83 FR 35702 - Vendor and Grantee Invoice Submission Process Change

DEPARTMENT OF TRANSPORTATION
Office of the Secretary of Transportation

Federal Register Volume 83, Issue 145 (July 27, 2018)

Page Range		35702-35702
FR Document		2018-16089

The DOT invites the public and other Federal agencies to comment on a proposed vendor invoice submission change. DOT will submit the proposed information collection request to the Office of Management and Budget (OMB) for review, as required by the Paperwork Reduction Act. This notice sets forth new processes and procedures for vendors and grantees that submit invoices and receive payments for DOT Operating Administrations (OAs). Existing users of DOT's eInvoicing system, including grantees and vendors, will also be required to use Login.gov. DOT's objective is to improve efficiency and reduce unnecessary burden on vendors and grantees by eliminating existing manual processes for invoice entry, invoice approvals and user registration to reduce costs, increase timeliness of payments, and improve data quality. Introducing e-authentication to facilitate user validation and account management will greatly reduce the burden on vendors and grantees by eliminating the current paper based registration process. This electronic invoicing process is currently used by DOT's grantee community and was successfully piloted to select vendors.

Federal Register, Volume 83 Issue 145 (Friday, July 27, 2018)

[Federal Register Volume 83, Number 145 (Friday, July 27, 2018)]
[Notices]
[Page 35702]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-16089]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary of Transportation

[Docket No. DOT-OST-2018-0108]


Vendor and Grantee Invoice Submission Process Change

AGENCY: U.S. Department of Transportation (DOT).

ACTION: Notice of enforced change with request for comments.

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SUMMARY: The DOT invites the public and other Federal agencies to 
comment on a proposed vendor invoice submission change. DOT will submit 
the proposed information collection request to the Office of Management 
and Budget (OMB) for review, as required by the Paperwork Reduction 
Act. This notice sets forth new processes and procedures for vendors 
and grantees that submit invoices and receive payments for DOT 
Operating Administrations (OAs). Existing users of DOT's eInvoicing 
system, including grantees and vendors, will also be required to use 
Login.gov. DOT's objective is to improve efficiency and reduce 
unnecessary burden on vendors and grantees by eliminating existing 
manual processes for invoice entry, invoice approvals and user 
registration to reduce costs, increase timeliness of payments, and 
improve data quality. Introducing e-authentication to facilitate user 
validation and account management will greatly reduce the burden on 
vendors and grantees by eliminating the current paper based 
registration process. This electronic invoicing process is currently 
used by DOT's grantee community and was successfully piloted to select 
vendors.

DATES: Comments must be submitted on or before September 24, 2018.

FOR FURTHER INFORMATION CONTACT: Requests for additional information 
should be directed to the U.S. Department of Transportation, Office of 
Financial Management, B-30, Room W98-431, 1200 New Jersey Avenue SE, 
Washington DC 20590-0001, Anthony Chestnut, (202) 366-9661, 
[email protected].

SUPPLEMENTARY INFORMATION: 
    OMB Control Number: 2105-0564.
    Type of Request: Revision to previously approved information 
collection.
    Background: This notice sets forth new processes and procedures for 
existing and future vendors and grantees that submit invoices and 
receive payments from DOT Operating Administrations (OAs). The vendors 
and grantees involved must meet the following requirements to 
participate:
     Vendors and grantees will need to have electronic internet 
access to register in GSA Login.gov and login into Delphi eInvoicing 
system.
     The identities of system users will be verified prior to 
receiving access to the Delphi eInvoicing system. Information required 
for Login.gov includes his/her email address, full name, phone number, 
and password.
     System users will Register with and Create an account with 
GSA Login.gov. System users will provide his/her email address and 
receive an email back to confirm. They will then create a password and 
input a telephone number and opt to receive either a personal call from 
Login.gov or text message with an authentication code.
     Once the system user is authenticated, he/she will 
complete a System Access Request for Delphi eInvoicing system. The 
users will provide the following information: Full name, office phone 
number, work email address, vendor name, purchase order (contract or 
grant award) numbers, and agency doing business with. System users will 
provide the form to DOT to finalize the access.
     Once access is complete, vendors will submit invoices 
electronically and DOT OAs will process invoices electronically.
    Affected Public: All Current and Future DOT Vendors and grantees.
    Total Estimated Number of Respondents: Greater than 5,000.
    Total Estimated Number of Responses: Greater than 5,000.
    Estimated Total Annual Burden Hours: 500 (Initial Registration Only 
Calculated at 5 Minutes per).
    Frequency of Collection: One Time.
    Annual Estimated Total Annual Burden Costs: $5,000.
    Public Comments Invited: You are asked to comment on any aspect of 
this information collection, including (a) whether the proposed 
collection of information is necessary for the Department's 
performance; (b) the accuracy of the estimated burden; (c) ways for the 
Department to enhance the quality, utility, and clarity of the 
information collection; and (d) ways that the burden could be minimized 
without reducing the quality of the collected information.

    Authority: The Paperwork Reduction Act of 1995, 44 U.S.C. 3501-
3520, as amended.

    Issued in Washington, DC, on July 24, 2018.
Jennifer Funk,
Acting, Deputy Chief Financial Officer, Department of Transportation.
[FR Doc. 2018-16089 Filed 7-26-18; 8:45 am]
 BILLING CODE 4910-9X-P

$35702 Federal Register / Vol. 83, No. 145 / Friday, July 27, 2018 / Notices Ronald Louis Batory, invoicing process is currently used by System Access Request for Delphi Administrator. DOT’s grantee community and was eInvoicing system. The users will [FR Doc. 2018–16022 Filed 7–26–18; 8:45 am] successfully piloted to select vendors. provide the following information: Full BILLING CODE 4910–06–C DATES: Comments must be submitted on name, office phone number, work email or before September 24, 2018. address, vendor name, purchase order FOR FURTHER INFORMATION CONTACT: (contract or grant award) numbers, and DEPARTMENT OF TRANSPORTATION Requests for additional information agency doing business with. System should be directed to the U.S. users will provide the form to DOT to Office of the Secretary of finalize the access. Transportation Department of Transportation, Office of Financial Management, B–30, Room • Once access is complete, vendors [Docket No. DOT–OST–2018–0108] W98–431, 1200 New Jersey Avenue SE, will submit invoices electronically and Washington DC 20590–0001, Anthony DOT OAs will process invoices Vendor and Grantee Invoice Chestnut, (202) 366–9661, electronically. Submission Process Change DOTElectronicInvoicing@dot.gov. Affected Public: All Current and AGENCY: U.S. Department of SUPPLEMENTARY INFORMATION: Future DOT Vendors and grantees. Transportation (DOT). OMB Control Number: 2105–0564. Total Estimated Number of ACTION: Notice of enforced change with Type of Request: Revision to Respondents: Greater than 5,000. request for comments. previously approved information Total Estimated Number of collection. Responses: Greater than 5,000. SUMMARY: The DOT invites the public Background: This notice sets forth Estimated Total Annual Burden and other Federal agencies to comment new processes and procedures for Hours: 500 (Initial Registration Only on a proposed vendor invoice existing and future vendors and grantees Calculated at 5 Minutes per). submission change. DOT will submit that submit invoices and receive Frequency of Collection: One Time. the proposed information collection payments from DOT Operating Annual Estimated Total Annual request to the Office of Management and Administrations (OAs). The vendors Burden Costs: $5,000. Budget (OMB) for review, as required by and grantees involved must meet the Public Comments Invited: You are the Paperwork Reduction Act. This following requirements to participate: asked to comment on any aspect of this notice sets forth new processes and • Vendors and grantees will need to information collection, including (a) procedures for vendors and grantees have electronic internet access to whether the proposed collection of that submit invoices and receive register in GSA Login.gov and login into information is necessary for the payments for DOT Operating Delphi eInvoicing system. Department’s performance; (b) the Administrations (OAs). Existing users of • The identities of system users will accuracy of the estimated burden; (c) DOT’s eInvoicing system, including be verified prior to receiving access to ways for the Department to enhance the grantees and vendors, will also be the Delphi eInvoicing system. quality, utility, and clarity of the required to use Login.gov. DOT’s Information required for Login.gov information collection; and (d) ways objective is to improve efficiency and includes his/her email address, full that the burden could be minimized reduce unnecessary burden on vendors name, phone number, and password. without reducing the quality of the and grantees by eliminating existing • System users will Register with and collected information. manual processes for invoice entry, Create an account with GSA Login.gov. invoice approvals and user registration Authority: The Paperwork Reduction Act System users will provide his/her email of 1995, 44 U.S.C. 3501–3520, as amended. to reduce costs, increase timeliness of address and receive an email back to payments, and improve data quality. confirm. They will then create a Issued in Washington, DC, on July 24, Introducing e-authentication to facilitate password and input a telephone number 2018. user validation and account and opt to receive either a personal call Jennifer Funk, management will greatly reduce the from Login.gov or text message with an Acting, Deputy Chief Financial Officer, burden on vendors and grantees by authentication code. Department of Transportation. eliminating the current paper based • Once the system user is [FR Doc. 2018–16089 Filed 7–26–18; 8:45 am] registration process. This electronic authenticated, he/she will complete a BILLING CODE 4910–9X–P amozie on DSK3GDR082PROD with NOTICES1 VerDate Sep<11>2014 17:38 Jul 26, 2018 Jkt 244001 PO 00000 Frm 00099 Fmt 4703 Sfmt 9990 E:\FR\FM\27JYN1.SGM 27JYN1$

Document Created: 2018-07-27 04:05:01
Document Modified: 2018-07-27 04:05:01

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of enforced change with request for comments.
Dates		Comments must be submitted on or before September 24, 2018.
Contact		Requests for additional information should be directed to the U.S. Department of Transportation, Office of Financial Management, B-30, Room W98-431, 1200 New Jersey Avenue SE, Washington DC 20590-0001, Anthony Chestnut, (202) 366-9661, [email protected]
FR Citation		83 FR 35702

83 FR 35702 - Vendor and Grantee Invoice Submission Process Change

DEPARTMENT OF TRANSPORTATIONOffice of the Secretary of Transportation

Federal Register Volume 83, Issue 145 (July 27, 2018)

DEPARTMENT OF TRANSPORTATION
Office of the Secretary of Transportation