83 FR 47942 - Privacy Act of 1974; System of Records
OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION Federal Register Volume 83, Issue 184 (September 21, 2018)
Federal Register Volume 83, Issue 184 (September 21, 2018)
| Page Range | 47942-47944 | |
| FR Document | 2018-20534 |
[Federal Register Volume 83, Number 184 (Friday, September 21, 2018)] [Notices] [Pages 47942-47944] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2018-20534] ======================================================================= ----------------------------------------------------------------------- OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION Privacy Act of 1974; System of Records AGENCY: Occupational Safety and Health Review Commission. ACTION: Notice of a new system of records. ----------------------------------------------------------------------- SUMMARY: In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, as amended, the Occupational Safety and Health Review Commission (OSHRC) is providing notice of a new Privacy Act system of records, designated as Emergency Contact Information, OSHRC-1. DATES: Comments must be received by OSHRC on or before October 22, 2018. The new system of records will become effective on that date, without any further notice in the Federal Register, unless comments or government approval procedures necessitate otherwise. ADDRESSES: You may submit comments by any of the following methods:Email: [email protected]. Include ``PRIVACY ACT SYSTEM OF RECORDS'' in the subject line of the message. Fax: (202) 606-5417. Mail: One Lafayette Centre, 1120 20th Street NW, Ninth Floor, Washington, DC 20036-3457. Hand Delivery/Courier: same as mailing address. Instructions: All submissions must include your name, return address, and email address, if applicable. Please clearly label submissions as ``PRIVACY ACT SYSTEM OF RECORDS.'' FOR FURTHER INFORMATION CONTACT: Ron Bailey, Attorney-Advisor, Office of the General Counsel, via telephone at (202) 606-5410, or via email at [email protected]. SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 552a(e)(4), requires federal agencies such as OSHRC to publish in the Federal Register notice of any new system of records. This system of records consists of paper records--contact information cards that all OSHRC personnel, including Commission members, employees, and contractors, complete when first starting work at the agency. These cards are shredded when the subject of the card no longer works at the agency. The cards, which are organized in a file by the subject's name, include the subject's full name, home telephone number and address; a person to contact in the event of an emergency; that person's home telephone number and address, and office telephone number; and the subject's relationship to the emergency contact. Electronic contact lists are also maintained on a shared OSHRC drive, with access restricted to the system manager (OSHRC's human resources specialist) and office managers. These electronic records include the names of all OSHRC personnel, their home and office telephone numbers, and their home addresses. The notice for OSHRC-1, provided below in its entirety, is as follows. SYSTEM NAME AND NUMBER Emergency Contact Information, OSHRC-1. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Office of the Executive Director, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, DC 20036-3457. SYSTEM MANAGER(S): Human Resources Specialist, 1120 20th Street NW, Ninth Floor, Washington, DC 20036-3457; (202) 606-5100. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 661(e); 44 U.S.C. 3101. PURPOSE(S) OF THE SYSTEM: The purpose of this system is to maintain current information on OSHRC personnel to allow office managers or other pertinent agency personnel to provide notification about, and/or respond to, emergency conditions. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system of records covers all current OSHRC personnel, including [[Page 47943]] Commission members, employees, and contractors. CATEGORIES OF RECORDS IN THE SYSTEM: This system of records includes the names, home telephone numbers and addresses, and office telephone numbers of OSHRC personnel; the names of emergency contacts, and the contacts' home telephone numbers and addresses, and office telephone numbers; and the relationships between OSHRC personnel and their designated emergency contacts. RECORD SOURCE CATEGORIES: Information in this system of records comes from OSHRC personnel. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: In addition to disclosures generally permitted under 5 U.S.C. 552a(b), all or a portion of the records or information contained in this system of records may be disclosed as a routine use pursuant to 5 U.S.C. 552a(b)(3) under the circumstances or for the purposes described below, to the extent such disclosures are compatible with the purposes for which the information was collected: (1) To the Department of Justice (DOJ), or to a court or adjudicative body before which OSHRC is authorized to appear, when any of the following entities or individuals--(a) OSHRC, or any of its components; (b) any employee of OSHRC in his or her official capacity; (c) any employee of OSHRC in his or her individual capacity where DOJ (or OSHRC where it is authorized to do so) has agreed to represent the employee; or (d) the United States, where OSHRC determines that litigation is likely to affect OSHRC or any of its components--is a party to litigation or has an interest in such litigation, and OSHRC determines that the use of such records by DOJ, or by a court or other tribunal, or another party before such tribunal, is relevant and necessary to the litigation. (2) To an appropriate agency, whether federal, state, local, or foreign, charged with investigating or prosecuting a violation or enforcing or implementing a law, rule, regulation, or order, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes civil, criminal or regulatory violations, and such disclosure is proper and consistent with the official duties of the person making the disclosure. (3) To a federal, state, or local agency maintaining civil, criminal or other relevant enforcement information, such as current licenses, if necessary to obtain information relevant to an OSHRC decision concerning the hiring, appointment, or retention of an employee; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance of a license, grant or other benefit. (4) To a federal, state, or local agency, in response to that agency's request for a record, and only to the extent that the information is relevant and necessary to the requesting agency's decision in the matter, if the record is sought in connection with the hiring, appointment, or retention of an employee; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance of a license, grant or other benefit by the requesting agency. (5) To an authorized appeal grievance examiner, formal complaints manager, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee, only to the extent that the information is relevant and necessary to the case or matter. (6) To OPM in accordance with the agency's responsibilities for evaluation and oversight of federal personnel management. (7) To officers and employees of a federal agency for the purpose of conducting an audit, but only to the extent that the record is relevant and necessary to this purpose. (8) To OMB in connection with the review of private relief legislation at any stage of the legislative coordination and clearance process, as set forth in Circular No. A-19. (9) To a Member of Congress or to a person on his or her staff acting on the Member's behalf when a written request is made on behalf and at the behest of the individual who is the subject of the record. (10) To the National Archives and Records Administration (NARA) for records management inspections and such other purposes conducted under the authority of 44 U.S.C. 2904 and 2906. (11) To appropriate agencies, entities, and persons when: (a) OSHRC suspects or has confirmed that there has been a breach of the system of records; (b) OSHRC has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, OSHRC, the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OSHRC's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. (12) To NARA, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures and compliance with FOIA, and to facilitate OGIS' offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies. (13) To another federal agency or federal entity, when OSHRC determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. (14) To law enforcement, medical personnel, or other personnel or entities responding to an emergency, if necessary to facilitate contact with OSHRC personnel's designated emergency contacts. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Paper records are stored in file cabinets, and electronic records are stored on an access-restricted shared OSHRC drive. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Paper records can be retrieved manually by name; and electronic records, included in a spreadsheet, can be retrieved by name, telephone number, or home address. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Records are retained until the subject of the record no longer works at OSHRC, at which time the paper record is shredded and the electronic file containing the record is revised to omit the subject's name and information. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Paper records are maintained in a file cabinet. During duty hours, the records are under surveillance of personnel charged with their custody, and after duty hours, the records are secured [[Page 47944]] behind locked doors. Access to the cabinet is limited to personnel having a need for access to perform their official functions. Electronic records are maintained on an OSHRC shared drive with access restricted to the system manager and office managers. RECORD ACCESS PROCEDURES: Individuals who wish to gain access to their records should notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, DC 20036-3457. For an explanation on how such requests should be drafted, refer to 29 CFR 2400.6 (procedures for requesting records). CONTESTING RECORD PROCEDURES: Individuals who wish to contest their records should notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, DC 20036-3457. For an explanation on the specific procedures for contesting the contents of a record, refer to 29 CFR 2400.8 (Procedures for requesting amendment), and 29 CFR 2400.9 (Procedures for appealing). NOTIFICATION PROCEDURES: Individuals interested in inquiring about their records should notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, DC 20036-3457. For an explanation on how such requests should be drafted, refer to 29 CFR 2400.5 (notification), and 29 CFR 2400.6 (procedures for requesting records). EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: None. Dated: September 14, 2018. Nadine N. Mancini, General Counsel, Senior Agency Official for Privacy. [FR Doc. 2018-20534 Filed 9-20-18; 8:45 am] BILLING CODE 7600-01-P
![47942 Federal Register / Vol. 83, No. 184 / Friday, September 21, 2018 / Notices
administrative leave or imposition of procedures. The new term and 606–5410, or via email at rbailey@
administrative action. condition will be effective for any new oshrc.gov.
The awardee, at any time, may award, or funding amendment to an SUPPLEMENTARY INFORMATION: The
propose a substitute investigator if it existing award, made on or after the Privacy Act of 1974, 5 U.S.C. 552a(e)(4),
determines the PI or any co-PI may not effective date. For these purposes, this requires federal agencies such as
be able to carry out the funded project means that any finding/determination, OSHRC to publish in the Federal
or activity and/or abide by the award placement on administrative leave or Register notice of any new system of
terms and conditions. the imposition of any administrative
In reviewing the notification, NSF records. This system of records consists
action by the institution made on or of paper records—contact information
will consider, at a minimum, the after the start date of an award or
following factors: cards that all OSHRC personnel,
funding amendment subject to the new including Commission members,
a. The safety and security of term will invoke the new notification
personnel supported by the NSF award; employees, and contractors, complete
requirements. when first starting work at the agency.
b. The overall impact to the NSF-
Dated: September 17, 2018. These cards are shredded when the
funded activity;
c. The continued advancement of Suzanne H. Plimpton, subject of the card no longer works at
taxpayer-funded investments in science Reports Clearance Officer, National Science the agency. The cards, which are
and scientists; and Foundation. organized in a file by the subject’s name,
d. Whether the awardee has taken [FR Doc. 2018–20574 Filed 9–20–18; 8:45 am] include the subject’s full name, home
appropriate action(s) to ensure the BILLING CODE 7555–01–P telephone number and address; a person
continuity of science and that continued to contact in the event of an emergency;
progress under the funded project can that person’s home telephone number
be made. OCCUPATIONAL SAFETY AND and address, and office telephone
Upon receipt and review of the HEALTH REVIEW COMMISSION number; and the subject’s relationship
information provided, NSF will consult to the emergency contact. Electronic
with the AOR, or designee. Based on the Privacy Act of 1974; System of contact lists are also maintained on a
results of this review and consultation, Records shared OSHRC drive, with access
the Foundation may, if necessary, assert restricted to the system manager
AGENCY: Occupational Safety and Health (OSHRC’s human resources specialist)
its programmatic stewardship
Review Commission. and office managers. These electronic
responsibilities and oversight authority
to initiate the substitution or removal of ACTION: Notice of a new system of records include the names of all OSHRC
the PI or any co-PI, reduce the award records. personnel, their home and office
funding amount, or where neither of SUMMARY: In accordance with the telephone numbers, and their home
those previous options is available or Privacy Act of 1974, 5 U.S.C. 552a, as addresses.
adequate, to suspend or terminate the amended, the Occupational Safety and The notice for OSHRC–1, provided
award. Health Review Commission (OSHRC) is below in its entirety, is as follows.
Other personnel supported by an NSF providing notice of a new Privacy Act SYSTEM NAME AND NUMBER
award must likewise remain in full system of records, designated as
compliance with awardee policies or Emergency Contact Information, Emergency Contact Information,
codes of conduct, statutes, regulations, OSHRC–1. OSHRC–1.
or executive orders relating to sexual
DATES: Comments must be received by SECURITY CLASSIFICATION:
harassment, other forms of harassment,
OSHRC on or before October 22, 2018. Unclassified.
or sexual assault. With regard to any
The new system of records will become
personnel not in compliance, the SYSTEM LOCATION:
effective on that date, without any
awardee must make appropriate
further notice in the Federal Register, Office of the Executive Director,
arrangements to ensure the safety and
unless comments or government OSHRC, 1120 20th Street NW, Ninth
security of other award personnel and
approval procedures necessitate Floor, Washington, DC 20036–3457.
the continued progress of the funded
otherwise.
project. Notification of these actions is SYSTEM MANAGER(S):
not required under this term and ADDRESSES: You may submit comments
by any of the following methods: Human Resources Specialist, 1120
condition.
• Email: rbailey@oshrc.gov. Include 20th Street NW, Ninth Floor,
End of Article X ‘‘PRIVACY ACT SYSTEM OF Washington, DC 20036–3457; (202) 606–
Implementation: NSF will incorporate RECORDS’’ in the subject line of the 5100.
the new term and condition into the message. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
NSF Agency Specific Requirements to • Fax: (202) 606–5417.
• Mail: One Lafayette Centre, 1120 29 U.S.C. 661(e); 44 U.S.C. 3101.
the Research Terms and Conditions, the
Grant General Conditions, and the 20th Street NW, Ninth Floor, PURPOSE(S) OF THE SYSTEM:
Cooperative Agreement/Financial and Washington, DC 20036–3457. The purpose of this system is to
Administrative Terms and Conditions. • Hand Delivery/Courier: same as maintain current information on OSHRC
These revised terms and conditions will mailing address. personnel to allow office managers or
become effective thirty days from the Instructions: All submissions must other pertinent agency personnel to
daltland on DSKBBV9HB2PROD with NOTICES
date of publication in the Federal include your name, return address, and provide notification about, and/or
Register. email address, if applicable. Please respond to, emergency conditions.
Awardees are strongly encouraged to clearly label submissions as ‘‘PRIVACY
conduct a thorough review of the term ACT SYSTEM OF RECORDS.’’ CATEGORIES OF INDIVIDUALS COVERED BY THE
and condition to determine whether the FOR FURTHER INFORMATION CONTACT: Ron SYSTEM:
new requirements necessitate any Bailey, Attorney-Advisor, Office of the This system of records covers all
changes to the institution’s policies and General Counsel, via telephone at (202) current OSHRC personnel, including
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![47944 Federal Register / Vol. 83, No. 184 / Friday, September 21, 2018 / Notices
behind locked doors. Access to the DATES: Comments are due: September that the Postal Service states concern
cabinet is limited to personnel having a 25, 2018. competitive product(s), applicable
need for access to perform their official ADDRESSES: Submit comments statutory and regulatory requirements
functions. Electronic records are electronically via the Commission’s include 39 U.S.C. 3632, 39 U.S.C. 3633,
maintained on an OSHRC shared drive Filing Online system at http:// 39 U.S.C. 3642, 39 CFR part 3015, and
with access restricted to the system www.prc.gov. Those who cannot submit 39 CFR part 3020, subpart B. Comment
manager and office managers. comments electronically should contact deadline(s) for each request appear in
the person identified in the FOR FURTHER section II.
RECORD ACCESS PROCEDURES:
INFORMATION CONTACT section by
Individuals who wish to gain access II. Docketed Proceeding(s)
telephone for advice on filing
to their records should notify: Privacy alternatives. 1. Docket No(s).: CP2018–308; Filing
Officer, OSHRC, 1120 20th Street NW, Title: Notice of United States Postal
Ninth Floor, Washington, DC 20036– FOR FURTHER INFORMATION CONTACT:
Service of Filing a Functionally
3457. For an explanation on how such David A. Trissell, General Counsel, at
Equivalent Global Reseller Expedited
requests should be drafted, refer to 29 202–789–6820.
Package 2 Negotiated Service
CFR 2400.6 (procedures for requesting SUPPLEMENTARY INFORMATION:
Agreement; Filing Acceptance Date:
records). Table of Contents September 17, 2018; Filing Authority: 39
CONTESTING RECORD PROCEDURES:
CFR 3015.5; Public Representative:
I. Introduction
II. Docketed Proceeding(s) Lawrence Fenster; Comments Due:
Individuals who wish to contest their September 25, 2018.
records should notify: Privacy Officer, I. Introduction 2. Docket No(s).: CP2018–309; Filing
OSHRC, 1120 20th Street NW, Ninth Title: Notice of United States Postal
Floor, Washington, DC 20036–3457. For The Commission gives notice that the
Postal Service filed request(s) for the Service of Filing a Functionally
an explanation on the specific Equivalent Global Reseller Expedited
procedures for contesting the contents Commission to consider matters related
to negotiated service agreement(s). The Package 2 Negotiated Service
of a record, refer to 29 CFR 2400.8 Agreement; Filing Acceptance Date:
(Procedures for requesting amendment), request(s) may propose the addition or
removal of a negotiated service September 17, 2018; Filing Authority: 39
and 29 CFR 2400.9 (Procedures for CFR 3015.5; Public Representative:
appealing). agreement from the market dominant or
the competitive product list, or the Lawrence Fenster; Comments Due:
NOTIFICATION PROCEDURES: modification of an existing product September 25, 2018.
Individuals interested in inquiring currently appearing on the market This Notice will be published in the
about their records should notify: dominant or the competitive product Federal Register.
Privacy Officer, OSHRC, 1120 20th list. Stacy L. Ruble,
Street NW, Ninth Floor, Washington, DC Section II identifies the docket
Secretary.
20036–3457. For an explanation on how number(s) associated with each Postal
Service request, the title of each Postal [FR Doc. 2018–20627 Filed 9–20–18; 8:45 am]
such requests should be drafted, refer to
29 CFR 2400.5 (notification), and 29 Service request, the request’s acceptance BILLING CODE 7710–FW–P
CFR 2400.6 (procedures for requesting date, and the authority cited by the
records). Postal Service for each request. For each
request, the Commission appoints an
EXEMPTIONS PROMULGATED FOR THE SYSTEM: officer of the Commission to represent POSTAL SERVICE
None. the interests of the general public in the
Sunshine Act Meetings: Temporary
proceeding, pursuant to 39 U.S.C. 505
HISTORY: Emergency Committee of the Board of
(Public Representative). Section II also
None. Governors
establishes comment deadline(s)
Dated: September 14, 2018. pertaining to each request. TIME AND DATE: Tuesday, September 25,
Nadine N. Mancini, The public portions of the Postal 2018, at 9:00 a.m.
General Counsel, Senior Agency Official for Service’s request(s) can be accessed via
PLACE: Washington, DC.
Privacy. the Commission’s website (http://
www.prc.gov). Non-public portions of STATUS: Closed.
[FR Doc. 2018–20534 Filed 9–20–18; 8:45 am]
the Postal Service’s request(s), if any, MATTERS TO BE CONSIDERED:
BILLING CODE 7600–01–P
can be accessed through compliance
with the requirements of 39 CFR Tuesday, September 25, 2018, at 9:00
3007.301.1 a.m.
POSTAL REGULATORY COMMISSION The Commission invites comments on 1. Strategic Issues.
[Docket Nos. CP2018–308; CP2018–309] whether the Postal Service’s request(s) 2. Financial Matters.
in the captioned docket(s) are consistent 3. Executive Session—Discussion of
New Postal Products with the policies of title 39. For prior agenda items and Temporary
request(s) that the Postal Service states Emergency Committee governance.
AGENCY: Postal Regulatory Commission.
concern market dominant product(s), General Counsel Certification: The
ACTION: Notice. applicable statutory and regulatory General Counsel of the United States
daltland on DSKBBV9HB2PROD with NOTICES
SUMMARY: The Commission is noticing a requirements include 39 U.S.C. 3622, 39 Postal Service has certified that the
recent Postal Service filing for the U.S.C. 3642, 39 CFR part 3010, and 39 meeting may be closed under the
Commission’s consideration concerning CFR part 3020, subpart B. For request(s) Government in the Sunshine Act.
negotiated service agreements. This 1 See Docket No. RM2018–3, Order Adopting
CONTACT PERSON FOR MORE INFORMATION:
notice informs the public of the filing, Final Rules Relating to Non-Public Information,
Michael J. Elston, Acting Secretary of
invites public comment, and takes other June 27, 2018, Attachment A at 19–22 (Order No. the Board, U.S. Postal Service, 475
administrative steps. 4679). L’Enfant Plaza SW, Washington, DC
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Document Created: 2018-09-21 00:23:26
Document Modified: 2018-09-21 00:23:26
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of a new system of records. | |
| Dates | Comments must be received by OSHRC on or before October 22, 2018. The new system of records will become effective on that date, without any further notice in the Federal Register, unless comments or government approval procedures necessitate otherwise. | |
| Contact | Ron Bailey, Attorney-Advisor, Office of the General Counsel, via telephone at (202) 606-5410, or via email at [email protected] | |
| FR Citation | 83 FR 47942 |
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