83 FR 24312 - Information Collection; Notarized Document Submittal for System for Award Management Registration
GENERAL SERVICES ADMINISTRATION Federal Register Volume 83, Issue 102 (May 25, 2018)
Federal Register Volume 83, Issue 102 (May 25, 2018)
| Page Range | 24312-24313 | |
| FR Document | 2018-11321 |
[Federal Register Volume 83, Number 102 (Friday, May 25, 2018)] [Notices] [Pages 24312-24313] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2018-11321] ----------------------------------------------------------------------- GENERAL SERVICES ADMINISTRATION [OMB Control No. 3090-0317: Docket No. 2018-0001; Sequence No. 15] Information Collection; Notarized Document Submittal for System for Award Management Registration AGENCY: Office of Acquisition Policy, General Services Administration (GSA). ACTION: Notice of request for comments regarding an extension to an existing OMB clearance. ----------------------------------------------------------------------- SUMMARY: Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve an existing OMB clearance regarding a notarized document submittal for System for Award Management (SAM) Registration. DATES: Submit comments on or before July 24, 2018. ADDRESSES: Submit comments identified by Information Collection 3090- 0317; Notarized Document Submittal for System for Award Management Registration, by any of the following methods:Regulations.gov: http://www.regulations.gov. Submit comments via the Federal eRulemaking portal by searching for the OMB Control number 3090-0317. Select the link ``Comment Now'' that corresponds with ``Information Collection 3090-0317; Notarized Document Submittal for System for Award Management Registration''. Follow the instructions on the screen. Please include your name, company name (if any), and ``Information Collection 3090-0317; Notarized Document Submittal for System for Award Management Registration'' on your attached document. Mail: General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405- 0001. ATTN: Ms. Mandell/IC 3090-0317; Notarized Document Submittal for System for Award Management Registration. Instructions: Please submit comments only and cite Information Collection 3090-0317; Notarized Document [[Page 24313]] Submittal for System for Award Management Registration, in all correspondence related to this collection. Comments received generally will be posted without change to http://www.regulations.gov, including any personal and/or business confidential information provided. To confirm receipt of your comment(s), please check www.regulations.gov, approximately two-to-three days after submission to verify posting (except allow 30 days for posting of comments submitted by mail). FOR FURTHER INFORMATION CONTACT: Mr. Curtis E. Glover, Sr. Procurement Analyst, Federal Acquisition Policy Division, GSA, telephone number 202-501-1448, or via email to curtis.glover@gsa.gov. SUPPLEMENTARY INFORMATION: A. Federal Acquisition Regulation (FAR) Subpart 4.11 prescribes policies and procedures for requiring contractor registration in the System for Award Management (SAM) database to: (1) Increase visibility of vendor sources (including their geographical locations) for specific supplies and services; and (2) establish a common source of vendor data for the Government. In the past, the GSA Office of Inspector General (OIG) conducted an investigation into fraudulent activities discovered within SAM. Certain bad actors have, through electronic means, used public information to impersonate legitimate entities and established new entity registrations for those entities in SAM. By establishing fraudulent entity registrations, bad actors submitted bids in certain U.S. Government procurement systems or shipped deficient or counterfeit goods to the U.S. Government. GSA established a new Information Collection Request (ICR) to collect additional information to support increased validation of entities registered and registering in the System for Award Management (SAM). This additional information is contained in a notarized letter in which an officer or other signatory authority of the entity formally appoints the Entity Administrator for the entity registering or recertifying in SAM. The original, signed letter is mailed to the Federal Service Desk for SAM prior to the registration's activation or re-registration. The new ICR expires September 30, 2018, without authority for an extension. GSA is actively pursuing technical alternatives to the collection of this information for all non-federal entities. GSA seeks to refine the requirement and adopt a risk-based approach. This notice for an extension of the ICR lays the groundwork for the authority to continue collection of the information provided GSA is still pursuing the technical alternative beyond the ICR expiration date. In the interim, the collection of the notarized letter information is essential to GSA's acquisition mission to meet the needs of all federal agencies, as well as the needs of the grant community. A key element of GSA's mission is to provide efficient and effective acquisition solutions across the Federal Government. SAM is essential to the accomplishment of that mission. In addition to federal contracts, federal assistance programs also rely upon the integrity and security of the information in SAM. Without assurances that the information in SAM is protected and, is at minimal risk of compromise, GSA would risk losing the confidence of the federal acquisition and assistance communities which is serves. As a result, some entities may prefer not to do business with the Federal Government. B. Annual Reporting Burden. Respondents: 686,400. Responses per Respondent: 1. Total Annual Responses: 686,400. Hours per Response: 2.25. Total Burden Hours: 1,544,400. The information collection allows GSA to request the notarized letter, and apply this approach to new registrants (an average of 7,200 per month) and to existing SAM registrants (an average of 50,000 re- register per month). Entities registered and registering in SAM are provided the template for the requirements of the notarized letter. It is estimated that the Entity Administrator will take on average 0.5 hour to create the letter and 0.25 hour to mail the hard copy letter. GSA proposes that an Entity Administrator equivalent to a GS-5, Step 5 Administrative Support person within the Government would perform these tasks. The estimated hourly rate of $24.70 (Base + Locality + Fringe) was used for the calculation. Based on historical data of the ratio of small entities to other than small entities registering in SAM, GSA approximates 32,200 of the 57,200 new and existing entities (re-registrants) will have in-house resources to notarize documents. GSA proposes that the entities with in-house notaries will typically be large businesses where the projected salary of the executive or officer responsible for signing the notarized letter is on average approximately $150 per hour. The projected time for signature and notarizing the letter internally is 0.5 hour. The other remaining 25,000 new and existing entities (re- registrants) per month are estimated to be small entities where the projected salary of the executive or officer responsible signing the notarized letter is on average approximately $100 per hour. These entities will more than likely have to obtain notary services from an outside source. The projected time for signature and notarizing the letter externally is 1 hour. The estimate includes a nominal fee ($5.00) usually charged by third- party notaries. C. Public Comments. Public comments are particularly invited on: Whether this collection of information is necessary, whether it will have practical utility; whether our estimate of the public burden of this collection of information is accurate, and based on valid assumptions and methodology; ways to enhance the quality, utility, and clarity of the information to be collected; and ways in which we can minimize the burden of the collection of information on those who are to respond, through the use of appropriate technological collection techniques or other forms of information technology. Obtaining Copies of Proposals: Requesters may obtain a copy of the information collection documents from the General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405. ATTN: Information Collection 3090-0317; Notarized Document Submittal for System for Award Management Registration. Please cite OMB Control No. 3090-0317; Notarized Document Submittal for System for Award Management Registration, in all correspondence. Dated: May 22, 2018. David A. Shive, Chief Information Officer. [FR Doc. 2018-11321 Filed 5-24-18; 8:45 am] BILLING CODE 6820-EP-P
![24312 Federal Register / Vol. 83, No. 102 / Friday, May 25, 2018 / Notices
Division (MVCB), 1800 F Street NW, Currently, most Federal agencies require Registration Requirements for Prime
Washington, DC 20405. ATTN: Ms. non-Federal entities to submit Grant Recipients, in all correspondence.
Mandell/IC 3090–0290. certifications with each Federal Dated: May 22, 2018.
Instructions: Please submit comments assistance application by use of the David A. Shive,
only and cite Information Collection Assurances for Non-Construction
3090–0290, System for Award Chief Information Officer.
Programs (SF–424B) and on an annual
Management Registration Requirements [FR Doc. 2018–11319 Filed 5–24–18; 8:45 am]
basis thereafter. To streamline this data
for Prime Grant Recipients, in all collection and to reduce burden, OMB, BILLING CODE 6820–WY–P
correspondence related to this in conjunction with the Federal
collection. Comments received generally assistance community, developed
will be posted without change to http:// GENERAL SERVICES
standard governmentwide certifications
www.regulations.gov, including any ADMINISTRATION
and representations to be certified by
personal and/or business confidential the non-Federal entity when registering [OMB Control No. 3090–0317: Docket No.
information provided. To confirm in SAM. In Fiscal Year 2019, OMB will 2018–0001; Sequence No. 15]
receipt of your comment(s), please reemphasize that SAM is the repository
check regulations.gov approximately for standard information about Information Collection; Notarized
two to three days after submission to applicants and recipients and that the Document Submittal for System for
verify posting (except allow 30 days for standard governmentwide certifications Award Management Registration
posting of comments submitted by and representations are to be certified AGENCY: Office of Acquisition Policy,
mail). within SAM at the time of registration General Services Administration (GSA).
FOR FURTHER INFORMATION CONTACT: Ms. and/or registration renewal should meet ACTION: Notice of request for comments
Nancy Goode, Program Manager, IAE the need of governmentwide regarding an extension to an existing
Outreach and Stakeholder Management certifications and representations. This OMB clearance.
Division, at telephone number 703–605– will reduce the unnecessary, duplicative
2175; or via email at nancy.goode@ practice of agencies requesting SUMMARY: Under the provisions of the
gsa.gov. certifications and representations with Paperwork Reduction Act, the
the submission of each application and Regulatory Secretariat Division will be
SUPPLEMENTARY INFORMATION:
lead to phasing out the use of the SF– submitting to the Office of Management
A. Purpose 424B, thereby decreasing the burden and Budget (OMB) a request to review
This information collection requires level of Federal grant recipients and and approve an existing OMB clearance
information necessary for prime Federal agencies. regarding a notarized document
applicants and recipients, excepting B. Annual Reporting Burden submittal for System for Award
individuals, of Federal grants to register Management (SAM) Registration.
Respondents: 143,334. DATES: Submit comments on or before
in the System for Award Management Responses per Respondent: 1.
(SAM) and maintain an active SAM Total Annual Responses: 143,334. July 24, 2018.
registration with current information at Hours per Response: 2.5. ADDRESSES: Submit comments
all times during which they have an Total Burden Hours: 358,335. identified by Information Collection
active Federal award or an application 3090–0317; Notarized Document
or plan under consideration by an C. Public Comments Submittal for System for Award
agency pursuant to 2 CFR Subtitle A, Public comments are particularly Management Registration, by any of the
Chapter I, and part 25 (75 FR 55673 as invited on: Whether this collection of following methods:
amended at 79 FR 75879). 2 CFR information is necessary for the proper • Regulations.gov: http://
Subtitle A, Chapter I, and part 25 performance of functions of the System www.regulations.gov. Submit comments
designates SAM as the governmentwide for Award Management Registration via the Federal eRulemaking portal by
repository for standard information Requirements for Prime Grant searching for the OMB Control number
about applicants and recipients. 2 CFR Recipients, whether it will have 3090–0317. Select the link ‘‘Comment
Subtitle A, Chapter II, and part 200 (80 practical utility; whether our estimate of Now’’ that corresponds with
FR 43308) also designates SAM as the the public burden of this collection of ‘‘Information Collection 3090–0317;
system recipients are required to report information is accurate, and based on Notarized Document Submittal for
certain civil, criminal, or administrative valid assumptions and methodology; System for Award Management
proceedings if they meet certain ways to enhance the quality, utility, and Registration’’. Follow the instructions
conditions. Further, Federal awarding clarity of the information to be on the screen. Please include your
agencies are required to check SAM for collected; and ways in which we can name, company name (if any), and
pre-award purposes in accordance with minimize the burden of the collection of ‘‘Information Collection 3090–0317;
2 CFR part 180. This information information on those who are to Notarized Document Submittal for
collection requires that all prime grant respond, through the use of appropriate System for Award Management
awardees, subject to the requirements in technological collection techniques or Registration’’ on your attached
2 CFR Subtitle A, Chapter I, and part 25 other forms of information technology. document.
register and maintain their registration Obtaining Copies of Proposals: • Mail: General Services
in SAM. Requesters may obtain a copy of the Administration, Regulatory Secretariat
Pursuant to 2 CFR Subtitle A, Chapter information collection documents in Division (MVCB), 1800 F Street NW,
amozie on DSK3GDR082PROD with NOTICES1
II, part 200, Subpart C, Section 200.208 hard-copy or electronic format. Hard Washington, DC 20405–0001. ATTN:
Certifications and representations, copy: General Services Administration, Ms. Mandell/IC 3090–0317; Notarized
Federal agencies are authorized to Regulatory Secretariat Division (MVCB), Document Submittal for System for
require non-Federal entities to submit 1800 F Street NW, Washington, DC Award Management Registration.
certifications and representations 20405, telephone 202–501–4755. Please Instructions: Please submit comments
required by Federal statutes, or cite OMB Control No. 3090–0290, only and cite Information Collection
regulations on an annual basis. System for Award Management 3090–0317; Notarized Document
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![Federal Register / Vol. 83, No. 102 / Friday, May 25, 2018 / Notices 24313
Submittal for System for Award technical alternatives to the collection documents. GSA proposes that the
Management Registration, in all of this information for all non-federal entities with in-house notaries will
correspondence related to this entities. GSA seeks to refine the typically be large businesses where the
collection. Comments received generally requirement and adopt a risk-based projected salary of the executive or
will be posted without change to http:// approach. This notice for an extension officer responsible for signing the
www.regulations.gov, including any of the ICR lays the groundwork for the notarized letter is on average
personal and/or business confidential authority to continue collection of the approximately $150 per hour. The
information provided. To confirm information provided GSA is still projected time for signature and
receipt of your comment(s), please pursuing the technical alternative notarizing the letter internally is 0.5
check www.regulations.gov, beyond the ICR expiration date. In the hour.
approximately two-to-three days after interim, the collection of the notarized The other remaining 25,000 new and
submission to verify posting (except letter information is essential to GSA’s existing entities (re-registrants) per
allow 30 days for posting of comments acquisition mission to meet the needs of month are estimated to be small entities
submitted by mail). all federal agencies, as well as the needs where the projected salary of the
FOR FURTHER INFORMATION CONTACT: Mr. of the grant community. A key element executive or officer responsible signing
Curtis E. Glover, Sr. Procurement of GSA’s mission is to provide efficient the notarized letter is on average
Analyst, Federal Acquisition Policy and effective acquisition solutions approximately $100 per hour. These
Division, GSA, telephone number 202– across the Federal Government. SAM is entities will more than likely have to
501–1448, or via email to curtis.glover@ essential to the accomplishment of that obtain notary services from an outside
gsa.gov. mission. In addition to federal contracts, source. The projected time for signature
SUPPLEMENTARY INFORMATION: A. Federal federal assistance programs also rely and notarizing the letter externally is 1
Acquisition Regulation (FAR) Subpart upon the integrity and security of the hour. The estimate includes a nominal
4.11 prescribes policies and procedures information in SAM. Without fee ($5.00) usually charged by third-
for requiring contractor registration in assurances that the information in SAM party notaries.
the System for Award Management is protected and, is at minimal risk of
(SAM) database to: (1) Increase visibility compromise, GSA would risk losing the C. Public Comments.
of vendor sources (including their confidence of the federal acquisition
geographical locations) for specific and assistance communities which is Public comments are particularly
supplies and services; and (2) establish serves. As a result, some entities may invited on: Whether this collection of
a common source of vendor data for the prefer not to do business with the information is necessary, whether it will
Government. Federal Government. have practical utility; whether our
In the past, the GSA Office of estimate of the public burden of this
B. Annual Reporting Burden. collection of information is accurate,
Inspector General (OIG) conducted an
investigation into fraudulent activities Respondents: 686,400. and based on valid assumptions and
discovered within SAM. Certain bad Responses per Respondent: 1. methodology; ways to enhance the
actors have, through electronic means, Total Annual Responses: 686,400. quality, utility, and clarity of the
used public information to impersonate Hours per Response: 2.25. information to be collected; and ways in
legitimate entities and established new Total Burden Hours: 1,544,400. which we can minimize the burden of
entity registrations for those entities in The information collection allows the collection of information on those
SAM. By establishing fraudulent entity GSA to request the notarized letter, and who are to respond, through the use of
registrations, bad actors submitted bids apply this approach to new registrants appropriate technological collection
in certain U.S. Government (an average of 7,200 per month) and to techniques or other forms of information
procurement systems or shipped existing SAM registrants (an average of technology.
deficient or counterfeit goods to the U.S. 50,000 re-register per month). Obtaining Copies of Proposals:
Government. GSA established a new Entities registered and registering in Requesters may obtain a copy of the
Information Collection Request (ICR) to SAM are provided the template for the information collection documents from
collect additional information to requirements of the notarized letter. It is the General Services Administration,
support increased validation of entities estimated that the Entity Administrator Regulatory Secretariat Division (MVCB),
registered and registering in the System will take on average 0.5 hour to create 1800 F Street NW, Washington, DC
for Award Management (SAM). This the letter and 0.25 hour to mail the hard 20405. ATTN: Information Collection
additional information is contained in a copy letter. GSA proposes that an Entity 3090–0317; Notarized Document
notarized letter in which an officer or Administrator equivalent to a GS–5, Submittal for System for Award
other signatory authority of the entity Step 5 Administrative Support person Management Registration. Please cite
formally appoints the Entity within the Government would perform OMB Control No. 3090–0317; Notarized
Administrator for the entity registering these tasks. The estimated hourly rate of Document Submittal for System for
or recertifying in SAM. The original, $24.70 (Base + Locality + Fringe) was Award Management Registration, in all
signed letter is mailed to the Federal used for the calculation. correspondence.
Service Desk for SAM prior to the Based on historical data of the ratio of
Dated: May 22, 2018.
registration’s activation or re- small entities to other than small
registration. entities registering in SAM, GSA David A. Shive,
amozie on DSK3GDR082PROD with NOTICES1
The new ICR expires September 30, approximates 32,200 of the 57,200 new Chief Information Officer.
2018, without authority for an and existing entities (re-registrants) will [FR Doc. 2018–11321 Filed 5–24–18; 8:45 am]
extension. GSA is actively pursuing have in-house resources to notarize BILLING CODE 6820–EP–P
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Document Created: 2018-05-25 02:13:07
Document Modified: 2018-05-25 02:13:07
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of request for comments regarding an extension to an existing OMB clearance. | |
| Dates | Submit comments on or before July 24, 2018. | |
| Contact | Mr. Curtis E. Glover, Sr. Procurement Analyst, Federal Acquisition Policy Division, GSA, telephone number 202-501-1448, or via email to [email protected] | |
| FR Citation | 83 FR 24312 |
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