Agency Information Collection Activities: Request for Comments for a New Information Collection
The FHWA invites public comments about our intention to request the Office of Management and Budget's (OMB) approval for a new information collection, which is summarized below ...
The FHWA invites public comments about our intention to request the Office of Management and Budget's (OMB) approval for a new information collection, which is summarized below under
SUPPLEMENTARY INFORMATION
. We are required to publish this notice in the
Federal Register
by the Paperwork Reduction Act of 1995.
DATES:
Please submit comments by October 13, 2026.
ADDRESSES:
You may submit comments identified by DOT Docket ID Number 0859 by any of the following methods:
Website:
For access to the docket to read background documents or comments received go to the Federal eRulemaking Portal: Go to
www.regulations.gov.
Follow the online instructions for submitting comments.
Fax:
1-202-493-2251.
Mail:
Docket Management Facility, U.S. Department of Transportation, West Building Ground Floor, Room W12-140, 1200 New Jersey Avenue SE, Washington, DC 20590-0001.
Hand Delivery or Courier:
U.S. Department of Transportation, West Building Ground Floor, Room W12-140, 1200 New Jersey Avenue SE, Washington, DC 20590, between 9 a.m. and 5 p.m. ET, Monday through Friday, except Federal holidays.
FOR FURTHER INFORMATION CONTACT:
Charles Matthews,
charles.matthews@dot.gov,
Office of the Chief Financial Officer, Federal Highway Administration, U.S. Department of Transportation, 1200 New Jersey Avenue SE, Washington, DC 20590. Office hours are from 6 a.m. to 3 p.m.,
( printed page 52109)
Monday through Friday, except Federal holidays.
SUPPLEMENTARY INFORMATION:
Title:
Annual State Survey.
Background:
Respondents are required to answer 29 questions regarding Federal-aid grant payments and billing cycles. FHWA reviews the prior fiscal year (FY) survey questions to determine if updates are required based on the Departmental OIG external financial statement audit and/or process changes and improvements. The survey is sent out annually to the States/division offices in the May/June timeframe. The survey responses are due from the States/division offices to FHWA in the July/August timeframe.
The responses from the annual survey are key inputs to calculating the quarterly grant accrual for the Federal-aid HTF TAS 69X8083 program by States. The responses are updated in the grant accrual data analytics Excel workbook file by State, program, project, and other data attributes. The estimated quarterly grant accrual is compared to the subsequent quarter's disbursements to validate the effectiveness of the grant accrual calculation referred to as the lookback analysis. States with a $50 million dollar variance and at least +/− 20% variance or more are required to provide FHWA with an explanation. FHWA reviews the responses from the State/division offices for adequacy, and if required, and sends a follow-up email to the States/division offices to provide additional information.
The quarterly lookback analysis and the data analytics are used to analyze payment trends, make enhancements to the grant accrual process, provide reasonable estimates for the grant liabilities and expenses, satisfy regulatory requirements, and provide support for internal and external audits. The quarterly grant accrual calculations and the lookback analyses are performed for quarters 1-4.
Respondents:
50 State DOTs, District of Columbia, Commonwealth of Puerto Rico, United States territories of American Samoa, Guam, N Marina Is., and the Virgin Islands (4 territories), etc.
Frequency:
Annually.
Estimated Average Burden per Response:
3.2 hours per respondent per application per form.
Estimated Total Annual Burden Hours:
The total burden hours is 47.5 hours (3.2 hours × 15 respondents).
Public Comments Invited:
You are asked to comment on any aspect of this information collection, including: (1) Whether the proposed collection is necessary for the FHWA's performance; (2) the accuracy of the estimated burdens; (3) ways for the FHWA to enhance the quality, usefulness, and clarity of the collected information; and (4) ways that the burden could be minimized, including the use of electronic technology, without reducing the quality of the collected information. The agency will summarize and/or include your comments in the request for OMB's clearance of this information collection.
Use this for formal legal and research references to the published document.
91 FR 52108
Web Citation
Suggested Web Citation
Use this when citing the archival web version of the document.
“Agency Information Collection Activities: Request for Comments for a New Information Collection,” thefederalregister.org (August 12, 2026), https://thefederalregister.org/documents/2026-16415/agency-information-collection-activities-request-for-comments-for-a-new-information-collection.
www.regulations.gov
44 U.S.C. chapter 35
49 CFR 1.48