83 FR 5981 - Privacy Act of 1974; System of Records

DEPARTMENT OF COMMERCE

Federal Register Volume 83, Issue 29 (February 12, 2018)

Page Range		5981-5984
FR Document		2018-02687

In accordance with the Privacy Act of 1974, as amended, The Freedom of Information Act, as amended; and Office of Management and Budget (OMB) Circular A-108, ``Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act,'' the Department of Commerce (Department) is issuing a notice of intent to establish an amended system of records entitled, COMMERCE/DEPT-13, ``Investigative and Security Records.'' This action is necessary to update the types or categories of information maintained, and update dated information covered by the current COMMERCE/DEPT-13 system of records notice. We invite public comment on the system amended announced in this publication.

Federal Register, Volume 83 Issue 29 (Monday, February 12, 2018)

[Federal Register Volume 83, Number 29 (Monday, February 12, 2018)]
[Notices]
[Pages 5981-5984]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-02687]


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DEPARTMENT OF COMMERCE

[Docket No.: 170502443-7443-01]


Privacy Act of 1974; System of Records

AGENCY: U.S. Department of Commerce, Office of the Secretary.

ACTION: Notice of proposed amendment to Privacy Act System of Records: 
COMMERCE/DEPT-13, Investigative and Security Records.

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[[Page 5982]]

SUMMARY: In accordance with the Privacy Act of 1974, as amended, The 
Freedom of Information Act, as amended; and Office of Management and 
Budget (OMB) Circular A-108, ``Federal Agency Responsibilities for 
Review, Reporting, and Publication under the Privacy Act,'' the 
Department of Commerce (Department) is issuing a notice of intent to 
establish an amended system of records entitled, COMMERCE/DEPT-13, 
``Investigative and Security Records.'' This action is necessary to 
update the types or categories of information maintained, and update 
dated information covered by the current COMMERCE/DEPT-13 system of 
records notice. We invite public comment on the system amended 
announced in this publication.

DATES: To be considered, written comments must be submitted on or 
before March 14, 2018. The Department filed a report describing the 
modified system of records covered by this notice with the Chair of the 
Senate Committee on Homeland Security and Governmental Affairs, the 
Chair of the House Committee on Oversight and Government Reform, and 
the Deputy Administrator of the Office of Information and Regulatory 
Affairs, Office of Management and Budget (OMB), on May 31, 2017. This 
modified system of records will become effective upon publication in 
the Federal Register on February 12, 2018, unless the modified system 
of records notice needs to be changed as a result of public comment.
    Newly proposed routine uses 11, 12, 13, and 14 in the paragraph 
entitled ``ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 
CATEGORIES OF USERS AND PURPOSES OF SUCH USES'' will become effective 
on March 29, 2018, unless the modified system of records notice needs 
to be changed as a result of public comment. If the modified system of 
records notice needs to be changed, the Department will publish a 
subsequent notice in the Federal Register by March 29, 2018, stating 
that the current system of records will remain in effect until a 
revised notice is published in the Federal Register.

ADDRESSES: You may submit written comments by any of the following 
methods:
    Email: [email protected]. Include ``COMMERCE/DEPT-13, Investigative 
and Security Records'' in the subject and subtext of the message.
    Mail: Michael J. Toland, Ph.D., Deputy Chief Freedom of Information 
Act Officer and Department Privacy Act Officer, Office of Privacy and 
Open Government, 1401 Constitution Ave. NW, Room 52010, Washington, DC 
20230.

FOR FURTHER INFORMATION CONTACT: Michael J. Toland, Ph.D., Deputy Chief 
Freedom of Information Act Officer and Department Privacy Act Officer, 
Office of Privacy and Open Government, 1401 Constitution Ave. NW, Room 
52010, Washington, DC 20230.

SUPPLEMENTARY INFORMATION: The Office of Security IT Infrastructure 
allows the Department's Office of Security (OSY) the ability to fulfill 
its responsibility for investigative and security records by providing 
OSY personnel with the tools (hardware, software, and training) and 
access to the internal and external information resource necessary to 
perform their responsibilities. The system controls access to only 
those authorized as well as aids in the monitoring, assessment and 
response to security and emergency related incidents.
SYSTEM NAME AND NUMBER:

Investigative and Security Records, COMMERCE/DEPT-13.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    U.S. Department of Commerce Office of Security HCHB Consolidated 
Server Room (CSR), 1401 Constitution Ave. NW, Washington, DC 20230.

SYSTEM MANAGER(S):
    Director, Office of Security, Herbert C. Hoover Building, 
Washington, DC 20230.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Orders 10450, 11478, 12065, 5 U.S.C. 301 and 7531-332; 15 
U.S.C. 1501 et seq.; 28 U.S.C. 533-535; 44 U.S.C. 3101; Equal 
Employment Act of 1972; and all existing, applicable Department 
policies, and regulations.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to collect and maintain records of 
processing of personnel security-related clearance actions, to record 
suitability determinations, to record whether security clearances are 
issued or denied, and to verify eligibility for access to classified 
information or assignment to a sensitive position. Also, records may be 
used by the Department for adverse personnel actions such as removal 
from sensitive duties, removal from employment, denial to a restricted 
or sensitive area, and/or revocation of security clearance. The system 
also assists in capturing background investigations and adjudications; 
directing the clearance process for granting, suspending, revoking and 
denying access to classified information; directing the clearance 
process for granting, suspending, revoking and denying other federal, 
state, local, or foreign law enforcement officers the authority to 
enforce federal laws on behalf of the Department; managing state, local 
and private-sector clearance programs and contractor suitability 
programs; determining eligibility for unescorted access to Department 
owned, occupied or secured facilities or information technology 
systems; and/or other activities relating to personnel security 
management responsibilities at the Department.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Categories of individuals covered by this system include past and 
present federal employees, applicants, contractors, affiliates who 
require: (1) Access to Department-owned or operated facilities, 
including commercial facilities operating on behalf of the Department; 
(2) access to Department information technology (IT) systems and data; 
or (3) access to national security information including classified 
information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in the system contain social security number; passport 
number; name; maiden name; alias; gender; race/ethnicity; date of 
birth; place of birth; home address; telephone number; email address; 
education; financial information; medical information; military 
service; physical characteristics; mother's maiden name; citizenship, 
former residency; employment; people who know you; marital status; 
relatives; foreign contacts, foreign activities; foreign business; 
foreign travel; police record; investigations and clearance 
information; use of information technology; involvement in non-criminal 
court actions and associations; job title; work address; telephone 
number; email address; work history; employment history; fingerprints; 
scars, marks, tattoos; eye color; hair color; height; and weight. This 
system does not include records of Equal Employment Opportunity (EEO) 
investigations. Such records are covered in a government-wide system 
notice by the Office of Personnel Management and are now the 
responsibility of the Equal Employment Opportunity Commission. For 
assistance contact the Department Privacy Act Officer, Office of 
Privacy and Open Government, 1401

[[Page 5983]]

Constitution Ave. NW, Room 52010, Washington, DC 20230.

RECORD SOURCE CATEGORIES:
    Subject individuals; OPM, FBI and other Federal, state and local 
agencies; individuals and organizations that have pertinent knowledge 
about the subject; and, those authorized by the individual to furnish 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. In the event that a system of records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute or contract, or rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether federal, 
state, local or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or contract, or rule, regulation or order 
issued pursuant thereto, or protecting the interest of the Department.
    2. A record from this system of records may be disclosed, as a 
routine use, to a federal, state or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a Department decision concerning the 
assignment, hiring or retention of an individual, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine use, to a federal, state, local, or international agency, in 
response to its request, in connection with the assignment, hiring or 
retention of an individual, the issuance of a security clearance, the 
reporting of an investigation of an individual, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    4. A record from this system of records may be disclosed, as a 
routine use, in the course of presenting evidence to a court, 
magistrate or administrative tribunal, including disclosures to 
opposing counsel in the course of settlement negotiations.
    5. A record in this system of records may be disclosed, as a 
routine use, to a Member of Congress submitting a request involving an 
individual when the individual has requested assistance from the Member 
with respect to the subject matter of the record.
    6. A record in this system of records may be disclosed, as a 
routine use, to the Department of Justice in connection with 
determining whether disclosure thereof is required by the Freedom of 
Information Act (5 U.S.C. 552).
    7. A record in this system of records may be disclosed, as a 
routine use, to a contractor of the Department having need for the 
information in the performance of the contract, but not operating a 
system of records within the meaning of 5 U.S.C. 552a(m).
    8. A record in this system of records may be disclosed, as a 
routine use, to the National Archives and Records Administration or 
other federal government agencies pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    9. A record in this system of records may be disclosed, as a 
routine use, to an agency, organization, or individual for the purpose 
of performing audit or oversight operations as authorized by law, but 
only such information as is necessary and relevant to such audit or 
oversight function.
    10. A record in this system of records may be disclosed to 
appropriate agencies, entities and persons when: (1) It is suspected or 
determined that the security or confidentiality of information in the 
system of records has been compromised; (2) the Department has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and to 
prevent, minimize, or remedy such harm.
    11. A record in this system of records may be disclosed to another 
Federal agency or Federal entity, when the Department determines that 
information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    12. A record in this system of records may be disclosed to an 
individual's prospective or current employer to the extent necessary to 
determine employment eligibility.
    13. A record in this system of records may be disclosed to third 
parties during the course of a law enforcement investigation to the 
extent necessary to obtain information pertinent to the investigation, 
provided disclosure is appropriate to the proper performance of the 
official duties of the officer making the disclosure.
    14. A record in this system of records may be disclosed to a public 
or professional licensing organization when such information indicates, 
either by itself or in combination with other information, a violation 
or potential violation of professional standards, or reflects on the 
moral, educational, or professional qualifications of an individual who 
is licensed or who is seeking to become licensed.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored on servers, magnetic disc, tape, digital media, and CD-ROM.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may generally be retrieved by individual's name, date of 
birth, social security number, if applicable, or other unique 
individual identifier.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    When cases are closed, records are disposed of in accordance with 
General Records Schedule 3--Procurement, Supply, and Grant Records; 
General Records Schedule 9--Travel and Transportation Records; and 
General Records Schedule 18--Security and Protective Services Records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Department 
automated systems security and access policies. Strict controls have 
been imposed to minimize risk of compromising the

[[Page 5984]]

information that is being stored. Access to the computer system 
containing the records in this system is limited to those individuals 
who have a need to know the information for the performance of their 
official duties, who have appropriate clearances or permissions, and 
who have taken Privacy Act training.

RECORD ACCESS PROCEDURES:
    An individual requesting access to records on himself or herself 
should send a signed, written inquiry to the same address as stated in 
the Notification Procedure section above. The request letter should be 
clearly marked, ``PRIVACY ACT REQUEST.'' The written inquiry must be 
signed and notarized or submitted with certification of identity under 
penalty of perjury. Requesters should specify the record contents being 
sought.

CONTESTING RECORD PROCEDURES:
    An individual requesting corrections or contesting information 
contained in his or her records must send a signed, written request 
inquiry to the same address as stated in the Notification Procedure 
section below. Requesters should reasonably identify the records, 
specify the information they are contesting and state the corrective 
action sought and the reasons for the correction with supporting 
justification showing how the record is incomplete, untimely, 
inaccurate, or irrelevant. The Department's rules for access, for 
contesting contents, and for appealing initial determination by the 
individual concerned appear in 15 CFR part 4, Appendix B.

NOTIFICATION PROCEDURE:
    An individual requesting notification of existence of records on 
himself or herself should send a signed, written inquiry to the Deputy 
Chief FOIA Officer and Department Privacy Act Officer, Room 52010, U.S. 
Department of Commerce, 1401 Constitution Avenue NW, Washington, DC 
20230.
    For more information, visit: http://www.osec.doc.gov/opog/PrivacyAct/PrivacyAct_requests.html.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2) and (k)(5), all information 
and material in the record which meets the criteria of these 
subsections are exempted from the notice, access, and contest 
requirements under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), 
and (I), and (f) of the agency regulations because of the necessity to 
exempt this information and material in order to accomplish the law 
enforcement function of the agency, to prevent disclosure of classified 
information as required by Executive Order 12065, to assure the 
protection of the President, to prevent subjects of investigation from 
frustrating the investigatory process, to prevent the disclosure of 
investigative techniques, to fulfill commitments made to protect the 
confidentiality of information, and to avoid endangering these sources 
and law enforcement personnel.

HISTORY:
    https://www.thefederalregister.org/fdsys/pkg/PAI-2013-COMMERCE/xml/PAI-2013-COMMERCE.xml#dept13.

    Dated: February 6, 2018.
Michael J. Toland,
 Department Privacy Act Officer, Department of Commerce, Deputy Chief 
FOIA Officer.
[FR Doc. 2018-02687 Filed 2-9-18; 8:45 am]
 BILLING CODE 3510-BX-P

Federal Register / Vol. 83, No. 29 / Monday, February 12, 2018 / Notices 5981

provision would alert subjects of an investigation, information may be on questions of suitability for Federal
investigation to the existence of the supplied to the investigator which employment and related issues.
investigation, and that such persons are relates to matters incidental to the main (4) 5 U.S.C. 552a(e)(1) requires each
subjects of that investigation, purpose of the investigation but which agency to maintain in its records only
information which if known might may relate to matters under the such information about an individual
cause damage to national security. investigative jurisdiction of another that is relevant and necessary to
(2) 5 U.S.C. 552a(d), (e)(4) (G) and (H), agency. Such information cannot readily accomplish a purpose of the agency
and (f) relate to an individual’s right to be segregated. required by statute or Executive Order.
be notified of the existence of records Reasons for exemptions under 5 An exemption from the foregoing is
pertaining to such individual; U.S.C. 552a(k)(5): needed:
requirements for identifying an (1) 5 U.S.C. 552a(c)(3) requires that an a. Because it is not possible to detect
individual who requests access to agency make accountings of disclosures relevance or necessity of specific
records; and the agency procedures of records available to individuals information in the early stages of an
relating to access to records, and the named in the records at their request. investigation.
contest of information contained in such These accountings must state the date, b. Relevance and necessity are
records. This system is exempt from the nature and purpose of each disclosure of questions of judgment and timing. What
foregoing provisions for the following the record and the name and address of appears relevant and necessary when
reasons: To notify an individual at the the recipient. The application of this collected may ultimately be determined
individual’s request of the existence of provision would alert subjects of an to be unnecessary. It is only after that
records in an investigative file investigation to the existence of the information is evaluated that the
pertaining to such individual or to grant investigation and that such persons are relevance and necessity of such
access to an investigative file could subjects of that investigation. Since information can be established.
interfere with investigations undertaken release of such information to subjects c. In any investigation NMFS/OLE
in connection with national security; or of an investigation would provide the may obtain information concerning the
could disclose the identity of sources subject with significant information violations of laws other than those
kept secret to protect national security concerning the nature of the within the scope of his jurisdiction. In
or reveal confidential information investigation, it could result in the the interest of effective law
supplied by these sources. altering or destruction of documentary enforcement, NMFS/OLE should retain
(3) 5 U.S.C. 552a(e)(3)(4)(I) requires evidence, improper influencing of this information as it may aid in
the publication of the categories of witnesses, and other activities that establishing patterns of criminal
sources of records in each system of could impede or compromise the activity, and provide leads for those law
records. The application of this investigation. enforcement agencies charged with
provision could disclose the identity of (2) 5 U.S.C. 552a(d), (e)(4)(G) and (H), enforcing other segments of criminal or
sources kept secret to protect national and (f) relate to an individual’s right to civil law.
security. be notified of the existence of records d. In interviewing persons, or
(4) 5 U.S.C. 552a(e)(1) requires each pertaining to such individual; obtaining other forms of evidence
agency to maintain in its records only requirements for identifying an during an investigation, information
such information about an individual individual who requests access to may be supplied to the investigator, by
that is relevant and necessary to records; and the agency procedures means of UAS data, which relate to
accomplish a purpose of the agency relating to access to records and the matters incidental to the main purpose
required by statute or Executive Order. contest of information contained in such of the investigation but which may
An exemption from the foregoing is records. This system is exempt from the relate to matters under investigative
needed: foregoing provisions for the following jurisdiction of another agency. Such
a. Because it is not possible to detect reasons: To notify an individual at the information cannot readily be
relevance or necessity of specific individual’s request of the existence of segregated.
information in the early stages of an records in an investigative file
investigation involving national security pertaining to such individual or to grant HISTORY:
matters. access to an investigative file could This is a new system of records.
b. Relevance and necessity are interfere with investigative and Dated: February 6, 2018.
questions of judgment and timing. What enforcement proceedings; co-defendants Michael J. Toland,
appears relevant and necessary when of a right to a fair trial; constitute an
Department Privacy Act Officer, Department
collected may ultimately be determined unwarranted invasion of personal of Commerce, Deputy Chief FOIA Officer.
to be unnecessary. It is only after the privacy of others; disclose the identity
[FR Doc. 2018–02688 Filed 2–9–18; 8:45 am]
information is evaluated that the of confidential sources and reveal
BILLING CODE 3510–DT–P
relevance and necessity of such confidential information supplied by
information can be established. these sources; and disclose investigative
c. In any investigation the NMFS/OLE techniques and procedures.
(3) 5 U.S.C. 552a(e)(4)(I) requires the DEPARTMENT OF COMMERCE
may obtain information concerning the
violators of laws other than those within publication of the categories of sources [Docket No.: 170502443–7443–01]
the scope of his jurisdiction. In the of records in each system of records.
interests of effective law enforcement, The application of this provision could Privacy Act of 1974; System of
NMFS/OLE should retain this disclose investigative techniques and Records
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information as it may aid in establishing procedures and cause sources to refrain AGENCY: U.S. Department of Commerce,
patterns of criminal activity, and from giving such information because of Office of the Secretary.
provide leads for those law enforcement fear of reprisal, or fear of breach of
ACTION: Notice of proposed amendment
agencies charged with enforcing other promises of anonymity and
to Privacy Act System of Records:
segments of criminal or civil law. confidentiality. This would compromise
COMMERCE/DEPT–13, Investigative
d. In interviewing persons, or the ability to conduct investigations,
and Security Records.
obtaining forms of evidence during an and to make fair and objective decisions

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5984 Federal Register / Vol. 83, No. 29 / Monday, February 12, 2018 / Notices

information that is being stored. Access to prevent disclosure of classified on Homeland Security and
to the computer system containing the information as required by Executive Governmental Affairs, the Chair of the
records in this system is limited to those Order 12065, to assure the protection of House Committee on Oversight and
individuals who have a need to know the President, to prevent subjects of Government Reform, and the Deputy
the information for the performance of investigation from frustrating the Administrator of the Office of
their official duties, who have investigatory process, to prevent the Information and Regulatory Affairs,
appropriate clearances or permissions, disclosure of investigative techniques, Office of Management and Budget
and who have taken Privacy Act to fulfill commitments made to protect (OMB), on May 31, 2017. This modified
training. the confidentiality of information, and system of records will become effective
to avoid endangering these sources and upon publication in the Federal
RECORD ACCESS PROCEDURES: Register on February 6, 2018, unless the
law enforcement personnel.
An individual requesting access to modified system of records notice needs
records on himself or herself should HISTORY: to be changed as a result of public
send a signed, written inquiry to the https://www.gpo.gov/fdsys/pkg/PAI- comment.
same address as stated in the 2013-COMMERCE/xml/PAI-2013- Newly proposed routine uses 16 and
Notification Procedure section above. COMMERCE.xml#dept13. 17 in the paragraph entitled ‘‘ROUTINE
The request letter should be clearly Dated: February 6, 2018. USES OF RECORDS MAINTAINED IN
marked, ‘‘PRIVACY ACT REQUEST.’’ Michael J. Toland, THE SYSTEM, INCLUDING
The written inquiry must be signed and CATEGORIES OF USERS AND
Department Privacy Act Officer, Department
notarized or submitted with certification of Commerce, Deputy Chief FOIA Officer. PURPOSES OF SUCH USES’’ will
of identity under penalty of perjury. become effective on March 29, 2018,
[FR Doc. 2018–02687 Filed 2–9–18; 8:45 am]
Requesters should specify the record unless the modified system of records
BILLING CODE 3510–BX–P
contents being sought. notice needs to be changed as a result
of public comment. If the modified
CONTESTING RECORD PROCEDURES:
DEPARTMENT OF COMMERCE system of records notice needs to be
An individual requesting corrections changed, the Department will publish a
or contesting information contained in [Docket No.: 170301212–7212–01] subsequent notice in the Federal
his or her records must send a signed, Register by February 6, 2018, stating
written request inquiry to the same Privacy Act of 1974; System of that the current system of records will
address as stated in the Notification Records remain in effect until a revised notice is
Procedure section below. Requesters published in the Federal Register.
AGENCY: U.S. Department of Commerce,
should reasonably identify the records, ADDRESSES: Please address comments
National Technical Information Service.
specify the information they are to: National Technical Information
contesting and state the corrective ACTION: Notice of a Modified System of
Records. Service, Freedom of Information Act
action sought and the reasons for the and Privacy Act Officer, 5301 Shawnee
correction with supporting justification SUMMARY: In accordance with the Rd., Alexandria, VA 22312.
showing how the record is incomplete, Privacy Act of 1974, as amended, Title FOR FURTHER INFORMATION CONTACT:
untimely, inaccurate, or irrelevant. The 5 of the United States Code (U.S.C.) National Technical Information Service,
Department’s rules for access, for sections 552a(e)(4) and (11); and Office Freedom of Information Act and Privacy
contesting contents, and for appealing of Management and Budget (OMB) Act Officer, Mr. Wayne Strickland, 703–
initial determination by the individual Circular A–108, ‘‘Federal Agency 605–6543, WStrickland@ntis.gov, 5301
concerned appear in 15 CFR part 4, Responsibilities for Review, Reporting, Shawnee Rd., Alexandria, VA 22312.
Appendix B. and Publication under the Privacy Act,’’ SUPPLEMENTARY INFORMATION: This
NOTIFICATION PROCEDURE: the Department of Commerce update makes seven program-related
An individual requesting notification (Department) is issuing notice of intent changes. The first of seven proposed
of existence of records on himself or to amend the system of records under changes revises the name of the system
herself should send a signed, written COMMERCE/NTIS–1, NTIS Business from ‘‘Individuals interested in NTIS
inquiry to the Deputy Chief FOIA Systems, to update information Publications, Shipped Order Addresses,
Officer and Department Privacy Act concerning the location of the system of Customer Account Records, and
Officer, Room 52010, U.S. Department records, categories of records covered by Subscriber Files’’ to ‘‘NTIS Business
of Commerce, 1401 Constitution Avenue the system, the authority for Systems.’’ The second of seven
NW, Washington, DC 20230. maintenance of the system, the policies proposed changes revises the location of
For more information, visit: http:// and practices for retention, disposal, the system. The third proposed change
www.osec.doc.gov/opog/PrivacyAct/ and safeguarding the system of records, updates the categories of records. The
PrivacyAct_requests.html. the storage, the system manager and fourth change updates the authority for
address, the notification procedures; maintenance to reflect the addition of
EXEMPTIONS PROMULGATED FOR THE SYSTEM: and other minor administrative updates. new systems. The fifth change updates
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2) Accordingly, the COMMERCE/NTIS–1, the routine uses. The sixth change
and (k)(5), all information and material NTIS Business Systems notice is updates the system manager and
in the record which meets the criteria of amended as below. We invite public address. The seventh change updates
these subsections are exempted from the comment on the system amendment the policies and practices for the
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notice, access, and contest requirements announced in this publication. storage, retrievability, safeguards, and
under 5 U.S.C. 552a(c)(3), (d), (e)(1), DATES: To be considered, written retention and disposal of the records in
(e)(4)(G), (H), and (I), and (f) of the comments must be submitted on or the system. Additionally, the
agency regulations because of the before March 14, 2018. The Department amendment provides other minor
necessity to exempt this information filed a report describing the modified administrative updates. The entire
and material in order to accomplish the system of records covered by this notice resulting system of records notice, as
law enforcement function of the agency, with the Chair of the Senate Committee amended, appears below.

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Document Created: 2018-11-01 08:43:16
Document Modified: 2018-11-01 08:43:16

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of proposed amendment to Privacy Act System of Records: COMMERCE/DEPT-13, Investigative and Security Records.
Dates		To be considered, written comments must be submitted on or before March 14, 2018. The Department filed a report describing the modified system of records covered by this notice with the Chair of the Senate Committee on Homeland Security and Governmental Affairs, the Chair of the House Committee on Oversight and Government Reform, and the Deputy Administrator of the Office of Information and Regulatory Affairs, Office of Management and Budget (OMB), on May 31, 2017. This modified system of records will become effective upon publication in the Federal Register on February 12, 2018, unless the modified system of records notice needs to be changed as a result of public comment.
Contact		Michael J. Toland, Ph.D., Deputy Chief Freedom of Information Act Officer and Department Privacy Act Officer, Office of Privacy and Open Government, 1401 Constitution Ave. NW, Room 52010, Washington, DC 20230.
FR Citation		83 FR 5981