83_FR_44478 83 FR 44309 - Privacy Act of 1974; System of Records

83 FR 44309 - Privacy Act of 1974; System of Records

OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION

Federal Register Volume 83, Issue 169 (August 30, 2018)

Page Range44309-44311
FR Document2018-18786

In accordance with the Privacy Act of 1974, as amended, the Occupational Safety and Health Review Commission (OSHRC) is revising the notice for Privacy Act system-of-records OSHRC-4.

Federal Register, Volume 83 Issue 169 (Thursday, August 30, 2018)
[Federal Register Volume 83, Number 169 (Thursday, August 30, 2018)]
[Notices]
[Pages 44309-44311]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-18786]


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OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION


Privacy Act of 1974; System of Records

AGENCY: Occupational Safety and Health Review Commission.

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Occupational Safety and Health Review Commission (OSHRC) is revising 
the notice for Privacy Act system-of-records OSHRC-4.

DATES: Comments must be received by OSHRC on or before October 1, 2018. 
The revised system of records will become effective on that date, 
without any further notice in the Federal Register, unless comments or 
government approval procedures necessitate otherwise.

ADDRESSES: You may submit comments by any of the following methods:
     Email: [email protected]. Include ``PRIVACY ACT SYSTEM OF 
RECORDS'' in the subject line of the message.
     Fax: (202) 606-5417.
     Mail: One Lafayette Centre, 1120 20th Street NW, Ninth 
Floor, Washington, DC 20036-3457.
     Hand Delivery/Courier: Same as mailing address.
    Instructions: All submissions must include your name, return 
address, and email address, if applicable. Please clearly label 
submissions as ``PRIVACY ACT SYSTEM OF RECORDS.''

FOR FURTHER INFORMATION CONTACT: Ron Bailey, Attorney-Advisor, Office 
of the General Counsel, via telephone at (202) 606-5410, or via email 
at [email protected].

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 
552a(e)(4), requires federal agencies such as OSHRC to publish in the 
Federal

[[Page 44310]]

Register notice of any new or modified system of records. No 
significant changes have been made to the following system-of-records 
notice. However, the Office of Management and Budget in OMB Circular A-
108, at p. 11, has encouraged agencies not to rely on blanket routine 
uses--uses listed in a separate document that apply to all systems of 
records. OSHRC, therefore, has revised its notice for OSHRC-6 to 
include a full description of the applicable routine uses. This is 
simply a change in format that has not resulted in any substantive 
changes to the routine uses for this system of records.
    The notice for OSHRC-6, provided below in its entirety, is as 
follows.
SYSTEM NAME AND NUMBER
    E-Filing/Case Management System, OSHRC-6.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Electronic records are maintained in a private cloud within an 
Oracle Database, operated by MicroPact at 12901 Worldgate Drive, Suite 
800, Herndon, VA 20170. Paper records are maintained by the Office of 
the Executive Secretary, located at 1120 20th Street NW, Ninth Floor, 
Washington, DC 20036-3457.

SYSTEM MANAGER(S):
    Supervisory Information Technology Specialist (electronic records 
contained in the e-filing/case management system) and the Executive 
Secretary (all other records), OSHRC, 1120 20th Street NW, Ninth Floor, 
Washington, DC 20036-3457; (202) 606-5100.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 661.

PURPOSE(S) OF THE SYSTEM:
    This system of records is maintained for the purpose of processing 
cases that are before OSHRC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records covers (1) ALJs; (2) Commission members and 
their staff; (3) OSHRC employees entering data into the e-filing/case 
management system, or assigned responsibilities with respect to a 
particular case; and (4) parties, the parties' points of contact, and 
the parties' representatives in cases that have been, or presently are, 
before OSHRC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The electronic records contain the following information: (1) The 
names of those covered by the system of records and, as to parties, 
their points of contact; (2) the telephone and fax numbers, business 
email addresses, and/or business street addresses of those covered by 
the system of records; (3) the names of OSHRC cases, and information 
associated with the cases, such as the inspection number, the docket 
number, the state in which the action arose, the names of the 
representatives, and whether the case involved a fatality; (4) events 
occurring in cases and the dates on which the events occurred; (5) 
documents filed in cases and the dates on which the documents were 
filed; and (6) the names of OSHRC employees entering data into the e-
filing/case management system, or assigned responsibilities with 
respect to a particular case. The paper records are hard copies of the 
electronic records in the e-filing/case management system.

RECORD SOURCE CATEGORIES:
    Information in this system is derived from the individual to whom 
it applies or is derived from case processing records maintained by the 
Office of the Executive Secretary and the Office of the General 
Counsel, or from information provided by the parties who appear before 
OSHRC.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to disclosures generally permitted under 5 U.S.C. 
552a(b), all or a portion of the records or information contained in 
this system of records may be disclosed as a routine use pursuant to 5 
U.S.C. 552a(b)(3) under the circumstances or for the purposes described 
below, to the extent such disclosures are compatible with the purposes 
for which the information was collected:
    (1) To the Department of Justice (DOJ), or to a court or 
adjudicative body before which OSHRC is authorized to appear, when any 
of the following entities or individuals--(a) OSHRC, or any of its 
components; (b) any employee of OSHRC in his or her official capacity; 
(c) any employee of OSHRC in his or her individual capacity where DOJ 
(or OSHRC where it is authorized to do so) has agreed to represent the 
employee; or (d) the United States, where OSHRC determines that 
litigation is likely to affect OSHRC or any of its components--is a 
party to litigation or has an interest in such litigation, and OSHRC 
determines that the use of such records by DOJ, or by a court or other 
tribunal, or another party before such tribunal, is relevant and 
necessary to the litigation.
    (2) To an appropriate agency, whether federal, state, local, or 
foreign, charged with investigating or prosecuting a violation or 
enforcing or implementing a law, rule, regulation, or order, when a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
civil, criminal or regulatory violations, and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure.
    (3) To a federal, state, or local agency maintaining civil, 
criminal or other relevant enforcement information, such as current 
licenses, if necessary to obtain information relevant to an OSHRC 
decision concerning the hiring, appointment, or retention of an 
employee; the issuance, renewal, suspension, or revocation of a 
security clearance; the execution of a security or suitability 
investigation; the letting of a contract; or the issuance of a license, 
grant or other benefit.
    (4) To a federal, state, or local agency, in response to that 
agency's request for a record, and only to the extent that the 
information is relevant and necessary to the requesting agency's 
decision in the matter, if the record is sought in connection with the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a license, grant or other benefit by the 
requesting agency.
    (5) To an authorized appeal grievance examiner, formal complaints 
manager, equal employment opportunity investigator, arbitrator, or 
other duly authorized official engaged in investigation or settlement 
of a grievance, complaint, or appeal filed by an employee, only to the 
extent that the information is relevant and necessary to the case or 
matter.
    (6) To OPM in accordance with the agency's responsibilities for 
evaluation and oversight of federal personnel management.
    (7) To officers and employees of a federal agency for the purpose 
of conducting an audit, but only to the extent that the record is 
relevant and necessary to this purpose.
    (8) To OMB in connection with the review of private relief 
legislation at any stage of the legislative coordination and clearance 
process, as set forth in Circular No. A-19.
    (9) To a Member of Congress or to a person on his or her staff 
acting on the Member's behalf when a written request is made on behalf 
and at the behest of

[[Page 44311]]

the individual who is the subject of the record.
    (10) To the National Archives and Records Administration (NARA) for 
records management inspections and such other purposes conducted under 
the authority of 44 U.S.C. 2904 and 2906.
    (11) To appropriate agencies, entities, and persons when: (a) OSHRC 
suspects or has confirmed that there has been a breach of the system of 
records; (b) OSHRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, OSHRC, the 
Federal Government, or national security; and (c) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with OSHRC's efforts to respond to the suspected 
or confirmed breach or to prevent, minimize, or remedy such harm.
    (12) To NARA, Office of Government Information Services (OGIS), to 
the extent necessary to fulfill its responsibilities in 5 U.S.C. 
552(h), to review administrative agency policies, procedures and 
compliance with FOIA, and to facilitate OGIS' offering of mediation 
services to resolve disputes between persons making FOIA requests and 
administrative agencies.
    (13) To another federal agency or federal entity, when OSHRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (a) responding to 
a suspected or confirmed breach or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (14) To a bar association or similar federal, state, or local 
licensing authority for a possible disciplinary action.
    (15) To vetted MicroPact employees in order to ensure that the e-
filing/case management system is properly maintained.
    (16) To the public, in accordance with 29 U.S.C. 661(g), for the 
purpose of inspecting and/or copying the records at OSHRC.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    At MicroPact's secure facility, the information is stored in a 
database contained on a separate database server behind the application 
server serving the data. Paper records are stored in the records room 
and in file cabinets.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Electronic records contained in the case e-filing/case management 
system may be retrieved by any of the data items listed under 
``Categories of Records in the System,'' including docket number, 
inspection number, any part of a representative's name or the case 
name, and user. Paper records may be retrieved manually by docket 
number or case name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Under Records Disposition Schedule N1-455-90-1, paper case files 
may be destroyed 20 years after a case closes. Under Records 
Disposition Schedule N1-455-11-2, electronic records pertaining to 
those paper case files may be deleted when no longer needed for the 
conduct of current business.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records contained in the e-filing/case management system 
are safeguarded as follows. Data going across the internet is encrypted 
using SSL encryption. Every system is password protected. MicroPact, 
which stores the data in a private cloud within an Oracle Database, 
operates its own datacenter that is protected by physical security 
measures. Only authorized MicroPact employees who have both physical 
key and key card access to the datacenter can physically access the 
sites where data is stored. Only authorized and vetted MicroPact 
employees have access to the servers containing any PII.
    The access of parties and their representatives to electronic 
records in the system is limited to active files pertaining to cases in 
which the parties are named, or the representatives have entered 
appearances. The access of OSHRC employees is limited to personnel 
having a need for access to perform their official functions and is 
additionally restricted through password identification procedures.
    Paper records are maintained in a records room that can only be 
accessed using a smartcard or a key. Some paper records are also 
maintained in file cabinets. During duty hours, these records are under 
surveillance of personnel charged with their custody, and after duty 
hours, the records are secured behind locked doors. Access to the 
cabinets is limited to personnel having a need for access to perform 
their official functions.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, 
DC 20036-3457. For an explanation on how such requests should be 
drafted, refer to 29 CFR 2400.6 (procedures for requesting records).

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, 
DC 20036-3457. For an explanation on the specific procedures for 
contesting the contents of a record, refer to 29 CFR 2400.8 (Procedures 
for requesting amendment), and 29 CFR 2400.9 (Procedures for 
appealing).

NOTIFICATION PROCEDURES:
    Individuals interested in inquiring about their records should 
notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, 
Washington, DC 20036-3457. For an explanation on how such requests 
should be drafted, refer to 29 CFR 2400.5 (notification), and 29 CFR 
2400.6 (procedures for requesting records).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    July 7, 2016, 81 FR 44335; and September 28, 2017, 82 FR 45324.

    Dated: August 23, 2018.
Nadine N. Mancini,
General Counsel, Senior Agency Official for Privacy.
[FR Doc. 2018-18786 Filed 8-29-18; 8:45 am]
 BILLING CODE 7600-01-P



                                                                          Federal Register / Vol. 83, No. 169 / Thursday, August 30, 2018 / Notices                                                 44309

                                              exemption request and the license                          2. Accordingly, SNC is granted an                  amendment that the licensee requested
                                              amendment. The exemption met all                        exemption from the certified DCD Tier                 on December 20, 2017.
                                              applicable regulatory criteria set forth in             1 information, with corresponding                        The exemption and amendment were
                                              10 CFR 50.12, 52.7, and section VIII.A.4                information in COL Appendix C of the                  issued on July 10, 2018, as part of a
                                              of appendix D to 10 CFR part 52. The                    Facility Combined License as described                combined package to the licensee
                                              license amendment was found to be                       in the licensee’s request dated December              (ADAMS Accession No. ML18156A141).
                                              acceptable as well. The combined safety                 20, 2017. This exemption is related to,                 Dated at Rockville, Maryland, this 27th day
                                              evaluation is available in ADAMS under                  and necessary for the granting of                     of August 2018.
                                              Accession No. ML18150A160.                              License Amendment No. 130 for Unit 3                    For the Nuclear Regulatory Commission.
                                                 Identical exemption documents                        and 129 for Unit 4, which is being                    Jennifer Dixon-Herrity,
                                              (except for referenced unit numbers and                 issued concurrently with this                         Chief, Licensing Branch 4, Division of
                                              license numbers) were issued to the                     exemption.                                            Licensing, Siting, and Environmental
                                              licensee for VEGP Units 3 and 4 (COLs                      3. As explained in Section 5.0 of the              Analysis Office of New Reactors.
                                              NPF–91 and NPF–92). The exemption                       NRC staff’s Safety Evaluation (ADAMS                  [FR Doc. 2018–18846 Filed 8–29–18; 8:45 am]
                                              documents for VEGP Units 3 and 4 can                    Accession No.ML18150A160), this                       BILLING CODE 7590–01–P
                                              be found in ADAMS under Accession                       exemption meets the eligibility criteria
                                              Nos. ML18156A143 and ML18156A144                        for categorical exclusion set forth in 10
                                              respectively. The exemption is                          CFR 51.22(c)(9). Therefore, pursuant to
                                              reproduced (with the exception of                                                                             OCCUPATIONAL SAFETY AND
                                                                                                      10 CFR 51.22(b), no environmental
                                              abbreviated titles and additional                                                                             HEALTH REVIEW COMMISSION
                                                                                                      impact statement or environmental
                                              citations) in Section II of this document.              assessment needs to be prepared in                    Privacy Act of 1974; System of
                                              The amendment documents for COLs                        connection with the issuance of the                   Records
                                              NPF–91 and NPF–92 are available in                      exemption.
                                              ADAMS under Accession Nos.                                 4. This exemption is effective as of the           AGENCY:  Occupational Safety and Health
                                              ML18156A145 and ML18156A147                             date of its issuance.                                 Review Commission.
                                              respectively. A summary of the                                                                                ACTION: Notice of a modified system of
                                              amendment documents is provided in                      III. License Amendment Request                        records.
                                              Section III of this document.                              By letter dated December 20, 2017
                                                                                                      (ADAMS Accession No.ML17354A964),                     SUMMARY:    In accordance with the
                                              II. Exemption                                                                                                 Privacy Act of 1974, as amended, the
                                                                                                      the licensee requested that the NRC
                                                 Reproduced below is the exemption                    amend the COLs for VEGP, Units 3 and                  Occupational Safety and Health Review
                                              document issued to VEGP Units 3 and                     4, COLs NPF–91 and NPF–92. The                        Commission (OSHRC) is revising the
                                              Unit 4. It makes reference to the                       proposed amendment is described in                    notice for Privacy Act system-of-records
                                              combined safety evaluation that                         Section I of this Federal Register notice.            OSHRC–4.
                                              provides the reasoning for the findings                    The Commission has determined for                  DATES: Comments must be received by
                                              made by the NRC (and listed under Item                  these amendments that the application                 OSHRC on or before October 1, 2018.
                                              1) in order to grant the exemption:                     complies with the standards and                       The revised system of records will
                                                 1. In an application dated December                  requirements of the Atomic Energy Act                 become effective on that date, without
                                              20, 2017, SNC requested from the                        of 1954, as amended (the Act), and the                any further notice in the Federal
                                              Commission an exemption to allow                        Commission’s rules and regulations.                   Register, unless comments or
                                              departures from Tier 1 information in                   The Commission has made appropriate                   government approval procedures
                                              the certified DCD incorporated by                       findings as required by the Act and the               necessitate otherwise.
                                              reference in 10 CFR part 52, appendix                   Commission’s rules and regulations in                 ADDRESSES: You may submit comments
                                              D, as part of license amendment request                 10 CFR chapter I, which are set forth in              by any of the following methods:
                                              17–044, ‘‘ITAAC [Inspections, Tests,                    the license amendment.                                   • Email: rbailey@oshrc.gov. Include
                                              Analysis, and Acceptance Criteria] for                                                                        ‘‘PRIVACY ACT SYSTEM OF
                                                                                                         A notice of consideration of issuance
                                              Pneumatic Testing of VES Air Lines’’                                                                          RECORDS’’ in the subject line of the
                                                 For the reasons set forth in Section 3.2             of amendment to facility operating
                                                                                                      license or COL, as applicable, proposed               message.
                                              of the NRC staff’s Safety Evaluation,
                                                                                                      no significant hazards consideration                     • Fax: (202) 606–5417.
                                              which can be found in ADAMS under
                                                                                                      determination, and opportunity for a                     • Mail: One Lafayette Centre, 1120
                                              Accession No.ML18150A160, the                                                                                 20th Street NW, Ninth Floor,
                                              Commission finds that:                                  hearing in connection with these
                                                                                                      actions, was published in the Federal                 Washington, DC 20036–3457.
                                                 A. The exemption is authorized by
                                                                                                      Register on March 13, 2018 (83                           • Hand Delivery/Courier: Same as
                                              law;                                                                                                          mailing address.
                                                 B. the exemption presents no undue                   FR10922). No comments were received
                                                                                                                                                               Instructions: All submissions must
                                              risk to public health and safety;                       during the 30-day comment period.
                                                                                                                                                            include your name, return address, and
                                                 C. the exemption is consistent with                     The Commission has determined that
                                                                                                                                                            email address, if applicable. Please
                                              the common defense and security;                        these amendments satisfy the criteria for
                                                                                                                                                            clearly label submissions as ‘‘PRIVACY
                                                 D. special circumstances are present                 categorical exclusion in accordance
                                                                                                                                                            ACT SYSTEM OF RECORDS.’’
                                              in that the application of the rule in this             with 10 CFR 51.22. Therefore, pursuant
                                                                                                                                                            FOR FURTHER INFORMATION CONTACT: Ron
                                              circumstance is not necessary to serve                  to 10 CFR 51.22(b), no environmental
                                                                                                      impact statement or environmental                     Bailey, Attorney-Advisor, Office of the
                                              the underlying purpose of the rule;
amozie on DSK3GDR082PROD with NOTICES1




                                                 E. the special circumstances outweigh                assessment need be prepared for these                 General Counsel, via telephone at (202)
                                              any decrease in safety that may result                  amendments.                                           606–5410, or via email at rbailey@
                                              from the reduction in standardization                                                                         oshrc.gov.
                                                                                                      IV. Conclusion
                                              caused by the exemption; and                                                                                  SUPPLEMENTARY INFORMATION:    The
                                                 F. the exemption will not result in a                  Using the reasons set forth in the                  Privacy Act of 1974, 5 U.S.C. 552a(e)(4),
                                              significant decrease in the level of safety             combined safety evaluation, the staff                 requires federal agencies such as
                                              otherwise provided by the design.                       granted the exemption and issued the                  OSHRC to publish in the Federal


                                         VerDate Sep<11>2014   17:25 Aug 29, 2018   Jkt 244001   PO 00000   Frm 00053   Fmt 4703   Sfmt 4703   E:\FR\FM\30AUN1.SGM   30AUN1


                                              44310                       Federal Register / Vol. 83, No. 169 / Thursday, August 30, 2018 / Notices

                                              Register notice of any new or modified                  those covered by the system of records                   (2) To an appropriate agency, whether
                                              system of records. No significant                       and, as to parties, their points of                   federal, state, local, or foreign, charged
                                              changes have been made to the                           contact; (2) the telephone and fax                    with investigating or prosecuting a
                                              following system-of-records notice.                     numbers, business email addresses,                    violation or enforcing or implementing
                                              However, the Office of Management and                   and/or business street addresses of those             a law, rule, regulation, or order, when
                                              Budget in OMB Circular A–108, at p. 11,                 covered by the system of records; (3) the             a record, either on its face or in
                                              has encouraged agencies not to rely on                  names of OSHRC cases, and information                 conjunction with other information,
                                              blanket routine uses—uses listed in a                   associated with the cases, such as the                indicates a violation or potential
                                              separate document that apply to all                     inspection number, the docket number,                 violation of law, which includes civil,
                                              systems of records. OSHRC, therefore,                   the state in which the action arose, the              criminal or regulatory violations, and
                                              has revised its notice for OSHRC–6 to                   names of the representatives, and                     such disclosure is proper and consistent
                                              include a full description of the                       whether the case involved a fatality; (4)             with the official duties of the person
                                              applicable routine uses. This is simply                 events occurring in cases and the dates               making the disclosure.
                                              a change in format that has not resulted                on which the events occurred; (5)                        (3) To a federal, state, or local agency
                                              in any substantive changes to the                       documents filed in cases and the dates                maintaining civil, criminal or other
                                              routine uses for this system of records.                on which the documents were filed; and                relevant enforcement information, such
                                                The notice for OSHRC–6, provided                      (6) the names of OSHRC employees                      as current licenses, if necessary to
                                              below in its entirety, is as follows.                   entering data into the e-filing/case                  obtain information relevant to an
                                                                                                      management system, or assigned                        OSHRC decision concerning the hiring,
                                              SYSTEM NAME AND NUMBER                                                                                        appointment, or retention of an
                                                                                                      responsibilities with respect to a
                                               E-Filing/Case Management System,                       particular case. The paper records are                employee; the issuance, renewal,
                                              OSHRC–6.                                                hard copies of the electronic records in              suspension, or revocation of a security
                                                                                                      the e-filing/case management system.                  clearance; the execution of a security or
                                              SECURITY CLASSIFICATION:
                                                                                                                                                            suitability investigation; the letting of a
                                                 None.                                                RECORD SOURCE CATEGORIES:                             contract; or the issuance of a license,
                                              SYSTEM LOCATION:                                           Information in this system is derived              grant or other benefit.
                                                                                                      from the individual to whom it applies                   (4) To a federal, state, or local agency,
                                                Electronic records are maintained in a
                                                                                                      or is derived from case processing                    in response to that agency’s request for
                                              private cloud within an Oracle
                                                                                                      records maintained by the Office of the               a record, and only to the extent that the
                                              Database, operated by MicroPact at
                                                                                                      Executive Secretary and the Office of                 information is relevant and necessary to
                                              12901 Worldgate Drive, Suite 800,
                                                                                                      the General Counsel, or from                          the requesting agency’s decision in the
                                              Herndon, VA 20170. Paper records are
                                                                                                      information provided by the parties who               matter, if the record is sought in
                                              maintained by the Office of the
                                                                                                      appear before OSHRC.                                  connection with the hiring,
                                              Executive Secretary, located at 1120
                                                                                                                                                            appointment, or retention of an
                                              20th Street NW, Ninth Floor,                            ROUTINE USES OF RECORDS MAINTAINED IN THE             employee; the issuance, renewal,
                                              Washington, DC 20036–3457.                              SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                                                                            suspension, or revocation of a security
                                                                                                      PURPOSES OF SUCH USES:
                                              SYSTEM MANAGER(S):                                                                                            clearance; the execution of a security or
                                                                                                         In addition to disclosures generally               suitability investigation; the letting of a
                                                Supervisory Information Technology
                                                                                                      permitted under 5 U.S.C. 552a(b), all or              contract; or the issuance of a license,
                                              Specialist (electronic records contained
                                                                                                      a portion of the records or information               grant or other benefit by the requesting
                                              in the e-filing/case management system)
                                                                                                      contained in this system of records may               agency.
                                              and the Executive Secretary (all other
                                                                                                      be disclosed as a routine use pursuant                   (5) To an authorized appeal grievance
                                              records), OSHRC, 1120 20th Street NW,
                                                                                                      to 5 U.S.C. 552a(b)(3) under the                      examiner, formal complaints manager,
                                              Ninth Floor, Washington, DC 20036–
                                                                                                      circumstances or for the purposes                     equal employment opportunity
                                              3457; (202) 606–5100.
                                                                                                      described below, to the extent such                   investigator, arbitrator, or other duly
                                              AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                disclosures are compatible with the                   authorized official engaged in
                                                 29 U.S.C. 661.                                       purposes for which the information was                investigation or settlement of a
                                                                                                      collected:                                            grievance, complaint, or appeal filed by
                                              PURPOSE(S) OF THE SYSTEM:                                  (1) To the Department of Justice (DOJ),            an employee, only to the extent that the
                                                This system of records is maintained                  or to a court or adjudicative body before             information is relevant and necessary to
                                              for the purpose of processing cases that                which OSHRC is authorized to appear,                  the case or matter.
                                              are before OSHRC.                                       when any of the following entities or                    (6) To OPM in accordance with the
                                              CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                                                                      individuals—(a) OSHRC, or any of its                  agency’s responsibilities for evaluation
                                              SYSTEM:                                                 components; (b) any employee of                       and oversight of federal personnel
                                                This system of records covers (1)                     OSHRC in his or her official capacity;                management.
                                              ALJs; (2) Commission members and                        (c) any employee of OSHRC in his or her                  (7) To officers and employees of a
                                              their staff; (3) OSHRC employees                        individual capacity where DOJ (or                     federal agency for the purpose of
                                              entering data into the e-filing/case                    OSHRC where it is authorized to do so)                conducting an audit, but only to the
                                              management system, or assigned                          has agreed to represent the employee; or              extent that the record is relevant and
                                              responsibilities with respect to a                      (d) the United States, where OSHRC                    necessary to this purpose.
                                              particular case; and (4) parties, the                   determines that litigation is likely to                  (8) To OMB in connection with the
                                              parties’ points of contact, and the                     affect OSHRC or any of its                            review of private relief legislation at any
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                                              parties’ representatives in cases that                  components—is a party to litigation or                stage of the legislative coordination and
                                              have been, or presently are, before                     has an interest in such litigation, and               clearance process, as set forth in
                                              OSHRC.                                                  OSHRC determines that the use of such                 Circular No. A–19.
                                                                                                      records by DOJ, or by a court or other                   (9) To a Member of Congress or to a
                                              CATEGORIES OF RECORDS IN THE SYSTEM:                    tribunal, or another party before such                person on his or her staff acting on the
                                                The electronic records contain the                    tribunal, is relevant and necessary to the            Member’s behalf when a written request
                                              following information: (1) The names of                 litigation.                                           is made on behalf and at the behest of


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                                                                          Federal Register / Vol. 83, No. 169 / Thursday, August 30, 2018 / Notices                                                 44311

                                              the individual who is the subject of the                POLICIES AND PRACTICES FOR RETRIEVAL OF               Officer, OSHRC, 1120 20th Street NW,
                                              record.                                                 RECORDS:                                              Ninth Floor, Washington, DC 20036–
                                                (10) To the National Archives and                        Electronic records contained in the                3457. For an explanation on how such
                                              Records Administration (NARA) for                       case e-filing/case management system                  requests should be drafted, refer to 29
                                              records management inspections and                      may be retrieved by any of the data                   CFR 2400.6 (procedures for requesting
                                              such other purposes conducted under                     items listed under ‘‘Categories of                    records).
                                              the authority of 44 U.S.C. 2904 and                     Records in the System,’’ including
                                                                                                      docket number, inspection number, any                 CONTESTING RECORD PROCEDURES:
                                              2906.
                                                (11) To appropriate agencies, entities,               part of a representative’s name or the                  Individuals who wish to contest their
                                              and persons when: (a) OSHRC suspects                    case name, and user. Paper records may                records should notify: Privacy Officer,
                                              or has confirmed that there has been a                  be retrieved manually by docket number                OSHRC, 1120 20th Street NW, Ninth
                                              breach of the system of records; (b)                    or case name.                                         Floor, Washington, DC 20036–3457. For
                                              OSHRC has determined that as a result                                                                         an explanation on the specific
                                                                                                      POLICIES AND PRACTICES FOR RETENTION AND
                                              of the suspected or confirmed breach                    DISPOSAL OF RECORDS:
                                                                                                                                                            procedures for contesting the contents
                                              there is a risk of harm to individuals,                                                                       of a record, refer to 29 CFR 2400.8
                                                                                                        Under Records Disposition Schedule
                                              OSHRC, the Federal Government, or                                                                             (Procedures for requesting amendment),
                                                                                                      N1–455–90–1, paper case files may be
                                              national security; and (c) the disclosure                                                                     and 29 CFR 2400.9 (Procedures for
                                                                                                      destroyed 20 years after a case closes.
                                              made to such agencies, entities, and                                                                          appealing).
                                                                                                      Under Records Disposition Schedule
                                              persons is reasonably necessary to assist               N1–455–11–2, electronic records                       NOTIFICATION PROCEDURES:
                                              in connection with OSHRC’s efforts to                   pertaining to those paper case files may                Individuals interested in inquiring
                                              respond to the suspected or confirmed                   be deleted when no longer needed for                  about their records should notify:
                                              breach or to prevent, minimize, or                      the conduct of current business.                      Privacy Officer, OSHRC, 1120 20th
                                              remedy such harm.
                                                                                                      ADMINISTRATIVE, TECHNICAL, AND PHYSICAL               Street NW, Ninth Floor, Washington, DC
                                                (12) To NARA, Office of Government                                                                          20036–3457. For an explanation on how
                                                                                                      SAFEGUARDS:
                                              Information Services (OGIS), to the                                                                           such requests should be drafted, refer to
                                              extent necessary to fulfill its                            Electronic records contained in the e-
                                                                                                      filing/case management system are                     29 CFR 2400.5 (notification), and 29
                                              responsibilities in 5 U.S.C. 552(h), to                                                                       CFR 2400.6 (procedures for requesting
                                              review administrative agency policies,                  safeguarded as follows. Data going
                                                                                                      across the internet is encrypted using                records).
                                              procedures and compliance with FOIA,
                                              and to facilitate OGIS’ offering of                     SSL encryption. Every system is
                                                                                                                                                            EXEMPTIONS PROMULGATED FOR THE SYSTEM:
                                              mediation services to resolve disputes                  password protected. MicroPact, which
                                                                                                      stores the data in a private cloud within               None.
                                              between persons making FOIA requests
                                                                                                      an Oracle Database, operates its own                  HISTORY:
                                              and administrative agencies.
                                                                                                      datacenter that is protected by physical
                                                (13) To another federal agency or                                                                             July 7, 2016, 81 FR 44335; and
                                                                                                      security measures. Only authorized
                                              federal entity, when OSHRC determines                                                                         September 28, 2017, 82 FR 45324.
                                                                                                      MicroPact employees who have both
                                              that information from this system of                                                                            Dated: August 23, 2018.
                                                                                                      physical key and key card access to the
                                              records is reasonably necessary to assist                                                                     Nadine N. Mancini,
                                                                                                      datacenter can physically access the
                                              the recipient agency or entity in (a)
                                                                                                      sites where data is stored. Only                      General Counsel, Senior Agency Official for
                                              responding to a suspected or confirmed                                                                        Privacy.
                                                                                                      authorized and vetted MicroPact
                                              breach or (b) preventing, minimizing, or
                                                                                                      employees have access to the servers                  [FR Doc. 2018–18786 Filed 8–29–18; 8:45 am]
                                              remedying the risk of harm to
                                                                                                      containing any PII.                                   BILLING CODE 7600–01–P
                                              individuals, the recipient agency or                       The access of parties and their
                                              entity (including its information                       representatives to electronic records in
                                              systems, programs, and operations), the                 the system is limited to active files
                                              Federal Government, or national                                                                               POSTAL REGULATORY COMMISSION
                                                                                                      pertaining to cases in which the parties
                                              security, resulting from a suspected or                 are named, or the representatives have                [Docket Nos. MC2018–213 and CP2018–295;
                                              confirmed breach.                                       entered appearances. The access of                    MC2018–214 and CP2018–296]
                                                (14) To a bar association or similar                  OSHRC employees is limited to
                                              federal, state, or local licensing                      personnel having a need for access to                 New Postal Products
                                              authority for a possible disciplinary                   perform their official functions and is
                                              action.                                                                                                       AGENCY:    Postal Regulatory Commission.
                                                                                                      additionally restricted through                       ACTION:    Notice.
                                                (15) To vetted MicroPact employees                    password identification procedures.
                                              in order to ensure that the e-filing/case                  Paper records are maintained in a                  SUMMARY:   The Commission is noticing a
                                              management system is properly                           records room that can only be accessed                recent Postal Service filing for the
                                              maintained.                                             using a smartcard or a key. Some paper                Commission’s consideration concerning
                                                (16) To the public, in accordance with                records are also maintained in file                   negotiated service agreements. This
                                              29 U.S.C. 661(g), for the purpose of                    cabinets. During duty hours, these                    notice informs the public of the filing,
                                              inspecting and/or copying the records at                records are under surveillance of                     invites public comment, and takes other
                                              OSHRC.                                                  personnel charged with their custody,                 administrative steps.
                                                                                                      and after duty hours, the records are                 DATES: Comments are due: September 4,
                                              POLICIES AND PRACTICES FOR STORAGE OF
                                                                                                      secured behind locked doors. Access to
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                                              RECORDS:                                                                                                      2018.
                                                                                                      the cabinets is limited to personnel
                                                At MicroPact’s secure facility, the                   having a need for access to perform their             ADDRESSES: Submit comments
                                              information is stored in a database                     official functions.                                   electronically via the Commission’s
                                              contained on a separate database server                                                                       Filing Online system at http://
                                              behind the application server serving                   RECORD ACCESS PROCEDURES:                             www.prc.gov. Those who cannot submit
                                              the data. Paper records are stored in the                 Individuals who wish to gain access                 comments electronically should contact
                                              records room and in file cabinets.                      to their records should notify: Privacy               the person identified in the FOR FURTHER


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Document Created: 2018-08-30 01:21:40
Document Modified: 2018-08-30 01:21:40
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a modified system of records.
DatesComments must be received by OSHRC on or before October 1, 2018. The revised system of records will become effective on that date, without any further notice in the Federal Register, unless comments or government approval procedures necessitate otherwise.
ContactRon Bailey, Attorney-Advisor, Office of the General Counsel, via telephone at (202) 606-5410, or via email at [email protected]
FR Citation83 FR 44309 

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