83 FR 51673 - Privacy Act of 1974; Matching Program

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 83, Issue 198 (October 12, 2018)

The purpose of this Computer Matching Agreement (CMA) is to verify eligibility for DoD/U.S. Coast Guard (USCG) members of the Reserve forces who receive Veterans Affairs (VA) disability compensation or pension to receive, in lieu and upon election, military pay and allowances when performing reserve duty.

[Federal Register Volume 83, Number 198 (Friday, October 12, 2018)]
[Notices]
[Pages 51673-51675]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-22236]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2018-OS-0074]


Privacy Act of 1974; Matching Program

AGENCY: Office of the Secretary, Department of Defense (DoD).

ACTION: Notice of a new matching program.

-----------------------------------------------------------------------

SUMMARY: The purpose of this Computer Matching Agreement (CMA) is to 
verify eligibility for DoD/U.S. Coast Guard (USCG) members of the 
Reserve forces who receive Veterans Affairs (VA) disability 
compensation or pension to receive, in lieu and upon election, military 
pay and allowances when performing reserve duty.

DATES: Comments will be accepted on or before November 13, 2018. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination. The life of this CMA is estimated to cover the 18-month 
period from October 30, 2018 through April 29, 2020.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    Mail: Department of Defense, Office of the Chief Management 
Officer, Directorate of Oversight and

[[Page 51674]]

Compliance, 4800 Mark Center Drive, Mailbox #24, Suite 08D09, 
Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT:  Mr. Zachary A. Parker, Management 
Analyst, Defense Privacy, Civil Liberties, and Transparency Division, 
4800 Mark Center Drive, Suite 08E08, Alexandria, VA 22350-2000, or by 
phone at (703) 571-0088.

SUPPLEMENTARY INFORMATION:  FY17 Match: VA will submit to DMDC an 
electronic file of all VA pension and disability compensation 
beneficiaries as of the end of September 2017. Defense Manpower Data 
Center (DMDC) will perform a one-time match by SSN with Reserve pay 
data submitted by the military services and the USCG. For each SSN 
match, or ``hit,'' of both data sets, DMDC will provide VA the 
individual's name and other identifying data, to include the number of 
training days and paid active duty days, for each matched record. 
Training days and paid active duty days will be reported as separate 
totals. The hits will be furnished to VA, which will be responsible for 
verifying and determining that the data in the DMDC electronic files is 
consistent with the VA files.
    Subsequent Matches: DMDC updates VA-DoD Identity Repository (VADIR) 
monthly. The electronic data provided by the VA will contain 
information on approximately 4.2 million pension and disability 
compensation recipients. VA will use the Reserve military pay data in 
VADIR to match against VA recipients of VA disability compensation or 
pension and to resolve any discrepancies or inconsistencies on an 
individual basis. VA will initiate actions to obtain an election by the 
individual of which pay he or she wishes to receive and will be 
responsible for making final determinations as to positive 
identification, eligibility for, or amounts of pension or disability 
compensation benefits, adjustments thereto, or any recovery of 
overpayments, or such other action as authorized by law.
    Participating Agencies: The Department of Defense (DoD), Defense 
Manpower Data Center, DoD and Department of Veterans Affairs (VA).
    Authority for Conducting the Matching Program: Title 38 U.S.C. 
5304(c), Prohibition Against Duplication of Benefits, provides that VA 
disability compensation or pension based upon his or her previous 
military service shall not be paid to a person for any period for which 
such person receives active service pay.
    Title 10 U.S.C. 12316, Payment of Certain Reserves While on Duty, 
further provides that a Reservist who is entitled to disability 
payments due to his or her earlier military service and who performs 
duty for which he or she is entitled to DoD/USCG compensation may elect 
to receive for that duty either the disability payments, or if he or 
she waives such payments, the DoD/USCG compensation for the duty 
performed.
    Purpose(s): The purpose of this agreement is to verify eligibility 
for DoD/USCG members of the Reserve forces who receive VA disability 
compensation or pension to receive, in lieu and upon election, military 
pay and allowances when performing reserve duty.
    1. For the FY17 match, VA will provide to DMDC identifying 
information on all VA recipients receiving a VA disability compensation 
or pension. DMDC will match the information with its Reserve military 
pay data and provide for each match (hit) the number of training days 
and the number of active duty days for which the veteran was paid in 
FY17. The VA will use this information to make, where appropriate, 
necessary VA payment adjustments. For subsequent matches, VA will use 
the Reserve military pay data in the VA-DoD Identity Repository (VADIR 
to match against VA recipients of VA disability compensation or 
pension). DMDC sends Reserve military pay data to VADIR monthly; the 
data provided by DMDC include all data elements required for the match.
    Categories of Individuals: All Army, Navy, Air Force, Marine Corps, 
and Coast Guard officer and enlisted personnel who served on active 
duty from July 1, 1968, and after or who have been a member of a 
reserve component since July 1975 (hereafter the ``Armed Forces''); 
retired Armed Forces personnel; active and retired members of the 
commissioned corps of the National Oceanic and Atmospheric 
Administration (NOAA) and the Public Health Service (PHS) (with Armed 
Forces above, hereafter referred to as the ``Uniformed Services''). All 
individuals examined to determine eligibility for military service at 
an Armed Forces Entrance and Examining Station from July 1, 1970, and 
later.
    Current and former DoD civilian employees since January 1, 1972. 
Veterans who used the Veterans Education Assistance Program (VEAP) from 
January 1977 through June 1985.
    Participants in the Department of Health and Human Services 
National Longitudinal Survey.
    Survivors of retired Armed Forces personnel who are eligible for or 
currently receiving disability payments or disability income 
compensation from the Department of Veteran Affairs; surviving spouses 
of active or retired deceased Armed Forces personnel; 100% disabled 
veterans and their survivors; and survivors of retired officers of NOAA 
and PHS who are eligible for, or are currently receiving, Federal 
payments due to the death of the retiree.
    Individuals receiving disability compensation from the Department 
of Veteran Affairs or who are covered by a Department of Veteran 
Affairs' insurance or benefit program; dependents of active and retired 
members of the Uniformed Services, selective service registrants.
    All Federal civilian retirees.
    All non-appropriated funded individuals who are employed by the 
Department of Defense.
    Individuals who were or may have been the subject of tests 
involving chemical or biological human subject testing; and individuals 
who have inquired or provided information to the Department of Defense 
concerning such testing.
    Individuals who are authorized web access to DMDC computer systems 
and databases.
    Categories of Records: Computerized personnel/employment/pay 
records consisting of name, Service Number, Selective Service Number, 
Social Security Number (SSN), DoD Identification Number, citizenship 
data, compensation data, demographic information such as home town, 
age, sex, race, and educational level; civilian occupational 
information; performance ratings of DoD civilian employees and military 
members; reasons given for leaving military service or DoD civilian 
service; civilian and military acquisition work force warrant location, 
training and job specialty information; military personnel information 
such as rank, assignment/deployment, length of service, military 
occupation, aptitude scores, post-service education, training, and 
employment information for veterans; participation in various in-
service education and training programs; date of award of certification

[[Page 51675]]

of military experience and training; military hospitalization and 
medical treatment, immunization, and pharmaceutical dosage records; 
home and work addresses; and identities of individuals involved in 
incidents of child and spouse abuse, and information about the nature 
of the abuse and services provided.
    CHAMPUS claim records containing enrollee, patient and health care 
facility, provided data such as cause of treatment, amount of payment, 
name and Social Security or tax identification number of providers or 
potential providers of care.
    Selective Service System registration data.
    Primary and secondary fingerprints of Military Entrance Processing 
Command (MEPCOM) applicants.
    Department of Veteran Affairs disability payment records. Credit or 
financial data as required for security background investigations.
    Criminal history information on individuals who subsequently enter 
the military.
    Extract from Office of Personnel Management (OPM) OPM/CENTRAL-1, 
Civil Service Retirement and Insurance Records, including postal 
workers covered by Civil Service Retirement, containing Civil Service 
Claim number, date of birth, name, provision of law retired under, 
gross annuity, length of service, annuity commencing date, former 
employing agency and home address. These records provided by OPM for 
approved computer matching.
    Non-appropriated fund employment/personnel records consist of 
Social Security Number (SSN), name, and work address.
    Military drug test records containing the Social Security Number 
(SSN), date of specimen collection, date test results reported, reason 
for test, test results, base/area code, unit, service, status (active/
reserve), and location code of testing laboratory.
    Names of individuals, as well as DMDC assigned identification 
numbers, and other user-identifying data, such as organization, Social 
Security Number (SSN), email address, phone number, of those having web 
access to DMDC computer systems and databases, to include dates and 
times of access.
    System(s) of Records:
    1. The DMDC will use the system of records identified as DMDC 01, 
entitled ``Defense Manpower Data Center Data Base,'' last published in 
the Federal Register at November 23, 2011, 76 FR 72391.
    2. VA will use the system of records identified as ``Compensation, 
Pension, Education and Vocational Rehabilitation and Employment 
Records--VA'' (58 VA21/22/28), republished in its entirety at 77 FR 
42593, July 19, 2012.
    Both record system contain an appropriate routine use provision 
permitting the disclosure and exchange of information pursuant to 
subsection (b)(3) of the Privacy Act. The routine use provisions are 
compatible with the purpose for which the information was collected and 
also reflect that the disclosures are made for computer matching 
purposes.

    Dated: October 9, 2018.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2018-22236 Filed 10-11-18; 8:45 am]
 BILLING CODE 5001-06-P