83 FR 19082 - Privacy Act of 1974; System of Records

DEPARTMENT OF HOMELAND SECURITY

Federal Register Volume 83, Issue 84 (May 1, 2018)

Page Range		19082-19087
FR Document		2018-09235
In accordance with the Privacy Act of 1974, the Department of Homeland Security/U.S. Citizenship and Immigration Services proposes to modify and reissue a current Department of Homeland Security system of records, Department of Homeland Security/U.S. Citizenship and Immigration Services--012, ``United States Citizenship and Immigration Services--012 Citizenship and Immigration Data Repository.'' The Citizenship and Immigration Data Repository is a mirror copy of the U.S. Citizenship and Immigration Services' major immigrant and non- immigrant unclassified benefits databases combined into a single user interface and presented in an updated searchable format on the classified network. This system of records is being updated to clarify categories of records, add the Password Issuance and Control System Identification Number as a retrievable data element, update the retention period for records maintained in CIDR; update routine use E and add routine use F to comply with new policy contained in Office of Management and Budget Memorandum M-17-12; update the record source categories, update the system manager information; and explain limitations set by law to the exemptions claimed for this system. Furthermore, this notice includes non-substantive changes to simplify the formatting and text of the previously published notice and to provide further transparency as to how the system is used, in alignment with the recently republished Privacy Impact Assessment, DHS/USCIS/PIA- 031(a) Citizenship & Immigration Data Repository. This modified system will be included in the Department of Homeland Security's inventory of record systems.
Federal Register, Volume 83 Issue 84 (Tuesday, May 1, 2018)
[Federal Register Volume 83, Number 84 (Tuesday, May 1, 2018)]
[Notices]
[Pages 19082-19087]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-09235]


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DEPARTMENT OF HOMELAND SECURITY

[Docket No. DHS-2018-0001]


Privacy Act of 1974; System of Records

AGENCY: U.S. Citizenship and Immigration Services, Department of 
Homeland Security.

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security/U.S. Citizenship and Immigration Services proposes to 
modify and reissue a current Department of Homeland Security system of 
records, Department of Homeland Security/U.S. Citizenship and 
Immigration Services--012, ``United States Citizenship and Immigration 
Services--012 Citizenship and Immigration Data Repository.'' The 
Citizenship and Immigration Data Repository is a mirror copy of the 
U.S. Citizenship and Immigration Services' major immigrant and non-
immigrant unclassified benefits databases combined into a single user 
interface and presented in an updated searchable format on the 
classified network. This system of records is being updated to clarify 
categories of records, add the Password Issuance and Control System 
Identification Number as a retrievable data element, update the 
retention period for records maintained in CIDR; update routine use E 
and add routine use F to comply with new policy contained in Office of 
Management and Budget Memorandum M-17-12; update the record source 
categories, update the system manager information; and explain 
limitations set by law to the exemptions claimed for this system. 
Furthermore, this notice includes non-substantive changes to simplify 
the formatting and text of the previously published notice and to 
provide further transparency as to how the system is used, in alignment 
with the recently republished Privacy Impact Assessment, DHS/USCIS/PIA-
031(a) Citizenship & Immigration Data Repository. This modified system 
will be included in the Department of Homeland Security's inventory of 
record systems.

DATES: Submit comments on or before May 31, 2018. This modified system 
will be effective upon publication. Modified routine use E and new 
routine use F will be effective May 31, 2018.

ADDRESSES: You may submit comments, identified by docket number DHS-
2018-0001 by one of the following methods:

[[Page 19083]]

     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 202-343-4010.
     Mail: Philip S. Kaplan, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528-0655.

FOR FURTHER INFORMATION CONTACT: For general questions please contact: 
Donald K. Hawkins, uscis.privacycompliance@uscis.dhs.gov, 202-272-8030, 
Privacy Officer, U.S. Citizenship and Immigration Services, 20 
Massachusetts Avenue NW, Washington, DC 20529. For privacy questions, 
please contact: Philip S. Kaplan, Privacy@hq.dhs.gov, (202) 343-1717, 
Chief Privacy Officer, Privacy Office, Department of Homeland Security, 
Washington, DC 20528-0655.

SUPPLEMENTARY INFORMATION:

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS), U.S. Citizenship and Immigration 
Services (USCIS) proposes to modify and reissue a current DHS system of 
records titled, ``United States Citizenship and Immigration Services--
012 Citizenship and Immigration Data Repository.'' USCIS is modifying 
this system of records notice (SORN) to add clarity as to the 
categories of records in the system and to provide further transparency 
as to how the system is used, in alignment with the recently 
republished Privacy Impact Assessment (PIA) for the system.
    USCIS collects personally identifiable information (PII) directly 
from and about immigrants and nonimmigrants through applications, 
petitions, and other request forms for the purposes of adjudicating and 
bestowing immigration benefits. USCIS maintains a number of systems to 
facilitate these purposes including: The Computer Linked Application 
Information Management System (CLAIMS 3); CLAIMS 4; the Refugees, 
Asylum, and Parole System (RAPS); Asylum Pre-screen System (APSS); the 
legacy Re-engineered Naturalization Application Casework System (RNACS) 
(through the Enterprise Citizenship and Immigrations Services 
Centralized Operation Repository (eCISCOR)); Central Index System 
(CIS); and the Fraud Detection and National Security Data System (FDNS-
DS). More information about these systems is available at www.dhs.gov/privacy.
    USCIS developed CIDR, hosted on DHS classified networks, in order 
to make information from these USCIS systems available to authorized 
USCIS personnel for the purposes of: (1) Vetting USCIS application 
information for indications of possible immigration fraud, public 
safety, and national security concerns when classified information must 
be cross-referenced with unclassified data in USCIS data sets, (2) 
detecting possible fraud by USCIS employees, including but not limited 
to potential misuse of immigration information or position by USCIS 
employees, and responding to similar tips or referrals received from 
other federal agencies via classified channels, and (3) responding to 
requests for information (RFI), based on classified criteria, from the 
DHS Office of Intelligence and Analysis (I&A) and/or federal 
intelligence and law enforcement community members. CIDR enables 
authorized USCIS users to more efficiently search multiple USCIS 
systems from a single entry point, the results of which will be 
retained in CIDR. CIDR's placement on DHS classified networks allows 
USCIS to securely conduct searches based on classified parameters and 
searches based on fraud and national security concerns.
    Consistent with DHS's information sharing mission, information 
stored in CIDR may be shared with other DHS components that have a need 
to know the information to carry out their national security, law 
enforcement, immigration, intelligence, or other homeland security 
functions. In addition, USCIS may share information with appropriate 
federal, state, local, tribal, territorial, foreign, or international 
government agencies consistent with routine uses H and I set forth in 
this system of records notice. Even when a valid routine use permits 
disclosure of information from CIDR to a third party, there may be 
occasions when disclosures may not be permissible because of 
confidentiality laws and policies that limit the sharing of information 
regarding individuals applying for certain immigration or non-
immigration benefits.
    Separately, USCIS republished a PIA, DHS/USCIS/PIA-031(a) 
Citizenship & Immigration Data Repository, to provide additional notice 
of the new functionality being incorporated into CIDR. This PIA can be 
found at www.dhs.gov/privacy.
    USCIS is modifying this SORN to provide public notice of the 
following: (1) Categories of records have been clarified to provide 
notice of the information that is collected for each stated purpose; 
(2) the Password Issuance and Control System (PICS) Identification 
Number has been added as a data element by which information about 
USCIS users of CIDR's underlying systems may be retrieved; (3) 
retention period for records maintained in CIDR have been updated; (4) 
routine use E has been updated and routine use F has been added to 
comply with requirements set forth by OMB Memorandum M-17-12, 
``Preparing for and Responding to a Breach of Personally Identifiable 
Information,'' (Jan. 3, 2017); (5) record source categories have been 
updated to provide further transparency as to the data sources that 
will be incorporated into CIDR; (6) system manager information has been 
updated; and (7) exemptions claimed for this system remain in effect. 
Furthermore, this notice includes non-substantive changes to simplify 
the formatting and text of the previously published notice.
    Previously, DHS issued a final rule published on December 28, 2010 
(75 FR 81371) at 6 CFR part 5, Appendix C, paragraph 53 exempting this 
system from certain provisions of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(1) and (k)(2). This rule remains in effect. To the extent USCIS 
maintains a record received from a law enforcement system that has been 
exempted in that source system under 5 U.S.C. 552a(j)(2), DHS will 
claim the same exemptions. This modified system will be included in 
DHS's inventory of record systems.

II. Privacy Act

    The Privacy Act embodies fair information practice principles in a 
statutory framework, governing the means by which Federal Government 
agencies collect, maintain, use, and disseminate individuals' records. 
The Privacy Act applies to information that is maintained in a ``system 
of records.'' A ``system of records'' is a group of any records under 
the control of an agency from which information is retrieved by the 
name of an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. In the Privacy Act, 
an individual is defined to encompass U.S. citizens and lawful 
permanent residents. Additionally, the Judicial Redress Act (JRA) 
provides a statutory right to covered persons to make requests for 
access and amendment to covered records, as defined by the JRA, along 
with judicial review for denials of such requests. In addition, the JRA 
prohibits disclosures of covered records, except as otherwise permitted 
by the Privacy Act.
    Below is the description of the DHS/USCIS-012 Citizenship and 
Immigration Services Data Repository (CIDR) System of Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this

[[Page 19084]]

system of records to the Office of Management and Budget and to 
Congress.

SYSTEM NAME AND NUMBER:
    United States Citizenship and Immigration Services--012 Citizenship 
and Immigration Data Repository.

SECURITY CLASSIFICATION:
    Unclassified and Classified.

SYSTEM LOCATION:
    Records are maintained at the USCIS Headquarters at 111 
Massachusetts Ave. NW, Washington, DC.

SYSTEM MANAGER:
    Chief, Program Management Office, Fraud Detection and National 
Security Directorate, USCIS, FDNSCommunications@uscis.dhs.gov, 111 
Massachusetts Avenue NW, Washington, DC, 20529.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Immigration and Nationality Act, sections 101 and 103, as amended 
(8 U.S.C. 1101 and 1103), and the regulations issued pursuant thereto; 
sec. 453 and 454 of the Homeland Security Act of 2002 (Pub. L. 107-
296); Executive Order 12958, and as amended; E.O. 13388; and E.O. 
12333, and as amended.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to (1) vet USCIS application 
information for indications of possible immigration fraud, public 
safety, and national security concerns when classified information must 
be cross-referenced with unclassified data in USCIS data sets, (2) 
detect possible fraud and misuse of immigration information or position 
by USCIS employees, for personal gain or by coercion when USCIS 
receives tips or referrals from other federal agencies via classified 
channels, and (3) respond to RFIs from the DHS I&A and/or the federal 
intelligence and law enforcement community members that are based on 
classified criteria.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Categories of individuals covered by this system include: persons 
who have filed (for themselves or on the behalf of others) applications 
or petitions and other request forms for immigration benefits under the 
Immigration and Nationality Act, as amended, or who have submitted fee 
payments or received refunds from such applications or petitions; 
current, former and potential (e.g., fianc[eacute]) family members of 
applicants/petitioners; persons who complete immigration forms for 
applicants and petitioners (e.g., attorneys, interpreters, form 
preparers); names of applicant's employer; and individuals referred to 
USCIS for reasonable fear and credible fear screenings. Additionally, 
CIDR maintains information on USCIS personnel who have used CIDR or the 
underlying USCIS systems included in CIDR.

CATEGORIES OF RECORDS IN THE SYSTEM:
    CIDR receives information on individuals whose information is 
maintained in USCIS source systems, USCIS personnel who accessed the 
underlying source systems, and Federal Government employees who submit 
a RFI or other classified correspondence to USCIS. CIDR will not modify 
the source data contained in the underlying systems. Information 
collected about individuals may include, but is not limited to:
     Names (and types of individuals): First name, last name, 
middle name, and any aliases of the applicant/petitioner/requestor, 
beneficiary, or family members. USCIS also collects names of sponsors, 
form preparers, attorneys, and designated representatives.
     Immigration Status: Status and status expiration dates 
relating to the benefit applicant/petitioner/requestor, beneficiary, 
family member, and sponsor.
     Travel Information: Destination in the United States, port 
of entry, days spent outside the United States, dates of entry, arrival 
and departure dates, passport number, passport place of issue, passport 
issue date, passport expiration date, travel document number, travel 
document country of issue, and travel document expiration date.
     Marital Status and History: Current and former marital 
status of the benefit applicant/petitioner/requestor or beneficiary, 
the dates of and place of marriages or terminations, and the reason for 
termination.
     Addresses: Benefit applicants/petitioners/requestors, 
beneficiaries, family members, sponsors, attorneys, representatives. 
For certain benefits, a requestor or beneficiary can provide both a 
home address and an alternative mailing address.
     Telephone and Facsimile Numbers: Benefit applicants/
petitioners/requestors, beneficiaries, family members, sponsors, 
household members, attorneys, and representatives.
     Email Addresses: Benefit applicants/petitioners/
requestors, beneficiaries, family members, attorneys, and 
representatives.
     Dates of Birth and Age: Benefit applicants/petitioners/
requestors, beneficiaries, sponsors, and family members.
     Unique Identifying Numbers: Alien Numbers (A-Numbers), 
Social Security numbers (SSN), USCIS Online Account Numbers, receipt 
numbers, and other identifying numbers of benefit applicants/
petitioners requestors, beneficiaries, family members, and sponsors.
     Citizenship/Nationality: Benefit applicants/petitioners/
requestors, beneficiary, or family member's country of citizenship or 
nationality, and country of birth.
     Gender: Benefit applicants/petitioners/requestors, 
beneficiaries, and family members.
     Personal Characteristics: Benefit applicants/petitioners/
requestors or beneficiary's hair color, eye color, height, weight, 
race, and ethnicity.
     Information about the attorney, representative, form 
preparer, or interpreter: Full name, business or organization, mailing 
address, email address, phone number, fax number, signature, language 
spoken, relationship to the benefit requestor or beneficiary (if 
applicable). USCIS also collects Attorney Bar Number or equivalent, Bar 
Membership, Accreditation Date, Board of Immigration Appeals 
Representative Accreditation Expiration Date, and Law Practice 
Restriction Explanation.
     Biometrics: Benefit applicants/petitioners/requestors or 
beneficiary's biometric images such as press-print, photograph, details 
about those images (e.g., capture date), and signature of benefit 
requestor, beneficiary, interpreter, and representative.
     Card Data: Details about USCIS-issued cards (e.g., 
Employment Authorization Document and the Permanent Resident Cards) for 
approved applications such as card serial number, Radio-frequency 
identification (RFID) data, production site, production status, and 
time/date stamp of cards.
     Tax and Financial Information: Tax identification numbers, 
and financial information (check information, bank account numbers, 
credit card numbers (the last four digits only) and other tax and 
financial information information).
     Results of Background, Identity and Security Checks: Date 
of the background check, whether the check returned any derogatory 
results, whether those results were resolved, and expiration date of 
the results.
     Certifying Agency Information (if applicable): Agency 
name, certifying official name, title of certifying official,

[[Page 19085]]

address, phone, fax, agency type, case status, agency category, case 
number, FBI Number, or State Identification (SID) Number.
     Medical Information: Collected and used to establish that 
an applicant is not inadmissible to the United States on public health 
grounds, as well as in support of a request for an accommodation during 
an interview. Such information may indicate alcoholism, declaration of 
incompetence, or family medical history.
     Employment Information: Collected and used to determine 
the benefit requestor and beneficiary's eligibility. Such information 
includes place and address of employment/occupation, type of work, 
employer name, length of employment, spouse's employment.
     Military and Selective Service Information: Collected and 
used to verify that the benefit requestor or beneficiary has registered 
with Selective Service as required by law. Such information includes 
Selective Service number, date of registration, application for 
military exemption, military branch, and willingness to bear arms for 
the United States of America.
     Information Regarding Organization Membership or 
Affiliation: Collected and used to determine whether the applicant 
poses a security threat to the United States or individuals or has 
participated in activities that may disqualify him or her for a 
requested benefit. Such information includes an applicant's 
organization memberships and affiliations (i.e., organizations, 
associations, clubs, foundations, parties, societies, or similar 
groups; communist party membership; totalitarian party membership; 
terrorist organization membership).
     Criminal History or Involvement and Moral Character 
Issues: Collected and used to assess whether the applicant meets the 
standards contained in the INA. Such information includes an 
applicant's criminal history, involvement in criminal activities, and 
information regarding moral character.
     Case Processing Information: Date USCIS received or filed 
benefit requests; benefit request status; location of record; other 
control number when applicable; fee receipt data; status of USCIS 
appointments and interviews; date of issuance of a notice; and whether 
the benefit request form was referred to FDNS for review.
     Final Decision: Final notice to the benefit requestors, 
beneficiary, and/or the representative on record, approval/denial code, 
etc.
    CIDR maintains information on USCIS personnel who use the 
underlying USCIS systems included in CIDR as well as CIDR itself, which 
includes, but is not limited to:
     System audit logs, including PICS Identification Numbers 
assigned to users of the underlying USCIS systems;
     Records of searches, analyses, correspondence, and outputs 
generated by USCIS personnel in response to a classified request for 
USCIS immigrant and non-immigrant data;
    CIDR does not collect or track specific data elements concerning 
personnel of other federal agencies; however, the classified 
correspondence associated with background checks or RFIs is maintained 
in CIDR in a searchable format. These documents may include contact 
information such as names, agency, title, work addresses, or phone 
numbers.

RECORD SOURCE CATEGORIES:
    Records are obtained from the following systems of records:
    USCIS Systems:
     DHS/USCIS-007 Benefit Information System, 81 FR 72069 
(October 19, 2016), which corresponds to the following USCIS databases:
    [cir] CLAIMS 3, case tracking for all benefits except refugee 
status, asylum, and naturalizations;
    [cir] CLAIMS 4, case tracking for naturalization and citizenship 
benefits; and
    [cir] RNACS, interim legacy system used to support naturalization 
processing in the period between the termination of Naturalization 
Application Casework System and the deployment of CLAIMS 4.
     DHS/USCIS-006 Fraud Detection and National Security 
Records (FDNS), 77 FR 47411 (August 8, 2012), which covers the 
following database:
    [cir] Fraud Detection and National Security Data System (FDNS-DS, 
screening and case management system used to record requests and case 
determinations involving benefit fraud, public safety, and national 
security concerns); and
    [cir] Service Center Computer-Linked Application Information 
Management System (SCCLAIMS), a mirror copy of CLAIMS 3 data, used to 
facilitate searches.
     DHS/USCIS/ICE/CBP-001 Alien File, Index, and National File 
Tracking System of Records, 82 FR 43556 (September 18, 2017), which 
covers the following USCIS database:
    [cir] Central Index System (CIS, contains status information on 
applicants/petitioners seeking immigration benefits)
     DHS/USCIS-010 Asylum Information and Pre-Screening, 80 FR 
74781 (November 30, 2015), which corresponds to RAPS/APSS. RAPS, is a 
case management system that tracks applications for asylum pursuant to 
section 208 of the Immigration and Naturalization Act (INA) and 
applications for suspension of deportation or special rule cancellation 
of removal pursuant to Nicaraguan Adjustment and Central American 
Relief Act (NACARA) section 203 of the INA. APSS is a case management 
system that tracks the processing of ``Credible Fear'' and ``Reasonable 
Fear'' cases by Asylum staff.
     DHS/USCIS-017 Refugee Case Processing and Security 
Screening Information, 81 FR 72075 (October 19, 2016), which covers the 
collection and use of refugee applicants, refugee derivatives, and 
follow-to-join applicants.
    DHS Intelligence and Analysis System:
     DHS/IA-001, Office of Intelligence and Analysis (I&A) 
Enterprise Records System, 73 FR 28128 (May 15, 2008).
    DHS-Wide System:
     DHS/ALL-004 General Information Technology Access Account 
Records System of Records, 77 FR 70792 (November 27, 2012).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Information in this system of records contains information relating 
to persons who have pending or approved benefit requests for special 
protected classes and should not be disclosed pursuant to a routine use 
unless disclosure is otherwise permissible under the confidentiality 
statutes, regulations, or policies applicable to that information. For 
example, information relating to persons who have pending or approved 
benefit requests for protection under the Violence Against Women Act, 
Seasonal Agricultural Worker or Legalization claims, Temporary 
Protected Status, and information relating to nonimmigrant visas. These 
confidentiality provisions do not prevent DHS from disclosing 
information to the U.S. Department of Justice (DOJ) and Offices of the 
United States Attorney as part of an ongoing criminal or civil 
investigation.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including Offices of the 
U.S. Attorneys, or other federal agency conducting

[[Page 19086]]

litigation or in proceedings before any court, adjudicative or 
administrative body, when it is relevant or necessary to the litigation 
and one of the following is a party to the litigation or has an 
interest in such litigation:
    1. DHS or any component thereof;
    2. Any employee or former employee of DHS in his/her official 
capacity;
    3. Any employee or former employee of DHS in his/her individual 
capacity when DOJ or DHS has agreed to represent the employee; or
    4. The United States or any agency thereof.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when (1) DHS 
suspects or has confirmed that there has been a breach of the system of 
records; (2) DHS has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, DHS (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with DHS's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm.
    F. To another Federal agency or Federal entity, when DHS determines 
that information from this system of records is reasonably necessary 
and otherwise compatible with the purpose of collection to assist the 
recipient agency or entity in (1) responding to a suspected or 
confirmed breach or (2) preventing, minimizing, or remedying the risk 
of harm to individuals, the recipient agency or entity (including its 
information systems, programs, and operations), the Federal Government, 
or national security, resulting from a suspected or confirmed breach.
    G. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    H. To an appropriate federal, state, tribal, local, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a law, rule, regulation, or order, when a record, either 
on its face or in conjunction with other information, indicates a 
violation or potential violation of law, which includes criminal, 
civil, or regulatory violations and such disclosure is proper and 
consistent with the official duties of the person making the 
disclosure.
    I. To a federal, state, or local agency, or other appropriate 
entity or individual, or through established liaison channels to 
selected foreign governments, in order to provide intelligence, 
counterintelligence, or other information for the purposes of 
intelligence, counterintelligence, or antiterrorism activities 
authorized by U.S. law, Executive Order, or other applicable national 
security directive.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    DHS/USCIS stores records in this system electronically or on paper 
in secure facilities in a locked drawer behind a locked door. The 
records may be stored on magnetic disc, tape, and digital media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by any of the data elements listed above 
or a combination thereof. This may include, name, date of birth, Alien 
Number, SSN, USCIS Online Account Number, Receipt Number, and PICS 
Identification Number. Additionally, records may be retrieved by the 
output of USCIS's search, analysis, and response to classified requests 
for USCIS data.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    CIDR does not retain the replicated data sets from the underlying 
USCIS data systems, to include CLAIMS 3, CLAIMS 4, RAPS, APSS, RNACS, 
and CIS, and the associated audit trails of DHS personnel using the 
systems. The data supplied by these systems are retained by those 
systems in accordance with their own retention schedules. CIDR simply 
mirrors these data sets. Information will be removed from CIDR after it 
has been removed in the source system.
    USCIS is working with the NARA to develop a records retention 
schedule to cover the records retained in CIDR, such as classified 
background check responses. USCIS proposes to retain background check 
related records 100 years from the date of birth. The 100-year 
retention rate comes from the length of time USCIS may interact with a 
customer. Further, retaining the data for this period of time will 
enable USCIS to fight identity fraud and misappropriation of benefits. 
This proposed records retention schedule is consistent with the 
approved NARA Disposition Authority Number DAA-0563-2013-0001-0005.
    Records used as part of a benefit determination are maintained in 
the Alien File and processed in the respective USCIS case management 
system. The A-File records are permanent whether in hard copy or 
electronic form. USCIS transfers the A-Files to the custody of NARA 100 
years after the individual's date of birth. Electronic benefits 
information is archived and disposed of in accordance with NARA-
approved retention schedule for the respective USCIS systems.
    CIDR retains a record of the classified search request, the results 
of the request, and a log of these activities for up to 25 years. These 
are maintained for a minimum of five years in accordance with Director 
of Central Intelligence Directive (DCID) \6/3\. Classified data will be 
maintained for the period of time required by the originating 
classification authority.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    DHS/USCIS safeguards records in this system according to applicable 
rules and policies, including all applicable DHS automated systems 
security and access policies. USCIS has imposed strict controls to 
minimize the risk of compromising the information that is being stored. 
Access to the computer system containing the records in this system is 
limited to those individuals who have a need to know the information 
for the performance of their official duties and who have appropriate 
clearances or permissions.

RECORD ACCESS PROCEDURES:
    The Secretary of Homeland Security has exempted this system from 
the notification, access, and amendment procedures of the Privacy Act 
pursuant to 5 U.S.C. 552a(k)(1) and (k)(2). However, each request for 
information within CIDR will be reviewed to

[[Page 19087]]

determine whether or not the record within CIDR meets the requirements 
of the exemptions and, as appropriate, to disclose information that 
does not meet the requirements. This does not prevent the individual 
from gaining access to his records in the source systems noted below. 
Persons may seek access to records maintained in the source systems 
that feed into CIDR, currently CLAIMS 3, and in future releases, CLAIMS 
4, RAPS, APSS, RNACS, and CIS.
    Individuals seeking access to and notification of any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the Chief Privacy Officer and to the 
USCIS FOIA/Privacy Act (PA) Officer whose contact information can be 
found at http://www.dhs.gov/foia under ``Contacts Information.'' If an 
individual believes more than one component maintains Privacy Act 
records concerning him or her, the individual may submit the request to 
the Chief Privacy Officer and Chief Freedom of Information Act Officer, 
Department of Homeland Security, Washington, DC 20528-0655. Even if 
neither the Privacy Act nor the Judicial Redress Act provide a right of 
access, certain records about an individual may be available under the 
Freedom of Information Act.
    When an individual is seeking records about himself or herself from 
this system of records or any other Departmental system of records, the 
request must conform with the Privacy Act regulations set forth in 6 
CFR part 5. The individual must verify his or her identity, meaning 
that the individual must provide his or her full name, current address, 
and date and place of birth. The individual must sign the request, and 
the individual's signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. While no specific form is 
required, an individual may obtain forms for this purpose from the 
Chief Privacy Officer and Chief Freedom of Information Act Officer, 
http://www.dhs.gov/foia or 1-866-431-0486. In addition, the individual 
should:
     Explain why the individual believes the Department would 
have information on him or her;
     Identify which component(s) of the Department the 
individual believes may have the information about you;
     Specify when the individual believes the records would 
have been created; and
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records;
    If an individual's request is seeking records pertaining to another 
living individual, he or she must include a statement from that 
individual certifying his/her agreement for the individual to access 
his/her records.
    Without the above information, the component(s) may not be able to 
conduct an effective search, and the request may be denied due to lack 
of specificity or lack of compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    For records covered by the Privacy Act or covered JRA records, see 
``Record Access Procedures'' above. Any individual, regardless of 
immigration status, may file a request to access his or her information 
under the FOIA. Throughout the benefit determination process and prior 
to USCIS making a determination to deny a benefit request, USCIS 
provides individuals with the opportunity to address and correct the 
information.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures.''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    The Secretary of Homeland Security has exempted this system from 
subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and (f) of the 
Privacy Act, pursuant to 5 U.S.C. 552a (k)(1) and (k)(2).
    Additionally, many of the functions in this system require 
retrieving records from law enforcement systems. When this system 
receives a record from another system exempted in that source system 
under 5 U.S.C. 552a(j)(2), DHS will claim the same exemptions for those 
records that are claimed for the original primary systems of records 
from which they originated and claims any additional exemptions set 
forth here.

HISTORY:
    DHS/USCIS-012, United States Citizenship and Immigration Services--
012 Citizenship and Immigration Data Repository, 75 FR 54642 (September 
8, 2010). Final Rule for Privacy Act Exemptions, 75 FR 81371 (December 
28, 2010).

Philip S. Kaplan,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2018-09235 Filed 4-30-18; 8:45 am]
BILLING CODE 4410-10-P
Federal Register / Vol. 83, No. 84 / Tuesday, May 1, 2018 / Notices 19085

address, phone, fax, agency type, case USCIS systems included in CIDR as well 74781 (November 30, 2015), which
status, agency category, case number, as CIDR itself, which includes, but is corresponds to RAPS/APSS. RAPS, is a
FBI Number, or State Identification not limited to: case management system that tracks
(SID) Number. • System audit logs, including PICS applications for asylum pursuant to
• Medical Information: Collected and Identification Numbers assigned to section 208 of the Immigration and
used to establish that an applicant is not users of the underlying USCIS systems; Naturalization Act (INA) and
inadmissible to the United States on • Records of searches, analyses, applications for suspension of
public health grounds, as well as in correspondence, and outputs generated deportation or special rule cancellation
support of a request for an by USCIS personnel in response to a of removal pursuant to Nicaraguan
accommodation during an interview. classified request for USCIS immigrant Adjustment and Central American
Such information may indicate and non-immigrant data; Relief Act (NACARA) section 203 of the
alcoholism, declaration of CIDR does not collect or track specific INA. APSS is a case management system
incompetence, or family medical data elements concerning personnel of that tracks the processing of ‘‘Credible
history. other federal agencies; however, the Fear’’ and ‘‘Reasonable Fear’’ cases by
• Employment Information: Collected classified correspondence associated Asylum staff.
and used to determine the benefit with background checks or RFIs is • DHS/USCIS–017 Refugee Case
requestor and beneficiary’s eligibility. maintained in CIDR in a searchable Processing and Security Screening
Such information includes place and format. These documents may include Information, 81 FR 72075 (October 19,
address of employment/occupation, contact information such as names, 2016), which covers the collection and
type of work, employer name, length of agency, title, work addresses, or phone use of refugee applicants, refugee
employment, spouse’s employment. numbers. derivatives, and follow-to-join
• Military and Selective Service applicants.
Information: Collected and used to RECORD SOURCE CATEGORIES:
DHS Intelligence and Analysis
verify that the benefit requestor or Records are obtained from the System:
beneficiary has registered with Selective following systems of records: • DHS/IA–001, Office of Intelligence
Service as required by law. Such USCIS Systems: and Analysis (I&A) Enterprise Records
information includes Selective Service • DHS/USCIS–007 Benefit System, 73 FR 28128 (May 15, 2008).
number, date of registration, application Information System, 81 FR 72069 DHS-Wide System:
for military exemption, military branch, (October 19, 2016), which corresponds • DHS/ALL–004 General Information
and willingness to bear arms for the to the following USCIS databases: Technology Access Account Records
United States of America. Æ CLAIMS 3, case tracking for all System of Records, 77 FR 70792
• Information Regarding Organization benefits except refugee status, asylum, (November 27, 2012).
Membership or Affiliation: Collected and naturalizations;
and used to determine whether the Æ CLAIMS 4, case tracking for ROUTINE USES OF RECORDS MAINTAINED IN THE
applicant poses a security threat to the naturalization and citizenship benefits; SYSTEM, INCLUDING CATEGORIES OF USERS AND
and PURPOSES OF SUCH USES:
United States or individuals or has
participated in activities that may Æ RNACS, interim legacy system used Information in this system of records
disqualify him or her for a requested to support naturalization processing in contains information relating to persons
benefit. Such information includes an the period between the termination of who have pending or approved benefit
applicant’s organization memberships Naturalization Application Casework requests for special protected classes
and affiliations (i.e., organizations, System and the deployment of CLAIMS and should not be disclosed pursuant to
associations, clubs, foundations, parties, 4. a routine use unless disclosure is
societies, or similar groups; communist • DHS/USCIS–006 Fraud Detection otherwise permissible under the
party membership; totalitarian party and National Security Records (FDNS), confidentiality statutes, regulations, or
membership; terrorist organization 77 FR 47411 (August 8, 2012), which policies applicable to that information.
membership). covers the following database: For example, information relating to
• Criminal History or Involvement Æ Fraud Detection and National persons who have pending or approved
and Moral Character Issues: Collected Security Data System (FDNS–DS, benefit requests for protection under the
and used to assess whether the screening and case management system Violence Against Women Act, Seasonal
applicant meets the standards contained used to record requests and case Agricultural Worker or Legalization
in the INA. Such information includes determinations involving benefit fraud, claims, Temporary Protected Status, and
an applicant’s criminal history, public safety, and national security information relating to nonimmigrant
involvement in criminal activities, and concerns); and visas. These confidentiality provisions
information regarding moral character. Æ Service Center Computer-Linked do not prevent DHS from disclosing
• Case Processing Information: Date Application Information Management information to the U.S. Department of
USCIS received or filed benefit requests; System (SCCLAIMS), a mirror copy of Justice (DOJ) and Offices of the United
benefit request status; location of record; CLAIMS 3 data, used to facilitate States Attorney as part of an ongoing
other control number when applicable; searches. criminal or civil investigation.
fee receipt data; status of USCIS • DHS/USCIS/ICE/CBP–001 Alien In addition to those disclosures
appointments and interviews; date of File, Index, and National File Tracking generally permitted under 5 U.S.C.
issuance of a notice; and whether the System of Records, 82 FR 43556 552a(b) of the Privacy Act, all or a
benefit request form was referred to (September 18, 2017), which covers the portion of the records or information
amozie on DSK30RV082PROD with NOTICES

FDNS for review. following USCIS database: contained in this system may be
• Final Decision: Final notice to the Æ Central Index System (CIS, contains disclosed outside DHS as a routine use
benefit requestors, beneficiary, and/or status information on applicants/ pursuant to 5 U.S.C. 552a(b)(3) as
the representative on record, approval/ petitioners seeking immigration follows:
denial code, etc. benefits) A. To the Department of Justice (DOJ),
CIDR maintains information on USCIS • DHS/USCIS–010 Asylum including Offices of the U.S. Attorneys,
personnel who use the underlying Information and Pre-Screening, 80 FR or other federal agency conducting

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Document Created: 2018-05-01 00:24:09
Document Modified: 2018-05-01 00:24:09
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of a modified system of records.
Dates		Submit comments on or before May 31, 2018. This modified system will be effective upon publication. Modified routine use E and new routine use F will be effective May 31, 2018.
Contact		For general questions please contact: Donald K. Hawkins, [email protected], 202-272-8030, Privacy Officer, U.S. Citizenship and Immigration Services, 20 Massachusetts Avenue NW, Washington, DC 20529. For privacy questions, please contact: Philip S. Kaplan, [email protected], (202) 343-1717, Chief Privacy Officer, Privacy Office, Department of Homeland Security, Washington, DC 20528-0655.
FR Citation		83 FR 19082