83_FR_53054 83 FR 52852 - Privacy Act of 1974; System of Records

83 FR 52852 - Privacy Act of 1974; System of Records

OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION

Federal Register Volume 83, Issue 202 (October 18, 2018)

Page Range52852-52854
FR Document2018-22677

In accordance with the Privacy Act of 1974, as amended, the

Federal Register, Volume 83 Issue 202 (Thursday, October 18, 2018)
[Federal Register Volume 83, Number 202 (Thursday, October 18, 2018)]
[Notices]
[Pages 52852-52854]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-22677]



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OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION




Privacy Act of 1974; System of Records



AGENCY: Occupational Safety and Health Review Commission.



ACTION: Notice of a modified system of records and rescindment of a 

system of records notice.



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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 

Occupational Safety and Health Review Commission (OSHRC) is revising 

the notice for system-of-records OSHRC-7 and is rescinding the notice 

for system-of-records OSHRC-8.



DATES: Comments must be received by OSHRC on or before November 19, 

2018. The revisions to the system-of-records notice for OSHRC-7, and 

the rescindment of the notice for OSHRC-8, will become effective on 

that date, without any further notice in the Federal Register, unless 

comments or government approval procedures necessitate otherwise.



ADDRESSES: You may submit comments by any of the following methods:

     Email: rbailey@oshrc.gov. Include ``PRIVACY ACT SYSTEM OF 

RECORDS'' in the subject line of the message.

     Fax: (202) 606-5417.

     Mail: One Lafayette Centre, 1120 20th Street NW, Ninth 

Floor, Washington, DC 20036-3457.

     Hand Delivery/Courier: Same as mailing address.

    Instructions: All submissions must include your name, return 

address, and email address, if applicable. Please clearly label 

submissions as ``PRIVACY ACT SYSTEM OF RECORDS.''



FOR FURTHER INFORMATION CONTACT: Ron Bailey, Attorney-Advisor, Office 

of the General Counsel, via telephone at (202) 606-5410, or via email 

at rbailey@oshrc.gov.



SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 

552a(e)(4), requires federal agencies such as OSHRC to publish in the 

Federal Register notice of any new or modified system of records. As 

detailed below, OSHRC is revising the notice for Personnel Security 

Files, OSHRC-7, to (1) account for changes in the names of the 

pertinent office and positions within the agency; (2) eliminate OSHRC's 

regional offices as system locations and managers; (3) revise the 

method by which records are retrieved; (4) update the authorities 

permitting maintenance of this system of records and the reference to 

the applicable General Records Schedule; (5) simplify the explanations 

concerning the categories of individuals covered by the system, and the 

categories of records in the system; and (6) accurately describe 

storage and safeguarding practices. To this system, OSHRC is also 

adding records relating to the issuance of office access cards, which 

are retrievable by name, and include the first and last names of those 

issued cards, and the dates that the cards were activated, deactivated, 

and turned in. In addition, OSHRC has previously relied on blanket



[[Page 52853]]



routine uses to describe the circumstances under which records may be 

disclosed. Going forward, as revised notices are published for new and 

modified systems of records, a full description of the routine uses--

rather than a reference to blanket routine uses--will be included in 

each notice. This is simply a change in format that has not resulted in 

any substantive changes to the routine uses for this system of records.

    OSHRC is also rescinding the notice for OSHRC-8--Identification 

Card and Office Key Distribution Records. Most of the records covered 

by OSHRC-8 are no longer maintained by OSHRC due to the issuance and 

use of personal identity verification (PIV) cards, in accordance with 

Homeland Security Presidential Directive (HSPD) 12. Records concerning 

these PIV cards are maintained by the General Services Administration 

(GSA) and are covered by the governmentwide system-of-records notice 

GSA/GOVT-7 (HSPD-12 USAccess). OSHRC does, however, maintain records, 

as described above, on office access cards. OSHRC has concluded, 

however, that such records are related to personnel security and 

therefore should be included in OSHRC-7, Personnel Security Records.

    The notices for the rescission of OSHRC-8, and for modified system-

of-records OSHRC-7, are as follows.

SYSTEM NAME AND NUMBER

    Identification Card and Office Key Distribution Records, OSHRC-8.



HISTORY:

    April 14, 2006, 71 FR 19556; August 4, 2008, 73 FR 45256; October 

5, 2015, 80 FR 60182; and September 28, 2017, 82 FR 45324.



SYSTEM NAME AND NUMBER:

    Personnel Security Records, OSHRC-7.



SECURITY CLASSIFICATION:

    Unclassified.



SYSTEM LOCATION:

    The Office of the Executive Director maintains the records in this 

system. The office is located at 1120 20th Street NW, Ninth Floor, 

Washington, DC 20036-3457.



SYSTEM MANAGER(S):

    Human Resources Specialist, 1120 20th Street NW, Ninth Floor, 

Washington, DC 20036-3457; (202) 606-5100.



AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    Executive Orders 10450, 10577, 13467, and 13488; Homeland Security 

Presidential Directive (HSPD) 12; and Federal Information Processing 

Standard (FIPS) 201.



PURPOSE(S) OF THE SYSTEM:

    The information collected by OSHRC allows the Office of Personnel 

Management (OPM) to conduct background investigations on those 

individuals being credentialed, assists in verifying the identity of 

those for whom credentials have been requested, and provides the 

necessary information for issuance of identification and access cards.



CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    This system of records covers current OSHRC employees, contractors, 

and Commission members, and, as to records concerning office access 

cards, also former employees, contractors, and Commission members.



CATEGORIES OF RECORDS IN THE SYSTEM:

    This system of records may include an individual's name and former 

names; signature; date and place of birth; social security number; 

citizenship information; residential history; education; employment 

history; criminal history and police records; names of associates and 

references, and their contact information; military history and 

selective service record; illegal drug activities; telephone numbers; 

hair and eye color, weight, and height; gender; financial records; 

investigative records; foreign countries visited; marital status and 

name, date and place of birth, address, and social security number of 

spouse; names of certain relatives who work for the government; names, 

addresses, dates and countries of birth, and citizenship of certain 

relatives. As to office access cards, the records include only the 

individual's name, and the date that the access card was activated, 

deactivated, and turned in.

    Most of these records are decentralized copies from OPM and remain 

subject to the practices and policies set forth in system-of-records 

notice OPM/CENTRAL-9 (Personnel Investigations Records).



RECORD SOURCE CATEGORIES:

    Information contained in the system is obtained from individuals 

subject to the credentialing process, OSHRC employees involved in the 

credentialing process, and investigative record materials furnished by 

OPM.



ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 

OF USERS AND PURPOSES OF SUCH USES:

    In addition to disclosures generally permitted under 5 U.S.C. 

552a(b), all or a portion of the records or information contained in 

this system of records may be disclosed as a routine use pursuant to 5 

U.S.C. 552a(b)(3) under the circumstances or for the purposes described 

below, to the extent such disclosures are compatible with the purposes 

for which the information was collected:

    (1) To the Department of Justice (DOJ), or to a court or 

adjudicative body before which OSHRC is authorized to appear, when any 

of the following entities or individuals--(a) OSHRC, or any of its 

components; (b) any employee of OSHRC in his or her official capacity; 

(c) any employee of OSHRC in his or her individual capacity where DOJ 

(or OSHRC where it is authorized to do so) has agreed to represent the 

employee; or (d) the United States, where OSHRC determines that 

litigation is likely to affect OSHRC or any of its components--is a 

party to litigation or has an interest in such litigation, and OSHRC 

determines that the use of such records by DOJ, or by a court or other 

tribunal, or another party before such tribunal, is relevant and 

necessary to the litigation.

    (2) To an appropriate agency, whether federal, state, local, or 

foreign, charged with investigating or prosecuting a violation or 

enforcing or implementing a law, rule, regulation, or order, when a 

record, either on its face or in conjunction with other information, 

indicates a violation or potential violation of law, which includes 

civil, criminal or regulatory violations, and such disclosure is proper 

and consistent with the official duties of the person making the 

disclosure.

    (3) To a federal, state, or local agency maintaining civil, 

criminal or other relevant enforcement information, such as current 

licenses, if necessary to obtain information relevant to an OSHRC 

decision concerning the hiring, appointment, or retention of an 

employee; the issuance, renewal, suspension, or revocation of a 

security clearance; the execution of a security or suitability 

investigation; the letting of a contract; or the issuance of a license, 

grant or other benefit.

    (4) To a federal, state, or local agency, in response to that 

agency's request for a record, and only to the extent that the 

information is relevant and necessary to the requesting agency's 

decision in the matter, if the record is sought in connection with the 

hiring, appointment, or retention of an



[[Page 52854]]



employee; the issuance, renewal, suspension, or revocation of a 

security clearance; the execution of a security or suitability 

investigation; the letting of a contract; or the issuance of a license, 

grant or other benefit by the requesting agency.

    (5) To an authorized appeal grievance examiner, formal complaints 

manager, equal employment opportunity investigator, arbitrator, or 

other duly authorized official engaged in investigation or settlement 

of a grievance, complaint, or appeal filed by an employee, only to the 

extent that the information is relevant and necessary to the case or 

matter.

    (6) To OPM in accordance with the agency's responsibilities for 

evaluation and oversight of federal personnel management.

    (7) To officers and employees of a federal agency for the purpose 

of conducting an audit, but only to the extent that the record is 

relevant and necessary to this purpose.

    (8) To OMB in connection with the review of private relief 

legislation at any stage of the legislative coordination and clearance 

process, as set forth in Circular No. A-19.

    (9) To a Member of Congress or to a person on his or her staff 

acting on the Member's behalf when a written request is made on behalf 

and at the behest of the individual who is the subject of the record.

    (10) To the National Archives and Records Administration (NARA) for 

records management inspections and such other purposes conducted under 

the authority of 44 U.S.C. 2904 and 2906.

    (11) To appropriate agencies, entities, and persons when: (a) OSHRC 

suspects or has confirmed that there has been a breach of the system of 

records; (b) OSHRC has determined that as a result of the suspected or 

confirmed breach there is a risk of harm to individuals, OSHRC, the 

Federal Government, or national security; and (c) the disclosure made 

to such agencies, entities, and persons is reasonably necessary to 

assist in connection with OSHRC's efforts to respond to the suspected 

or confirmed breach or to prevent, minimize, or remedy such harm.

    (12) To NARA, Office of Government Information Services (OGIS), to 

the extent necessary to fulfill its responsibilities in 5 U.S.C. 

552(h), to review administrative agency policies, procedures and 

compliance with FOIA, and to facilitate OGIS' offering of mediation 

services to resolve disputes between persons making FOIA requests and 

administrative agencies.

    (13) To another federal agency or federal entity, when OSHRC 

determines that information from this system of records is reasonably 

necessary to assist the recipient agency or entity in (a) responding to 

a suspected or confirmed breach or (b) preventing, minimizing, or 

remedying the risk of harm to individuals, the recipient agency or 

entity (including its information systems, programs, and operations), 

the Federal Government, or national security, resulting from a 

suspected or confirmed breach.



POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

    Records are stored on paper in locked file cabinets.



POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

    Records are retrieved by an individual's name.



POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

    Office access card records are retained and disposed of in 

accordance with NARA's General Records Schedule 5.6, Item 21. However, 

paper copies of personnel security records from OPM are shredded once 

an employee, contractor, or Commission member no longer works at OSHRC.



ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

    Records are maintained in a locked file cabinet. Access to the 

cabinet is limited to personnel having a need for access to perform 

their official functions.



RECORD ACCESS PROCEDURES:

    Individuals who wish to gain access to their records should notify: 

Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, 

DC 20036-3457. For an explanation on how such requests should be 

drafted, refer to 29 CFR 2400.6 (procedures for requesting records).



CONTESTING RECORD PROCEDURES:

    Individuals who wish to contest their records should notify: 

Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, 

DC 20036-3457. For an explanation on the specific procedures for 

contesting the contents of a record, refer to 29 CFR 2400.8 (Procedures 

for requesting amendment), and 29 CFR 2400.9 (Procedures for 

appealing).



NOTIFICATION PROCEDURES:

    Individuals interested in inquiring about their records should 

notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, 

Washington, DC 20036-3457. For an explanation on how such requests 

should be drafted, refer to 29 CFR 2400.5 (notification), and 29 CFR 

2400.6 (procedures for requesting records).



EXEMPTIONS PROMULGATED FOR THE SYSTEM:

    None.



HISTORY:

    April 14, 2006, 71 FR 19556; August 4, 2008, 73 FR 45256; October 

5, 2015, 80 FR 60182; and September 28, 2017, 82 FR 45324.



    Dated: October 11, 2018.

Nadine N. Mancini,

General Counsel, Senior Agency Official for Privacy.

[FR Doc. 2018-22677 Filed 10-17-18; 8:45 am]

 BILLING CODE 7600-01-P





                                               52852                       Federal Register / Vol. 83, No. 202 / Thursday, October 18, 2018 / Notices

                                               Budget, Room 10235, Washington, DC                      grantee report form does not collect                  Occupational Safety and Health Review
                                               20503, 202–395–7316.                                    detailed information about project                    Commission (OSHRC) is revising the
                                               SUPPLEMENTARY INFORMATION: The NEA                      design, and changes to the report form                notice for system-of-records OSHRC–7
                                               is particularly interested in comments                  would not yield substantive information               and is rescinding the notice for system-
                                               which:                                                  until at least 2022 due to the grant                  of-records OSHRC–8.
                                                  • Evaluate whether the proposed                      reporting cycle. Our Town is the NEA’s                DATES: Comments must be received by
                                               collection of information is necessary                  creative placemaking grants program                   OSHRC on or before November 19,
                                               for the proper performance of the                       since FY 2011. Through project-based                  2018. The revisions to the system-of-
                                               functions of the agency, including                      funding ranging from $25,000 to                       records notice for OSHRC–7, and the
                                               whether the information will have                       $150,000, the agency makes awards                     rescindment of the notice for OSHRC–
                                               practical utility;                                      nationally to local government agencies               8, will become effective on that date,
                                                  • Evaluate the accuracy of the                       and nonprofit organizations in urban,                 without any further notice in the
                                               agency’s estimate of the burden of the                  rural, and tribal communities to support              Federal Register, unless comments or
                                               proposed collection of information                      projects that integrate arts, culture, and            government approval procedures
                                               including the validity of the                           design activities into efforts that                   necessitate otherwise.
                                               methodology and assumptions used;                       strengthen communities by advancing                   ADDRESSES: You may submit comments
                                                  • Enhance the quality, utility, and                  local economic, physical, and/or social               by any of the following methods:
                                               clarity of the information to be                        outcomes. These projects require a                       • Email: rbailey@oshrc.gov. Include
                                               collected; and                                          partnership between a local government                ‘‘PRIVACY ACT SYSTEM OF
                                                  • Minimize the burden of the                         entity and nonprofit organization, one of             RECORDS’’ in the subject line of the
                                               collection of information on those who                  which must be a cultural organization;                message.
                                               are to respond, including through the                   and should engage in partnership with                    • Fax: (202) 606–5417.
                                               use of appropriate automated,                           other sectors (such as agriculture and                   • Mail: One Lafayette Centre, 1120
                                               electronic, mechanical, or other                        food, economic development, education                 20th Street NW, Ninth Floor,
                                               technological collection techniques or                  and youth, environment and energy,                    Washington, DC 20036–3457.
                                               other forms of information technology,
                                                                                                       health, housing, public safety,                          • Hand Delivery/Courier: Same as
                                                                                                       transportation, and workforce                         mailing address.
                                               e.g., permitting electronic submissions
                                                                                                       development). Our Town projects                          Instructions: All submissions must
                                               of responses.
                                                                                                       proposed by applicants often utilize a                include your name, return address, and
                                                  Agency: National Endowment for the
                                                                                                       mix of activities, including arts                     email address, if applicable. Please
                                               Arts.
                                                                                                       engagement, cultural planning, design,                clearly label submissions as ‘‘PRIVACY
                                                  Title: Our Town Program
                                                                                                       and artist and creative industry support.             ACT SYSTEM OF RECORDS.’’
                                               Implementation Study.
                                                                                                       It is the agency’s vision that successful             FOR FURTHER INFORMATION CONTACT: Ron
                                                  OMB Number: New.
                                                                                                       Our Town projects ultimately lay the                  Bailey, Attorney-Advisor, Office of the
                                                  Frequency: One Time.
                                                                                                       groundwork for systemic changes that                  General Counsel, via telephone at (202)
                                                  Affected Public: Grantee                             sustain the integration of arts, culture,
                                               Organizations (local government                                                                               606–5410, or via email at rbailey@
                                                                                                       and design into strategies for                        oshrc.gov.
                                               agencies and nonprofits).                               strengthening communities. This study
                                                  Estimated Number of Respondents:                     supports NEA’s FY 2018–2022 Strategic                 SUPPLEMENTARY INFORMATION: The
                                               381.                                                    Plan, which seeks in part to ‘‘provide                Privacy Act of 1974, 5 U.S.C. 552a(e)(4),
                                                  Total burden hours: 190.5 hours.                     opportunities for the arts to be                      requires federal agencies such as
                                                  Total annualized capital/startup                     integrated into the fabric of community               OSHRC to publish in the Federal
                                               costs: 0.                                               life’’ (Strategic Objective 2.3) and to               Register notice of any new or modified
                                                  Total annual costs (operating/                       ‘‘expand and promote evidence of the                  system of records. As detailed below,
                                               maintaining systems or purchasing                       value and impact of the arts for the                  OSHRC is revising the notice for
                                               services): $55,000.                                     benefit of the American people’’                      Personnel Security Files, OSHRC–7, to
                                                  This study is a new information                      (Strategic Objective 3.2).                            (1) account for changes in the names of
                                               collection request, and the data to be                                                                        the pertinent office and positions within
                                               collected are not available elsewhere                     Dated: October 15, 2018.                            the agency; (2) eliminate OSHRC’s
                                               unless obtained through this                            Gregory Gendron,                                      regional offices as system locations and
                                               information collection. A web-based                     Director, Administrative Services, National           managers; (3) revise the method by
                                               survey of the National Endowment for                    Endowment for the Arts.                               which records are retrieved; (4) update
                                               the Arts’ (NEA) Our Town program                        [FR Doc. 2018–22729 Filed 10–17–18; 8:45 am]          the authorities permitting maintenance
                                               grantees is planned for late January 2019               BILLING CODE 7537–01–P                                of this system of records and the
                                               through mid-April 2019. Knowledge                                                                             reference to the applicable General
                                               gained through this study will enable                                                                         Records Schedule; (5) simplify the
                                               the NEA to validate or modify the Our                   OCCUPATIONAL SAFETY AND                               explanations concerning the categories
                                               Town program theory of change, logic                    HEALTH REVIEW COMMISSION                              of individuals covered by the system,
                                               model, and measurement model in                                                                               and the categories of records in the
                                               order to adjust grant program guidelines                Privacy Act of 1974; System of                        system; and (6) accurately describe
                                               and grantee reporting requirements and                  Records                                               storage and safeguarding practices. To
                                               to prepare for a future outcome                                                                               this system, OSHRC is also adding
khammond on DSK30JT082PROD with NOTICES




                                                                                                       AGENCY:  Occupational Safety and Health
                                               evaluation study. The web-based survey                  Review Commission.                                    records relating to the issuance of office
                                               of past and present Our Town grantees                   ACTION: Notice of a modified system of
                                                                                                                                                             access cards, which are retrievable by
                                               will provide the NEA with a richer                      records and rescindment of a system of                name, and include the first and last
                                               understanding of how Our Town                           records notice.                                       names of those issued cards, and the
                                               grantees operate in local communities                                                                         dates that the cards were activated,
                                               and the types of change to which the                    SUMMARY: In accordance with the                       deactivated, and turned in. In addition,
                                               grants contribute. Currently, the NEA                   Privacy Act of 1974, as amended, the                  OSHRC has previously relied on blanket


                                          VerDate Sep<11>2014   17:28 Oct 17, 2018   Jkt 247001   PO 00000   Frm 00053   Fmt 4703   Sfmt 4703   E:\FR\FM\18OCN1.SGM   18OCN1


                                                                           Federal Register / Vol. 83, No. 202 / Thursday, October 18, 2018 / Notices                                            52853

                                               routine uses to describe the                            Presidential Directive (HSPD) 12; and                 ROUTINE USES OF RECORDS MAINTAINED IN THE
                                               circumstances under which records may                   Federal Information Processing                        SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                                                                             PURPOSES OF SUCH USES:
                                               be disclosed. Going forward, as revised                 Standard (FIPS) 201.
                                               notices are published for new and                                                                                In addition to disclosures generally
                                               modified systems of records, a full                     PURPOSE(S) OF THE SYSTEM:                             permitted under 5 U.S.C. 552a(b), all or
                                               description of the routine uses—rather                                                                        a portion of the records or information
                                                                                                          The information collected by OSHRC                 contained in this system of records may
                                               than a reference to blanket routine
                                                                                                       allows the Office of Personnel                        be disclosed as a routine use pursuant
                                               uses—will be included in each notice.
                                               This is simply a change in format that                  Management (OPM) to conduct                           to 5 U.S.C. 552a(b)(3) under the
                                               has not resulted in any substantive                     background investigations on those                    circumstances or for the purposes
                                               changes to the routine uses for this                    individuals being credentialed, assists               described below, to the extent such
                                               system of records.                                      in verifying the identity of those for                disclosures are compatible with the
                                                  OSHRC is also rescinding the notice                  whom credentials have been requested,                 purposes for which the information was
                                               for OSHRC–8—Identification Card and                     and provides the necessary information                collected:
                                               Office Key Distribution Records. Most of                for issuance of identification and access                (1) To the Department of Justice (DOJ),
                                               the records covered by OSHRC–8 are no                   cards.                                                or to a court or adjudicative body before
                                               longer maintained by OSHRC due to the                                                                         which OSHRC is authorized to appear,
                                               issuance and use of personal identity                   CATEGORIES OF INDIVIDUALS COVERED BY THE              when any of the following entities or
                                               verification (PIV) cards, in accordance                 SYSTEM:                                               individuals—(a) OSHRC, or any of its
                                               with Homeland Security Presidential                                                                           components; (b) any employee of
                                                                                                         This system of records covers current               OSHRC in his or her official capacity;
                                               Directive (HSPD) 12. Records                            OSHRC employees, contractors, and
                                               concerning these PIV cards are                                                                                (c) any employee of OSHRC in his or her
                                                                                                       Commission members, and, as to                        individual capacity where DOJ (or
                                               maintained by the General Services                      records concerning office access cards,
                                               Administration (GSA) and are covered                                                                          OSHRC where it is authorized to do so)
                                                                                                       also former employees, contractors, and               has agreed to represent the employee; or
                                               by the governmentwide system-of-                        Commission members.                                   (d) the United States, where OSHRC
                                               records notice GSA/GOVT–7 (HSPD–12
                                                                                                                                                             determines that litigation is likely to
                                               USAccess). OSHRC does, however,                         CATEGORIES OF RECORDS IN THE SYSTEM:                  affect OSHRC or any of its
                                               maintain records, as described above, on
                                                                                                          This system of records may include                 components—is a party to litigation or
                                               office access cards. OSHRC has
                                                                                                       an individual’s name and former names;                has an interest in such litigation, and
                                               concluded, however, that such records
                                                                                                       signature; date and place of birth; social            OSHRC determines that the use of such
                                               are related to personnel security and
                                                                                                       security number; citizenship                          records by DOJ, or by a court or other
                                               therefore should be included in
                                                                                                       information; residential history;                     tribunal, or another party before such
                                               OSHRC–7, Personnel Security Records.
                                                                                                       education; employment history;                        tribunal, is relevant and necessary to the
                                                  The notices for the rescission of
                                                                                                       criminal history and police records;                  litigation.
                                               OSHRC–8, and for modified system-of-                                                                             (2) To an appropriate agency, whether
                                               records OSHRC–7, are as follows.                        names of associates and references, and
                                                                                                                                                             federal, state, local, or foreign, charged
                                                                                                       their contact information; military                   with investigating or prosecuting a
                                               SYSTEM NAME AND NUMBER
                                                                                                       history and selective service record;                 violation or enforcing or implementing
                                                 Identification Card and Office Key                    illegal drug activities; telephone                    a law, rule, regulation, or order, when
                                               Distribution Records, OSHRC–8.                          numbers; hair and eye color, weight,                  a record, either on its face or in
                                               HISTORY:
                                                                                                       and height; gender; financial records;                conjunction with other information,
                                                                                                       investigative records; foreign countries              indicates a violation or potential
                                                  April 14, 2006, 71 FR 19556; August                  visited; marital status and name, date
                                               4, 2008, 73 FR 45256; October 5, 2015,                                                                        violation of law, which includes civil,
                                                                                                       and place of birth, address, and social               criminal or regulatory violations, and
                                               80 FR 60182; and September 28, 2017,
                                                                                                       security number of spouse; names of                   such disclosure is proper and consistent
                                               82 FR 45324.
                                                                                                       certain relatives who work for the                    with the official duties of the person
                                               SYSTEM NAME AND NUMBER:                                 government; names, addresses, dates                   making the disclosure.
                                                    Personnel Security Records, OSHRC–                 and countries of birth, and citizenship                  (3) To a federal, state, or local agency
                                               7.                                                      of certain relatives. As to office access             maintaining civil, criminal or other
                                                                                                       cards, the records include only the                   relevant enforcement information, such
                                               SECURITY CLASSIFICATION:                                individual’s name, and the date that the              as current licenses, if necessary to
                                                    Unclassified.                                      access card was activated, deactivated,               obtain information relevant to an
                                               SYSTEM LOCATION:
                                                                                                       and turned in.                                        OSHRC decision concerning the hiring,
                                                                                                          Most of these records are                          appointment, or retention of an
                                                 The Office of the Executive Director
                                                                                                       decentralized copies from OPM and                     employee; the issuance, renewal,
                                               maintains the records in this system.
                                                                                                       remain subject to the practices and                   suspension, or revocation of a security
                                               The office is located at 1120 20th Street
                                                                                                       policies set forth in system-of-records               clearance; the execution of a security or
                                               NW, Ninth Floor, Washington, DC
                                                                                                       notice OPM/CENTRAL–9 (Personnel                       suitability investigation; the letting of a
                                               20036–3457.
                                                                                                       Investigations Records).                              contract; or the issuance of a license,
                                               SYSTEM MANAGER(S):                                                                                            grant or other benefit.
                                                                                                                                                                (4) To a federal, state, or local agency,
khammond on DSK30JT082PROD with NOTICES




                                                 Human Resources Specialist, 1120                      RECORD SOURCE CATEGORIES:
                                               20th Street NW, Ninth Floor,                                                                                  in response to that agency’s request for
                                               Washington, DC 20036–3457; (202) 606–                      Information contained in the system                a record, and only to the extent that the
                                               5100.                                                   is obtained from individuals subject to               information is relevant and necessary to
                                                                                                       the credentialing process, OSHRC                      the requesting agency’s decision in the
                                               AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                employees involved in the credentialing               matter, if the record is sought in
                                                 Executive Orders 10450, 10577,                        process, and investigative record                     connection with the hiring,
                                               13467, and 13488; Homeland Security                     materials furnished by OPM.                           appointment, or retention of an


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                                               52854                       Federal Register / Vol. 83, No. 202 / Thursday, October 18, 2018 / Notices

                                               employee; the issuance, renewal,                          (13) To another federal agency or                   Street NW, Ninth Floor, Washington, DC
                                               suspension, or revocation of a security                 federal entity, when OSHRC determines                 20036–3457. For an explanation on how
                                               clearance; the execution of a security or               that information from this system of                  such requests should be drafted, refer to
                                               suitability investigation; the letting of a             records is reasonably necessary to assist             29 CFR 2400.5 (notification), and 29
                                               contract; or the issuance of a license,                 the recipient agency or entity in (a)                 CFR 2400.6 (procedures for requesting
                                               grant or other benefit by the requesting                responding to a suspected or confirmed                records).
                                               agency.                                                 breach or (b) preventing, minimizing, or
                                                                                                                                                             EXEMPTIONS PROMULGATED FOR THE SYSTEM:
                                                  (5) To an authorized appeal grievance                remedying the risk of harm to
                                               examiner, formal complaints manager,                    individuals, the recipient agency or                     None.
                                               equal employment opportunity                            entity (including its information                     HISTORY:
                                               investigator, arbitrator, or other duly                 systems, programs, and operations), the                  April 14, 2006, 71 FR 19556; August
                                               authorized official engaged in                          Federal Government, or national                       4, 2008, 73 FR 45256; October 5, 2015,
                                               investigation or settlement of a                        security, resulting from a suspected or               80 FR 60182; and September 28, 2017,
                                               grievance, complaint, or appeal filed by                confirmed breach.                                     82 FR 45324.
                                               an employee, only to the extent that the
                                                                                                       POLICIES AND PRACTICES FOR STORAGE OF                   Dated: October 11, 2018.
                                               information is relevant and necessary to
                                                                                                       RECORDS:                                              Nadine N. Mancini,
                                               the case or matter.
                                                  (6) To OPM in accordance with the                       Records are stored on paper in locked              General Counsel, Senior Agency Official for
                                               agency’s responsibilities for evaluation                file cabinets.                                        Privacy.
                                               and oversight of federal personnel                                                                            [FR Doc. 2018–22677 Filed 10–17–18; 8:45 am]
                                                                                                       POLICIES AND PRACTICES FOR RETRIEVAL OF
                                               management.                                             RECORDS:
                                                                                                                                                             BILLING CODE 7600–01–P

                                                  (7) To officers and employees of a                     Records are retrieved by an
                                               federal agency for the purpose of                       individual’s name.
                                               conducting an audit, but only to the                                                                          SECURITIES AND EXCHANGE
                                               extent that the record is relevant and                  POLICIES AND PRACTICES FOR RETENTION AND              COMMISSION
                                               necessary to this purpose.                              DISPOSAL OF RECORDS:
                                                                                                                                                             [Release No. 34–84420; File No. SR–NYSE–
                                                  (8) To OMB in connection with the                       Office access card records are retained            2018–46]
                                               review of private relief legislation at any             and disposed of in accordance with
                                               stage of the legislative coordination and               NARA’s General Records Schedule 5.6,                  Self-Regulatory Organizations; New
                                               clearance process, as set forth in                      Item 21. However, paper copies of                     York Stock Exchange LLC; Notice of
                                               Circular No. A–19.                                      personnel security records from OPM                   Filing of Proposed Rule Change To
                                                  (9) To a Member of Congress or to a                  are shredded once an employee,                        Amend the Listed Company Manual for
                                               person on his or her staff acting on the                contractor, or Commission member no                   Acquisition Companies To Reduce the
                                               Member’s behalf when a written request                  longer works at OSHRC.                                Continued Listing Standards for Public
                                               is made on behalf and at the behest of                                                                        Holders From 300 to 100 and To
                                                                                                       ADMINISTRATIVE, TECHNICAL, AND PHYSICAL               Enable the Exchange To Exercise
                                               the individual who is the subject of the
                                                                                                       SAFEGUARDS:
                                               record.                                                                                                       Discretion To Allow Acquisition
                                                  (10) To the National Archives and                       Records are maintained in a locked                 Companies a Reasonable Time Period
                                               Records Administration (NARA) for                       file cabinet. Access to the cabinet is                Following a Business Combination To
                                               records management inspections and                      limited to personnel having a need for                Demonstrate Compliance With the
                                               such other purposes conducted under                     access to perform their official                      Applicable Quantitative Listing
                                               the authority of 44 U.S.C. 2904 and                     functions.                                            Standards
                                               2906.                                                   RECORD ACCESS PROCEDURES:                             October 12, 2018.
                                                  (11) To appropriate agencies, entities,                Individuals who wish to gain access                    Pursuant to Section 19(b)(1) 1 of the
                                               and persons when: (a) OSHRC suspects                    to their records should notify: Privacy               Securities Exchange Act of 1934
                                               or has confirmed that there has been a                  Officer, OSHRC, 1120 20th Street NW,                  (‘‘Act’’) 2 and Rule 19b–4 thereunder,3
                                               breach of the system of records; (b)                    Ninth Floor, Washington, DC 20036–                    notice is hereby given that, on October
                                               OSHRC has determined that as a result                   3457. For an explanation on how such                  1, 2018, New York Stock Exchange LLC
                                               of the suspected or confirmed breach                    requests should be drafted, refer to 29               (‘‘NYSE’’ or ‘‘Exchange’’) filed with the
                                               there is a risk of harm to individuals,                 CFR 2400.6 (procedures for requesting                 Securities and Exchange Commission
                                               OSHRC, the Federal Government, or                       records).                                             ‘‘Commission’’) the proposed rule
                                               national security; and (c) the disclosure
                                                                                                                                                             change as described in Items I, II, and
                                               made to such agencies, entities, and                    CONTESTING RECORD PROCEDURES:
                                                                                                                                                             III below, which Items have been
                                               persons is reasonably necessary to assist                 Individuals who wish to contest their               prepared by the self-regulatory
                                               in connection with OSHRC’s efforts to                   records should notify: Privacy Officer,               organization. The Commission is
                                               respond to the suspected or confirmed                   OSHRC, 1120 20th Street NW, Ninth                     publishing this notice to solicit
                                               breach or to prevent, minimize, or                      Floor, Washington, DC 20036–3457. For                 comments on the proposed rule change
                                               remedy such harm.                                       an explanation on the specific                        from interested persons.
                                                  (12) To NARA, Office of Government                   procedures for contesting the contents
                                               Information Services (OGIS), to the                     of a record, refer to 29 CFR 2400.8                   I. Self-Regulatory Organization’s
                                               extent necessary to fulfill its                                                                               Statement of the Terms of Substance of
khammond on DSK30JT082PROD with NOTICES




                                                                                                       (Procedures for requesting amendment),
                                               responsibilities in 5 U.S.C. 552(h), to                 and 29 CFR 2400.9 (Procedures for                     the Proposed Rule Change
                                               review administrative agency policies,                  appealing).                                              The Exchange proposes to proposes to
                                               procedures and compliance with FOIA,                                                                          amend the Listed Company Manual (the
                                               and to facilitate OGIS’ offering of                     NOTIFICATION PROCEDURES:
                                               mediation services to resolve disputes                    Individuals interested in inquiring                   1 15 U.S.C. 78s(b)(1).
                                               between persons making FOIA requests                    about their records should notify:                      2 15 U.S.C. 78a.
                                               and administrative agencies.                            Privacy Officer, OSHRC, 1120 20th                       3 17 CFR 240.19b–4.




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Document Created: 2018-10-18 03:06:07
Document Modified: 2018-10-18 03:06:07
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a modified system of records and rescindment of a
DatesComments must be received by OSHRC on or before November 19,
ContactRon Bailey, Attorney-Advisor, Office
FR Citation83 FR 52852 

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