SUPPLEMENTARY INFORMATION:

HUD updates the system of records notice (SORN) for the Line of Credit Control System (LOCCS) to include substantive changes reflecting the modified items listed below in addition to minor formatting changes:

• System Name and Number: Updated to reflect the current System Name and Number.
• System Managers: Updated to reflect the current System Manager.
• Purposes of the System: Updated for clarity.
• Categories of Records in the System: Replaced Data Universal Numbering System (DUNS) to Unique Entity Identifier (UEI) because UEI has officially replaced DUNS to identify entities.
• Record Source Categories: Updated name to the OCFO Accounting Operations Center.
• Routine Use of Records Maintained in the System:

○ Reorganized the Routine Use section to align with other HUD OCFO System of Records Notices.

○ Removed Routine Uses (1), (3), and (5)(b) as they are duplicative of existing statutory exceptions that do not require a published routine use.

○ Removed Routine Use (7) as it is unnecessary for program operations.

○ Updated Routine Uses (4), (7), and (8) for clarity and consistency with the standard routine use language used at HUD.

○ Routine Use (10) has been added to facilitate FOIA mediation.

○ Routine Use (11) has been incorporated, as published in 91 FR 2137 (January 16, 2026), to support compliance with Executive Order 14249 and Office of Management and Budget (OMB) Memorandum M-25-32, “Preventing Improper Payments and Protecting Privacy Through Do Not Pay” (August 20, 2025), and to authorize disclosures to Treasury's Do Not Pay system.

• Policies and Practices for Storage of Records: Updated for clarity and conciseness.
• Policies and Practices for Retrieval of Records: Updated for clarity and added Unique Entity Identifier to the list.
• Administrative, Technical, and Physical Safeguards: Updated for clarity.
• Record Access Procedures, Contesting Record Procedures, and Notification Procedures sections: Updated to reflect current guidance.

SYSTEM NAME AND NUMBER:

Line of Credit Control System (LOCCS); HUD/OCFO-06.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

HUD Headquarters, 451 7th Street SW, Washington, DC 20410-1000 and Microsoft Azure US East Data Center (on cloud).

SYSTEM MANAGER(S):

Kate Darling, Assistant Chief Financial Officer for Systems, Office of the Chief Financial Officer, Department of Housing and Urban Development, 451 7th Street SW, Room 3100, Washington, DC 20410-1000. ( printed page 35247)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3511; The Chief Financial Officers Act of 1990 (31 U.S.C. 901, et seq.); Executive Order 9397, as amended by Executive Order 13478; Housing and Community Development Act of 1987, 42 U.S.C. 3543.

PURPOSE(S) OF THE SYSTEM:

The Line of Credit Controls System (LOCCS) is used to process and make grant, loan, and subsidy disbursements. LOCCS ensures that payments are made promptly thus achieving efficient cash management practices. It creates accounting transactions with the appropriate accounting classification elements to correctly record disbursements and collections to the grant/project level subsidiary.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Section 8 Contract Administrators (S8CA) and grant recipients (excludes Section 8 Voucher Program).

CATEGORIES OF RECORDS IN THE SYSTEM:

Vendor Name, Vendor Number ( e.g., Employer Identification Number (EIN), Social Security Number (SSN), or Taxpayer Identification Number (TIN), Business/Work Address, Unique Entity Identifier (UEI), Banking Account/Routing Numbers, Schedule Number, Voucher Number, Contract Number, and Financial Data.

RECORD SOURCE CATEGORIES:

Section 8 Contract Administrators and grant recipients provide data to OCFO Accounting Operations Center to enter LOCCS.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

(1) To a congressional office from the record of an individual, in response to an inquiry from the congressional office made at the request of that individual.

(2) To appropriate agencies, entities, and persons when: (1) HUD suspects or has confirmed that there has been a breach of the system of records; (2) HUD has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, HUD (including its information systems, programs, and operations), the Federal Government, or national security; and (3) The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with HUD's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

(3) To another Federal agency or Federal entity, when HUD determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

(4) To a court, magistrate, administrative tribunal, or arbitrator in the course of presenting evidence, including disclosures to opposing counsel or witnesses or jurors in the course of civil discovery, litigation, mediation, or settlement negotiations; or in connection with criminal law proceedings; when HUD determines that use of such records is relevant and necessary to the litigation and when any of the following is a party to the litigation or have an interest in such litigation: (1) HUD, or any component thereof; or (2) any HUD employee in his or her official capacity; or (3) any HUD employee in his or her individual capacity where HUD has agreed to represent the employee; or (4) the United States, or any agency thereof, where HUD determines that litigation is likely to affect HUD or any of its components.

(5) To any component of the Department of Justice or other Federal agency conducting litigation or in proceedings before any court, adjudicative, or administrative body, when HUD determines that the use of such records is relevant and necessary to the litigation and when any of the following is a party to the litigation or have an interest in such litigation: (1) HUD, or any component thereof; or (2) any HUD employee in his or her official capacity; or (3) any HUD employee in his or her individual capacity where the Department of Justice or agency conducting the litigation has agreed to represent the employee; or (4) the United States, or any agency thereof, where HUD determines that litigation is likely to affect HUD or any of its components.

(6) To appropriate Federal, State, local, tribal, or other governmental agencies or multilateral governmental organizations responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where HUD determines that the information would assist in the enforcement of civil or criminal laws when such records, either alone or in conjunction with other information, indicate a violation or potential violation of law.

(7) To Federal agencies, non-Federal entities, their employees, and agents (including contractors, their agents or employees; employees or contractors of the agents or designated agents); or contractors, their employees or agents with whom HUD has a contract, service agreement, grant, cooperative agreement, computer matching agreement, or other agreement for the purpose of: (1) Detection, prevention, and recovery of improper payments; (2) detection and prevention of fraud, waste, and abuse in major Federal programs administered by a Federal agency or non-Federal entity; (3) for the purpose of establishing or verifying the eligibility of, or continuing compliance with statutory and regulatory requirements by, applicants for, recipients or beneficiaries of, participants in, or providers of services with respect to, cash or in-kind assistance or payments under Federal benefits programs or recouping payments or delinquent debts under such Federal benefits programs; (4) detection of fraud, waste, and abuse by individuals in their operations and programs. Records under this routine use may be disclosed only to the extent that the information shared is necessary and relevant to verify pre-award and prepayment requirements prior to the release of Federal funds or to prevent and recover improper payments for services rendered under programs of HUD or of those Federal agencies and non-Federal entities to which HUD provides information under this routine use.

(8) To contractors, grantees, experts, consultants, Federal agencies, and non-Federal entities, including, but not limited to, State and local governments and other research institutions or their parties, and entities and their agents with whom HUD has a contract, service agreement, grant, cooperative agreement, or other agreement for the purposes of statistical analysis and research in support of program operations, management, performance monitoring, evaluation, risk management, and policy development, or to otherwise support the Department's mission. Records under this routine use may not be used in whole or in part to make decisions that affect the rights, benefits, or privileges of specific individuals. The entity receiving information under this routine use may not further disclose the records in an identifiable form.

(9) To contractors, grantees, experts, consultants and their agents, or others performing or working under a contract, ( printed page 35248) service, grant, or cooperative agreement with HUD, when necessary to accomplish an agency function related to a system of records. Disclosure requirements are limited to only those data elements considered relevant to accomplishing an agency function.

(10) To the National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures and compliance with the Freedom of Information Act (FOIA), and to facilitate OGIS' offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies.

(11) To the U.S. Department of the Treasury when disclosure of the information is relevant to review payment and award eligibility through the Do Not Pay Working System for the purposes of identifying, preventing, or recouping improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a state (meaning a state of the United States, the District of Columbia, a territory or possession of the United States, or a federally recognized Indian tribe) in a state-administered, federally funded program.

(12) To the U.S. Treasury for transactions such as disbursements of funds and related adjustments.

(13) To the IRS for reporting payments for goods and services and for reporting of discharge indebtedness.

In addition to the routine uses described above, HUD provides notice pursuant to 31 U.S.C. 3711(e) that information contained in this system of records may also be disclosed to a consumer reporting agency when trying to collect a claim owed on behalf of the government.

The disclosure is limited to information to establish the identity of the individual, including name, social security number, and address; the amount, status, history of the claim, and the agency or program under which the claim arose solely to allow the consumer reporting agency to prepare a credit report.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Records are maintained in paper and electronic format.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Records are retrieved by Vendor Name, Vendor Number ( e.g., Employer Identification Number (EIN), Social Security Number (SSN), or Taxpayer Identification Number (TIN), UEI, Schedule Number, Voucher Number, and Contract Number.

POLICIES AND PRACTICIES FOR RENTENTION AND DISPOSAL OF RECORDS:

General Records Schedule 1:1; Financial Management and Reporting Records. This schedule covers records created by Federal agencies in carrying out the work of financial management.

Destroy 6 years after final payment or cancellation, but longer retention is authorized if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

All HUD employees have undergone background investigations. HUD buildings are guarded and monitored by security personnel, cameras, ID checks, and other physical security measures. Access is restricted to authorized personnel or contractors whose responsibilities require access. System users must take the mandatory security awareness training annually as mandated by the Federal Information Security Modernization Act (FISMA). Users must also sign a Rules of Behavior form certifying that they agree to comply with the requirements before they are granted access to the system. LOCCS resides in the Microsoft Azure environment, a FedRAMP certified Infrastructure-as-a-Service (IaaS). The system is limited to those with a business need to know. LOCCS Authorizing Officials authorize LOCCS access for users, and OCFO ensures the user is eligible for access ( e.g., suitability, System Security Administrator approval), which allow for segregation of duties. OCFO limits access to records that contain PII on a need-to-know basis, user recertification is performed, audit logs are reviewed, security assessments are conducted, and background checks are completed prior to granting elevated access.

RECORD ACCESS PROCEDURES:

Individuals requesting records of themselves should address written inquiries to the Department of Housing Urban and Development 451 7th Street SW, Washington, DC 20410-0001. For verification, individuals should provide their full name, current address, and telephone number. In addition, the requester must provide either a notarized statement or an unsworn declaration made under 24 CFR 16.4.

CONTESTING RECORD PROCEDURES:

The HUD rule for contesting the content of any record pertaining to the individual by the individual concerned is published in 24 CFR 16.8 or may be obtained from the system manager.

NOTIFICATION PROCEDURES:

Individuals requesting notification of records of themselves should address written inquiries to the Department of Housing Urban Development, 451 7th Street SW, Washington, DC 20410-0001. For verification purposes, individuals should provide their full name, office or organization where assigned, if applicable, and current address and telephone number. In addition, the requester must provide either a notarized statement or an unsworn declaration made under 24 CFR 16.4.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY:

Docket No. FR-7092-N-13, 89 FR 5923, January 30, 2024, as modified by Docket No. FR-7106-N-12, 91 FR 2137, January 16, 2026.

91 FR 35246