Pursuant to the Privacy Act of 1974, as amended by the Computer Matching and Privacy Protection Act of 1988 and the Computer Matching and Privacy Protection Amendments of 1990 (...
Office of Policy Development and Research, Department of Housing and Urban Development (HUD).
ACTION:
Notice of a reestablished matching program.
SUMMARY:
Pursuant to the Privacy Act of 1974, as amended by the Computer Matching and Privacy Protection Act of 1988 and the Computer Matching and Privacy Protection Amendments of 1990 (Privacy Act), and Office of Management and Budget (OMB) guidance on the conduct of matching programs, notice is hereby given of the reestablishment of a matching program between the Department of Housing and Urban Development (HUD), the Department of Homeland Security, Federal Emergency Management Agency (FEMA), and HUD's Community Development Block Grant-Disaster Recovery (CDBG-DR) grantees. Since publication of the previous matching program notice, HUD and FEMA have updated the data elements used in the matching program by adding and removing certain data fields to align with current programmatic requirements.
DATES:
Please submit comments on or before September 8, 2026. The matching program will be effective on September 8, 2026, unless comments have been received from interested members of the public that require modification and republication of the notice. The matching program will continue for 18 months from the beginning date and may be extended an additional 12 months if the conditions specified in 5 U.S.C. 552a(o)(2)(D) have been met.
ADDRESSES:
Interested persons are invited to submit comments regarding this notice at
www.regulations.gov
or to the Rules Docket Clerk, Office of General Counsel, Department of Housing and Urban Development, 451 7th Street SW, Room 10276, Washington, DC 20410. Communications should refer to the docket number.
FOR FURTHER INFORMATION CONTACT:
For general questions about this matching program, contact Todd Richardson, General Deputy Assistant Secretary, Office of Policy Development and Research, Department of Housing and Urban Development, 451 7th Street SW, Room 8106, Washington, DC 20410, telephone number (202) 402-5706. To obtain additional information about this matching program and the contents of this Computer Matching Agreement between HUD, FEMA, and HUD's CDBG-DR grantees, please view this Computer Matching Agreement at the following website:
www.hud.gov/stat/oa/computer-matching-agreement.
HUD welcomes and is prepared to receive calls from individuals who are deaf or hard of hearing, as well as individuals with speech and communication disabilities. To learn more about how to make an accessible telephone call, please visit
www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION:
HUD is providing this notice in accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as amended by the Computer Matching and Privacy Protection Act of 1988 (Pub. L. 100-503) and the Computer Matching and Privacy Protection Amendments of 1990 (Pub. L. 101-508); Office of Management and Budget Final Guidance Interpreting the Provisions of Public Law 100-503, the Computer Matching and Privacy Protection Act of 1988, 54 FR 25818 (June 19, 1989); and OMB Circular A-108, 81 FR 94424 (December 23, 2016).
FEMA will share data to HUD to allow HUD to develop the funding formulas to request additional appropriations from Congress and allocate funding for CDBG-DR grant awards. The FEMA data will be used by HUD to calculate the amount of HUD's CDBG-DR grants, which are based on the number of unmet needs for the disaster. HUD performs a complex grants formulation process using Personally Identifiable Information (PII) data from FEMA and the Small Business Administration (SBA) to generate its CDBG-DR grant allocations and figures estimating unmet disaster needs for OMB and Congress. HUD has a separate agreement with the SBA. The SBA is not a party to this agreement. HUD will request data from FEMA on an as-needed basis to share with CDBG-DR grantees to identify needs for the use of grant funds, conduct outreach to disaster-affected individuals, prevent duplication of benefits, and comply with requirements to limit certain flood disaster assistance to a person who failed to obtain and maintain flood insurance when required as a condition of previous federal flood disaster assistance or a CDBG-DR grant.
Participating Agencies
Department of Housing and Urban Development (HUD), Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), and HUD's Community Development Block Grant-Disaster Recovery (CDBG-DR) grantees.
Authority for Conducting the Matching Program
A. Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, 42 U.S.C. 5155, requires each Federal agency that administers any program providing financial assistance because of a major disaster or emergency to ensure that no individual or entity receives duplicate financial assistance under any program, from insurance, or through any other source.
B. Section 408(i) of the Stafford Act, 42 U.S.C. 5174(i), authorizes the development of systems and databases to verify eligibility, minimize duplicative payments, prevent fraud, and administer disaster assistance programs.
C. Executive Order 13411, Improving Assistance for Disaster Victims, 71 FR 52729 (August 29, 2006), directs Federal agencies to reduce unnecessarily duplicative application forms and processes for Federal disaster assistance.
D. The DHS/FEMA-008 Disaster Recovery Assistance Files System of Records, 89 FR 73104 (September 9, 2024), and the DHS/FEMA-003 National Flood Insurance Program Files System of Records Notice, 79 FR 28747 (May 19, 2014), authorize FEMA to share information for disaster assistance administration, unmet needs determinations, duplication of benefits reviews, and approved computer matching programs.
E. The President may declare a disaster as an emergency under Section 501 of the Stafford Act and authorize
( printed page 50889)
emergency assistance under Section 502(a)(7).
F. Section 502(a)(6) and (8) of the Stafford Act, as codified at 42 U.S.C. 5192(a)(6) and (8), authorizes federal assistance to individuals and households and emergency sheltering for Presidentially declared emergencies.
G. Section 408 of the Stafford Act, as codified at 42 U.S.C. 5174, authorizes financial and direct services assistance for individuals and households for Presidentially declared major disasters.
H. The President may declare a major disaster under section 401 of the Stafford Act to authorize assistance to Individuals and Households under section 408 of the Stafford Act and Essential Assistance under section 403 of the Stafford Act.
I. Section 403(a)(3)(B) of the Stafford Act, Public Law 93-288, as codified at 42 U.S.C. 5170b(a)(3)(B), authorizes emergency sheltering, including non-congregate sheltering for Presidentially declared major disasters.
J. The Debt Collection Improvement Act of 1996, 31 U.S.C. 3325(d) and 7701(c)(1), requires Federal agencies to collect taxpayer identification numbers or Social Security numbers from individuals receiving Federal payments.
K. HUD's applicable systems of records include the Inventory Management System/Public and Indian Housing Information Center (IMS/PIC), HUD/PIH.01; Enterprise Income Verification (EIV), HUD/PIH-05; and Tenant Rental Assistance Certification System (TRACS), HUD/HOU-11.
L. Community Development Block Grant-Disaster Recovery appropriations acts and title I of the Housing and Community Development Act of 1974, 42 U.S.C. 5301et seq.,
provide authority for HUD's disaster recovery grant programs and impose requirements related to duplication of benefits, fraud prevention, and unmet needs determinations.
M. HUD regulations at 24 CFR 982.352(c) prohibit families from receiving duplicative Federal housing subsidies and require coordination between assistance programs.
Purpose(s)
This Computer Matching Agreement (CMA) facilitates essential data matching to support the coordinated administration of FEMA's emergency sheltering and housing assistance programs, as well as HUD's rental assistance programs and Community Development Block Grant-Disaster Recovery (CDBG-DR) grants including Community Development Block Grant Mitigation (CDBG-MIT), National Disaster Resilience Competition (CDBG-NDR), and CDBG-DR grants for limited activities. The HUD-FEMA computer matching program encompasses three primary data matching purposes, as outlined below.
1. To transition HUD housing recipients whose HUD-assisted homes are uninhabitable due to a declared disaster or emergency that authorizes FEMA Individual Assistance from emergency sheltering or FEMA housing assistance back into HUD-assisted housing while preventing duplication of benefits.
2. To allow HUD to develop funding formulas used to request additional appropriations from Congress and allocate CDBG-DR grant awards. Data associated with this Agreement will be used by HUD to calculate unmet disaster-related needs and determine CDBG-DR grant allocations.
3. To support CDBG-DR grantee planning, outreach, program implementation, duplication of benefits reviews, and compliance with flood insurance requirements under 42 U.S.C. 5154a and 24 CFR 58.6(b). HUD will request Individuals and Households Program (IHP) and National Flood Insurance Program (NFIP) data from FEMA on an as-needed basis and provide that information to participating CDBG-DR grantees in accordance with the terms of the Agreement.
Categories of Individuals
The categories of individuals covered by this matching program include:
A. FEMA applicants or registrants who have applied for or are eligible for disaster assistance under FEMA's Individuals and Households Program (IHP);
B. National Flood Insurance Program (NFIP) policyholders and claimants;
C. Pre-disaster HUD housing program recipients receiving assistance through Public Housing, Housing Choice Voucher, Project-Based Section 8, Section 202, Section 811, or other covered HUD housing programs; and
D. CDBG-DR grantee program applicants, including individuals, households, businesses, and other entities that apply for or receive CDBG-DR assistance.
Categories of Records
Data elements disclosed by each agency in this matching program are as follows:
A. Data Fields HUD to Share with FEMA
Co-recipient First Name
Co-recipient Last Name
Co-recipient Date of Birth
Co-recipient Last 4 Digits of SSN
Recipient First Name
Recipient Last Name
Recipient Date of Birth
Recipient Street Address
Recipient State
Recipient City
Recipient County
Recipient Address 5 Digit Zip Code
Recipient Last 4 Digits of SSN
Recipient Phone Number
Household Member First Name
Household Member Last Name
Household Member Last 4 SSN
Household Member Date of Birth
Number of Household Members
HUD Program Code
PROGRAM TYPE
HUD Project Code
HUD Project Name
HUD Public Housing Agency (PHA) Code
HUD Date of Recertification
B. IA Registrant Data Fields FEMA to Share with HUD
Access and Functional Needs (Y/N)
Applicant Alternate Phone Number
Applicant Current Phone Number
Applicant Date of Birth
Applicant Email Address
Applicant Last, First Name
Applicant Last 4 Digits of SSN
Applicant Registration Number
Co-applicant Date of Birth
Co-applicant Last, First Name
Co-applicant Last 4 Digits of SSN
Co-applicant Current Phone Number
Damaged Address City
Damaged Address 5 Digit Zip Code
Damaged Address Zip Code 4 Digit Extension
Damaged Address County
Damaged Address Street
Damaged Address State
Disaster Number
Household Member Age (Age range), Under 5 years, 65 and above
Number of Individuals in Household
Current Hotel Address
Current Hotel City
Current Hotel County
Current Hotel Name
Rental Unit Street
Rental Unit City
Rental Unit State
Rental Unit Zip Code
Current Location Date
Habitability Repairs Required (HRR)
Direct Housing First Licensed-in Date (FEMA's authority to allow an applicant to reside in a Direct Housing Unit)
Last Continued Temporary Housing Assistance Date
C. IA Registrant Data Fields FEMA to Share with HUD
Alternate Current Contact Phone Number
SBA Referral Flag (Y/N)
Co-registrant Date of Birth
Co-registrant First Name
( printed page 50890)
Co-registrant Last Name
Co-registrant Last 4 Digits of SSN
Current Contact Phone Number
Current Contact Email Address
Current Location
Current Mailing 5 Digit Zip Code
Current Mailing Address City
Current Mailing Address Street
Current Mailing State
Current Mailing Zip 4 Digit Extension
Damaged Dwelling Address County
Damaged Dwelling Latitude
Damaged Dwelling Longitude
Damaged Dwelling Address 5 Digit Zip Code
Damaged Dwelling Address City
Damaged Dwelling Address Street
Damaged Dwelling State
Damaged Dwelling Zip Code 4 Digit Extension
Dependents (Number in Household)
Destroyed Flag (Y/N)
Disaster Number
FEMA Registration Number
Flood Zone
Gross Income
High Water Mark Location
High Water Depth in Inches
Inspection Complete (Y/N)
Insurance Type (Insurance Code)
NCOMP Flag (Y/N)
Owner/Renter
Personal Property Total FVL Amount (Aggregated for all PERSONAL PROPERTY FVL [one field replaces all fields related to personal property damage])
Personal Property Flood Damage FVL Amount
Primary Residence RI (Yes/No)
Real Property Total FVL Amount (Aggregated for all REAL PROPERTY FVL [one field replaces all fields related to real property damage])
Real Property Flood Damage FVL Amount
Registrant Date of Birth
Registrant First Name
Registrant Last 4 Digits of SSN
Registrant Last Name
Residence Type
Temporary Housing Unit (THU)—Latest Currently Licensed-in Date
Total Housing Assistance Approved Amount (Aggregated Eligibility Amount)
Total Housing Assistance Approved Flood Damage Amount
Total Other Assistance Approved Amount (Aggregated Eligibility Amount)
Total Other Assistance Flood Damage Approved Amount
Total Other Needs Assistance Approved Amount (Aggregated Eligibility Amount)
Total Other Needs Assistance Flood Damage Approved Amount
Total Personal Property Assistance Amount (Aggregated Eligibility Amount)
Total Personal Property Assistance Flood Damage Amount
Total Repair Assistance Approved Amount (Aggregated Eligibility Amount)
Total Repair Assistance Flood Damage Amount
Total Replacement Assistance Approved Amount (Aggregated Eligibility Amount)
FEMA Identity Verified (Pass/Fail)
FEMA Occupancy Verified (Pass/Fail)
FEMA Ownership Verified (Pass/Fail/null)
FEMA Inspected Damage Level
Habitability Repairs Required (HRR)
D. NFIP Policyholder Data Fields FEMA To Share With HUD
Community Number
Community Name
Policy Effective Date
Policy Expiration Date
Insured Building Coverage Amount
Insured Contents Coverage Amount
Policy Number
Insurance Company Number
Insurance Company Name
Policy Holder First Name
Policy Holder Last Name
Insured Property Address 1
Insured Property Address 2
Insured Property City
Insured Property State
Insured Property Zip Code
Insured Property Zip Code + 4
Occupancy Type
Insured Property County
Post FIRM
Building Type
Date of Loss
Building Payment
Contents Payment
ICC Payment
Insured Building Longitude
Data Fields
Insured Building Latitude
Geocode Accuracy
Repetitive Loss (FMA)
Severe Repetitive Loss (FMA)
Repetitive Loss (NFIP)
Severe Repetitive Loss (NFIP)
Repetitive Loss Number
Storm ID
Storm Name
Last Refresh Date
System(s) of Records
DHS/FEMA-008 Disaster Recovery Assistance Files System of Records, 89 FR 73104 (September 9, 2024), as amended.
DHS/FEMA-003 National Flood Insurance Program Files System of Records Notice, 79 FR 28747 (May 19, 2014), as amended.
Inventory Management System (IMS), also known as the Public and Indian Housing Information Center (IMS/PIC), HUD/PIH.01, 89 FR 1121 (January 9, 2024), as amended by 91 FR 2137 (January 16, 2026) and 91 FR 22845 (April 28, 2026).
5 U.S.C. 552a(o)(2)(D)
www.regulations.gov
www.hud.gov/stat/oa/computer-matching-agreement
www.fcc.gov/consumers/guides/telecommunications-relay-service-trs
24 CFR 982.352(c)