83 FR 46954 - Submission for OMB Review; Comment Request
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families Federal Register Volume 83, Issue 180 (September 17, 2018)
Administration for Children and Families
Federal Register Volume 83, Issue 180 (September 17, 2018)
| Page Range | 46954-46955 | |
| FR Document | 2018-20087 |
[Federal Register Volume 83, Number 180 (Monday, September 17, 2018)] [Notices] [Pages 46954-46955] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2018-20087] ----------------------------------------------------------------------- DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families Submission for OMB Review; Comment Request Title: How TANF Agencies Support Families Experiencing Homelessness. OMB No.: New Collection. Description: The Office of Planning, Research, and Evaluation (OPRE), Administration for Children and Families (ACF) at the U.S. Department of Health and Human Services (HHS) is conducting the, ``How TANF Agencies Support Families Experiencing Homelessness,'' project through a contract with Abt Associates in partnership with MEF Associates. This project will assist HHS in understanding the extent to which TANF agencies across the country are using TANF funds to serve and support families experiencing or are at-risk of homelessness. It also will document the approaches and strategies used by TANF agencies to serve these families. We are seeking OMB approval for four elements of the study: (1) The TANF Administrator Web Survey (tailored for both state and county respondents), (2) a Site Visit Discussion Guide for TANF staff, (3) a Site Visit Discussion Guide for Staff at Continuums of Care (CoC)/Partner Organizations, and (4) a Site Visit Focus Group Guide. TANF Administrator Web Survey. We will administer an online survey to all state and territory TANF administrators as well as a selection of three county TANF administrators from each state. The survey will collect information about the agencies' overall approaches toward addressing family homelessness and the extent to which TANF funds, assessments, tools, additional services, and partners are used in these efforts. Discussion protocols during site visits to TANF agencies. The study team will visit five purposefully selected TANF agencies. During these two-day visits, the project staff will use the Site Visit Discussion Guide for TANF Staff to conduct interviews with TANF office staff, use the Site Visit Focus Group [[Page 46955]] Guide to convene focus groups of TANF participants experiencing or at- risk of homelessness, and use the Site Visit Discussion Guide for Staff at CoC/Partner Organizations to interview representatives from relevant homelessness organization partners, including CoCs. Respondents: State, territory, and selected county TANF administrators; TANF agency staff who provide case management or services to address family homelessness; representatives from the local CoC, and as applicable, staff from other partner organizations that serve homeless families; TANF recipients experiencing or at-risk of homelessness. Annual Burden Estimates ---------------------------------------------------------------------------------------------------------------- Number of Average burden Instrument Total number Annual number responses per hours per Annual burden of respondents of respondents respondent response hours ---------------------------------------------------------------------------------------------------------------- TANF Administrator Web Survey 206 69 1 .5 35 (State and County)............. Site Visit Discussion Guide for 50 17 1 1.5 26 TANF Staff..................... Site Visit Discussion Guide for 20 7 1 1.5 11 Staff at CoC/Partner Organizations.................. Site Visit Focus Group Guide.... 20 7 1 1.5 11 ---------------------------------------------------------------------------------------------------------------- Estimated Total Annual Burden Hours: 83. Additional Information: Copies of the proposed collection may be obtained by writing to the Administration for Children and Families, Office of Planning, Research and Evaluation, 330 C Street SW, Washington, DC 20201, Attn: OPRE Reports Clearance Officer. All requests should be identified by the title of the information collection. Email address: [email protected]. OMB Comment: OMB is required to make a decision concerning the collection of information between 30 and 60 days after publication of this document in the Federal Register. Therefore, a comment is best assured of having its full effect if OMB receives it within 30 days of publication. Written comments and recommendations for the proposed information collection should be sent directly to the following: Office of Management and Budget, Paperwork Reduction Project, Email: [email protected], Attn: Desk Officer for the Administration for Children and Families. Emily B. Jabbour, ACF/OPRE Certifying Officer. [FR Doc. 2018-20087 Filed 9-14-18; 8:45 am] BILLING CODE 4184-09-P
![46954 Federal Register / Vol. 83, No. 180 / Monday, September 17, 2018 / Notices
preservation order may be retained All pertinent National Institute of HISTORY:
longer (i.e., until notification is received Standards and Technology publications; • Medicaid Statistical Information
from the Department of Justice). the HHS Information Security and System (MSIS), System No. 09–07–0541
Privacy Policy Handbook (IS2P), the last published in full at 71 FR 65527
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
CMS Acceptable Risk Safeguards (ARS), (Nov. 8, 2006), as amended 78 FR 32257
and the CMS Information Security and (May 29, 2013), and updated 83 FR 6591
CMS has safeguards in place to
Privacy Policy (IS2P2). (Feb. 14, 2018).
prevent records from being accessed by
unauthorized persons and monitors RECORD ACCESS PROCEDURES:
[FR Doc. 2018–20063 Filed 9–14–18; 8:45 am]
authorized users to ensure against An individual seeking access to a BILLING CODE 4120–03–P
excessive or unauthorized use. record about him/her in this system of
Examples of these safeguards include records must submit a written request to
but not limited to: Protecting the DEPARTMENT OF HEALTH AND
the System Manager indicated above. HUMAN SERVICES
facilities where records are stored or The request must contain the
accessed with security guards, badges individual’s name and particulars
and cameras, securing hard-copy Administration for Children and
necessary to distinguish between Families
records in locked file cabinets, file records on subject individuals with the
rooms or offices during off-duty hours, same name, such as NPI or TIN, and Submission for OMB Review;
limiting access to electronic databases to should also reasonably specify the Comment Request
authorized users based on roles and record(s) to which access is sought. To
two-factor authentication (user ID and verify the requester’s identity, the Title: How TANF Agencies Support
password), using a secured operating signature must be notarized or the Families Experiencing Homelessness.
system protected by encryption, OMB No.: New Collection.
request must include the requester’s
firewalls, and intrusion detection Description: The Office of Planning,
written certification that he/she is the
systems, requiring encryption for Research, and Evaluation (OPRE),
person he/she claims to be and that he/
records stored on removable media, and Administration for Children and
she understands that the knowing and
training personnel in Privacy Act and Families (ACF) at the U.S. Department
willful request for or acquisition of
information security requirements. of Health and Human Services (HHS) is
records pertaining to an individual
Records that are eligible for destruction conducting the, ‘‘How TANF Agencies
under false pretenses is a criminal
are disposed of using destruction Support Families Experiencing
offense subject to a $5,000 fine.
methods prescribed by NIST SP 800–88. Homelessness,’’ project through a
Personnel having access to the system CONTESTING RECORD PROCEDURES: contract with Abt Associates in
have been trained in the Privacy Act Any subject individual may request partnership with MEF Associates. This
and information security requirements. that his/her record be corrected or project will assist HHS in understanding
Employees who maintain records in the amended if he/she believes that the the extent to which TANF agencies
system are instructed not to release data record is not accurate, timely, complete, across the country are using TANF
until the intended recipient agrees to or relevant or necessary to accomplish funds to serve and support families
implement appropriate management, a Department function. A subject experiencing or are at-risk of
operational and technical safeguards individual making a request to amend or homelessness. It also will document the
sufficient to protect the confidentiality, correct his record shall address his approaches and strategies used by
integrity and availability of the request to the-System Manager TANF agencies to serve these families.
information and information systems, indicated, in writing, and must verify We are seeking OMB approval for four
and to prevent unauthorized access. his/her identity in the same manner elements of the study: (1) The TANF
The Information Technology (IT) required for an access request. The Administrator Web Survey (tailored for
system used to house the records subject individual shall specify in each both state and county respondents), (2)
conforms to all applicable Federal laws request: (1) The system of records from a Site Visit Discussion Guide for TANF
and regulations and Federal, HHS, and which the record is retrieved; (2) The staff, (3) a Site Visit Discussion Guide
CMS policies and standards as they particular record and specific portion for Staff at Continuums of Care (CoC)/
relate to information security and data which he/she is seeking to correct or Partner Organizations, and (4) a Site
privacy. These laws and regulations amend; (3) The corrective action sought Visit Focus Group Guide.
may apply but are not limited to: The (e.g., whether he/she is seeking an TANF Administrator Web Survey. We
Privacy Act of 1974; the Federal addition to or a deletion or substitution will administer an online survey to all
Information Security Management Act of the record); and, (4) His/her reasons state and territory TANF administrators
of 2002; the Federal Information for requesting correction or amendment as well as a selection of three county
Security Modernization Act of 2014; the of the record. The request should TANF administrators from each state.
Computer Fraud and Abuse Act of 1986; include any supporting documentation The survey will collect information
the Health Insurance Portability and to show how the record is inaccurate, about the agencies’ overall approaches
Accountability Act of 1996; the E- incomplete, untimely, or irrelevant. toward addressing family homelessness
Government Act of 2002; the Clinger- and the extent to which TANF funds,
Cohen Act of 1996; the Medicare NOTIFICATION PROCEDURES: assessments, tools, additional services,
Modernization Act of 2003; and the Individuals wishing to know if this and partners are used in these efforts.
corresponding implementing system contains records about them Discussion protocols during site visits
daltland on DSKBBV9HB2PROD with NOTICES
regulations. should write to the System Manager to TANF agencies. The study team will
OMB Circular A–130, Management of indicated above and follow the same visit five purposefully selected TANF
Federal Resources, and Security of instructions under Record Access agencies. During these two-day visits,
Federal Automated Information Procedures. the project staff will use the Site Visit
Resources also applies to the SOR. Discussion Guide for TANF Staff to
Federal, HHS, and CMS policies and EXEMPTIONS PROMULGATED FOR THE SYSTEM: conduct interviews with TANF office
standards include but are not limited to: None. staff, use the Site Visit Focus Group
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![Federal Register / Vol. 83, No. 180 / Monday, September 17, 2018 / Notices 46955
Guide to convene focus groups of TANF homelessness organization partners, family homelessness; representatives
participants experiencing or at-risk of including CoCs. from the local CoC, and as applicable,
homelessness, and use the Site Visit Respondents: State, territory, and staff from other partner organizations
Discussion Guide for Staff at CoC/ selected county TANF administrators; that serve homeless families; TANF
Partner Organizations to interview TANF agency staff who provide case recipients experiencing or at-risk of
representatives from relevant management or services to address homelessness.
ANNUAL BURDEN ESTIMATES
Total number Annual Number of Average Annual
Instrument of number of responses per burden hours burden hours
respondents respondents respondent per response
TANF Administrator Web Survey (State and County) ......... 206 69 1 .5 35
Site Visit Discussion Guide for TANF Staff ......................... 50 17 1 1.5 26
Site Visit Discussion Guide for Staff at CoC/Partner Orga-
nizations ........................................................................... 20 7 1 1.5 11
Site Visit Focus Group Guide .............................................. 20 7 1 1.5 11
Estimated Total Annual Burden Desk Officer for the Administration for TDI will start by assessing the needs
Hours: 83. Children and Families. and readiness of TANF agencies across
Additional Information: Copies of the Emily B. Jabbour, the country to set up and operate data
proposed collection may be obtained by ACF/OPRE Certifying Officer.
systems to support program
writing to the Administration for improvement. A key goal of the needs
[FR Doc. 2018–20087 Filed 9–14–18; 8:45 am]
Children and Families, Office of assessment is to help categorize states’
BILLING CODE 4184–09–P
Planning, Research and Evaluation, 330 readiness to effectively use data and
C Street SW, Washington, DC 20201, produce evidence. Informed by this
Attn: OPRE Reports Clearance Officer. DEPARTMENT OF HEALTH AND assessment and discussions with key
All requests should be identified by the HUMAN SERVICES stakeholders, TDI will support a broad
title of the information collection. Email learning collaborative of state agencies
address: OPREinfocollection@ Administration for Children and and other entities related to the TANF
Families program, including a range of Technical
acf.hhs.gov.
Assistance (TA) options to help states
OMB Comment: OMB is required to Temporary Assistance for Needy improve their use of TANF and other
make a decision concerning the Families (TANF) Data Innovations (TDI) program data. This information
collection of information between 30 Project (New Collection) collection request will consist of a needs
and 60 days after publication of this AGENCY: Office of Planning, Research, assessment survey to be completed by
document in the Federal Register. and Evaluation; ACF; HHS. state TANF agency administrators and
Therefore, a comment is best assured of ACTION: Submission for OMB Review; staff to gather detailed information
having its full effect if OMB receives it Comment Request. about their capacities and needs. These
within 30 days of publication. Written data will help HHS to better understand
comments and recommendations for the SUMMARY: The Administration for the challenges and barriers states face in
proposed information collection should Children and Families (ACF) within the using data and research to inform
be sent directly to the following: Office U.S. Department of Health and Human program decision-making, and they will
of Management and Budget, Paperwork Services (HHS) proposes to collect
help the TDI team design future
Reduction Project, Email: OIRA_ information as part of the TANF Data
technical assistance activities for TANF
SUBMISSION@OMB.EOP.GOV, Attn: Innovations (TDI) project. TDI is an
investment to expand the integration, agencies to address states’ challenges.
analysis, and use of TANF data to Respondents: State TANF
improve program administration, Administrators and TANF agency staff.
payment integrity, and outcomes for We expect four respondents per state or
participants. territory.
ANNUAL BURDEN ESTIMATES
Total/annual Number of Average Annual burden
Instrument number of responses per burden hours hours
respondents respondent per response
Needs Assessment Survey ............................................................................. 216 2 0.25 108
daltland on DSKBBV9HB2PROD with NOTICES
Estimated Total Annual Burden DATES: Comments due within 30 days of decision concerning the collection of
Hours: 108. publication. OMB is required to make a information between 30 and 60 days
after publication of this document in the
Federal Register. Therefore, a comment
is best assured of having its full effect
if OMB receives it within 30 days of
publication.
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Document Created: 2018-09-15 01:37:33
Document Modified: 2018-09-15 01:37:33
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| FR Citation | 83 FR 46954 |
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