83 FR 35702 - Vendor and Grantee Invoice Submission Process Change

DEPARTMENT OF TRANSPORTATION
Office of the Secretary of Transportation

Federal Register Volume 83, Issue 145 (July 27, 2018)

The DOT invites the public and other Federal agencies to comment on a proposed vendor invoice submission change. DOT will submit the proposed information collection request to the Office of Management and Budget (OMB) for review, as required by the Paperwork Reduction Act. This notice sets forth new processes and procedures for vendors and grantees that submit invoices and receive payments for DOT Operating Administrations (OAs). Existing users of DOT's eInvoicing system, including grantees and vendors, will also be required to use Login.gov. DOT's objective is to improve efficiency and reduce unnecessary burden on vendors and grantees by eliminating existing manual processes for invoice entry, invoice approvals and user registration to reduce costs, increase timeliness of payments, and improve data quality. Introducing e-authentication to facilitate user validation and account management will greatly reduce the burden on vendors and grantees by eliminating the current paper based registration process. This electronic invoicing process is currently used by DOT's grantee community and was successfully piloted to select vendors.

[Federal Register Volume 83, Number 145 (Friday, July 27, 2018)]
[Notices]
[Page 35702]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-16089]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary of Transportation

[Docket No. DOT-OST-2018-0108]


Vendor and Grantee Invoice Submission Process Change

AGENCY: U.S. Department of Transportation (DOT).

ACTION: Notice of enforced change with request for comments.

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SUMMARY: The DOT invites the public and other Federal agencies to 
comment on a proposed vendor invoice submission change. DOT will submit 
the proposed information collection request to the Office of Management 
and Budget (OMB) for review, as required by the Paperwork Reduction 
Act. This notice sets forth new processes and procedures for vendors 
and grantees that submit invoices and receive payments for DOT 
Operating Administrations (OAs). Existing users of DOT's eInvoicing 
system, including grantees and vendors, will also be required to use 
Login.gov. DOT's objective is to improve efficiency and reduce 
unnecessary burden on vendors and grantees by eliminating existing 
manual processes for invoice entry, invoice approvals and user 
registration to reduce costs, increase timeliness of payments, and 
improve data quality. Introducing e-authentication to facilitate user 
validation and account management will greatly reduce the burden on 
vendors and grantees by eliminating the current paper based 
registration process. This electronic invoicing process is currently 
used by DOT's grantee community and was successfully piloted to select 
vendors.

DATES: Comments must be submitted on or before September 24, 2018.

FOR FURTHER INFORMATION CONTACT: Requests for additional information 
should be directed to the U.S. Department of Transportation, Office of 
Financial Management, B-30, Room W98-431, 1200 New Jersey Avenue SE, 
Washington DC 20590-0001, Anthony Chestnut, (202) 366-9661, 
[email protected].

SUPPLEMENTARY INFORMATION: 
    OMB Control Number: 2105-0564.
    Type of Request: Revision to previously approved information 
collection.
    Background: This notice sets forth new processes and procedures for 
existing and future vendors and grantees that submit invoices and 
receive payments from DOT Operating Administrations (OAs). The vendors 
and grantees involved must meet the following requirements to 
participate:
     Vendors and grantees will need to have electronic internet 
access to register in GSA Login.gov and login into Delphi eInvoicing 
system.
     The identities of system users will be verified prior to 
receiving access to the Delphi eInvoicing system. Information required 
for Login.gov includes his/her email address, full name, phone number, 
and password.
     System users will Register with and Create an account with 
GSA Login.gov. System users will provide his/her email address and 
receive an email back to confirm. They will then create a password and 
input a telephone number and opt to receive either a personal call from 
Login.gov or text message with an authentication code.
     Once the system user is authenticated, he/she will 
complete a System Access Request for Delphi eInvoicing system. The 
users will provide the following information: Full name, office phone 
number, work email address, vendor name, purchase order (contract or 
grant award) numbers, and agency doing business with. System users will 
provide the form to DOT to finalize the access.
     Once access is complete, vendors will submit invoices 
electronically and DOT OAs will process invoices electronically.
    Affected Public: All Current and Future DOT Vendors and grantees.
    Total Estimated Number of Respondents: Greater than 5,000.
    Total Estimated Number of Responses: Greater than 5,000.
    Estimated Total Annual Burden Hours: 500 (Initial Registration Only 
Calculated at 5 Minutes per).
    Frequency of Collection: One Time.
    Annual Estimated Total Annual Burden Costs: $5,000.
    Public Comments Invited: You are asked to comment on any aspect of 
this information collection, including (a) whether the proposed 
collection of information is necessary for the Department's 
performance; (b) the accuracy of the estimated burden; (c) ways for the 
Department to enhance the quality, utility, and clarity of the 
information collection; and (d) ways that the burden could be minimized 
without reducing the quality of the collected information.

    Authority: The Paperwork Reduction Act of 1995, 44 U.S.C. 3501-
3520, as amended.

    Issued in Washington, DC, on July 24, 2018.
Jennifer Funk,
Acting, Deputy Chief Financial Officer, Department of Transportation.
[FR Doc. 2018-16089 Filed 7-26-18; 8:45 am]
 BILLING CODE 4910-9X-P