83 FR 51955 - Submission for OMB Review; System for Award Management Registration Requirements for Prime Grant Recipients
GENERAL SERVICES ADMINISTRATION Federal Register Volume 83, Issue 199 (October 15, 2018)
Federal Register Volume 83, Issue 199 (October 15, 2018)
| Page Range | 51955-51957 | |
| FR Document | 2018-22407 |
[Federal Register Volume 83, Number 199 (Monday, October 15, 2018)] [Notices] [Pages 51955-51957] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2018-22407] ----------------------------------------------------------------------- GENERAL SERVICES ADMINISTRATION [OMB Control No. 3090-0290; Docket No. 2018-0001; Sequence No. 16] Submission for OMB Review; System for Award Management Registration Requirements for Prime Grant Recipients AGENCY: Office of the Integrated Award Environment, General Services Administration (GSA). ACTION: Notice of request for comments regarding revisions to an existing OMB information collection. ----------------------------------------------------------------------- SUMMARY: Under the provisions of the Paperwork Reduction Act of 1995, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve revisions to the currently approved information collection requirement regarding the pre-award registration requirements for federal Prime Grant Recipients. These revisions will enable non-Federal entities to complete governmentwide certifications and representations for Federal financial assistance at the time of registration in the System for Award Management (SAM). DATES: Submit comments on or before November 14, 2018. ADDRESSES: Submit comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Office of Information and Regulatory Affairs of OMB, Attention: Desk Officer for GSA, Room 10236, NEOB, Washington, DC 20503. Additionally submit a copy to GSA by any of the following methods:Regulations.gov: http://www.regulations.gov. Submit comments via the Federal eRulemaking portal by searching the OMB control number 3090-0290. Select the link ``Comment Now'' that corresponds with ``Information Collection 3090-0290, System for Award Management Registration Requirements for Prime Grant Recipients''. Follow the instructions provided on the screen. Please include your name, company name (if any), and ``Information Collection 3090-0290, System for [[Page 51956]] Award Management Registration Requirements for Prime Grant Recipients'' on your attached document. Mail: General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405. ATTN: Ms. Mandell/IC 3090-0290. Instructions: Please submit comments only and cite Information Collection 3090-0290, System for Award Management Registration Requirements for Prime Grant Recipients, in all correspondence related to this collection. Comments received generally will be posted without change to http://www.regulations.gov, including any personal and/or business confidential information provided. To confirm receipt of your comment(s), please check regulations.gov approximately two to three days after submission to verify posting (except allow 30 days for posting of comments submitted by mail). FOR FURTHER INFORMATION CONTACT: Ms. Nancy Goode, Program Manager, IAE Outreach and Stakeholder Management Division, at telephone number 703- 605-2175; or via email at [email protected]. SUPPLEMENTARY INFORMATION: A. Purpose This information collection requires information necessary for prime applicants and recipients, excepting individuals, of Federal grants to register in the System for Award Management (SAM) and maintain an active SAM registration with current information at all times during which they have an active Federal award or an application or plan under consideration by an agency pursuant to 2 CFR Subtitle A, Chapter I, and Part 25 (75 FR 55673 as amended at 79 FR 75879). 2 CFR Subtitle A, Chapter I, and Part 25 designates SAM as the governmentwide repository for standard information about applicants and recipients. 2 CFR Subtitle A, Chapter II, and Part 200 (80 FR 43308) also designates SAM as the system recipients are required to report certain civil, criminal, or administrative proceedings if they meet certain conditions. Further, Federal awarding agencies are required to check SAM for pre-award purposes in accordance with 2 CFR part 180. This information collection requires that all prime grant awardees, subject to the requirements in 2 CFR Subtitle A, Chapter I, and Part 25 register and maintain their registration in SAM. Pursuant to 2 CFR Subtitle A, Chapter II, Part 200, Subpart C, Section 200.208 Certifications and representations, Federal agencies are authorized to require non-Federal entities to submit certifications and representations required by Federal statutes, or regulations on an annual basis. Currently, most Federal agencies require non-Federal entities to submit certifications with each Federal assistance application by use of the Assurances for Non-Construction Programs (SF- 424B) and on an annual basis thereafter. To streamline this data collection and to reduce burden, OMB, in conjunction with the Federal assistance community, developed standard governmentwide certifications and representations to be certified by the non-Federal entity when registering in SAM. In Fiscal Year 2019, OMB will reemphasize that SAM is the repository for standard information about applicants and recipients and that the standard governmentwide certifications and representations are to be certified within SAM at the time of registration and/or registration renewal should meet the need of governmentwide certifications and representations. This will reduce the unnecessary, duplicative practice of agencies requesting certifications and representations with the submission of each application and lead to phasing out the use of the SF-424B, thereby decreasing the burden level of Federal grant recipients and Federal agencies. B. Discussion and Analysis A 60-day notice published in the Federal Register at 83 FR 24311 on May 25, 2018. Five respondent's comments were received. The following are summaries of those comments and GSA's responses: Comment: The respondent stated support for this proposal, citing that hard copies of assurance forms are signed multiple times throughout the year. By incorporating the assurances into the SAM registration, the processing of grants and cooperative agreements would be streamlined, thereby reducing the paperwork burden for both their agency and their subrecipients. Response: GSA agrees that incorporating grants certifications and representation into the SAM registration process will result in a burden reduction for grantees, subrecipients and federal awarding agencies. Comment: The respondent stated their support for incorporating governmentwide certifications and representations in SAM to reduce the duplicative collection of such documents by multiple Federal agencies. Response: GSA agrees that incorporating grants certifications and representations into the SAM registration process will reduce the duplicative collection of such documents. Comment: One respondent questioned whether non-Federal entities self-identify if they are (or anticipate being) a prime or subrecipient. Response: Non-Federal entities registering in SAM do not self- identify whether they are a prime or sub-recipient. Many registered entities may be both a prime recipient and subrecipient for different awards. Comment: One respondent commented that in order to continue collecting the SF424B Assurances from entities exempt from SAM (i.e. individuals), a corresponding form would still need to be maintained outside of SAM.gov. Response: GSA has informed OMB of this requirement. Comment: One respondent asked whether the system update to add the grant certifications and representations will trigger an unscheduled registration update requirement for all registered entities. Response: The implementation of the grants certifications and representations in SAM will not trigger an unscheduled registration update for registered entities. Once the grant certifications and representations become active in SAM, per OMB guidance, all registered entities will complete their initial certifications in SAM during their annual re-registration. Federal agencies will continue to use their current processes for the submission of assurances (SF-424B) until such time that all their active grant recipients have completed their registrations in SAM. Comment: One respondent asked if entities will be required to complete all certifications at each annual re-registration and suggested that a new collection may only be needed if the individual responsible for the submission at the registered entity changes in the future. Response: The initial implementation will require entities to provide the certification during their initial registration and each subsequent annual re-registration. GSA is continually looking at ways to improve the SAM customer experience and will take the recommendation under advisement. Comment: One respondent proposed the elimination of SF-424D-- Assurances for Construction Programs and the incorporation of the form into the certifications and representations in SAM. [[Page 51957]] Response: GSA will implement additional certifications and representations into SAM, as directed by OMB. At this time, only the assurances in the SF-424B are being incorporated. Comment: One respondent stated that the SAM registration process is time-consuming and frustrating for their foreign-based recipients and they object to adding another layer to the process. They further stated that their grants are usually under $10,000. Response: Although 2 CFR 25--Universal Identifier and System for Award Management, requires that all entities applying for or receiving federal awards, including subrecipients of federal awards, must register in SAM, there are conditions under which a federal agency may exempt a foreign entity from this requirement. 2 CFR 25.110 (d)(2)(ii) allows agencies to determine the practicality of whether a ``foreign entity applying for or receiving an award or subaward for a project or program outside the United States valued at less than $25,000'' must comply with the SAM registration requirement. Comment: One respondent stated that eliminating an agency's ability to require certifications and assurances on their own application is impractical. Response: Although the standard governmentwide certifications and representations will be certified in SAM, Federal agencies will still be able to require the submission of agency or program specific certifications and representations with applications. Comment: One respondent stated that the cost and implementation timeline considerations for agencies with online project and grant application systems. The respondent further stated that they could not implement system changes by October 1. Response: GSA has informed OMB of this consideration. The implementation date for entities to begin providing certifications during their initial registration and their subsequent annual re- registration will be no earlier than January 1, 2019. The full transition to grant certifications in SAM will not be completed for a year, since existing registrants will complete the certifications in their annual re-certification process. Once a recipient has registered or re-registered, the Federal agency will be able to download or print a copy of the entity's certification to be entered into the entity's grant award file. C. Annual Reporting Burden Respondents: 143,334. Responses per Respondent: 1. Total annual responses: 143,334. Hours per Response: 2.5. Total Burden Hours: 358,335. Public comments are particularly invited on: Whether this collection of information is necessary for the proper performance of functions of the System for Award Management Registration Requirements for Prime Grant Recipients, whether it will have practical utility; whether our estimate of the public burden of this collection of information is accurate, and based on valid assumptions and methodology; ways to enhance the quality, utility, and clarity of the information to be collected; and ways in which we can minimize the burden of the collection of information on those who are to respond, through the use of appropriate technological collection techniques or other forms of information technology. Obtaining Copies of Proposals: Requesters may obtain a copy of the information collection documents in hard-copy or electronic format. Hard copy: General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405, telephone 202- 501-4755. Please cite OMB Control No. 3090-0290, System for Award Management Registration Requirements for Prime Grant Recipients, in all correspondence. Dated: October 4, 2018. David A. Shive, Chief Information Officer. [FR Doc. 2018-22407 Filed 10-12-18; 8:45 am] BILLING CODE 6820-WY-P
![Federal Register / Vol. 83, No. 199 / Monday, October 15, 2018 / Notices 51955
Division (MVCB), 1800 F Street NW, Manufacturers (AFPM) submitted the techniques or other forms of information
Washington, DC 20405. ATTN: Ms. only comment to that notice. technology.
Mandell/IC 3090–XXXX; CDP Supply Comment: AFPM stated that it Dated: October 4, 2018.
Chain Climate Change Information ‘‘supports the use of data obtained from
David A. Shive,
Request. thorough and objective analysis of
Chief Information Officer.
Instructions: Please submit comments industry sector risks, opportunities, and
overall performance.’’ AFMP also [FR Doc. 2018–22408 Filed 10–12–18; 8:45 am]
only and cite Information Collection
3090–XXXX; CDP Supply Chain Climate requested that GSA ‘‘abandon its plan to BILLING CODE 6820–61–P
Change Information Request, in all use CDP data in contract decisions’’
correspondence related to this because, in AFPM’s view, CDP’s
proprietary scoring methods are GENERAL SERVICES
collection. Comments received generally
unreliable, and using CDP data for ADMINISTRATION
will be posted without change to http://
www.regulations.gov, including any contract selection would contradict the [OMB Control No. 3090–0290; Docket No.
personal and/or business confidential intent of E.O. 13783 and constitute a de 2018–0001; Sequence No. 16]
information provided. To confirm facto requirement to disclose
receipt of your comment(s), please information to CDP. AFPM Submission for OMB Review; System
check www.regulations.gov, recommended that GSA rely instead for Award Management Registration
approximately two to three days after upon information from a variety of other Requirements for Prime Grant
submission to verify posting (except sources. Recipients
allow 30 days for posting of comments Response: GSA has no plan to use AGENCY: Office of the Integrated Award
submitted by mail). CDP data for purposes of contract Environment, General Services
selection or eligibility. GSA plans to use Administration (GSA).
FOR FURTHER INFORMATION CONTACT: Mr.
voluntarily provided CDP data,
Jed Ela, Sustainability Advisor, Office of alongside other data sources as ACTION: Notice of request for comments
Government-Wide Policy, at jed.ela@ recommended by AFPM, as general regarding revisions to an existing OMB
gsa.gov. market research to better inform its information collection.
SUPPLEMENTARY INFORMATION: business needs, including its needs for SUMMARY: Under the provisions of the
products and services which minimize Paperwork Reduction Act of 1995, the
A. Purpose
waste and business risks, and to learn Regulatory Secretariat Division will be
The CDP Supply Chain Climate more about available products and submitting to the Office of Management
Change Information Request is an services that meet these needs. GSA is and Budget (OMB) a request to review
electronic questionnaire designed to required by 31 U.S. Code 3512(c)(1)(b) and approve revisions to the currently
collect information pertinent to to safeguard Federal assets against approved information collection
organizations’ exposure to energy waste, loss, and misappropriation. GSA requirement regarding the pre-award
market and environmental risks. The is also required by E.O. 13834 (signed registration requirements for federal
questionnaire is administered by CDP May 17, 2018) to meet statutory Prime Grant Recipients. These revisions
North America, Inc., a 501(c)(3) requirements ‘‘in a manner that will enable non-Federal entities to
nonprofit organization (‘‘CDP’’). CDP increases efficiency, optimizes complete governmentwide certifications
administers the questionnaire annually performance, eliminates unnecessary and representations for Federal financial
to companies on behalf of over 650 use of resources, and protects the assistance at the time of registration in
institutional investors and over 100 environment’’ and to ‘‘reduce waste, cut the System for Award Management
major purchasing corporations and costs, [and] enhance the resilience of (SAM).
governmental purchasing organizations. Federal infrastructure and operations.’’
In accordance with 31 U.S. Code E.O. 13834, Efficient Federal DATES: Submit comments on or before
3512(c)(1)(b), GSA will use the Operations, 83 FR 23771. This November 14, 2018.
information collected via this collection will provide GSA with a ADDRESSES: Submit comments regarding
questionnaire to inform and develop variety of information needed to this burden estimate or any other aspect
purchasing policies and contract implement these mandates to reduce of this collection of information,
requirements necessary to safeguard waste and minimize risks of disruption including suggestions for reducing this
Federal assets against waste, loss, and to critical operations. Given these burden to: Office of Information and
misappropriation resulting from considerations, GSA does not believe Regulatory Affairs of OMB, Attention:
unmitigated exposure to energy market changes to the Information Collection Desk Officer for GSA, Room 10236,
and environmental risks. Request (ICR) are appropriate. NEOB, Washington, DC 20503.
Additionally submit a copy to GSA by
B. Annual Burden Hours Public Comments any of the following methods:
Frequency: Annual. Public comments are particularly • Regulations.gov: http://
Affected Public: Federal contractors. invited on: Whether this collection of www.regulations.gov. Submit comments
Number of Respondents: 250. information is necessary, whether it will via the Federal eRulemaking portal by
Responses per Respondent: 1. have practical utility; whether our searching the OMB control number
Total Annual Responses: 250. estimate of the public burden of this 3090–0290. Select the link ‘‘Comment
Estimated Time per Respondent: 4.8 collection of information is accurate, Now’’ that corresponds with
and based on valid assumptions and ‘‘Information Collection 3090–0290,
khammond on DSK30JT082PROD with NOTICES
hrs.
Total Burden Hours: 1210. methodology; ways to enhance the System for Award Management
quality, utility, and clarity of the Registration Requirements for Prime
C. Discussion and Analysis information to be collected; and ways in Grant Recipients’’. Follow the
A notice was published in the Federal which we can minimize the burden of instructions provided on the screen.
Register at 83 FR 32298 on July 12, the collection of information on those Please include your name, company
2018. One comment was received. The who are to respond, through the use of name (if any), and ‘‘Information
American Fuel and Petrochemical appropriate technological collection Collection 3090–0290, System for
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![Federal Register / Vol. 83, No. 199 / Monday, October 15, 2018 / Notices 51957
Response: GSA will implement Total annual responses: 143,334. Services (Draft Guideline). The Draft
additional certifications and Hours per Response: 2.5. Guideline is an update of two sections
representations into SAM, as directed Total Burden Hours: 358,335. of the Guideline for Infection Control in
by OMB. At this time, only the Public comments are particularly Healthcare Personnel, 1998: C. Infection
assurances in the SF–424B are being invited on: Whether this collection of Control Objectives for a Personnel
incorporated. information is necessary for the proper Health Service and D. Elements of a
Comment: One respondent stated that performance of functions of the System Personnel Health Service for Infection
the SAM registration process is time- for Award Management Registration Control. The updated recommendations
consuming and frustrating for their Requirements for Prime Grant in the Draft Guideline are intended to
foreign-based recipients and they object Recipients, whether it will have facilitate the provision of occupational
to adding another layer to the process. practical utility; whether our estimate of infection prevention and control
They further stated that their grants are the public burden of this collection of services to healthcare personnel and to
usually under $10,000. information is accurate, and based on prevent transmission of infections
Response: Although 2 CFR 25— valid assumptions and methodology; between healthcare personnel and
Universal Identifier and System for ways to enhance the quality, utility, and others.
Award Management, requires that all clarity of the information to be
entities applying for or receiving federal DATES: Written comments must be
collected; and ways in which we can
awards, including subrecipients of received on or before December 14,
minimize the burden of the collection of
federal awards, must register in SAM, 2018.
information on those who are to
there are conditions under which a respond, through the use of appropriate ADDRESSES: You may submit comments,
federal agency may exempt a foreign technological collection techniques or identified by Docket No. CDC–2018–
entity from this requirement. 2 CFR other forms of information technology. 0099, by any of the following methods:
25.110 (d)(2)(ii) allows agencies to Obtaining Copies of Proposals: • Federal eRulemaking Portal: http://
determine the practicality of whether a Requesters may obtain a copy of the www.regulations.gov. Follow the
‘‘foreign entity applying for or receiving information collection documents in instructions for submitting comments.
an award or subaward for a project or hard-copy or electronic format. Hard • Mail: Division of Healthcare Quality
program outside the United States copy: General Services Administration, Promotion, National Center for
valued at less than $25,000’’ must Regulatory Secretariat Division (MVCB), Emerging and Zoonotic Infectious
comply with the SAM registration 1800 F Street NW, Washington, DC Diseases, Centers for Disease Control
requirement. 20405, telephone 202–501–4755. Please and Prevention, Attn: Docket No. CDC–
Comment: One respondent stated that cite OMB Control No. 3090–0290, 2018–0099, HICPAC Secretariat, 1600
eliminating an agency’s ability to System for Award Management Clifton Road NE, Mailstop A07, Atlanta,
require certifications and assurances on Registration Requirements for Prime Georgia 30329.
their own application is impractical. Grant Recipients, in all correspondence. Instructions: Submissions via http://
Response: Although the standard regulations.gov are preferred. All
Dated: October 4, 2018.
governmentwide certifications and submissions received must include the
representations will be certified in David A. Shive,
agency name and Docket Number. All
SAM, Federal agencies will still be able Chief Information Officer. relevant comments received will be
to require the submission of agency or [FR Doc. 2018–22407 Filed 10–12–18; 8:45 am] posted without change to http://
program specific certifications and BILLING CODE 6820–WY–P regulations.gov, including any personal
representations with applications. information provided. For access to the
Comment: One respondent stated that docket to read background documents
the cost and implementation timeline DEPARTMENT OF HEALTH AND or comments received, go to http://
considerations for agencies with online HUMAN SERVICES www.regulations.gov.
project and grant application systems.
Centers for Disease Control and FOR FURTHER INFORMATION CONTACT:
The respondent further stated that they
could not implement system changes by Prevention Kendra Cox, Division of Healthcare
October 1. Quality Promotion, National Center for
[Docket No. CDC–2018–0099] Emerging and Zoonotic Infectious
Response: GSA has informed OMB of
this consideration. The implementation Diseases, Centers for Disease Control
Draft Guideline: Infection Control in and Prevention, 1600 Clifton Road NE,
date for entities to begin providing Healthcare Personnel: Infrastructure
certifications during their initial Mailstop A–07, Atlanta, Georgia 30329;
and Routine Practices for Telephone: (404) 639–4000.
registration and their subsequent annual Occupational Infection Prevention and
re-registration will be no earlier than SUPPLEMENTARY INFORMATION:
Control Services
January 1, 2019. The full transition to Public Participation
grant certifications in SAM will not be AGENCY: Centers for Disease Control and
completed for a year, since existing Prevention (CDC), Department of Health Interested persons or organizations
registrants will complete the and Human Services (DHHS). are invited to participate by submitting
certifications in their annual re- ACTION: Notice with comment period. written views, recommendations, and
certification process. Once a recipient data.
has registered or re-registered, the SUMMARY: The Centers for Disease Please note that comments received,
Control and Prevention (CDC), in the including attachments and other
khammond on DSK30JT082PROD with NOTICES
Federal agency will be able to download
or print a copy of the entity’s Department of Health and Human supporting materials, are part of the
certification to be entered into the Services (DHHS), announces the public record and are subject to public
entity’s grant award file. opening of a docket to obtain comment disclosure. Comments will be posted on
on the Draft Guideline: Infection Control https://www.regulations.gov. Therefore,
C. Annual Reporting Burden in Healthcare Personnel: Infrastructure do not include any information in your
Respondents: 143,334. and Routine Practices for Occupational comments or supporting materials that
Responses per Respondent: 1. Infection Prevention and Control you consider confidential or
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Document Created: 2018-10-13 10:02:16
Document Modified: 2018-10-13 10:02:16
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of request for comments regarding revisions to an existing OMB information collection. | |
| Dates | Submit comments on or before November 14, 2018. | |
| Contact | Ms. Nancy Goode, Program Manager, IAE Outreach and Stakeholder Management Division, at telephone number 703- 605-2175; or via email at [email protected] | |
| FR Citation | 83 FR 51955 |
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