83 FR 45112 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Department of the Navy

Federal Register Volume 83, Issue 172 (September 5, 2018)

Page Range		45112-45115
FR Document		2018-19204

The Office of the Department of the Navy proposes to modify a system of records, Family and Unaccompanied Housing Program, NM1110-01. This system is used for Department of Defense (DoD) housing program management and therefore used to determine the eligibility of civilian and contract personnel to utilize government owned, leased and privatized housing for current and retired military and to provide housing services at military installations and enterprise reporting and performance metrics. The system also provides a public website for property owners and managers to advertise referral properties to Service members. This system is required to ensure timely and efficient DoD housing operations, products and services.

Federal Register, Volume 83 Issue 172 (Wednesday, September 5, 2018)

[Federal Register Volume 83, Number 172 (Wednesday, September 5, 2018)]
[Notices]
[Pages 45112-45115]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2018-19204]

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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2018-HQ-0014]

Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice of a modified system of records.

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SUMMARY: The Office of the Department of the Navy proposes to modify a
system of records, Family and Unaccompanied Housing Program, NM1110-01.
This system is used for Department of Defense (DoD) housing program
management and therefore used to determine the eligibility of civilian
and contract personnel to utilize government owned, leased and
privatized housing for current and retired military and to provide
housing services at military installations and enterprise reporting and
performance metrics. The system also provides a public website for
property owners and managers to advertise referral properties to
Service members. This system is required to ensure timely and efficient
DoD housing operations, products and services.

DATES: Comments will be accepted on or before October 5, 2018. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which will result in a
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Chief Management
Officer, Directorate of Oversight and Compliance, 4800 Mark Center
Drive, Mailbox #24, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Head, FOIA/
Privacy Act Program Office, Department of the Navy, 2000 Navy Pentagon,
Washington, DC 20350-2000, or by phone at (202) 685-6546.

SUPPLEMENTARY INFORMATION: This system was established to automate
housing program management and provide enterprise reporting and program
metrics. 10 U.S.C. chapter 169 provides authorities for the DoD housing
programs which require a modern, secure, information system for
operations, monitoring, compliance and reporting. The SORN is updated
to reflect the Navy system and is now named Enterprise Military Housing
(EMH). The system is also utilized by the Army (DA), Marines (Included
in DON), Air Force (DAF) and Coast Guard (CG). Data elements collected
have also been revised to include additional personal contact
information such as cell phone, email and DoD ID, and to reflect a new
source, property managers and owners. Additional parties have been
added within the new routine uses for the system. These new parties
include, DoD Medical Commands, the Department of Housing and Urban
Development, the Department of Justice, State, Federal, local, foreign,
and international law enforcement agencies, the National Archives and
Records Administration, members of Congress, and other Federal
entities.
The Department of the Navy's notices for systems of records subject
to the Privacy Act of 1974, as amended, have been published in the
Federal Register and are available from the address in FOR FURTHER
INFORMATION CONTACT or from the Defense Privacy and Civil Liberties
Division website at http://defense.gov/privacy.
The proposed system report, as required by the Privacy Act of 1974,
as amended, was submitted on June 5, 2018, to the House Committee on
Oversight and Government Reform, the Senate Committee on Governmental
Affairs, and the Office of Management and Budget (OMB) pursuant to
paragraph 7 of OMB Circular No. A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act,'' revised December 23, 2016 (December 23, 2016 81 FR
94424).

Dated: August 29, 2018.
Shelly E. Finke,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
Family and Unaccompanied Housing Program, NM1110-01.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Department of the Navy (DON) Strategic Delivery Point at 1968
Gilbert Street, Building W-143 in Norfolk, VA 23511-3318.

SYSTEM MANAGER(S):
eMH System Manager, Commander, Navy Installations Command, Housing
Code N93, Suite 1000, 2713 Mitscher Road SW, Anacostia Annex,
Washington, DC 20373-5802. Phone number: (202) 433-3580.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; 10 U.S.C. 3013, Secretary of the Army; 10
U.S.C. 8013, Secretary of the Air Force; 14 U.S.C. chapter 18, Coast
Guard Housing Authorities; 10 U.S.C. 2831, Military Family Housing
Management Account; DoD 4165.63-M, DoD Housing Management; and E.O.
9397 (SSN), as amended.

[[Page 45113]]

PURPOSE OF THE SYSTEM:
To support enterprise program management and reporting of
Department of Defense (DoD) Housing programs. To determine an
individual's eligibility for Department of Navy (DON), Marine Corps,
Department of Army (DA), Department of Air Force (DAF), and Coast Guard
(CG) housing, including privatized, leased and rental property program
housing, and notification for subsequent assignment to housing or
granting a waiver to allow occupancy of community housing. To support
the programming and execution of housing entitlements. To support the
timely and efficient delivery of DoD housing program products and
services. Additional purposes of the system include:
a. Efficiently managing housing for the purpose of determining
priority and listing individuals' names on the appropriate housing
waiting list.
b. Efficiently managing housing for the purpose of overseeing
housing occupancy upon assignment or lease.
c. Referring individuals and families to privatization partners for
the purpose of supporting privatization portfolio management.
d. Determining eligibility for furnishings for the purpose of
managing and monitoring the usage of furnishings and government
provided equipment.
e. Providing housing information and reports to DON, DA, DAF, CG or
other military components and government agencies for the purpose of
supporting housing infrastructure such as safety and emergency
identification and location lists; local school and community
population impact studies; health and environmental impact studies;
evacuation and relocation planning for natural disasters.
f. Supporting DoD security investigations for the purpose of DoD
and national security.
g. Supporting DoD entitlement programming, budgeting and execution
for the purpose of accurate and timely DoD budget estimates and funds
execution.
h. Interfacing with the Defense Manpower Management System (DMDC)
for the purpose of verifying eligibility for housing, data accuracy and
supporting population measurements and surveys.
i. Supporting the determination of current and projected
requirements for DoD owned, leased and privatized housing for
environmental and budgeting purposes.
j. Providing DON, DA, DAF, CG or other military components and
government agencies the ability to track violations or complaints by or
against those who occupy DoD housing and community housing occupied by
DoD personnel for the purpose of damage collections and record keeping.
k. Providing a public website, HOMES.mil, for property owners and
managers to advertise referral properties to Service members in the
DON, DA, DAF, and CG.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and retired military/civilian personnel, including contract
employees eligible for or interested in occupying DON, DA, Coast Guard
and DAF housing, those occupying DON, DA or DAF housing and privatized
housing, and property owners and managers advertising referral
properties to Service members on HOMES.mil.

CATEGORIES OF RECORDS IN THE SYSTEM:
For primary military housing applicants including: Installation
name, full name, Social Security Number (SSN), DoD ID number, gender,
marital status, birth date, current home address, permanent home
address, work phone number, home phone number, cell phone number, fax
number, work email address, home email address, rank/rate, pay grade,
civilian pay grade equivalent, branch of service, unit identification
code (UIC), geographic bachelor, voluntarily or involuntarily
separated, time involuntarily separated, last unit, location of last
assignment, agency or type of civilian, length of service, time
remaining on active duty, service start date, date of rank, projected
rotation date, projected rotation location, End of Active Obligated
Service Date, Exceptional Family Member Level, Forward UIC Command,
current unit, reporting date, estimated family arrival date, name of
employer, unit or employer mailing address, housing allowance start and
stop dates, entitlement condition type, entitlement condition end date,
entitlement condition start date, personnel type, Americans with
Disabilities Act housing requirements, complaints by or against,
criminal conviction or violations, cigarette smoking habits, vehicle
information, and type, breed and size of pet.
If applicable, data for related and non-related dependents to
include: Installation name, total number in family, full name, Social
Security Number (SSN), DoD ID number, birth date, gender, relation to
primary applicant, dependent start date with primary applicant,
dependent end date with primary applicant, entitlement condition type,
entitlement condition end date, entitlement condition start date, work
phone number, home phone number, cell phone number, work email address,
home email address, current mailing address, permanent mailing address,
rank/rate, branch of service, Dependent UIC, Exceptional Family Member
Level, civilian pay grade equivalent, service start date, date of rank,
time remaining on active duty, projected rotation date, criminal
conviction, cigarette smoking habits, Americans with Disabilities Act
housing requirements.
Additional housing information is collected for primary applicants
and dependents to include: Particular housing preferences; special
health problems; copies of permanent change of station orders;
temporary orders; emergency contact full name, home, cell and work
phone number and relation; detaching endorsement from prior duty
station; and pet health records.
The following information is collected on property owners and
managers advertising referral properties on HOMES.mil: First name, last
name, primary phone, alternate phone (optional), company name
(optional), website (optional), Branch of Service, and email address.

RECORD SOURCE CATEGORIES:
Individual; DD Form 1746, Application for Assignment to Housing;
Military Orders; Emergency Contact Form; Defense Enrollment Eligibility
Reporting System (DEERS); Defense Civilian Payroll System (DCPS);
detaching endorsement from prior duty station; military pay records;
privatized partner system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To private partners who operate DON, DA, DAF, and CG housing for
the purpose of privatized housing referral, management, operations and
reporting.
b. To community property owners and managers participating in the
Rental Property Program for the purpose of management and efficient
referral coordination.
c. To U.S. government security agencies, police and fire
departments for the purpose of accident, health, safety, and other
investigative activities.
d. To DoD Medical Commands for the purpose of environmental and
health studies.

[[Page 45114]]

e. To Child Protective Services for the purpose of providing
information during their investigation into possible child abuse.
f. To adoption agencies for the purpose of providing information
for the purpose of qualifying a couple or individual to adopt.
g. To public school systems and State and local governments with
demographic data for the purpose of determining military impact on
school population.
h. To the Department of Housing and Urban Development (HUD) and the
Census Bureau for the purpose of supporting housing programs and Census
studies and surveys.
i. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
j. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
k. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
l. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
m. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
n. To appropriate agencies, entities, and persons when (1) the DON
suspects or has confirmed that there has been a breach of the system of
records; (2) the DON has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the DON
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the DON's efforts to respond to the suspected
or confirmed breach or to prevent, minimize, or remedy such harm.
o. To another Federal agency or Federal entity, when the DoD
determines information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
p. To community property owners and managers advertising referral
properties in HOMES.mil for efficiently tracking participating property
owners and managers, and filing, reviewing, and resolving complaints
and violations involving referral properties.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in local housing offices are in secure storage
cabinets and electronic records are centrally stored in a secure Navy
system. Access to paper and electronic records is restricted to DoD
employees with a need to know.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by installation name, name of applicant or
name of resident, house number and address of resident.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained for up to three years after termination of
housing occupancy and then destroyed. eMH system hard drives and media
are destroyed using National Security Agency/Central Security Service
(NSA/CSS) approved methods. Paper records containing PII or sensitive
information are destroyed using NSA/CSS evaluated crosscut shredders.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Physical and electronic access is restricted to designated
individuals having a need to know in the performance of official duties
and who are properly screened and cleared for need-to-know. Physical
entry is restricted as records are maintained in a secured building
maintained behind a firewall, protected by the use of locks, guards,
and accessible only to authorized personnel. Paper records are
maintained in file cabinets under the control of authorized personnel
during working hours. The office space in which the file cabinets are
located is locked outside of official working hours. Computer terminals
are located in supervised areas. The system has an Authority to Operate
and access to the system is password and or Systems Software uses
Primary Key Infrastructure (PKI)/Common Access Card (CAC) protected.

RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Housing Office at the station/base/installation where they applied
for housing. DON official station/base mailing addresses are published
as an appendix to the Navy's compilation of system of records notices.
DA official mailing addresses are published in DA Pamphlet 25-50,
Compilation of Army Addresses. DAF official mailing addresses are
published as an appendix to DAF's compilation of system of records
notices. Coast Guard official mailing addresses are published at http://www.uscg.mil/Hr/cg133/Housing/default.asp.
Requests must be signed and include installation name, full name of
applicant or name of resident, house number, and year(s) of occupancy.
Individuals should provide full name, SSN, or DoD ID number, military
status, or other information verifiable from the record itself. In
addition, the requester must provide either a notarized signature or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5, Department of the Navy (DON) Privacy
Program; 32 CFR part 701, Availability of Department of the Navy
Records and Publication of Department of the Navy Documents Affecting
the Public; or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains

[[Page 45115]]

information about themselves should address written inquiries to the
Housing Office at the station/base/installation where they applied for
housing. DON official station/base mailing addresses are published as
an appendix to the Navy's compilation of system of records notices. DA
official mailing addresses are published in DA Pamphlet 25-50,
Compilation of Army Addresses. DAF official mailing addresses are
published an appendix to DAF's compilation of system of records
notices. Coast Guard official mailing addresses are published at http://www.uscg.mil/Hr/cg133/Housing/default.asp.
Requests must be signed and include full name of applicant or name
of resident, house number, and year(s) of occupancy. Individuals should
provide full name, SSN, or DoD ID number, military status, or other
information verifiable from the record itself. In addition, the
requester must provide either a notarized signature or an unsworn
declaration made in accordance with 28 U.S.C. 1746, in the following
format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
Initially published April 1, 2008, 73 FR 17334.

[FR Doc. 2018-19204 Filed 9-4-18; 8:45 am]
BILLING CODE 5001-06-P

45112 Federal Register / Vol. 83, No. 172 / Wednesday, September 5, 2018 / Notices

making well-informed decisions and and performance metrics. The system include, DoD Medical Commands, the
avoiding deceptive and unfair acts and also provides a public website for Department of Housing and Urban
practices. The information that must be property owners and managers to Development, the Department of Justice,
kept under Regulation O’s advertise referral properties to Service State, Federal, local, foreign, and
recordkeeping requirements is used by members. This system is required to international law enforcement agencies,
the Bureau of Consumer Financial ensure timely and efficient DoD housing the National Archives and Records
Protection (BCFP) and the Federal Trade operations, products and services. Administration, members of Congress,
Commission (FTC) for enforcement DATES: Comments will be accepted on or and other Federal entities.
purposes and to ensure compliance by before October 5, 2018. This proposed The Department of the Navy’s notices
MARS providers with Regulation O. The action will be effective on the date for systems of records subject to the
information is requested only on a case- following the end of the comment Privacy Act of 1974, as amended, have
by-case basis. period unless comments are received been published in the Federal Register
Request for Comments: Comments are which will result in a contrary and are available from the address in
invited on: (a) Whether the collection of determination. FOR FURTHER INFORMATION CONTACT or
information is necessary for the proper from the Defense Privacy and Civil
performance of the functions of the ADDRESSES: You may submit comments,
identified by docket number and title, Liberties Division website at http://
Bureau, including whether the defense.gov/privacy.
information will have practical utility; by any of the following methods:
* Federal Rulemaking Portal: http:// The proposed system report, as
(b) The accuracy of the Bureau’s required by the Privacy Act of 1974, as
estimate of the burden of the collection www.regulations.gov. Follow the
instructions for submitting comments. amended, was submitted on June 5,
of information, including the validity of 2018, to the House Committee on
the methods and the assumptions used; * Mail: Department of Defense, Office
of the Chief Management Officer, Oversight and Government Reform, the
(c) Ways to enhance the quality, utility, Senate Committee on Governmental
and clarity of the information to be Directorate of Oversight and
Compliance, 4800 Mark Center Drive, Affairs, and the Office of Management
collected; and (d) Ways to minimize the and Budget (OMB) pursuant to
burden of the collection of information Mailbox #24, Alexandria, VA 22350–
1700. paragraph 7 of OMB Circular No. A–
on respondents, including through the 108, ‘‘Federal Agency Responsibilities
use of automated collection techniques Instructions: All submissions received
must include the agency name and for Review, Reporting, and Publication
or other forms of information under the Privacy Act,’’ revised
technology. Comments submitted in docket number for this Federal Register
document. The general policy for December 23, 2016 (December 23, 2016
response to this notice will be 81 FR 94424).
summarized and/or included in the comments and other submissions from
request for OMB approval. All members of the public is to make these Dated: August 29, 2018.
comments will become a matter of submissions available for public Shelly E. Finke,
public record. viewing on the internet at http:// Alternate OSD Federal Register Liaison
www.regulations.gov as they are Officer, Department of Defense.
Dated: August 28, 2018. received without change, including any
Darrin A. King, personal identifiers or contact SYSTEM NAME AND NUMBER:
Paperwork Reduction Act Officer, Bureau of information. Family and Unaccompanied Housing
Consumer Financial Protection. Program, NM1110–01.
FOR FURTHER INFORMATION CONTACT: Ms.
[FR Doc. 2018–19157 Filed 9–4–18; 8:45 am]
Robin Patterson, Head, FOIA/Privacy SECURITY CLASSIFICATION:
BILLING CODE 4810–AM–P
Act Program Office, Department of the
Unclassified.
Navy, 2000 Navy Pentagon, Washington,
DC 20350–2000, or by phone at (202) SYSTEM LOCATION:
DEPARTMENT OF DEFENSE 685–6546. Department of the Navy (DON)
Department of the Navy SUPPLEMENTARY INFORMATION: This Strategic Delivery Point at 1968 Gilbert
system was established to automate Street, Building W–143 in Norfolk, VA
[Docket ID USN–2018–HQ–0014] housing program management and 23511–3318.
provide enterprise reporting and
Privacy Act of 1974; System of SYSTEM MANAGER(S):
program metrics. 10 U.S.C. chapter 169
Records
provides authorities for the DoD eMH System Manager, Commander,
AGENCY: Department of the Navy, DoD. housing programs which require a Navy Installations Command, Housing
ACTION: Notice of a modified system of modern, secure, information system for Code N93, Suite 1000, 2713 Mitscher
records. operations, monitoring, compliance and Road SW, Anacostia Annex,
reporting. The SORN is updated to Washington, DC 20373–5802. Phone
SUMMARY: The Office of the Department reflect the Navy system and is now number: (202) 433–3580.
of the Navy proposes to modify a system named Enterprise Military Housing
of records, Family and Unaccompanied (EMH). The system is also utilized by AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Housing Program, NM1110–01. This the Army (DA), Marines (Included in 10 U.S.C. 5013, Secretary of the Navy;
system is used for Department of DON), Air Force (DAF) and Coast Guard 10 U.S.C. 5041, Headquarters, Marine
Defense (DoD) housing program (CG). Data elements collected have also Corps; 10 U.S.C. 3013, Secretary of the
daltland on DSKBBV9HB2PROD with NOTICES

management and therefore used to been revised to include additional Army; 10 U.S.C. 8013, Secretary of the
determine the eligibility of civilian and personal contact information such as Air Force; 14 U.S.C. chapter 18, Coast
contract personnel to utilize government cell phone, email and DoD ID, and to Guard Housing Authorities; 10 U.S.C.
owned, leased and privatized housing reflect a new source, property managers 2831, Military Family Housing
for current and retired military and to and owners. Additional parties have Management Account; DoD 4165.63–M,
provide housing services at military been added within the new routine uses DoD Housing Management; and E.O.
installations and enterprise reporting for the system. These new parties 9397 (SSN), as amended.

VerDate Sep<11>2014 17:04 Sep 04, 2018 Jkt 244001 PO 00000 Frm 00025 Fmt 4703 Sfmt 4703 E:\FR\FM\05SEN1.SGM 05SEN1

45114 Federal Register / Vol. 83, No. 172 / Wednesday, September 5, 2018 / Notices

e. To Child Protective Services for the respond to the suspected or confirmed which the file cabinets are located is
purpose of providing information breach or to prevent, minimize, or locked outside of official working hours.
during their investigation into possible remedy such harm. Computer terminals are located in
child abuse. o. To another Federal agency or supervised areas. The system has an
f. To adoption agencies for the Federal entity, when the DoD Authority to Operate and access to the
purpose of providing information for the determines information from this system is password and or Systems
purpose of qualifying a couple or system of records is reasonably Software uses Primary Key
individual to adopt. necessary to assist the recipient agency Infrastructure (PKI)/Common Access
g. To public school systems and State or entity in (1) responding to a Card (CAC) protected.
and local governments with suspected or confirmed breach or (2)
demographic data for the purpose of RECORD ACCESS PROCEDURES:
preventing, minimizing, or remedying
determining military impact on school the risk of harm to individuals, the Individuals seeking access to
population. recipient agency or entity (including its information about themselves contained
h. To the Department of Housing and information systems, programs and in this system of records should address
Urban Development (HUD) and the operations), the Federal Government, or written inquiries to the Housing Office
Census Bureau for the purpose of national security, resulting from a at the station/base/installation where
supporting housing programs and suspected or confirmed breach. they applied for housing. DON official
Census studies and surveys. p. To community property owners station/base mailing addresses are
i. To the appropriate Federal, State, and managers advertising referral published as an appendix to the Navy’s
local, territorial, tribal, foreign, or properties in HOMES.mil for efficiently compilation of system of records
international law enforcement authority tracking participating property owners notices. DA official mailing addresses
or other appropriate entity where a and managers, and filing, reviewing, are published in DA Pamphlet 25–50,
record, either alone or in conjunction and resolving complaints and violations Compilation of Army Addresses. DAF
with other information, indicates a involving referral properties. official mailing addresses are published
violation or potential violation of law, as an appendix to DAF’s compilation of
whether criminal, civil, or regulatory in POLICIES AND PRACTICES FOR STORAGE OF system of records notices. Coast Guard
nature. RECORDS: official mailing addresses are published
j. To any component of the Paper records in local housing offices at http://www.uscg.mil/Hr/cg133/
Department of Justice for the purpose of are in secure storage cabinets and Housing/default.asp.
representing the DoD, or its electronic records are centrally stored in Requests must be signed and include
components, officers, employees, or a secure Navy system. Access to paper installation name, full name of
members in pending or potential and electronic records is restricted to applicant or name of resident, house
litigation to which the record is DoD employees with a need to know. number, and year(s) of occupancy.
pertinent. Individuals should provide full name,
POLICIES AND PRACTICES FOR RETRIEVAL OF SSN, or DoD ID number, military status,
k. In an appropriate proceeding before
RECORDS:
a court, grand jury, or administrative or or other information verifiable from the
adjudicative body or official, when the Records are retrieved by installation record itself. In addition, the requester
DoD or other Agency representing the name, name of applicant or name of must provide either a notarized
DoD determines the records are relevant resident, house number and address of signature or an unsworn declaration
and necessary to the proceeding; or in resident. made in accordance with 28 U.S.C.
an appropriate proceeding before an POLICIES AND PRACTICES FOR RETENTION AND
1746, in the following format:
administrative or adjudicative body DISPOSAL OF RECORDS:
If executed outside the United States:
when the adjudicator determines the ‘‘I declare (or certify, verify, or state)
Records are retained for up to three
records to be relevant to the proceeding. under penalty of perjury under the laws
years after termination of housing
l. To the National Archives and of the United States of America that the
occupancy and then destroyed. eMH
Records Administration for the purpose foregoing is true and correct. Executed
system hard drives and media are on (date). (Signature).’’
of records management inspections destroyed using National Security
conducted under the authority of 44 If executed within the United States,
Agency/Central Security Service (NSA/ its territories, possessions, or
U.S.C. 2904 and 2906. CSS) approved methods. Paper records
m. To a Member of Congress or staff commonwealths: ‘‘I declare (or certify,
containing PII or sensitive information verify, or state) under penalty of perjury
acting upon the Member’s behalf when are destroyed using NSA/CSS evaluated
the Member or staff requests the that the foregoing is true and correct.
crosscut shredders. Executed on (date). (Signature).’’
information on behalf of, and at the
request of, the individual who is the ADMINISTRATIVE, TECHNICAL, AND PHYSICAL CONTESTING RECORD PROCEDURES:
subject of the record. SAFEGUARDS:
The Navy’s rules for accessing records
n. To appropriate agencies, entities, Physical and electronic access is and for contesting contents and
and persons when (1) the DON suspects restricted to designated individuals appealing initial agency determinations
or has confirmed that there has been a having a need to know in the are published in Secretary of the Navy
breach of the system of records; (2) the performance of official duties and who Instruction 5211.5, Department of the
DON has determined that as a result of are properly screened and cleared for Navy (DON) Privacy Program; 32 CFR
the suspected or confirmed breach there need-to-know. Physical entry is part 701, Availability of Department of
is a risk of harm to individuals, the DON restricted as records are maintained in the Navy Records and Publication of
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(including its information systems, a secured building maintained behind a Department of the Navy Documents
programs, and operations), the Federal firewall, protected by the use of locks, Affecting the Public; or may be obtained
Government, or national security; and guards, and accessible only to from the system manager.
(3) the disclosure made to such authorized personnel. Paper records are
agencies, entities, and persons is maintained in file cabinets under the NOTIFICATION PROCEDURES:
reasonably necessary to assist in control of authorized personnel during Individuals seeking to determine
connection with the DON’s efforts to working hours. The office space in whether this system of records contains

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Federal Register / Vol. 83, No. 172 / Wednesday, September 5, 2018 / Notices 45115

information about themselves should proposing a revision of an existing response to this notice will be
address written inquiries to the Housing information collection. considered public records.
Office at the station/base/installation DATES: Interested persons are invited to Title of Collection: National Teacher
where they applied for housing. DON submit comments on or before October and Principal Survey of 2019–2020
official station/base mailing addresses 5, 2018. (NTPS 2019–20) Preliminary Field
are published as an appendix to the
ADDRESSES: To access and review all the Activities.
Navy’s compilation of system of records
notices. DA official mailing addresses documents related to the information OMB Control Number: 1850–0598.
are published in DA Pamphlet 25–50, collection listed in this notice, please
Type of Review: A revision of an
Compilation of Army Addresses. DAF use http://www.regulations.gov by
searching the Docket ID number ED– existing information collection.
official mailing addresses are published
2018–ICCD–0070. Comments submitted Respondents/Affected Public:
an appendix to DAF’s compilation of
in response to this notice should be Individuals or Households.
system of records notices. Coast Guard
official mailing addresses are published submitted electronically through the Total Estimated Number of Annual
at http://www.uscg.mil/Hr/cg133/ Federal eRulemaking Portal at http:// Responses: 10,525.
Housing/default.asp. www.regulations.gov by selecting the
Docket ID number or via postal mail, Total Estimated Number of Annual
Requests must be signed and include Burden Hours: 3,322.
full name of applicant or name of commercial delivery, or hand delivery.
resident, house number, and year(s) of Please note that comments submitted by Abstract: The National Teacher and
occupancy. Individuals should provide fax or email and those submitted after Principal Survey (NTPS), conducted
full name, SSN, or DoD ID number, the comment period will not be biennially by the National Center for
military status, or other information accepted. Written requests for Education Statistics (NCES), is a system
verifiable from the record itself. In information or comments submitted by of related questionnaires that provides
addition, the requester must provide postal mail or delivery should be descriptive data on the context of
either a notarized signature or an addressed to the Director of the elementary and secondary education.
unsworn declaration made in Information Collection Clearance Redesigned from the Schools and
accordance with 28 U.S.C. 1746, in the Division, U.S. Department of Education, Staffing Survey (SASS) with a focus on
following format: 550 12th Street SW, PCP, Room 9086, flexibility, timeliness, and integration
If executed outside the United States: Washington, DC 20202–0023. with other ED data, the NTPS system
‘‘I declare (or certify, verify, or state) FOR FURTHER INFORMATION CONTACT: For allows for school, principal, and teacher
under penalty of perjury under the laws specific questions related to collection characteristics to be analyzed in relation
of the United States of America that the activities, please contact Kashka to one another. NTPS is an in-depth,
foregoing is true and correct. Executed Kubzdela, 202–245–7377 or email nationally representative survey of first
on (date). (Signature).’’ NCES.Information.Collections@ed.gov. through twelfth grade public and private
If executed within the United States, SUPPLEMENTARY INFORMATION: The school teachers, principals, and schools.
its territories, possessions, or Department of Education (ED), in Kindergarten teachers in schools with at
commonwealths: ‘‘I declare (or certify, accordance with the Paperwork least a first grade are also surveyed.
verify, or state) under penalty of perjury Reduction Act of 1995 (PRA) (44 U.S.C. NTPS utilizes core content and a series
that the foregoing is true and correct. 3506(c)(2)(A)), provides the general
Executed on (date). (Signature).’’ of rotating modules to allow timely
public and Federal agencies with an collection of important education trends
EXEMPTIONS PROMULGATED FOR THE SYSTEM: opportunity to comment on proposed, as well as trend analysis. Topics
None. revised, and continuing collections of covered include characteristics of
information. This helps the Department teachers, principals, schools, teacher
HISTORY: assess the impact of its information training opportunities, retention,
Initially published April 1, 2008, 73 collection requirements and minimize retirement, hiring, and shortages. This
FR 17334. the public’s reporting burden. It also request is to contact districts and
[FR Doc. 2018–19204 Filed 9–4–18; 8:45 am] helps the public understand the
schools in order to begin preliminary
BILLING CODE 5001–06–P Department’s information collection
activities for NTPS 2019–20, namely: (a)
requirements and provide the requested
data in the desired format. ED is Contacting and seeking research
soliciting comments on the proposed approvals from special contact districts,
DEPARTMENT OF EDUCATION where applicable, (b) notifying districts
information collection request (ICR) that
[Docket No.: ED–2018–ICCD–0070] is described below. The Department of that their school(s) have been selected
Education is especially interested in for NTPS 2019–20, and (c) notifying
Agency Information Collection public comment addressing the sampled schools of their selection for
Activities; Submission to the Office of following issues: (1) is this collection the survey and verifying their mailing
Management and Budget for Review necessary to the proper functions of the addresses.
and Approval; Comment Request; Department; (2) will this information be
National Teacher and Principal Survey Dated: August 30, 2018.
processed and used in a timely manner; Kate Mullan,
of 2019–2020 (NTPS 2019–20) (3) is the estimate of burden accurate;
Preliminary Field Activities (4) how might the Department enhance Acting Director, Information Collection
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Clearance Division, Office of the Chief Privacy
AGENCY: National Center for Education the quality, utility, and clarity of the
Officer, Office of Management.
Statistics (NCES), Department of information to be collected; and (5) how
[FR Doc. 2018–19175 Filed 9–4–18; 8:45 am]
Education (ED). might the Department minimize the
burden of this collection on the BILLING CODE 4000–01–P
ACTION: Notice.
respondents, including through the use
SUMMARY: In accordance with the of information technology. Please note
Paperwork Reduction Act of 1995, ED is that written comments received in

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Document Created: 2018-09-05 01:58:48
Document Modified: 2018-09-05 01:58:48

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of a modified system of records.
Dates		Comments will be accepted on or before October 5, 2018. This proposed action will be effective on the date following the end of the comment period unless comments are received which will result in a contrary determination.
Contact		Ms. Robin Patterson, Head, FOIA/ Privacy Act Program Office, Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000, or by phone at (202) 685-6546.
FR Citation		83 FR 45112

83 FR 45112 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSEDepartment of the Navy

Federal Register Volume 83, Issue 172 (September 5, 2018)

DEPARTMENT OF DEFENSE
Department of the Navy