83 FR 53873 - Submission for OMB Review; Travel Costs

DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

Federal Register Volume 83, Issue 207 (October 25, 2018)

Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve an extension of a previously approved information collection requirement regarding travel costs.

[Federal Register Volume 83, Number 207 (Thursday, October 25, 2018)]
[Notices]
[Pages 53873-53874]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-23353]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0079; Docket No. 2018-0003; Sequence No. 14]


Submission for OMB Review; Travel Costs

AGENCY: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat Division will be submitting to the Office of 
Management and Budget (OMB) a request to review and approve an 
extension of a previously approved information collection requirement 
regarding travel costs.

DATES: Submit comments on or before November 26, 2018.

ADDRESSES: Submit comments regarding this burden estimate or any other 
aspect of this collection of information, including suggestions for 
reducing this burden to: Office of Information and Regulatory Affairs 
of OMB, Attention: Desk Officer for GSA, Room 10236, NEOB, Washington, 
DC 20503. Additionally submit a copy to GSA by any of the following 
methods:
     Federal eRulemaking Portal: This website provides the 
ability to type short comments directly into the comment field or 
attach a file for lengthier comments. Go to http://www.regulations.gov 
and follow the instructions on the site.
     Mail: General Services Administration, Regulatory 
Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405. 
ATTN: Ms. Mandell/IC 9000-0079, Travel Costs.
    Instructions: Please submit comments only and cite Information 
Collection 9000-0079, Travel Costs, in all correspondence related to 
this

[[Page 53874]]

collection. Comments received generally will be posted without change 
to http://www.regulations.gov, including any personal and/or business 
confidential information provided. To confirm receipt of your 
comment(s), please check www.regulations.gov, approximately two to 
three days after submission to verify posting (except allow 30 days for 
posting of comments submitted by mail).

FOR FURTHER INFORMATION CONTACT: Ms. Zenaida Delgado, Procurement 
Analyst, at telephone 202-969-7207, or email [email protected].

SUPPLEMENTARY INFORMATION: 

A. Purpose

    This information collection requirement, OMB Control No. 9000-0079, 
currently titled ``Corporate Aircraft Costs,'' is proposed to be 
retitled ``Travel Costs,'' due to consolidation with currently approved 
information collection requirement OMB Control No. 9000-0088, Travel 
Costs.
    This information collection requirement pertains to information 
that a contractor must submit in response to the requirements in FAR 
31.205-46:
    1. FAR 31.205-46(a)(3)--In special or unusual situations, costs 
incurred by a contractor for lodging, meals, and incidental expenses, 
may exceed on a daily basis the per diem rates in effect as set forth 
in the Federal Travel Regulation (FTR) for travel in the conterminous 
48 United States. The actual costs may be allowed only if the 
contractor provides the following:
    a. FAR 31.205-46(a)(3)(ii)--A written justification for use of the 
higher amounts approved by an officer of the contractor's organization 
or designee to ensure that the authority is properly administered and 
controlled to prevent abuse.
    b. FAR 31.205-46(a)(3)(iii)--Advance approval from the contracting 
officer if it becomes necessary to exercise the authority to use the 
higher actual expense method repetitively or on a continuing basis in a 
particular area.
    c. FAR 31.205-46(a)(3)(iv)--Documentation to support actual costs 
incurred including a receipt for each expenditure of $75.00 or more.
    2. FAR 31.205-46(c) requires firms to maintain and make available 
manifest/logs for all flights on company aircraft. As a minimum, the 
manifest/log must indicate:
    a. Date, time, and points of departure;
    b. Destination, date, and time of arrival;
    c. Name of each passenger and relationship to the contractor;
    d. Authorization for trip; and
    e. Purpose of trip.
    The information required by (a) and (b) and the name of each 
passenger (required by (c)) are recordkeeping requirements already 
established by Federal Aviation Administration regulations. This 
information, plus the additional required information, is needed to 
ensure that costs of owned, chartered, or leased aircraft are properly 
charged against Government contracts and that directly associated costs 
of unallowable activities are not charged to Government contracts.

B. Public Comment

    A 60 day notice was published in the Federal Register at 83 FR 
38312, on August 6, 2018. No comments were received.

C. Annual Reporting Burden

    DoD, GSA and NASA analyzed the FY 2017 data from the Federal 
Procurement Data System (FPDS) to develop the estimated burden hours 
for this information collection.
    1. FAR 31.205-46(a)(3)--Actual travel costs.
    Respondents: 3,247.
    Responses per Respondent: 10.
    Total Annual Responses: 32,470.
    Hours per Response: 0.25.
    Total Burden Hours: 8,118.
    2. FAR 31.205-46(c)--Manifest/logs for flights on company aircraft.
    Number of Recordkeepers: 797.
    Records per Recordkeeper per Year: 3.
    Total Annual Records: 2,391.
    Estimated Hours per Record: 2.0.
    Total Recordkeeping Burden Hours: 4,782.
    3. Total (counting recordkeepers with respondents).
    Recordkeepers and Respondents: 4,044.
    Responses: 34,861.
    Hours (Reporting and Recordkeeping): 12,900.
    Affected Public: Businesses or other for-profit and not-for-profit 
institutions.
    Obtaining Copies: Requesters may obtain a copy of the information 
collection documents from the General Services Administration, 
Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, 
DC 20405, telephone 202-501-4755.
    Please cite OMB Control No. 9000-0079, Travel Costs, in all 
correspondence.

    Dated: October 18, 2018.
Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide 
Acquisition Policy, Office of Acquisition Policy, Office of 
Governmentwide Policy.
[FR Doc. 2018-23353 Filed 10-24-18; 8:45 am]
 BILLING CODE 6820-EP-P