83 FR 42667 - Privacy Act of 1974; System of Records

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Federal Register Volume 83, Issue 164 (August 23, 2018)

In accordance with the requirements of the Privacy Act of 1974, as amended (the Act), the Department of Health and Human Services (HHS) is providing notice of the establishment of a new system of records, System No. 09-90-1701, HHS Insider Threat Program Records. The new system of records will cover records about individuals, retrieved by personal identifier, which are compiled and used by the Department's Office of Security and Strategic Information (OSSI), within the Immediate Office of the Secretary (IOS), to administer the Department's insider threat program. Because the records in this system of records include investigatory material compiled for law enforcement purposes and information classified in the interest of national security, elsewhere in today's Federal Register HHS has published a Notice of Proposed Rulemaking (NPRM) to exempt this system of records from certain requirements of the Privacy Act, pursuant to subsections (k)(1) and (k)(2) of the Act. The system of records is more fully described in the SUPPLEMENTARY INFORMATION section of this notice and in the System of Records Notice (SORN) published in this notice.

[Federal Register Volume 83, Number 164 (Thursday, August 23, 2018)]
[Notices]
[Pages 42667-42672]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-18290]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES


Privacy Act of 1974; System of Records

AGENCY: Office of Security and Strategic Information (OSSI), Immediate 
Office of the Secretary (IOS), Department of Health and Human Services 
(HHS).

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended (the Act), the Department of Health and Human Services 
(HHS) is providing notice of the establishment of a new system of 
records, System No. 09-90-1701, HHS Insider Threat Program Records. The 
new system of records will cover records about individuals, retrieved 
by personal identifier, which are compiled and used by the Department's 
Office of Security and Strategic Information (OSSI), within the 
Immediate Office of the Secretary (IOS), to administer the Department's 
insider threat program. Because the records in this system of records 
include investigatory material compiled for law enforcement purposes 
and information classified in the interest of national security, 
elsewhere in today's Federal Register HHS has published a Notice of 
Proposed Rulemaking (NPRM) to exempt this system of records from 
certain requirements of the Privacy Act, pursuant to subsections (k)(1) 
and (k)(2) of the Act. The system of records is more fully described in 
the SUPPLEMENTARY INFORMATION section of this notice and in the System 
of Records Notice (SORN) published in this notice.

DATES: This system of records is applicable August 23, 2018 with the 
exception of the routine uses and exemptions. Written comments on the 
SORN should be submitted by September 24, 2018. If HHS receives no 
significant adverse comment within the specified comment period, the 
routine uses will be applicable on September 24, 2018. If any timely 
significant adverse comment is received, HHS will publish a revised 
system of records. The exemptions will be applicable following 
publication of a Final Rule.

ADDRESSES: The public should address written comments on the proposed 
system of records to [email protected] or to the HHS Office of 
Security and Strategic Information (OSSI), 200 Independence Avenue SW, 
Washington, DC 20201.

FOR FURTHER INFORMATION CONTACT: General questions about the system of 
records may be submitted to Michael Schmoyer, Ph.D., Assistant Deputy

[[Page 42668]]

Secretary for National Security, by telephone, email, or mail, at (202) 
690-5756 or [email protected] or at HHS Office of Security and 
Strategic Information (OSSI), 200 Independence Avenue SW, Washington, 
DC 20201.

SUPPLEMENTARY INFORMATION: Each federal agency is mandated by 
Presidential Executive Order 13587, issued October 7, 2011, to 
establish an insider threat detection and prevention program to ensure 
the security of classified networks and the responsible sharing and 
safeguarding of classified information consistent with appropriate 
protections for privacy and civil liberties. The order states in 
section 2.1:

    The heads of agencies that operate or access classified computer 
networks shall have responsibility for appropriately sharing and 
safeguarding classified information on computer networks. As part of 
this responsibility, they shall implement an insider threat 
detection and prevention program consistent with guidance and 
standards developed by the Insider Threat Task Force established in 
section 6 of this order.

    A threat need not be directed at classified information to threaten 
classified networks. Consequently, insider threats include any of the 
following: Attempted or actual espionage, subversion, sabotage, 
terrorism, or extremist activities directed against the Department and 
its personnel, facilities, information resources, and activities; 
unauthorized use of or intrusion into automated information systems; 
unauthorized disclosure of classified, controlled unclassified, 
sensitive, or proprietary information to technology; indicators of 
potential insider threats or other incidents that may indicate 
activities of an insider threat; and other threats to the Department, 
such as indicators of potential for workplace violence or misconduct.
    The records that OSSI will compile to administer HHS' insider 
threat program may be from any HHS component, office, program, record 
or source, and may include records pertaining to information security, 
personnel security, or systems security. The records covered under 
System No. 09-90-1701 include investigatory material compiled for law 
enforcement purposes and information classified in the interest of 
national security. Accordingly, HHS has published a Notice of Proposed 
Rulemaking (NPRM) in today's Federal Register to exempt such material 
in the new system of records from certain Privacy Act requirements, 
based on subsections (k)(1) and (k)(2) of the Act.
    The Insider Threat Program system of records includes investigatory 
material compiled for law enforcement purposes and information 
classified in the interest of national security. While OSSI does not 
perform criminal law enforcement activity as its principal function, 
OSSI may compile in System No. 09-90-1701 material obtained from other 
agencies or components which perform as their principal function 
activities pertaining to the enforcement of criminal laws, and which 
have exempted their records from certain Privacy Act requirements, 
based on 5 U.S.C. 552a(j)(2). All other investigatory material compiled 
for law enforcement purposes is eligible to be exempted from certain 
Privacy Act requirements based on 5 U.S.C. 552a(k)(2). Information 
classified in the interest of national security is eligible to be 
exempted from certain Privacy Act requirements, based on 5 U.S.C. 
552a(k)(1). The Department's NPRM published in today's Federal Register 
proposes to establish these exemptions for System No. 09-90-1701:
     Law enforcement investigatory material compiled in this 
system of records that is from another system of records in which such 
material was exempted from access and other requirements of the Privacy 
Act (the Act) based on 5 U.S.C. 552a(j)(2) will be exempt in this 
system of records on the same basis (5 U.S.C. 552a(j)(2)) and from the 
same requirements as in the source system. The requirements from which 
records described in 5 U.S.C. 552a(j)(2) are eligible to be exempted 
are: (c)(3)-(4); (d)(1)-(4); (e)(1)-(3), (e)(4)(G)-(I), (e)(5), (e)(8), 
(e)(12); (f); (g); and (h).
     All other law enforcement investigatory material in System 
No. 09-90-1701 will be exempt, based on 5 U.S.C. 552a(k)(2), from the 
requirements in subsections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), 
and (f) of the Act. However, if any individual is denied a right, 
privilege, or benefit to which the individual would otherwise be 
entitled by Federal law or for which the individual would otherwise be 
eligible, access will be granted, except to the extent that the 
disclosure would reveal the identity of a source who furnished 
information to the Government under an express promise of 
confidentiality.
     Information in this system of records that is classified 
in the interest of national security will be exempt, based on 5 U.S.C. 
552a(k)(1), from the requirements in subsections (c)(3), (d)(1)-(4), 
(e)(1), (e)(4)(G)-(I), and (f) of the Act.
    Note that this system of records does not cover investigatory 
material compiled solely for the purpose of determining suitability, 
eligibility, or qualification for federal civilian employment, military 
service, federal contracts, or access to classified information. Such 
material is covered by other HHS systems of records (i.e., 09-90-0002 
with respect to HHS Office of Inspector General determinations, and 09-
90-0020 as to all other HHS determinations) which have been exempted 
from access and other Privacy Act requirements based on 5 U.S.C. 
552a(k)(5).
SYSTEM NAME AND NUMBER
    HHS Insider Threat Program Records, 09-90-1701

SECURITY CLASSIFICATION:
    Classified and unclassified.

SYSTEM LOCATION:
    HHS Office of Security and Strategic Information (OSSI), 200 
Independence Avenue SW, Washington, DC 20201.

SYSTEM MANAGER(S):
    Assistant Deputy Secretary for National Security, HHS Office of 
Security and Strategic Information (OSSI), 200 Independence Avenue SW, 
Washington, DC 20201.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 13587, Structural Reforms To Improve the Security of 
Classified Networks and the Responsible Sharing and Safeguarding of 
Classified Information (Oct. 7, 2011).
    Presidential Memorandum, National Insider Threat Policy and Minimum 
Standards for Executive Branch Insider Threat Programs (Nov. 21, 2012).
    Intelligence Reform and Terrorism Prevention Act of 2004, Public 
Law 108-458, 118 Stat. 3638; Intelligence Authorization Act for FY 
2010, Public Law 111-259, 124 Stat. 2654.
    28 U.S.C. 535, Investigation of Crimes Involving Government 
Officers and Employees; Limitations; 50 U.S.C. 3381, Coordination of 
Counterintelligence Activities; E.O. 10450, Security Requirements for 
Government Employment (Apr. 17, 1953); E.O. 12333, United States 
Intelligence Activities (as amended); E.O. 12829, National Industrial 
Security Program; E.O. 12968, Access to Classified Information (Aug. 2, 
1995); E.O. 13467, Reforming Processes Related to Suitability for 
Government Employment, Fitness for Contractor Employees, and 
Eligibility for Access to Classified National Security Information 
(June 30, 2008); E.O. 13488, Granting Reciprocity on Excepted Service 
and Federal Contractor Employee Fitness and Reinvestigating Individuals 
in

[[Page 42669]]

Positions of Public Trust (Jan. 16, 2009); E.O. 13526, Classified 
National Security Information (Dec. 29, 2009).
    44 U.S.C. 3554, Federal Agency Responsibilities; 44 U.S.C. 3557, 
National Security Systems. E.O. 12333, United States Intelligence 
Activities (Dec. 4, 1981); E.O. 13556, Controlled Unclassified 
Information (Nov. 4, 2010); E.O. 13526, Classified National Security 
Information (Dec. 29, 2009); E.O. 13388, Further Strengthening the 
Sharing of Terrorism Information To Protect Americans (Oct. 25, 2005); 
E.O. 13587, Structural Reforms to Improve the Security of Classified 
Information Networks and Responsible Sharing and Safeguarding of 
Classified Information (Oct. 7, 2011); E.O. 12829, National Industrial 
Security Program (Jan. 6, 1993); E.O. 13549, Classified National 
Security Information Programs for State, Local, Tribal, and Private 
Sector Entities (Aug. 18, 2010); E.O. 13636, Improving Critical 
Infrastructure Cybersecurity (Feb. 12, 2013); Committee on National 
Security Systems Directive 504, Directive on Protecting NSS from 
Insider Threat (Feb. 4, 2014); Committee on National Security Systems 
Directive 505, Supply Chain Risk Management (SCRM) (Mar. 7, 2012); 
Committee on National Security Systems Instruction 4009, Committee on 
National Security Systems (CNSS) Glossary (Apr. 6, 2015); Presidential 
Decision Directive/NSC-12 Security Awareness and Reporting of Foreign 
Contacts (Aug. 5, 1993); HHS Residual Standards of Conduct, 45 CFR part 
73 (May 20, 2015); Statement of Organization, Functions, and 
Delegations of Authority for the Office of Security and Strategic 
Information, 71 FR 71004 (Nov. 28, 2012); HHS Counterintelligence and 
Insider Threat Policy (July 13, 2015); OS Policy for Special Monitoring 
of Employee Use of Information Technology Resources (Nov. 7, 2013); HHS 
Policy for Handling Security Incidents Related to the Potential 
Unauthorized Disclosure of Classified National Security Information 
(June 20, 2013); HHS Counterintelligence and Insider Threat Policy 
(July 7, 2015); HHS Policy for Handling Security Incidents Related to 
the Potential Unauthorized Disclosure of Classified National Security 
Information (June 20, 2013).

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system is to support a program of insider threat 
detection and prevention that is consistent with guidance and standards 
developed by the National Insider Threat Task Force, ensures the 
responsible sharing and safeguarding of information, and provides 
appropriate privacy and civil liberties protections. Records will be 
used on a need-to-know basis to manage insider threat matters; 
facilitate inside threat investigations and activities associated with 
counterintelligence and counterespionage complaints, inquiries and 
investigations; identify threats to Department resources, including 
threats to the Department's personnel, facilities, and information 
assets (including, in particular, classified networks and information); 
track tips and referrals of potential insider threats to internal and 
external partners; provide information for statistical reports; and 
meet other insider threat program requirements.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals covered by this system are HHS 
insiders, defined as any person with authorized access to any HHS 
resource to include personnel, facilities, information, equipment, 
networks or systems. Such persons include present and former HHS 
employees, members of joint task forces under the purview of HHS, 
contractors, detailees, assignees, interns, visitors, and guests.
    For the purposes of this system of records, sensitive information 
includes information classified pursuant to Executive Orders 13526, 
12829, and 13549 and unclassified information that requires 
safeguarding or dissemination controls pursuant to and consistent with 
law, regulations, and U.S. Government-wide policies falling under the 
program established by Executive Order 13556.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system will include these categories of records:
    A. Records derived from lawful HHS security investigations, 
including authorized physical, personnel, and communications security 
investigations, and information systems security analysis and 
reporting, such as:
     Responses to information requested by official 
questionnaires (e.g., SF 86 Questionnaire for National Security 
Positions) that include: Full name, former names and aliases; date and 
place of birth; social security number; height and weight; hair and eye 
color; gender; ethnicity and race; biometric data; mother's maiden 
name; personal identity verification (PIV) number; current and former 
home and work addresses, phone numbers, and email addresses; employment 
history; military record information; selective service registration 
record; residential history; education history and degrees earned; 
names of associates and references with their contact information; 
citizenship information; passport information; driver's license 
information; identifying numbers from access control passes or 
identification cards; criminal history; civil court actions; prior 
personnel security eligibility, investigative, and adjudicative 
information, including information collected through continuous 
evaluation; mental health history; records related to drug or alcohol 
use; financial record information; credit reports; the name, date and 
place of birth, social security number, and citizenship information for 
spouse or cohabitant; the name and marriage information for current and 
former spouse(s); the citizenship, name, date and place of birth, and 
address for relatives;
     Reports furnished to HHS or collected by HHS in connection 
with personnel security investigations, continuous evaluation for 
eligibility for access to classified information, and insider threat 
detection programs operated by HHS pursuant to Federal laws and 
Executive Orders and HHS policies, including information derived from: 
Responses to information requested on foreign contacts and activities; 
association records; information on loyalty to the United States;
     Records relating to the management and operation of HHS 
personnel and physical security, including information derived from: 
Personnel security adjudications and financial disclosure filings; 
nondisclosure agreements; document control registries; courier 
authorization requests; derivative classification unique identifiers; 
requests for access to sensitive compartmented information (SCI); 
security violation files; travel records; foreign contact reports; 
briefing and debriefing statements for special programs, positions 
designated as sensitive; polygraph examination results; logs of 
computer activities on all HHS information technology (IT) systems or 
any IT systems accessed by HHS personnel with security clearances; 
facility access records; and
     Reports of investigation regarding security violations, 
including: Individual statements or affidavits and correspondence; 
incident reports; drug test results; investigative records of a 
criminal, civil, or administrative nature; letters, emails, memoranda 
and reports; exhibits, evidence, statements, and affidavits; inquiries 
relating to suspected security violations; and recommended remedial 
actions for possible security violations.
    B. Summaries or reports about potential insider threats, from:

[[Page 42670]]

     Reports of investigation regarding security violations, 
including: Statements, declarations, affidavits and correspondence; 
incident reports; investigative records of a criminal, civil or 
administrative nature; letters, emails, memoranda, and reports; 
exhibits and evidence; and, recommended remedial or corrective actions 
for security violations; reports about potential insider threats 
regarding: Personnel user names and aliases, levels of network access, 
audit data, information regarding misuse of HHS devices, information 
regarding unauthorized use of removable media, and logs of printer, 
copier, and facsimile machine use;
     Information collected through user activity monitoring, 
which is the technical capability to observe and record the actions and 
activities of all users, at any time, on a computer network monitored 
by HHS, even if not controlled by HHS, thereof in order to deter, 
detect, and mitigate insider threats as well as to support authorized 
investigations. Such information may include key strokes, screen 
captures, and content transmitted via email, chat, or data import or 
export;
     Reports about potential insider threats from records of 
usage of government telephone systems, including the telephone number 
initiating the call, the telephone number receiving the call, and the 
date and time of the call;
     Payroll information, travel vouchers, benefits 
information, credit reports, equal employment opportunity complaints, 
performance evaluations, disciplinary files, training records, 
substance abuse and mental health records of individuals undergoing law 
enforcement action or presenting an identifiable imminent threat, 
counseling statements, outside work and activities requests, and 
personal contact records; and
     Particularly sensitive or protected information, including 
information held by special access programs, law enforcement, inspector 
general, or other investigative sources or programs. Access to such 
information may require additional approval by the senior HHS official 
who is responsible for managing and overseeing the program.
    C. Information related to investigative or analytical efforts by 
HHS insider threat program personnel, including:
     Identifying threats to HHS personnel, property, 
facilities, and information; information obtained from Intelligence 
Community members, the Federal Bureau of Investigation, or from other 
agencies or organizations about individuals known or suspected of being 
engaged in conduct constituting, preparing for, aiding, or relating to 
an insider threat, including espionage or unauthorized disclosure of 
classified national security information;
     Publicly available information, such as information 
regarding: Arrests and detentions; real property; bankruptcy; liens or 
holds on property; vehicles; licensure (including professional and 
pilot's licenses, firearms and explosive permits); business licenses 
and filings; and from social media;
     Information provided by record subjects and individual 
members of the public; and
     Information provided by individuals who report known or 
suspected insider threats.
    D. Reports about potential insider threats obtained through the 
management and operation of the HHS Operating or Staff Division insider 
threat programs, including:
     Documentation pertaining to investigative or analytical 
efforts by HHS insider threat program personnel to identify threats to 
HHS personnel, property, facilities, and information;
     Records collated to examine information technology events 
and other information that could reveal potential insider threat 
activities; and
     Travel records.
    E. Reports about potential insider threats obtained from other 
Federal Government sources, including:
     Documentation obtained from Intelligence Community 
members, the Federal Bureau of Investigation, or from other agencies or 
organizations pertaining to individuals known or suspected of being 
engaged in conduct constituting, preparing for, aiding, or relating to 
an insider threat, including espionage or unauthorized disclosure of 
classified national security information; and
     Intelligence reports and database query results relating 
to individuals covered by this system.

RECORD SOURCE CATEGORIES:
    Information in the system will be received from Department 
officials, employees, contractors, and other individuals who are 
associated with or represent HHS; officials from other foreign, 
federal, tribal, state, and local government agencies and 
organizations; non-government, commercial, public, and private agencies 
and organizations; complainants, informants, suspects, and witnesses; 
and from relevant records, including counterintelligence and security 
databases and files; personnel security databases and files; HHS human 
resources databases and files; Office of the Chief Information Officer 
and information assurance databases and files; information collected 
through user activity monitoring; HHS telephone usage records; federal, 
state, tribal, territorial, and local law enforcement and investigatory 
records; Inspector General records; available U.S. Government 
intelligence and counterintelligence reporting information and analytic 
products pertaining to adversarial threats; other Federal agencies; and 
publicly available information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    HHS may disclose records about an individual from this system of 
records to parties outside HHS, without the individual's prior written 
consent, pursuant to these routine uses:
    1. Records may disclosed to agency contractors, consultants, or 
others who have been engaged by the agency to assist with 
accomplishment of an HHS function relating to the purposes of this 
system of records and who need to have access to the records in order 
to assist HHS.
    2. Records may be disclosed to any person, organization, or 
governmental entity in order to notify them of a serious terrorist 
threat for the purpose of guarding against or responding to the threat.
    3. Records may be disclosed to third parties during the course of 
an investigation to the extent necessary to obtain information 
pertinent to the investigation
    4. Records may be disclosed to a federal, state, or local agency, 
or other appropriate entities or individuals, or through established 
liaison channels to selected foreign governments, in order to enable 
the intelligence agency with the relevant authority and responsibility 
for the matter to carry out its responsibilities under the National 
Security Act of 1947 as amended, the CIA act of 1949 as emended, 
Executive Order 12333 or any successor order, applicable national 
security directives, or classified implementing procedures approved by 
the Attorney General and promulgated pursuant to such statutes, orders 
or directives.
    5. Factual information the disclosure of which would be in the 
public interest and which would not constitute an unwarranted invasion 
of personal privacy may be disclosed to the news media or the general 
public.
    6. Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law, 
whether civil, criminal, or regulatory in nature, and whether

[[Page 42671]]

arising by general statute or by regulation, rule, or order issued 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the agency concerned, whether federal, 
state, local, tribal, territorial, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, or the rule, 
regulation, or order issued pursuant thereto.
    7. Records may be disclosed to an appropriate federal, state, 
local, tribal, territorial, foreign, or international agency, if the 
information is relevant and necessary to a requesting agency's decision 
concerning the hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, delegation or designation 
of authority, or other benefit, or if the information is relevant and 
necessary to a HHS decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, delegation or designation of authority, 
or other benefit and disclosure is appropriate to the proper 
performance of the official duties of the person making the request.
    8. Records may be disclosed to the Department of Justice (DOJ) or 
to a court or other tribunal when:
    a. HHS or any of its components; or
    b. any employee of HHS acting in the employee's official capacity; 
or
    c. any employee of HHS acting in the employee's individual capacity 
where the DOJ or HHS has agreed to represent the employee; or
    d. the United States Government, is a party to a proceeding or has 
an interest in such proceeding and the disclosure of such records is 
deemed by the agency to be relevant and necessary to the proceeding.
    9. Records may be disclosed to a congressional office from the 
record of an individual in response to a written inquiry from the 
congressional office made at the written request of that individual.
    10. Records may be disclosed to representatives of the National 
Archives and Records Administration during records management 
inspections conducted pursuant to 44 U.S.C. 2904 and 2906.
    11. Records may be disclosed to appropriate agencies, entities, and 
persons when (1) HHS suspects or has confirmed that there has been a 
breach of the system of records, (2) HHS has determined that as a 
result of the suspected or confirmed breach there is a risk of harm to 
individuals, HHS (including its information systems, programs, and 
operations), the federal government, or national security, and (3) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with HHS's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    12. Records may be disclosed to another federal agency or federal 
entity, when HHS determines that information from this system of 
records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
programs, and operations), the federal government, or national 
security, resulting from a suspected or confirmed breach.
    13. Records may be disclosed to the U.S. Department of Homeland 
Security (DHS) if captured in an intrusion detection system used by HHS 
and DHS pursuant to a DHS cybersecurity program that monitors internet 
traffic to and from federal government computer networks to prevent a 
variety of types of cybersecurity incidents.
    The disclosures authorized by publication of the above routine uses 
pursuant to 5 U.S.C. 552a(b)(3) are in addition to the following 
disclosures which HHS may make based on other authorizations:
     Disclosures authorized by the subject individual's prior 
written consent pursuant to 5 U.S.C. 552a(b). For example, another 
agency conducting a background investigation or assessment may request 
information from this system of records using the consent form that the 
subject individual signed.
     Disclosures authorized directly in the Privacy Act at 5 
U.S.C. 552a(b)(1), (2) and (b)(4)-(11). For example, another agency 
conducting a law enforcement activity may request information from this 
system of records by making the request in accordance with 5 U.S.C. 
552a(b)(7).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records will be stored in hard copy files and electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records will be retrieved by an individual record subject's name, 
SSN, or PIV identification number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The records in this system of records are covered by National 
Archives and Records Administration General Records Schedule 5.6, items 
230 and 240. Records determined to be associated with an insider threat 
or to have potential to be associated with an insider threat are 
destroyed 25 years after the date the threat was discovered, but a 
longer retention is authorized if required for business use. User 
attributable data collected to monitor user activities on a network to 
enable insider threat programs and activities to identify and evaluate 
anomalous activity, identify and assess misuse or exploitation, or 
support authorized inquiries and investigations, is destroyed five 
years after an inquiry was opened, but a longer retention is authorized 
if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Safeguards will conform to the HHS Information Security and Privacy 
Program, http://www.hhs.gov/ocio/securityprivacy/index.html. 
Information will be safeguarded in accordance with applicable laws, 
rules and policies, including the HHS Information Technology Security 
Program Handbook, all pertinent National Institutes of Standards and 
Technology (NIST) publications, and OMB Circular A-130, Managing 
Information as a Strategic Resource. Records will be protected from 
unauthorized access through appropriate administrative, physical, and 
technical safeguards. These safeguards include protecting the 
facilities where records are stored or accessed with security guards, 
badges and cameras; securing hard-copy records in locked file cabinets, 
file rooms or offices during off-duty hours; controlling access to 
physical locations where records are maintained and used by means of 
combination locks and identification badges issued only to authorized 
users; limiting access to electronic databases to authorized users 
based on roles and two-factor authentication (user ID and password), 
using a secured operating system protected by encryption, firewalls, 
and intrusion detection systems, requiring encryption for records 
stored on removable media, and training personnel in Privacy Act and 
information security requirements. Records that are eligible for 
destruction will be disposed of using secure destruction methods 
prescribed by NIST SP 800-88.

[[Page 42672]]

RECORD ACCESS PROCEDURES:
    An individual seeking access to records about him or her in this 
system of records should submit an access request to the System Manager 
identified in the ``System Manager'' section of this SORN, and must 
follow the access procedures contained in the HHS Privacy Act 
regulations, 45 CFR part 5b (currently located in section 5b.5). The 
individual's right of access under the Privacy Act will be subject to 
the exemptions promulgated for this system of records. Records compiled 
in reasonable anticipation of a civil action or proceeding are excluded 
from the Privacy Act access requirement in all systems of records as 
provided in 5 U.S.C. 552a(d)(5).

CONTESTING RECORD PROCEDURES:
    An individual seeking to amend a record about him or her in this 
system of records should submit an amendment request to the System 
Manager indicated in the ``System Manager'' section of this SORN, and 
must follow the correction/amendment procedures contained in the HHS 
Privacy Act regulations, 45 CFR part 5b (currently located in section 
5b.7). The individual's right of amendment will be subject to the 
exemptions promulgated for this system of records.

NOTIFICATION PROCEDURES:
    An individual who wishes to know if this system contains records 
about him or her should submit a notification request to the System 
Manager indicated in the ``System Manager'' section of this SORN, and 
must follow the notification procedures contained in the HHS Privacy 
Act regulations, 45 CFR part 5b (currently located in section 5b.5). 
The individual's right to notification will be subject to the 
exemptions promulgated for this system of records.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Upon completion of the Department's pending rulemaking (i.e., when 
a Final Rule has been published in the Federal Register and has become 
effective based on the Notice of Proposed Rulemaking published 
elsewhere in today's Federal Register), this system of records will be 
exempt from access and other requirements of the Privacy Act, as 
follows:
     Material compiled in this system of records that is from 
another system of records in which such material was exempted from 
access and other requirements of the Privacy Act (the Act) based on 5 
U.S.C. 552a(j)(2) will be exempt in this system of records on the same 
basis (5 U.S.C. 552a(j)(2)) and from the same requirements as in the 
source system. The requirements from which records described in 5 
U.S.C. 552a(j)(2) are eligible to be exempted are: (c)(3)-(4); (d)(1)-
(4); (e)(1)-(3), (e)(4)(G)-(I), (e)(5), (e)(8), (e)(12); (f); (g); and 
(h).
     All other law enforcement investigatory material in System 
No. 09-90-1701 will be exempt, based on 5 U.S.C. 552a(k)(2), from the 
requirements in subsections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), 
and (f) of the Act. However, if any individual is denied a right, 
privilege, or benefit to which the individual would otherwise be 
entitled by Federal law or for which the individual would otherwise be 
eligible, access will be granted, except to the extent that the 
disclosure would reveal the identity of a source who furnished 
information to the Government under an express promise of 
confidentiality.
     Information in this system of records that is classified 
in the interest of national security will be exempt, based on 5 U.S.C. 
552a(k)(1), from the requirements in subsections (c)(3), (d)(1)-(4), 
(e)(1), (e)(4)(G)-(I), and (f) of the Act.

HISTORY:
    None.

    Dated: June 29, 2018.
Michael Schmoyer,
Assistant Deputy Secretary for National Security.
[FR Doc. 2018-18290 Filed 8-22-18; 8:45 am]
 BILLING CODE 4151-17-P