83 FR 6003 - Common Instructions for Applicants to Department of Education Discretionary Grant Programs
DEPARTMENT OF EDUCATION Federal Register Volume 83, Issue 29 (February 12, 2018)
Federal Register Volume 83, Issue 29 (February 12, 2018)
| Page Range | 6003-6005 | |
| FR Document | 2018-02558 |
[Federal Register Volume 83, Number 29 (Monday, February 12, 2018)] [Notices] [Pages 6003-6005] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2018-02558] ----------------------------------------------------------------------- DEPARTMENT OF EDUCATION Common Instructions for Applicants to Department of Education Discretionary Grant Programs AGENCY: Office of the Deputy Secretary, Department of Education. ACTION: Notice. ----------------------------------------------------------------------- SUMMARY: As part of a broader effort to reduce barriers for applicants seeking funds under a Department of Education (Department) discretionary grant competition, the Department is issuing a common set of instructions for applicants. It will be referenced in individual notices inviting applications (NIAs). The common instructions will ensure consistency, reduce burden on Department staff, and improve the Department's ability to provide potential applicants with timely information about Department programs and competitions. FOR FURTHER INFORMATION CONTACT: Levon Schlichter, U.S. Department of Education, 400 Maryland Avenue SW, Room 6E235, Washington, DC 20202. Telephone: (202) 453-6387 or by email: Levon.Schlichter@ed.gov. If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal Relay Service (FRS), toll-free, at 1- 800-877-8339. SUPPLEMENTARY INFORMATION: Background: This document provides applicants with a centralized and up-to-date set of instructions for applying to the Department's discretionary grant programs. Future NIAs will reference this document in lieu of providing this series of instructions within each NIA. Rarely, exceptions will need to be made to these instructions and will be noted in an individual competition NIA. Common Set of Instructions for Applicants: Application and Submission Information 1. Address To Request Application Package: You can obtain an application package from the Department's website or Grants.gov. To obtain a copy via the Department's website, use the following address: www.ed.gov/fund/grant/apply/grantapps/index.html. 2. Content and Form of Application Submission: Requirements concerning the content and form of an application, together with the forms you must submit, are in the application package for the program. 3. Submission Dates and Times: Submit applications for grants under the program electronically using Grants.gov. For information (including dates and times) about how to submit your application electronically, please refer to Other Submission Requirements in section 5 of these instructions. We do not consider an application that does not comply with the deadline requirements. Individuals with disabilities who need an accommodation or auxiliary aid in connection with the application process should contact a person listed in the FOR FURTHER INFORMATION CONTACT section in the competition NIA. If the Department provides an accommodation or auxiliary aid to an individual with a disability in connection with the application process, the individual's application remains subject to all other requirements and limitations in the competition NIA. 4. Data Universal Numbering System Number, Taxpayer Identification Number, and System for Award Management: To do business with the Department, and to submit your application electronically using Grants.gov, you must-- a. Have a Data Universal Numbering System (DUNS) number and a Taxpayer Identification Number (TIN); b. Register both your DUNS number and TIN with the System for Award Management (SAM.gov), the Government's primary registrant database; c. Provide your DUNS number and TIN on your application; and d. Maintain an active SAM registration with current information while your application is under review by the Department and, if you are awarded a grant, during the project period. You can obtain a DUNS number from Dun and Bradstreet at the following website: http://fedgov.dnb.com/webform. A DUNS number can be created within one to two business days. If you are a corporate entity, agency, institution, or organization, you can obtain a TIN from the Internal Revenue Service (IRS). If you are an individual, you can obtain a TIN from the IRS or the Social Security Administration. If you need a new TIN, please allow two to five weeks for your TIN to become active. The SAM registration process can take approximately seven business days, but may take upwards of several weeks, depending on the completeness and accuracy of the data you enter into the SAM.gov database. Thus, if you think you might want to apply for Federal financial assistance under a program administered by the Department, please allow sufficient time to obtain and register your DUNS number and TIN. We strongly recommend that you register early. Note: Once your SAM.gov registration is active, it may be 24 to 48 hours before you can access the information in, and submit an application through, Grants.gov. If you are currently registered with SAM.gov, you may not need to make any changes. However, please make certain that the TIN associated with your DUNS number is correct. Also note that you will need to update your [[Page 6004]] registration annually. This may take three or more business days. Information about SAM is available at www.SAM.gov. To further assist you with obtaining and registering your DUNS number and TIN in SAM.gov or updating your existing SAM account, we have prepared a SAM.gov Tip Sheet, which you can find at: http://www2.ed.gov/fund/grant/apply/sam-faqs.html. In addition, in order to submit your application via Grants.gov, you must (1) register as an applicant using your DUNS number; and (2) be designated by your organization's E-Biz Point of Contact as an Authorized Organization Representative (AOR). Details on these steps are outlined at the following Grants.gov web page: https://www.grants.gov/web/grants/register.html. 5. Other Submission Requirements: a. Electronic Submission of Applications. We are participating as a partner in the Government-wide Grants.gov site. Submit applications electronically using Grants.gov and do not email them unless explicitly allowed in a competition NIA. On December 31, 2017, Grants.gov retired the Legacy PDF format for submitting grant applications. A Grants.gov applicant must apply online using Workspace, a shared environment where members of a grant team may simultaneously access and edit different web forms within an application. An applicant can create an individual Workspace for each application notice and establish for that application a collaborative application package that allows more than one person in the applicant's organization to work concurrently on an application. The Grants.gov system also enables the applicant to reuse forms from previous submissions, check them in and out to complete them, and submit the application package. For access to further instructions on how to apply using Grants.gov, refer to: www.grants.gov/web/grants/applicants/apply-for-grants.html. You may access the electronic grant applications at www.Grants.gov. You must search for the downloadable application package for this competition by the CFDA number. Do not include the CFDA number's alpha suffix in your search (e.g., search for 84.184, not 84.184D). Please note the following:Applicants needing assistance with Grants.gov may contact the Grants.gov Support Center either by calling 1-800-518-4726 or by sending an email to support@grants.gov. The Grants.gov Support Center is available 24 hours a day, seven days a week, except for Federal holidays. Applications received by Grants.gov are date- and time- stamped upon submission. Your application must be fully uploaded and submitted and must be date- and time-stamped by the Grants.gov system no later than 4:30:00 p.m., Eastern Time, on the application deadline date. Except as otherwise noted in this section, we will not accept your application if it is received--that is, date- and time-stamped by the Grants.gov system--after 4:30:00 p.m., Eastern Time, on the application deadline date. We do not consider an application that does not comply with the deadline requirements. When we retrieve your application from Grants.gov, we will notify you if we are rejecting your application because it was late. The amount of time it can take to upload an application will vary depending on a variety of factors, including the size of the application and the speed of your internet connection. Therefore, we strongly recommend that you leave yourself plenty of time to complete your submission. You should review and follow the Education Submission Procedures for submitting an application through Grants.gov that are included in the application package for the program to ensure that you submit your application on time. You can also find the Education Submission Procedures pertaining to Grants.gov under News and Events on the Department's G5 system home page at www.G5.gov. In addition, for specific guidance and procedures for submitting an application through Grants.gov, please refer to the Grants.gov website at: www.grants.gov/web/grants/applicants/apply-for-grants.html. When you submit your application electronically, all documents must be submitted in this manner, including all information you typically provide on the following forms: The Application for Federal Assistance (SF 424), the Department of Education Supplemental Information for SF 424, Budget Information--Non-Construction Programs (ED 524), and all necessary assurances and certifications. When you submit your application electronically, you must upload any narrative sections and all other attachments to your application as files in a read-only flattened Portable Document Format (PDF), meaning any fillable documents must be saved and submitted as non-fillable PDF files. Do not upload an interactive or fillable PDF file. If you upload a file type other than a read-only, non-fillable PDF (e.g., Word, Excel, WordPerfect, etc.) or submit a password- protected file, we will be unable to review that material. Please note that this will likely result in your application not being considered for funding. The Department will not convert material from other formats to PDF. After you electronically submit your application, you will receive from Grants.gov an automatic notification of receipt that contains a Grants.gov tracking number. Grants.gov also will notify you automatically by email if your application met all of the Grants.gov validation requirements or if there were any errors (such as submission of your application by someone other than a registered AOR, issues with your DUNS number, or inclusion of an attachment with a file name that contains special characters). You will be given an opportunity to correct any errors and resubmit, but you must still meet the deadline for submission of applications. Once your application is successfully validated by Grants.gov, the Department will retrieve your application from Grants.gov and send you an email with a unique PR/Award number for your application. Email confirmations and receipts from Grants.gov do not indicate receipt by the Department, nor do they mean that your application is complete or has met all application requirements. While your application may have been successfully validated by Grants.gov, it also must be reviewed in accordance with the Department's application requirements as specified in the competition NIA and in these application instructions. It is your responsibility to ensure that your submitted application has met all of the Department's requirements. Additionally, we may request that you provide us original signatures on forms at a later date. Application Deadline Date Extension in Case of Technical Issues with the Grants.gov System: If you experience problems submitting your application through Grants.gov, please contact the Grants.gov Support Desk immediately, toll-free, at 1-800-518-4726. The Grants.gov Support Center will provide you with a ticket number documenting your communication. You must retain your ticket number for future reference as proof of your communication with the Support Center. Please subsequently contact a person listed in the FOR FURTHER INFORMATION CONTACT section in the competition NIA and provide an explanation of the technical problem you experienced with Grants.gov, along [[Page 6005]] with the Grants.gov Support Desk Case Number. If you are prevented from electronically submitting your application on the application deadline date because of technical problems within the Grants.gov system, we will grant you an extension until 4:30:00 p.m., Eastern Time, the following business day to enable you to transmit your application electronically, provided we can verify the technical issues affected your ability to submit your application on time via your Grants.gov Support Desk Case Number. Note: The extensions to which we refer in this section apply only to technical problems with the Grants.gov system. We will not grant you an extension if you failed to fully register in order to submit your application to Grants.gov (including with the required DUNS number and TIN currently registered in SAM) before the application deadline date and time or if the technical problem you experienced is unrelated to the Grants.gov system. b. Submission of Paper Applications. We discourage paper applications, but if electronic submission is not possible (e.g., you do not have access to the internet), you must provide a written statement that you intend to submit a paper application. Send this written statement no later than two weeks before the application deadline date (14 calendar days or, if the fourteenth calendar day before the application deadline date falls on a Federal holiday, the next business day following the Federal holiday). If you mail your written statement to the Department, it must be postmarked no later than two weeks before the application deadline date. Please send this statement to a person listed in the FOR FURTHER INFORMATION CONTACT section of the competition NIA. If you submit a paper application, you must mail the original and two copies of your application, on or before the application deadline date, to the Department at the following address: U.S. Department of Education, Application Control Center, Attention: (CFDA Number), LBJ Basement Level 1, 400 Maryland Avenue SW, Washington, DC 20202-4260. You must show proof of mailing consisting of one of the following: (1) A legibly dated U.S. Postal Service postmark. (2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service. (3) A dated shipping label, invoice, or receipt from a commercial carrier. (4) Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education. If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof of mailing: (1) A private metered postmark. (2) A mail receipt that is not dated by the U.S. Postal Service. Note: The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, you should check with your local post office. We will not consider applications postmarked after the application deadline date. Note for Mail Delivery of Paper Applications: If you mail your application to the Department-- (1) You must indicate on the envelope and in Item 11 of the SF 424 the CFDA number, including suffix letter, if any, of the competition under which you are submitting your application; and (2) The Application Control Center will mail to you a notification of receipt of your grant application. If you do not receive this notification within 15 business days from the application deadline date, you should call the Application Control Center at (202) 245-6288. Accessible Format: Individuals with disabilities can obtain this document and a copy of the application package in an accessible format (e.g., braille, large print, audiotape, or compact disc) on request to the program contact person listed under FOR FURTHER INFORMATION CONTACT. Electronic Access to This Document: The official version of this document is the document published in the Federal Register. Free internet access to the official edition of the Federal Register and the Code of Federal Regulations is available via the Federal Digital System at: www.thefederalregister.org/fdsys. At this site you can view this document, as well as all other documents of this Department published in the Federal Register, in text or PDF. To use PDF you must have Adobe Acrobat Reader, which is available free at the site. You may also access documents of the Department published in the Federal Register by using the article search feature at: www.federalregister.gov. Specifically, through the advanced search feature at this site, you can limit your search to documents published by the Department. Dated: February 5, 2018. Kent Talbert, Senior Policy Advisor to the Deputy Secretary, Delegated the Functions and Duties of the Deputy Secretary of Education. [FR Doc. 2018-02558 Filed 2-9-18; 8:45 am] BILLING CODE 4000-01-P
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Access to Records of the Meeting: a common set of instructions for If the Department provides an
Pursuant to FACA requirements, the applicants. It will be referenced in accommodation or auxiliary aid to an
public may also inspect the meeting individual notices inviting applications individual with a disability in
materials at www.nagb.gov beginning on (NIAs). The common instructions will connection with the application
Thursday, March 1, 2018 by 10:00 a.m. ensure consistency, reduce burden on process, the individual’s application
EST. The official verbatim transcripts of Department staff, and improve the remains subject to all other
the public meeting sessions will be Department’s ability to provide requirements and limitations in the
available for public inspection no later potential applicants with timely competition NIA.
than 30 calendar days following the information about Department programs 4. Data Universal Numbering System
meeting. and competitions. Number, Taxpayer Identification
Reasonable Accommodations: The FOR FURTHER INFORMATION CONTACT: Number, and System for Award
meeting site is accessible to individuals Levon Schlichter, U.S. Department of Management: To do business with the
with disabilities. If you will need an Education, 400 Maryland Avenue SW, Department, and to submit your
auxiliary aid or service to participate in Room 6E235, Washington, DC 20202. application electronically using
the meeting (e.g., interpreting service, Telephone: (202) 453–6387 or by email: Grants.gov, you must—
assistive listening device, or materials in Levon.Schlichter@ed.gov. a. Have a Data Universal Numbering
an alternate format), notify the contact If you use a telecommunications System (DUNS) number and a Taxpayer
person listed in this notice no later than device for the deaf (TDD) or a text Identification Number (TIN);
21 days prior to the meeting. telephone (TTY), call the Federal Relay b. Register both your DUNS number
Electronic Access to this Document: Service (FRS), toll-free, at 1–800–877– and TIN with the System for Award
The official version of this document is 8339. Management (SAM.gov), the
the document published in the Federal Government’s primary registrant
Register. Internet access to the official SUPPLEMENTARY INFORMATION:
database;
edition of the Federal Register and the Background: This document provides c. Provide your DUNS number and
Code of Federal Regulations is available applicants with a centralized and up-to- TIN on your application; and
via the Federal Digital System at: date set of instructions for applying to d. Maintain an active SAM
www.gpo.gov/fdsys. At this site you can the Department’s discretionary grant registration with current information
view this document, as well as all other programs. Future NIAs will reference while your application is under review
documents of this Department this document in lieu of providing this by the Department and, if you are
published in the Federal Register, in series of instructions within each NIA. awarded a grant, during the project
text or Adobe Portable Document Rarely, exceptions will need to be made period.
Format (PDF). To use PDF, you must to these instructions and will be noted You can obtain a DUNS number from
have Adobe Acrobat Reader, which is in an individual competition NIA. Dun and Bradstreet at the following
available free at the Adobe website. You Common Set of Instructions for website: http://fedgov.dnb.com/
may also access documents of the Applicants: webform. A DUNS number can be
Department published in the Federal Application and Submission created within one to two business days.
Register by using the article search Information If you are a corporate entity, agency,
feature at: www.federalregister.gov. institution, or organization, you can
1. Address To Request Application
Specifically, through the advanced obtain a TIN from the Internal Revenue
Package: You can obtain an application
search feature at this site, you can limit Service (IRS). If you are an individual,
package from the Department’s website
your search to documents published by you can obtain a TIN from the IRS or the
or Grants.gov.
the Department. Social Security Administration. If you
To obtain a copy via the Department’s
Authority: Pub. L. 107–279, Title III— need a new TIN, please allow two to
website, use the following address:
National Assessment of Educational Progress five weeks for your TIN to become
www.ed.gov/fund/grant/apply/
§ 301. active.
grantapps/index.html.
Dated: February 6, 2018. The SAM registration process can take
2. Content and Form of Application
approximately seven business days, but
William J. Bushaw, Submission: Requirements concerning
may take upwards of several weeks,
Executive Director, National Assessment the content and form of an application,
depending on the completeness and
Governing Board (NAGB), U.S. Department together with the forms you must
of Education. accuracy of the data you enter into the
submit, are in the application package
SAM.gov database. Thus, if you think
[FR Doc. 2018–02810 Filed 2–9–18; 8:45 am] for the program.
3. Submission Dates and Times: you might want to apply for Federal
BILLING CODE P
Submit applications for grants under financial assistance under a program
the program electronically using administered by the Department, please
DEPARTMENT OF EDUCATION Grants.gov. For information (including allow sufficient time to obtain and
dates and times) about how to submit register your DUNS number and TIN.
Common Instructions for Applicants to your application electronically, please We strongly recommend that you
Department of Education Discretionary refer to Other Submission Requirements register early.
Grant Programs in section 5 of these instructions. Note: Once your SAM.gov registration is
We do not consider an application active, it may be 24 to 48 hours before you
AGENCY: Office of the Deputy Secretary,
that does not comply with the deadline can access the information in, and submit an
Department of Education.
daltland on DSKBBV9HB2PROD with NOTICES
requirements. application through, Grants.gov.
ACTION: Notice.
Individuals with disabilities who If you are currently registered with
SUMMARY: As part of a broader effort to need an accommodation or auxiliary aid SAM.gov, you may not need to make
reduce barriers for applicants seeking in connection with the application any changes. However, please make
funds under a Department of Education process should contact a person listed certain that the TIN associated with
(Department) discretionary grant in the FOR FURTHER INFORMATION your DUNS number is correct. Also note
competition, the Department is issuing CONTACT section in the competition NIA. that you will need to update your
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![Federal Register / Vol. 83, No. 29 / Monday, February 12, 2018 / Notices 6005
with the Grants.gov Support Desk Case If you mail your application through DEPARTMENT OF EDUCATION
Number. the U.S. Postal Service, we do not
[Docket No.: ED–2018–ICCD–0011]
If you are prevented from accept either of the following as proof
electronically submitting your of mailing: Agency Information Collection
application on the application deadline (1) A private metered postmark. Activities; Comment Request;
date because of technical problems (2) A mail receipt that is not dated by Application for the U.S. Presidential
within the Grants.gov system, we will the U.S. Postal Service. Scholars Program
grant you an extension until 4:30:00 Note: The U.S. Postal Service does not
p.m., Eastern Time, the following uniformly provide a dated postmark. Before
AGENCY: Office of Communications and
business day to enable you to transmit relying on this method, you should check Outreach (OCO), Department of
your application electronically, with your local post office. Education (ED).
provided we can verify the technical ACTION: Notice.
issues affected your ability to submit We will not consider applications
your application on time via your postmarked after the application SUMMARY: In accordance with the
Grants.gov Support Desk Case Number. deadline date. Paperwork Reduction Act of 1995, ED is
Note for Mail Delivery of Paper proposing a revision of an existing
Note: The extensions to which we refer in Applications: If you mail your information collection.
this section apply only to technical problems application to the Department—
with the Grants.gov system. We will not grant DATES: Interested persons are invited to
you an extension if you failed to fully register (1) You must indicate on the envelope submit comments on or before April 13,
in order to submit your application to and in Item 11 of the SF 424 the CFDA 2018.
Grants.gov (including with the required number, including suffix letter, if any, ADDRESSES: To access and review all the
DUNS number and TIN currently registered of the competition under which you are documents related to the information
in SAM) before the application deadline date submitting your application; and collection listed in this notice, please
and time or if the technical problem you (2) The Application Control Center
experienced is unrelated to the Grants.gov
use http://www.regulations.gov by
will mail to you a notification of receipt searching the Docket ID number ED–
system. of your grant application. If you do not 2018–ICCD–0011. Comments submitted
b. Submission of Paper Applications. receive this notification within 15 in response to this notice should be
We discourage paper applications, but business days from the application submitted electronically through the
if electronic submission is not possible deadline date, you should call the Federal eRulemaking Portal at http://
(e.g., you do not have access to the Application Control Center at (202) www.regulations.gov by selecting the
internet), you must provide a written 245–6288. Docket ID number or via postal mail,
statement that you intend to submit a Accessible Format: Individuals with commercial delivery, or hand delivery.
paper application. Send this written disabilities can obtain this document Please note that comments submitted by
statement no later than two weeks and a copy of the application package in fax or email and those submitted after
before the application deadline date (14 an accessible format (e.g., braille, large the comment period will not be
calendar days or, if the fourteenth print, audiotape, or compact disc) on accepted. Written requests for
calendar day before the application request to the program contact person information or comments submitted by
deadline date falls on a Federal holiday, listed under FOR FURTHER INFORMATION postal mail or delivery should be
the next business day following the CONTACT. addressed to the Director of the
Federal holiday). Electronic Access to This Document: Information Collection Clearance
If you mail your written statement to The official version of this document is Division, U.S. Department of Education,
the Department, it must be postmarked the document published in the Federal 400 Maryland Avenue SW, LBJ, Room
no later than two weeks before the Register. Free internet access to the 216–32, Washington, DC 20202–4537.
application deadline date. Please send official edition of the Federal Register FOR FURTHER INFORMATION CONTACT: For
this statement to a person listed in the and the Code of Federal Regulations is
FOR FURTHER INFORMATION CONTACT
specific questions related to collection
available via the Federal Digital System activities, please contact Simone Olson,
section of the competition NIA. at: www.gpo.gov/fdsys. At this site you
If you submit a paper application, you 202–205–8719.
can view this document, as well as all
must mail the original and two copies SUPPLEMENTARY INFORMATION: The
other documents of this Department
of your application, on or before the Department of Education (ED), in
published in the Federal Register, in
application deadline date, to the accordance with the Paperwork
text or PDF. To use PDF you must have
Department at the following address: Reduction Act of 1995 (PRA) (44 U.S.C.
Adobe Acrobat Reader, which is
U.S. Department of Education, 3506(c)(2)(A)), provides the general
available free at the site.
Application Control Center, Attention: public and Federal agencies with an
You may also access documents of the
(CFDA Number), LBJ Basement Level 1, opportunity to comment on proposed,
Department published in the Federal
400 Maryland Avenue SW, Washington, revised, and continuing collections of
Register by using the article search
DC 20202–4260. information. This helps the Department
feature at: www.federalregister.gov.
You must show proof of mailing assess the impact of its information
Specifically, through the advanced
consisting of one of the following: collection requirements and minimize
search feature at this site, you can limit
(1) A legibly dated U.S. Postal Service the public’s reporting burden. It also
your search to documents published by
postmark. helps the public understand the
the Department.
(2) A legible mail receipt with the Department’s information collection
daltland on DSKBBV9HB2PROD with NOTICES
date of mailing stamped by the U.S. Dated: February 5, 2018. requirements and provide the requested
Postal Service. Kent Talbert, data in the desired format. ED is
(3) A dated shipping label, invoice, or Senior Policy Advisor to the Deputy Secretary, soliciting comments on the proposed
receipt from a commercial carrier. Delegated the Functions and Duties of the information collection request (ICR) that
(4) Any other proof of mailing Deputy Secretary of Education. is described below. The Department of
acceptable to the Secretary of the U.S. [FR Doc. 2018–02558 Filed 2–9–18; 8:45 am] Education is especially interested in
Department of Education. BILLING CODE 4000–01–P public comment addressing the
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Document Created: 2018-11-01 08:42:53
Document Modified: 2018-11-01 08:42:53
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice. | |
| Contact | Levon Schlichter, U.S. Department of Education, 400 Maryland Avenue SW, Room 6E235, Washington, DC 20202. Telephone: (202) 453-6387 or by email: [email protected] | |
| FR Citation | 83 FR 6003 |
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