65 FR 77677).

    Dated: January 17, 2017.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0350-1b TRADOC

System name:
    Army Career Tracker (ACT) (May 9, 2011, 76 FR 26714)

Changes:
* * * * *

System location:
    Delete entry and replace with ``Army commands, installations, and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Department of the Army military 
personnel (active duty, Army National Guard, and Army Reserve), Army 
Reserve Officers' Training Corps contracted cadets, and Army civilian 
employees.''

Categories of records in the system:
    Delete entry and replace with ``Demographic data to include name, 
grade/rank/series, Social Security Number (SSN); DoD ID Number; Army 
Knowledge Online User Identification; primary email address; personal 
and duty phone numbers; service component, branch, personnel 
classification, military status, military occupational specialty; and 
unit of assignment. Sponsorship data to include family members' name, 
age, gender, relationship, identification of exceptional family member, 
spouse's employment and driver's license information.
    Course and training data to include credit hours accumulated; 
examination and course completion status; professional development 
model; assignment history; student academic status; curricula, course 
descriptions and schedules; graduation dates; and individual goals.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 4103, Establishment of 
training programs; 10 U.S.C. 3013, Secretary of the Army; Department of 
Defense Directive 1322.18, Military Training; Army Regulation (AR) 350-
1, Army Training and Leader Development; AR 600-20, Army Command 
Policy; AR 600-8-8, The Total Army Sponsorship Program; AR 690-950, 
Career Management; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Army Career Tracker (ACT) is a 
leadership development tool that integrates training and education into 
one personalized, easy-to-use Web site. ACT receives training, 
education, experiential learning, personnel, and biographical data from 
several Army information systems and presents a comprehensive and 
personalized view of Noncommissioned Officer, Officer, and Army 
civilian career history, course enrollment, course completion, course 
catalog, and professional development model information. Users can 
search multiple education and training resources, monitor their career 
development and receive personalized advice. The system allows civilian 
and military supervisors, and mentors to monitor the individual's goals 
and provide them developmental recommendations, notifications and 
career advice. Supervisors can view records for both their civilian and 
military employees.
    ACT is also used to administer the Total Army Sponsorship Program 
which

[[Page 8181]]

helps Soldiers, civilian employees, and families successfully relocate 
into and out of their commands. Soldiers in the ranks of private 
through colonel (excluding Soldiers arriving at Initial Military 
Training (IMT) and Soldiers making PCS moves to student detachments at 
long-term schools) and civilian employees through grade GS-15, 
undergoing a PCS move, are offered the opportunity to participate in 
the advance arrival sponsorship program.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act if 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Disclosure to the Department of Justice for Litigation Routine Use: 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.''
* * * * *

Retrievability:
    Delete entry and replace with ``Individual's name, SSN, DoD ID 
Number, or Army Knowledge Online User Identification.''

Safeguards:
    Delete entry and replace with ``Access to the system is restricted 
to authorized personnel only with Army Knowledge Online authorization 
using sign-on and password, or a Common Access Card (CAC). Records are 
maintained within secured buildings in areas accessible only to persons 
having an official need-to-know and who are properly trained and 
screened.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Commander, Headquarters, U.S. Army 
Training and Doctrine Command, Institute of Noncommissioned Officer 
Professional Development Office (ATCG-NCN), 950 Jefferson Ave., Fort 
Eustis, VA 23604-5704.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Commander, Headquarters, U.S. Army 
Training and Doctrine Command, Institute of Noncommissioned Officer 
Professional Development Office (ATCG-NCN), 950 Jefferson Ave., Fort 
Eustis, VA 23604-5704.
    Individuals should provide full name, SSN, military status, or 
other information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Commander, Headquarters, U.S. Army Training 
and Doctrine Command, Institute of Noncommissioned Officer Professional 
Development Office (ATCG-NCN), 950 Jefferson Ave, Fort Eustis, VA 
23604-5704.
    Individual should provide full name, SSN, military status, or other 
information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Army's rules for accessing 
records, contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 505, the Army Privacy 
Program, or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``Individual, DoD personnel 
(supervisors, mentors, training and human resources staff), Army 
Knowledge Online (AKO), Integrated Total Army Personnel Database 
(ITAPDB), Headquarters Army Civilian Personnel System (HQ ACPERS), 
Defense Civilian Personnel Data System for National Guard (NG-DCPDS), 
Reserve Component Management System (RCMS), Army Training

[[Page 8182]]

Requirements & Resources System (ATRRS), Army Learning Management 
System (ALMS), GoArmyEd, Force Management System Web site (FMSWEB), 
Credentialing Opportunities On-Line (COOL), Partnership for Youth 
Success (PaYS), Soldier Fitness Training (SFT), and Comprehensive 
Soldier Fitness (CSF).''
* * * * *
[FR Doc. 2017-01477 Filed 1-23-17; 8:45 am]
BILLING CODE 5001-06-P

Federal Register / Vol. 82, No. 14 / Tuesday, January 24, 2017 / Notices 8181

helps Soldiers, civilian employees, and system of records has been If executed outside the United States:
families successfully relocate into and compromised; (2) the Component has ‘I declare (or certify, verify, or state)
out of their commands. Soldiers in the determined that as a result of the under penalty of perjury under the laws
ranks of private through colonel suspected or confirmed compromise of the United States of America that the
(excluding Soldiers arriving at Initial there is a risk of harm to economic or foregoing is true and correct. Executed
Military Training (IMT) and Soldiers property interests, identity theft or on (date). (Signature).’
making PCS moves to student fraud, or harm to the security or If executed within the United States,
detachments at long-term schools) and integrity of this system or other systems its territories, possessions, or
civilian employees through grade GS– or programs (whether maintained by the commonwealths: ‘I declare (or certify,
15, undergoing a PCS move, are offered Component or another agency or entity) verify, or state) under penalty of perjury
the opportunity to participate in the that rely upon the compromised that the foregoing is true and correct.
advance arrival sponsorship program.’’ information; and (3) the disclosure Executed on (date). (Signature)’.’’
made to such agencies, entities, and
ROUTINE USES OF RECORDS MAINTAINED IN THE RECORD ACCESS PROCEDURES:
SYSTEM, INCLUDING CATEGORIES OF USERS AND
persons is reasonably necessary to assist
in connection with the Components Delete entry and replace with
THE PURPOSES OF SUCH USES:
efforts to respond to the suspected or ‘‘Individuals seeking access to
Delete entry and replace with ‘‘In information about themselves contained
confirmed compromise and prevent,
addition to those disclosures generally in this system should address written
minimize, or remedy such harm.’’
permitted under 5 U.S.C. 552a(b) of the inquiries to the Commander,
Privacy Act if 1974, as amended, the * * * * *
Headquarters, U.S. Army Training and
records contained herein may RETRIEVABILITY: Doctrine Command, Institute of
specifically be disclosed outside the Noncommissioned Officer Professional
Delete entry and replace with
DoD as a routine use pursuant to 5 Development Office (ATCG–NCN), 950
‘‘Individual’s name, SSN, DoD ID
U.S.C. 552a(b)(3) as follows: Jefferson Ave, Fort Eustis, VA 23604–
Number, or Army Knowledge Online
Law Enforcement Routine Use: If a 5704.
User Identification.’’
system of records maintained by a DoD Individual should provide full name,
Component to carry out its functions SAFEGUARDS: SSN, military status, or other
indicates a violation or potential Delete entry and replace with ‘‘Access information verifiable from the record
violation of law, whether civil, criminal, to the system is restricted to authorized itself.
or regulatory in nature, and whether personnel only with Army Knowledge In addition, the requester must
arising by general statute or by Online authorization using sign-on and provide a notarized statement or an
regulation, rule, or order issued password, or a Common Access Card unsworn declaration made in
pursuant thereto, the relevant records in (CAC). Records are maintained within accordance with 28 U.S.C. 1746, in the
the system of records may be referred, secured buildings in areas accessible following format:
as a routine use, to the agency only to persons having an official need- If executed outside the United States:
concerned, whether federal, state, local, to-know and who are properly trained ‘I declare (or certify, verify, or state)
or foreign, charged with the and screened.’’ under penalty of perjury under the laws
responsibility of investigating or of the United States of America that the
* * * * *
prosecuting such violation or charged foregoing is true and correct. Executed
with enforcing or implementing the SYSTEM MANAGER(S) AND ADDRESS: on (date). (Signature)’.
statute, rule, regulation, or order issued Delete entry and replace with If executed within the United States,
pursuant thereto. ‘‘Commander, Headquarters, U.S. Army its territories, possessions, or
Congressional Inquiries Disclosure Training and Doctrine Command, commonwealths: ‘I declare (or certify,
Routine Use: Disclosure from a system Institute of Noncommissioned Officer verify, or state) under penalty of perjury
of records maintained by a DoD Professional Development Office that the foregoing is true and correct.
Component may be made to a (ATCG–NCN), 950 Jefferson Ave., Fort Executed on (date). (Signature)’.’’
congressional office from the record of Eustis, VA 23604–5704.’’
an individual in response to an inquiry CONTESTING RECORD PROCEDURES:
from the congressional office made at NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘The
the request of that individual. Delete entry and replace with Army’s rules for accessing records,
Disclosure to the Department of ‘‘Individuals seeking to determine contesting contents, and appealing
Justice for Litigation Routine Use: A whether information about themselves initial agency determinations are
record from a system of records is contained in this system should contained in 32 CFR part 505, the Army
maintained by a DoD Component may address written inquiries to the Privacy Program, or may be obtained
be disclosed as a routine use to any Commander, Headquarters, U.S. Army from the system manager.’’
component of the Department of Justice Training and Doctrine Command,
for the purpose of representing the Institute of Noncommissioned Officer RECORD SOURCE CATEGORIES:
Department of Defense, or any officer, Professional Development Office Delete entry and replace with
employee or member of the Department (ATCG–NCN), 950 Jefferson Ave., Fort ‘‘Individual, DoD personnel
in pending or potential litigation to Eustis, VA 23604–5704. (supervisors, mentors, training and
which the record is pertinent. Individuals should provide full name, human resources staff), Army
Data Breach Remediation Purposes Knowledge Online (AKO), Integrated
sradovich on DSK3GMQ082PROD with NOTICES

SSN, military status, or other
Routine Use: A record from a system of information verifiable from the record Total Army Personnel Database
records maintained by a Component itself. (ITAPDB), Headquarters Army Civilian
may be disclosed to appropriate In addition, the requester must Personnel System (HQ ACPERS),
agencies, entities, and persons when (1) provide a notarized statement or an Defense Civilian Personnel Data System
The Component suspects or has unsworn declaration made in for National Guard (NG–DCPDS),
confirmed that the security or accordance with 28 U.S.C. 1746, in the Reserve Component Management
confidentiality of the information in the following format: System (RCMS), Army Training

VerDate Sep<11>2014 19:36 Jan 23, 2017 Jkt 241001 PO 00000 Frm 00008 Fmt 4703 Sfmt 4703 E:\FR\FM\24JAN1.SGM 24JAN1

Document Created: 2018-02-01 15:12:29
Document Modified: 2018-02-01 15:12:29

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to alter a System of Records.
Dates		Comments will be accepted on or before February 23, 2017. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination.
Contact		Ms. Tracy Rogers, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905 or by calling (703) 428-7499.
FR Citation		82 FR 8179

82 FR 8179 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEDepartment of the Army

Federal Register Volume 82, Issue 14 (January 24, 2017)

DEPARTMENT OF DEFENSE
Department of the Army